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HOW TO DO BUSINESS WITH
WICHITA PUBLIC SCHOOLS
Website:
http://purchasing.usd259.org
Electronic Bid Site (Non-Construction
Bids): https://259ebid.ionwave.net
August 28, 2012
USD 259 Purchasing Department
Where is our department located?
2
The Purchasing
Department is
located at 201 N.
Water, Suite 626,
Wichita, KS
67202 in
downtown
Wichita
on the Northwest
corner of Water
and First Streets
316-973-4540
The USD 259 Purchasing Website
Firms should use our District
Purchasing website to find:
Purchasing Staff contacts
Purchasing Events
Purchasing Policies
Vendor Information including
DBE/WBE information
Locate active construction
solicitations/tabulations
Locate the link for our E-Bid
online bid system for nonconstruction bids/tabulations
http://purchasing.usd259.org
What’s under Bids/Proposals?
• Under the Bids/Proposals link you
will find current (construction)
solicitation documents and request
for proposal.
• Also, need to research old bid
construction pricing? Tabulations
are listed here by year and are
kept online for 18 months.
Non-construction tabulations must be
accessed via our online E-Bid
system.
Under Solicitations/Vendor Information, Vendor
information tab
Construction Companies
All Construction related companies will visit the
District’s Purchasing website for all Solicitations
and Tabulations.
http://purchasing.usd259.org
Current Solicitations
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The top part of the page
provides the link to the online
bidding system for nonconstruction bids.
The middle section shows
Proposals
In this case there are none
currently out.
The bottom section has the
Notices of Solicitation for
current construction bids.
Click the links to open the
documents.
Get a Printable Document of
Construction Solicitations
Bid Tabulation History
Click on the Tabulation links to:
•View Construction tabulations
for up to 18 months old.
•View Non-Construction related
goods and services tabulations
on our online E-Bid system.
Click Bids-Proposals > Tabulations
What Data Will I See?
An example of a Tabulation
What Information is Available?
From the Vendor Information Link you can access:
• Disadvantage & Woman Business Enterprise
Information
• Links to Approved Bidders List for Construction
related projects & Prequalification information
• How to Do Business Booklet and this presentation
• Links to Purchasing Policies
• How to register on our electronic E-Bid System
What Can Contractors Do?




Attend pre-bid meetings (information available
from the website current bids link)
Check Plan Holders List on solicitations
Download, complete and return the PreQualification Vendor documents to the Design
and Construction Office
Visit with the USD 259’s Design and
Construction Office about the Approved Bidders
List
What Are The Requirements?
Construction Contractors approval process—Things
our Architect’s office will require you to submit for
review:
•AIA A-305
•3 Years in Business
•Letter from bonding agency of bonding limits
•Certificate of Insurance showing insurance levels
•Fines and stop work orders for the past 5 years
•EEO statement
•Copy of Licenses
Qualified Contractor Areas
USD 259’s Design and Construction Department qualifies contractors
in the following areas:
General Contractors
•Asbestos Contractors
•Mechanical Contractors
•Electrical Contractors
•Leviton Contractors
•
Tennis Court Installation Contractors
Turf & Field Systems Contractors
Swimming Pool Installation Contractors
Track Installation Contractors
For more information on the qualification process contact
Design &Construction at 316.973.2008
For a current list of qualified contractors visit
http://facilities.usd259.org
Non-Construction Related Goods &
Services
Suppliers and vendors that are non-construction
related will use the District’s E-Bid website to
view and respond to solicitations and to view bid
history.
Registering as a Vendor or Supplier
https://259ebid.ionwave.net
•Begin
by clicking the Supplier Registration link
•Follow
•Step
•You
the onscreen instructions
by step instructions are available
will receive an email once you have been
approved
Using the USD 259 E-Bid System
Click the Supplier
Registration Link to
get started.
How to access USD 259 E-BID from our
district web page
Using the USD 259 E-Bid System
Log in using the
user name and
password that you
created
For Some Additional Help…
Once you have logged into the
system, for additional help on
how to use USD 259’s E-Bid
system, click on the link for the
Supplier Quick Reference
Guide.
Using the USD 259 E-Bid System
Click on Bid Events to view:
•Available bids
•Closed Bids
•My Responses
•My Awards
Current Solicitations
Click View Available Bids > “Check” Bid Number > Click Documents Link > Click Invitation Doc
Bid Tabulation History
Click on Closed Bids > Click Bid Number > Click Award Details > Tabulation Sheet
Updating Supplier Information
It is the Suppliers responsibility
to maintain current information:
Click on My Profile:
•Edit your company profile
•Update your commodity list
•Add, Edit or Delete
authorized users
•Update Special Classifications
Visit Our USD 259 E-Bid Site
Regularly For:
https://259ebid.ionwave.net
•
•
•
•
Update/Edit your company profile (All Firms)
New Solicitations (non-construction)
Addendums (non-construction)
Pre-Bid/Proposal meeting information (non-construction)
Visit Our Website Regularly For:
http://purchasing.usd259.org
General and Construction Services
offered:
•
•
•
•
Events (Auctions or training classes)
Purchasing Polices
Purchasing Contacts
Vendor Information
Disadvantaged & Woman Business Enterprise information (Construction)
•
Approved Bidder List (Construction)
•
Pre-Qualification Link (Construction)
Links to District Bond and Facilities pages plus city, county and other useful links
•
Questions?
Contact the Purchasing department. Our agents are often out for meetings/pre-bid
projects so appointments are highly encouraged.
Purchasing Staff:
Purchasing Agent
Phone #
Commodity Area
Cynthia De la Torre delatorres@usd259.net
Assisted by Joan Bourn
316.973.4545
316.973.4533
Manager, Procurement Policy & Administrative Procedures
Vendor File Maintenance
Carla Hamilton, Supervisor
316.973.4543
316.973.4550
Athletics, Custodial, Employee Travel, Transportation, Playground Equip.,
Furniture, Cooperative Contracting, Student Photographs and Science, Solid
Waste and Fuel, Industrial Equip/Supplies
Nancy Lamb, Purchasing Assistant
nlamb@usd259.net
316.973.4547
Bond & Capital Construction Projects, Facilities Equip./Supplies
Wendi Frisbie, Purchasing Agent
316.973.4549
316.973.4720
School/Art/Office Supplies, Computers & Peripherals, Printers, Fine Arts,
Books (Library/Textbooks/Supplemental/Periodicals), Telecommunications and
Technology, Security, Audio/Visual
316.973.4546
316.973.4532
Nutrition Services (all food/paper/plastic items for food usage only) Food
Equipment, Appliances, Uniforms, Laundry Rental Services, Health, Special
Education, Consultant Contracting Resource.
Verna Murdock
vmurdock@usd259.net
316-973-4551
Systems Technician – Training, Vendors and Database Support
Michelle Loucks mloucks@usd259.net
316.9734588
Purchasing Procurement Card Technician (in-house VISA cards for Staff)
General Info
316.973.4540
chamilton@usd259.net
Assisted by Lori Burress
wfrisbie@usd259.net
Assisted by Cheryl Rowland
Janell Tawater, Purchasing Agent
jtawater@usd259.net
Assisted by Cherie Moose