1. No category

Fort Bend Independent
School District (FBISD)
RFP Cover Sheet
RFP No.:
12-024KB
Due Date:
January 10, 2012
DUE NO LATER THAN 2:00 P.M.
LATE BIDS WILL NOT BE ACCEPTED
Request For Proposal (RFP) : P.E. Uniforms, Spirit Wear, and Related Items
PLEASE NOTE
Carefully read entire proposal document
and specifications. Complete all forms
Submit your proposal with all appropriate
attachments.
Please submit your hard copy proposal in a
sealed envelope with RFP no., description,
and marked “SEALED PROPOSAL”.
RETURN BID TO:
Attn: Kathleen Booker– Purchasing
Fort Bend Independent School District
555 Julie Rivers Drive
Sugar Land, TX 77478
For additional information contact Kathleen Booker at 281-634-1805.
You must sign below in INK, failure to sign WILL disqualify the offer. All prices and responses
must be typewritten or written in ink
Company Name:
Company Address:
City, State, & Zip:
Taxpayer I.D. #:
Telephone #:
Fax # ______________ E-mail
Print Name:
Signature:
Your signature attests to your offer to provide the goods and/or services in this proposal
according to the published provisions of this proposal. Contract is not valid until FBISD Board
has approved the award.
RETURN THIS DOCUMENT IN THE BID/PROPOSAL PACKAGE
Page 1 of 24
SPECIFICATIONS
P.E. Uniforms, Spirit Wear, and Related Items
BACKGROUND
FBISD is a K-12 public school district in Fort Bend County serving a student enrollment of over 69,000.
The district currently consists of seventy-four (74) campuses and fourteen (14) administrative sites. The
intention of this Request for Proposal (RFP) is to solicit proposals for P.E. Uniforms, Spirit Wear, and
Related Items for FBISD.
GENERAL TERMS & CONDITIONS FOR SOLICITATION
This solicitation shall be governed by the following documents which are incorporated by reference only,
and are not part of this Solicitation. A copy may be obtained at
www.fortbendisd.com/docs/purchasing/general-provisions-for-purchasing-solicitations-and-contracts.pdf
or by contacting Kathleen Booker at 281-634-1805 (kathleen.booker@fortbend.k12.tx.us). Any exception
to the Terms and Conditions must be included in the Bidder’s response.
Texas Education Code 44.031
Purchasing and Acquisition, FBISD Policy CH (Legal)
Purchasing and Acquisition, FBISD Policy CH (Local)
RESPONSE REQUIREMENTS
FBISD will accept sealed proposals either by mail or hand delivery until Tuesday, January 10, 2:00 PM
CST. Proposals received after the opening date and time will not be accepted and will be returned
unopened.
DESCRIPTION
Fort Bend ISD intends to purchase school P.E. Uniforms and Spirit Wear for students and staff of various
FBISD schools, organizations, clubs, and departments on an “as needed” basis. This is not for fundraisers,
which are handled separately. All vendors submitting a proposal shall be established vendors whose
primary business is the sale of T-Shirts, polo shirts, etc. Most of these items will be imprinted with an
embroidered logo, sewn-on patch, screen printing, etc.
Related Items is defined as those other items not listed in the proposal, but may be purchased such as
sweatshirts, golf shirts, long sleeve shirts, etc. Vendors can bid a range i.e. 5-10% off everything,
percentage off categories, or manufacturers. Vendors must enter a discount even if the discount is 0%.
Leaving the Related Items discount blank will be a considered a No Bid.
Samples of all items your company is bidding must be included with your proposal package. Samples
must be in appropriate colors and at no cost to Fort Bend ISD. No late samples will be accepted. Please
mark samples with your company’s name. It is the responsibility of the all vendors to pick up their
samples when FBISD has finished the proposal review. Samples must be picked up no later than four (4)
weeks after the awarded date.
Page 2 of 24
DESCRIPTION (Continued)
Fort Bend ISD reserves the right to make a single or multiple award of this contract where it is deemed in
the best interest of the District. This proposal will be for one (1) year period with an option to renew up to
four (4) additional years. Prices must be firm for one (1) year from date of Board approval.
SPECIAL TERMS & CONDITIONS
1. All items shall be new and unused.
2. Any items that cannot be provided or discounted by the bidder must be clearly indicated as a “No
Bid” or “N/A”.
3. FBISD will not be responsible for any goods delivered, or services performed without a properly
executed purchase order.
4. Each carton shall be marked with the proper Fort Bend ISD purchase order number. Any item
received without a purchase order number may be returned to the vendor at their expense. Invoice
numbers are unacceptable.
5. Changes in prices must be provided by the awarded vendor(s) and will be valid for one (1) year
from award date. Failure to notify FBISD of price changes will allow purchases to be made at the
last quoted prices.
6. Fort Bend ISD prefers orders be shipped complete rather than partial. Therefore, there shall be no
more than three (3) shipments to complete any purchase order. Shipments from two (2) or more
locations at similar time periods will be considered one (1) shipment. Split shipments shall be
indicated on the packing slip.
7. When multiple purchase orders are shipped, Fort Bend ISD receiving clerks shall sign only the
vendor/shipper manifest which should contain the total amount of containers and the total listing of
purchase order numbers. One (1) signature shall be required and not one (1) signature per purchase
order.
8. There will be no product substitutions without prior written approval by an authorized representative
of FBISD.
For information regarding the proposal process, contact Kathleen Booker of the Purchasing Department
at (281) 634-1805.
Page 3 of 24
TIME TABLE
FBISD anticipates following the time table listed below for this bid:
Item
Activity
Date
1
Proposal to advertise (1st run)
12/14/2011
2
Proposal advertises (2nd run)
12/19/2011
3
Proposals open
1/10/2012
4
Estimated Award date
Tabulations and Awards posted to
www.fortbend.k12.tx.us/finance/bid_awards.cfm
2/27/2012
5
2/28/2012
The time table above is only an estimate and actual dates may vary.
Evaluation Criteria: Proposal shall be evaluated using the evaluation criteria listed below. FBISD
reserves the right to award contract as best meets the District’s needs such as per section, groups, or all.
Evaluation Criteria
1
2
3
4
5
6
Page 4 of 24
the purchase price
the reputation of the vendor and of the vendor’s goods
or services
the extent to which the goods or services meet the
district’s needs
the vendor’s past relationship with the district, which
includes the vendor’s history of prompt, accurate, and
efficient billing practices
the long-term cost to the district to acquire the
vendor’s goods or services
ability to service our accounts with proper staff and
insurance requirements
TOTAL
Point
System
40
15
20
5
5
15
100 points
PRICE DELIVERY INFORMATION
Bidder must complete the open boxes using information supplied in the description section listed below.
All pricing should be inclusive of freight charges. DO NOT ALTER PRICE DELIVERY FORM OR
WRITE IN SHADED AREAS. PLEASE USE DEVIATIONS FORM.
Section I: P.E. Uniforms- T-Shirts
Item
Description
Price
1
100% pre-shrunk cotton with round taped athletic neck and
set-in sleeves, shall be available in all school colors and in all
sizes Youth Small – Adult XL
A.
Base Price
$
B.
Name or Logo, One Color Print/Per Dz.
$
C.
Name or Logo, Two Color Print/Per Dz.
$
D.
Size XXL or XXXL/Per Dz.
$
E.
Size XXL or XXXL/Each Price
$
2
100% pre-shrunk cotton, Athletic Grey color, with area for
student to write in their name, sizes Youth Small – Adult XL
A.
Base Price
$
B.
Name or Logo, One Color Print/Per Dz.
$
C.
Name or Logo, Two Color Print/Per Dz.
$
D.
Size XXL or XXXL/Per Dz.
$
E.
Size XXL or XXXL/Each Price
$
RETURN THIS DOCUMENT IN THE BID/PROPOSAL PACKAGE
Page 5 of 24
PRICE DELIVERY INFORMATION (Continued)
DO NOT ALTER PRICE DELIVERY FORM OR WRITE IN SHADED AREAS. PLEASE USE
DEVIATIONS FORM.
Section II: P.E. Uniforms- Shorts
Item
Description
Price
3
Micro mesh 100% polyester shorts with front drawstring, shall
be available in all school colors and 5” – 8” inseam lengths,
sizes Youth Small – Adult XL
A.
Plain- No print/Per Dz.
$
B.
Name or Logo One Color Print/Per Dz.
$
C.
Name or Logo Two Color Print/Per Dz.
$
D.
School Name Only, No Logo/Per Dz.
$
E.
5” Inseam/Per Dz.
$
F.
6” Inseam/Per Dz.
$
G.
7” Inseam/Per Dz.
$
H.
8” Inseam/Per Dz.
$
I.
Size XXL or XXXL/Per Dz.
$
J.
$
4
Size XXL or XXXL/Each Price
100% pre-shrunk cotton, full athletic cut with double needle
stitching and drawstring, shall be available in all school colors
and 5” – 8” inseam lengths, sizes Youth Small – Adult XL
A.
Plain, No Print/Per Dz.
$
B.
Name or Logo One Color Print/Per Dz.
$
C.
Name or Logo Two Color Print/Per Dz.
$
RETURN THIS DOCUMENT IN THE BID/PROPOSAL PACKAGE
Page 6 of 24
PRICE DELIVERY INFORMATION (Continued)
DO NOT ALTER PRICE DELIVERY FORM OR WRITE IN SHADED AREAS. PLEASE USE
DEVIATIONS FORM.
Item
Description
Price
D.
School Name Only, No Logo/Per Dz.
$
E.
5” Inseam/Per Dz.
$
F.
6” Inseam/Per Dz.
$
G.
7” Inseam/Per Dz.
$
H.
8” Inseam/Per Dz.
$
I.
Size XXL or XXXL/Per Dz.
$
J.
Size XXL or XXXL/Each Price
$
Section III: Spirit Wear Shirts
Item
Description
Price
5
Screen printed T-Shirt, 100% pre-shrunk cotton, 6.1 oz. with
one (1), two (2), or three (3) color imprint on front only, shall
be in various colors and sizes Youth Small – Adult XL
A.
Base Price
$
B.
One Color/Per Dz.
$
C.
Two Color/Per Dz.
$
D.
Three Color/Per Dz.
$
E.
Size XXL or XXXL/Per Dz.
$
F.
Size XXL or XXXL/Each Price
$
RETURN THIS DOCUMENT IN THE BID/PROPOSAL PACKAGE
Page 7 of 24
PRICE DELIVERY INFORMATION (Continued)
DO NOT ALTER PRICE DELIVERY FORM OR WRITE IN SHADED AREAS. PLEASE USE
DEVIATIONS FORM.
Item
Description
Price
6
100% cotton Polo collar style sport shirt with an embroidered
logo on the left chest, shall be available in various colors and
size XS – XL/Per Dz.
$
A.
Size XXL or XXXL/Per Dz.
$
B.
Size XXL or XXXL/Each Price
$
C.
$
7
Set-up fee for custom embroidered logo (if applicable)
Athletic Coaches Polo, with an embroidered logo on the left
chest (optional),“breathable” fabric with moisture control,
shall be available in various styles and colors, Men’s and
Women’s sizes XS - XL/Each Price
Reference: Under Armor®, Adidas®, Nike®, etc.
$
A.
Size XXL or XXXL/Each Price
$
B.
Size 4XL or 5XL/Each Price
$
C.
Set-up fee for custom embroidered logo (if applicable)
$
Section IV: Related Items
Item
Description
8
Related Items
Discount
%
RETURN THIS DOCUMENT IN THE BID/PROPOSAL PACKAGE
Page 8 of 24
DEVIATIONS FORM
If the undersigned Bidder intends to deviate from the Special Conditions or Specifications set forth by
utilizing any different materials, items, treatments, finishes, tailoring details, under-construction, etc.,
contrary to those listed as standards in the specifications, the Bidder must list all deviations on this form.
In the event that there are no deviations, the Bidder shall enter “NO DEVIATIONS” on this form
and, thus, assures Fort Bend ISD of the Bidder’s full compliance with the specifications and conditions
set forth.
This Deviation Form must be completed, signed and submitted with your bid whether you have
deviations or not. Failure to comply will cause the disqualification of your bid.
SPEC.#
DEVIATION
.
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Signature of Authorized Company Representative
Print Name and Title
RETURN THIS DOCUMENT IN THE BID/PROPOSAL PACKAGE
Page 9 of 24
CERTIFICATE OF RESIDENCY
The State of Texas has passed a law concerning non-resident contractors. This law can be found in Texas
Education Code under Chapter 2252, Subchapter A. This law makes it necessary for FBISD to determine
the residency of its bidders. In part, this law reads as follows:
“Section: 2252.001
(3)
‘Non-resident bidder’ refers to a person who is not a resident.
(4)
‘Resident bidder’ refers to a person whose principal place of business is in this state, including a
contractor whose ultimate parent company or majority owner has its principal place of business in
this state.
Section: 2252.002
A governmental entity may not award a governmental contract to a nonresident bidder unless the
nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount
that is not less than the amount by which a resident bidder would be required to underbid the
nonresident bidder to obtain a comparable contract in the state in which the nonresident’s
principal place of business is located.”
I certify that
(Name of Company Bidding)
is, under Section: 2252.001 (3) and (4), a
Resident Bidder
Non-resident Bidder
My or Our principal place of business under Section: 2252.001 (3) and (4), is in the city of
in the state of
Signature of Authorized Company Representative
Print Name
Title
Date
RETURN THIS DOCUMENT IN THE BID/PROPOSAL PACKAGE
Page 10 of 24
HUB OR MINORITY OWNED BUSINESS
(Tracking purposes only)
1. Is your company owned (51% or more) by an individual or individuals designated as minority,
woman-owned or handicapped? YES___NO___
2. If you answered yes to question number (1), please submit a copy of the applicable certification
with your proposal document.
Fort Bend Independent School District does not currently maintain set-asides or give preference to HUB
proposals. The above information is solicited for the purpose of statistical tracking only.
The Fort Bend Independent School District’s Supplier Diversity Program ensures that the District will use
its best efforts to inform small, women-owned, and minority businesses of current and future purchasing
activities. The District encourages the participation of these businesses in purchasing of all goods and
services. This information can be found at:
http://www.fortbend.k12.tx.us/finance/Supplier%20Diversity%20updated%20072710.pdf.
FORT BEND INDEPENDENT SCHOOL DISTRICT
Affidavit of Non-Discriminatory Employment
This company, Contractor, or Subcontractor agrees to refrain from discrimination in terms and conditions
of employment on the basis of race, color, religion, sex, or national origin, and agrees to take affirmative
action as required by Federal Statutes and rules and regulations issued pursuant thereto in order to
maintain and insure non-discriminatory employment practices.
_____________________________________
Signature
_____________________________________
Printed Name & Title
_____________________________________
Company Name
RETURN THIS DOCUMENT IN THE BID/PROPOSAL PACKAGE
Page 11 of 24
MWBE Registration Application
(Tracking purposes only)
Fort Bend Independent School District- Purchasing Department
555 Julie Rivers Drive
Sugar Land, TX 77478
(281) 634-1801 Fax: (281) 634-1829
Instructions: To become registered with FBISD as a certified minority and/or woman owned business
enterprise (MWBE) firm, complete this application, and attach a copy of your MWBE certificate. Mail or
fax to the Purchasing Office at the above address.
Name of Company:
Mailing Address:
________________________
City/State:
Fax:
Telephone Number:
Remit to Address: (if different from above)
Mailing Address:
City/State:
Federal I.D. No. :
E-mail Address:
Owner’s Name:
Please  Check the Block That Applies
Business Code:
10
30
Sole Proprietorship
Corporation
20
40
Partnership
Joint Venture
100
300
500
African-American
Asian
Native American
200
400
600
Hispanic
Asian Indian
White Female
100
Male
200
Female
100
300
Houston
Out of State (HQ)
200
400
Texas
Fort Bend County
MWBE Ownership:
Gender:
Business Location:
Certification Affiliation:
 Houston Minority Business Council  Women’s Business Enterprise Alliance
 City of Houston
 HUB (State of Texas) Historically Underutilized Businesses
Signature of Authorized Agent:
Title:
Date:
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
Page 12 of 24
FELONY CONVICTION NOTIFICATION
State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection
(a), states “a person or business entity that enters into a contract with a school district must give advance
notice to the district if the person or an owner or operator of the business entity has been convicted of a
felony. The notice must include a general description of the conduct resulting in the conviction of a
felony”.
Subsection (b) states “a school district may terminate a contract with a person or business entity if the
district determines that the person or business entity failed to give notice as required by Subsection (a) or
misrepresented the conduct resulting in the conviction. The District must compensate the person or
business entity for services performed before the termination of the contract”.
This Notice is Not Required of a Publicly-Held Corporation.
I, the undersigned agent for the firm named below, certify that the information concerning notification of
felony convictions has been reviewed by me and the following information furnished is true to the best of
my knowledge.
Vendor’s Name:
Authorized Company Official’s Name (Printed):
A.
My firm is a publicly held corporation; therefore, this reporting requirement is not applicable.
Signature of Company Official:
B.
My firm is not owned or operated by anyone who has been convicted of a felony.
Signature of Company Official:
C.
My firm is owned or operated by the following individual(s) who has/have been convicted of a
felony:
Name of Felon(s):
Details of Conviction(s):
Signature of Company Official:
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
Page 13 of 24
FORM CIQ
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session.
OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person
who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and
the person meets requirements under Section 176.006(a).
Date Received
By law this questionnaire must be filed with the records administrator of the local governmental entity
not later than the 7th business day after the date the person becomes aware of facts that require the
statement to be filed. See Section 176.006, Local Government Code.
A person commits an offense if the person knowingly violates Section 176.006, Local Government Code. An
offense under this section is a Class C misdemeanor.
1
2
Name of person who has a business relationship with local governmental entity.
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not
later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
3
Name of local government officer with whom filer has employment or business relationship.
Name of Officer
This section (item 3 including subparts A, B, C & D) must be completed for each officer with whom the filer has an employment or other business
relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment
income, from the filer of the questionnaire?
Yes
No
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at
the direction of the local government officer named in this section AND the taxable income is not received from the
local governmental entity?
Yes
No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local
government officer serves as an officer or director, or holds an ownership of 10 percent or more?
Yes
No
D. Describe each employment or business relationship with the local government officer named in this section.
_____________________________________________
________________
Signature of person doing business with the governmental entity
_____________________________________________
Name of Company/Business
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
Page 14 of 24
Date
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE
AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of a Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan, or cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance
with its instruction.
3) The undersigned shall require that the language of this certification be included in the award
documents for all sub awards at all tiers (including subcontracts, sub grants and contracts under
grants, loans, and cooperative agreements) and that all sub recipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title
31, US Code. Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
__________________________________
Company
___________________________________
Authorized Representative (Print)
__________________________________
Signature
____________________________________
Date
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
Page 15 of 24
VENDOR DEBARMENT STATEMENT
I have read the conditions and specifications provided in the proposal document attached.
I affirm, to the best of my knowledge, the company I represent has not been debarred or suspended
from conducting business with school districts in the State of Texas. This certification is required by
the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017,
Section 3017.510, Participants’ responsibilities. The regulations were published as Part IV of the
January 30, 1989, Federal Register (pages 4722-4733). Copies of the regulation may be obtained by
contacting the Department of Agriculture Agency with which this transaction originated.
______________________________________________________________________
NAME OF COMPANY (Please Type)
____________________________________________________________________
MAILING ADDRESS
CITY
STATE
ZIP
______________________________________________________________________
PREPARED BY (Please Type)
________________________ ___________________________________________
SIGNATURE
TITLE
____________________
TELEPHONE NUMBER
____________________________________________
FAX NUMBER
DATE
Check here if you have an address or telephone number change: Yes____ No____
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
Page 16 of 24
RETURN ONLY IF YOU CHOOSE NOT TO SUBMIT A RESPONSE TO THIS
SOLICITATION
NO RESPONSE FORM
RFP NO. 12-024KB
P.E. Uniforms, Spirit Wear, and Related Items
for FBISD
Please Print
Whereas on the ___________ day of ____________________, 2011/2012 (print name of company)
__________________________________________________________________________
has reviewed FBISD’s solicitation RFP No. 12-024KB, and elects not to submit a proposal:
State Reason for no response:________________________________________________________
_____________________________________________________________________________
______________________________________________
Street Address
______________________________________________
City, State, Zip Code
______________________________________________
Telephone/Fax Number
______________________________________________
Name of Authorized Individual
___________________________________________
Signature of Authorized Individual
Page 17 of 24
REFERENCES
Please provide at least five (5) school district (campus) references that have used your company for the
same goods or services FBISD is requesting in this proposal. Please include contact name, school district,
address, telephone number, and e-mail address. A valid e-mail address is required. Please make sure the
e-mail address is legible and current.
1.
E-mail:
2.
E-mail:
3.
E-mail:
4.
E-mail:
5.
E-mail:
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
Page 18 of 24
PROPOSAL SUBMISSION FORM
RFP NO. _12-024KB
P.E. Uniforms, Spirit Wear, and Related Items for FBISD
Please Print
Whereas on the _____________ day of __________________________, 2011/2012 (print name of company)
___________________________________________________________________________ has reviewed
RFP No. 12-024KB and has responded in accordance with the terms and conditions which are incorporated by
reference only, and are not attached as part of this Solicitation.
A copy may be obtained at www.fortbend.k12.tx.us/finance/FBISDTermsConditions.pdf or by contacting
Kathleen Booker at 281-634-1805 (kathleen.booker@fortbend.k12.tx.us). Any exception to the Terms and
Conditions must be included in the Bidder’s response.
Texas Education Code 44.031
Purchasing and Acquisition, FBISD Policy CH (Legal)
Purchasing and Acquisition, FBISD Policy CH (Local)
______________________________________
_____________________________________
Street Address
City, State, Zip Code
______________________________________
_____________________________________
Telephone Number
Fax Number
______________________________________
______________________________________
Name of Authorized Individual
Signature of Authorized Individual
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
Page 19 of 24
CONTRACTOR CERTIFICATION
Introduction: Texas Education Code Chapter 22 requires entities that contract with school districts
to obtain criminal history records on covered employees. Covered employees with disqualifying criminal
histories are prohibited from serving at a school district. Contractors must certify to the district that they
have complied and must obtain similar certifications from their subcontractors.
Definitions:Covered individuals: Individual who have or will have continuing duties related to the
service to be performed and have or will have direct contact with students. The District will be the final
arbiter of what constitutes direct contact with students.
Disqualifying criminal history: (1) a conviction or other criminal history information designated by the
District; (2) a felony or misdemeanor offense that would prevent a person from obtaining certification as
an educator under Texas Education Code § 21.060, including 19 Tex. Admin. Code §249.16; or (3) one
of the following offenses, if at the time of the offense, the victim was under 18 or enrolled in a public
school: (a) a felony offense under Title 5, Texas Penal Code; (b) an offense for which a defendant is
required to register as a sex offender under Chapter 62, Texas Code of Criminal Procedure; or (c) an
equivalent offense under federal law or the laws of another state.
On behalf of _________________________________________________ (“Contractor”), I certify that
[check one]:
[ ]
Or
[ ]
None of Contractor’s employees are covered individuals, as defined above. If this box
is checked, I further certify that Contractor has taken precautions or imposed conditions to
ensure that Contractor’s students will not become covered individuals. Contractor will
maintain these precautions or conditions throughout the time the contracted services are
provided.
Some or all of Contractor’s employees are covered individuals. If this box is checked, I
further certify that:
1. Contractor has obtained all required criminal history record information regarding its
covered individuals. None of the covered individuals has a disqualifying criminal
history.
2. If Contractor receives information that a covered individual subsequently has a reported
criminal history, Contractor will immediately remove the covered individual from
contract duties and notify the District in writing within three business days.
3. Upon request, Contractor will provide the District with the name and any other requested
information of covered individuals so that the District may obtain criminal history record
information on the covered individuals.
4. If the District objects to the assignment of a covered individual on the basis of the
covered individual’s criminal history record information, Contractor agrees to
discontinue using the covered individual to provide services at the District.
Noncompliance or misrepresentation regarding this certification may be grounds for contract termination.
_____________________
Signature
___________________
Date
RETURN THIS DOCUMENT IN THE BID/PROPOSAL PACKAGE
Page 20 of 24
QUESTIONNAIRE
(Add additional pages if needed)
1. What will be your normal delivery time after receipt of purchase order?
________________________________________________________________________
2. Does your company have a minimum dollar order amount on orders and reorders?
________________________________________________________________________
3. Will there be any miscellaneous charges such as delivery, handling or surcharges? If yes, how
NO
____________________________________
are they calculated? YES
________________________________________________________________________
4. Does your company have on-line ordering capabilities? If so, please tell us about the
system and if it will accept school district purchase orders when on-line orders are placed.
________________________________________________________________________
________________________________________________________________________
5. Are you a member of a cooperative? If so, please provide the name of the cooperative and
contract number.
_________________________________________________________________________
_________________________________________________________________________
6. Please list your representative’s contact information that will be designated to service FBISD (i.e.
name, position, address, phone, fax, and e-mail).
_________________________________________________________________________
_________________________________________________________________________
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
Page 21 of 24
FORT BEND ISD INSURANCE REQUIREMENTS
Contractor shall maintain insurance coverage in the amounts specified below and furnish to District. If any
work provided for or to be performed under any Specifications is sub-let (as otherwise permitted by the
terms of such Specifications), the contractor shall require the subcontractor to maintain and furnish him
with satisfactory evidence of Workers Compensation, Employer’s Liability and such other forms and
amounts of insurance which the contractor deems reasonably adequate. Certificates of Insurance on the
current ACORD form shall be issued to District showing all required insurance coverage.
Insurance Required
Automobile Liability insurance covering Any
Auto
Limit Required
$1,000,000 Combined Single Limit
Comprehensive (Commercial) General
Liability insurance including Products,
Completed Operations, Independent
Contractors, Broad Form Property Damage,
Pollution and Blanket Contractual Liability
coverage. XCU exclusions to be removed
when underground work is performed.
$2,000,000 Aggregate, Occurrence
and Personal Injury
$ 500,000 Fire Damage
$
5,000 Medical Payments
Professional Errors & Omissions Liability
insurance may be required from all contractors
and licensed or certified as professionals; e.g.,
engineers, architects, insurance agents,
physicians, attorneys, banks, financial
consultants, etc.
Per Project Aggregate
Evidence of coverage must be shown on
certificates of insurance.
Consultant on a limited basis with the district in
the area of student support and staff development;
$1,000,000
One time project limit all other consulting
services; $2,000,000 Occurrence & Aggregate
minimum,
$5,000,000 Maximum Limit
$50,000 Deductible
Retroactive Date preceding date of contract must
be shown
Extended Reporting Period three years past
completion of contract
Workers Compensation insurance with limits
to comply with the requirements of the Texas
Workers' Compensation Act.
Statutory Limits
Employers Liability insurance
$1,000,000
Umbrella or Excess Liability insurance
(excess of primary General Liability,
Automobile Liability and WC Coverage B)
One time contract amount for all contracts
exceeding:
Contract
Limit
$100,000 - $2,000,000 total limit
$500,000 - $10,000,000 total limit
$1,000,000 (plus)- $25,000,000 total limit
Page 22 of 24
FORT BEND ISD INSURANCE REQUIREMENTS (Continued)
Limits for primary policies may differ from those shown when Umbrella or Excess Liability insurance is
provided.
Insurance Conditions
All insurance coverage shall be issued on an Occurrence basis (except Professional Liability) by
companies acceptable to District and licensed to do business in the State of Texas by the Texas
Department of Insurance. Such companies shall have a Best's Key rating of at least "A- X".
All certificates must include:
1. The location or description and the bid number, CSP number or Purchase Order number
2. A 60 day notice of cancellation of any non-renewal, cancellation or material change to any of the
policies
3. "Additional Insured" on the Property, General Liability, Automobile Liability and Umbrella (Excess)
Liability policies naming the District.
4. A "Waiver of Subrogation" clause in favor of the District will be attached to the Workers
Compensation, General Liability, Automobile Liability, Umbrella Liability and the Property
insurance policies.
5. In addition to certificates of insurance, copies of policy endorsements must be provided (a) listing the
District as Additional Insured, and (b) showing waivers of subrogation in favor of the District:
CG2010, CG2037, CG2404, CA0070, CA0032, WC0003 or their equivalents.
All insurance must be maintained for one year following substantial completion with Certificates of
Insurance provided.
Contractor shall be responsible for payment of all deductibles; the District shall approve the deductibles
selected.
If any policy has aggregate limits, a statement of claims against the aggregate limits is required.
The District reserves the right to review the insurance requirements during the effective period of any
contract to make reasonable adjustments to insurance coverage and limits when deemed reasonably
prudent by District based upon changes in statutory laws, court decisions or potential increase in exposure
to loss.
Fort Bend Independent School District
555 Julie Rivers Drive
Sugar Land, TX 77479
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FBISD DISTRIBUTION CENTER MAP
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