1. business and industrial

Fort Bend Independent
School District (FBISD)
RFP Cover Sheet
Job No.:
Due Date:
14-048GT
March 24, 2014
DUE NO LATER THAN 10:00 A.M. CST
LATE BIDS WILL NOT BE ACCEPTED
Request for Proposal (RFP) :
Online Course Provider
for FORT BEND ISD
PLEASE NOTE
Carefully read the entire document.
Complete all forms and submit
your response with all appropriate
attachments.
Please submit your hard copy response in a
sealed envelope with Job No., description,
and marked “SEALED PROPOSAL”.
RETURN PROPOSAL PACKET TO:
Attn: Ms. Gloria Truskowski, RTSBA– Asst. Director of Materials Management
Fort Bend Independent School District
555 Julie Rivers Drive
Sugar Land, TX 77478
For additional information contact Gloria Truskowski at (281) 634-1803 or by email at
gloria.truskowski@fortbendisd.com
You must sign below in ink and all responses must be typewritten or written in ink
Company Name:
Company Address:
City, State, & Zip
Taxpayer I.D. #
Telephone #
Fax # ______________ e-mail
Print Name
Signature
Your signature attests to your offer to provide the goods and/or services in this
qualification according to the published provisions of this Job. No contract is valid until
the FBISD Board has approved the award.
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
Page 1 of 37
TABLE OF CONTENTS
BACKGROUND .......................................................................................................................................... 4
General Terms, Conditions and Requirements for Solicitations .............................................................. 4
1
GENERAL ............................................................................................................................................ 5
2
TIMETABLE........................................................................................................................................ 6
3
INSTRUCTIONS FOR RESPONSE .................................................................................................... 6
3.1
General Information ...................................................................................................................... 6
3.2
Professional Credentials And Experience For Implementation .................................................... 6
3.3
Program History ............................................................................................................................ 6
3.4
Description .................................................................................................................................... 7
3.5
References ..................................................................................................................................... 7
3.6
Cost Of Services ........................................................................................................................... 7
3.7
Additional Information ................................................................................................................. 7
4
PROPOSAL EVALUATION ............................................................................................................... 8
5
DISCLOSURE ...................................................................................................................................... 8
6
SPECIAL TERMS AND CONDITIONS ............................................................................................. 9
7
PROPRIETARY INFORMATION ...................................................................................................... 9
8
SPECIFICATIONS ............................................................................................................................. 10
9
10
11
8.1
Project Overview ........................................................................................................................ 10
8.2
Success Factors ........................................................................................................................... 11
SYSTEM REQUIREMENTS ............................................................................................................. 12
9.1
Program Components.................................................................................................................. 12
9.2
Content ........................................................................................................................................ 12
9.3
Reports ........................................................................................................................................ 13
9.4
User Perspectives ........................................................................................................................ 14
TECHNICAL, TRAINING & PROJECT MANAGEMENT ............................................................. 17
10.1
Architecture................................................................................................................................. 17
10.2
Training & Documentation ......................................................................................................... 19
10.3
Interfaces ..................................................................................................................................... 20
10.4
Security ....................................................................................................................................... 20
10.5
Project Management ................................................................................................................... 21
10.6
Fort Bend ISD Logo .................................................................................................................... 21
10.7
System Availability, Software Support & Service Level Agreements ....................................... 21
SERVICE LEVELS FOR HOSTED SOLUTIONS ........................................................................... 22
11.1
Service Categories ...................................................................................................................... 22
11.2
Service Level Metrics ................................................................................................................. 22
Page 2 of 37
11.3
Change Control ........................................................................................................................... 22
11.4
Data Exchange ............................................................................................................................ 23
11.5
Credit Amount for Failure to Meet SLA ..................................................................................... 23
PRICE DELIVERY INFORMATION ....................................................................................................... 24
FELONY CONVICTION NOTIFICATION .............................................................................................. 26
CONFLICT OF INTEREST QUESTIONNAIRE ...................................................................................... 27
PLEASE COMPLETE AND SIGN EVEN IF NO CONFLICT EXISTS .................................................. 27
CERTIFICATION REGARDING LOBBYING ........................................................................................ 28
VENDOR DEBARMENT STATEMENT ................................................................................................. 29
NO RESPONSE FORM ............................................................................................................................. 30
PROPOSAL SUBMISSION FORM........................................................................................................... 31
CONTRACTOR CERTIFICATION .......................................................................................................... 32
HUB OR MINORITY OWNED BUSINESS .............................................................................................. 33
MWBE REGISTRATION APPLICATION ............................................................................................... 34
FORT BEND I.S.D. INSURANCE REQUIREMENTS ............................................................................ 35
MAP TO FBISD DISTRIBUTION CENTER ............................................................................................ 37
Page 3 of 37
RFP 14-048GT
Online Course Provider for
Fort Bend ISD
BACKGROUND
Fort Bend ISD is the seventh largest school district in the state of Texas. With more than 70,000 students,
District teachers and administrators are committed to a holistic approach in the education of each child.
The District’s mission is to provide an environment for each student to acquire knowledge, develop skills,
and build character to lead a productive and responsible life.
To serve a growing majority-minority population, the District has 74 campuses (11 high schools, 14
middle schools and 45 elementary schools), as well as four alternative campuses which include the
Technical Education Center, MR Woods Center for Learning, Ferndell Henry Center for Learning and
Progressive High School.
The selected solution will provide online courses to help students stay on track, accelerate, provide
courses for which we do not currently have teachers. The program must provide TEKS Aligned Courses
including Core Courses, Enrichment Courses and CTE Courses. All instruction is to be computer based
with no requirement for direct teacher/student interaction.
Reports must be able to generate necessary data required for district performance indicators. Reports
should also be customized to meet the needs of campus-based personnel.
The database must accept data import from FBISD’s student information system (Skyward) and should
preferably be able to export course completion information back to the SIS. Technical support must be
readily available through personal contact, webinars and on-site trainings and/or any other supporting
arrangements.
The intention of this Request for Proposal (RFP) is to solicit offers for an Online Course Provider for
Fort Bend ISD.
Further information about Fort Bend ISD can be found on the District’s website at
www.fortbendisd.com.
For information regarding the proposal process, contact Ms. Gloria Truskowski of the Purchasing
Division at (281) 634-1803.
General Terms, Conditions and Requirements for Solicitations
This solicitation shall be governed by the following documents which are incorporated herein.
A copy may be obtained at http://www.fortbendisd.com/docs/purchasing/general-provisions-forpurchasing-solicitations-and-contracts.pdf or by contacting the Fort Bend ISD Buyer listed on the cover
sheet. Any exception to the terms and conditions must be included in the Proposer’s response.
Texas Education Code 44.031
Purchasing and Acquisition, FBISD Policy CH (Legal)
Purchasing and Acquisition, FBISD Policy CH (Local)
Page 4 of 37
1 GENERAL
1.1
The Fort Bend Independent School District (“FBISD” or the “District”) is seeking proposals from
firms who offer Online Courses and are experienced in the process of such software as it pertains
to Online Course Provision for a school district comparable in size to Fort Bend ISD.
1.2
FBISD will accept proposals either by mail or hand delivery until March 24, 2014 at 10:00AM
CST. Proposals received after the opening date and time will not be accepted and will be
returned unopened.
Firms’ submissions should include One (1) original, five (5) copies and one (1) electronic (pdf
format on CD or flash drive) copy of the response are required for evaluation purposes.
Submissions should be in binders with a table of contents and tabs identifying each section listed
in section “3. Instructions for Response”
Proposals should be submitted in a sealed envelope/package clearly marked “RFP 14-048GT
Online Course Provider for FBISD” with the firm's name, return address, opening date and time
and be addressed to:
Fort Bend Independent School District
PURCHASING DEPARTMENT
Attn: Gloria Truskowski
555 Julie Rivers Drive
Sugar Land, Texas 77478
1.3
The contract period shall be for one (1) year with the option to renew for an additional 4 years
beginning with Board approval. The renewal will depend upon mutual agreement of both parties.
Page 5 of 37
2 TIMETABLE
Item
1
Activity
RFP starts to advertise (1st run)
Date
03/05/2014
2
Deadline to submit questions by 4pm CST
03/12/2014
3
All vendor questions due
03/17/2014
4
Proposals are Due at 10:00AM CST
03/24/2014
5
Approximate Vendor Demonstration Date (if invited)
03/28/2014
6
Professional Development Begins
June 2014
7
Go-Live with students
Aug 2014
3 INSTRUCTIONS FOR RESPONSE
To respond effectively, firms should prepare a proposal outlining the qualifications and services
offered by the firm. Include all information you deem relevant to the process. Information sought
includes, but is not limited to:
3.1
General Information
•
•
3.2
Professional Credentials And Experience For Implementation
•
•
3.3
Describe the expertise provided by the firm's staff and list all firm staff and their resumes
and qualifications.
Specify who will be leading our implementation and attach his/her resume.
Program History
•
•
•
•
Page 6 of 37
Name, business address and business phone & fax and email addresses of principle
employees.
Primary contact within the firm and contact information.
Describe your experience with an Online Course System
Describe the types of services you provide and any specialized aspects of the program
you have used in Texas.
List the districts with over 25,000 students in which you have conducted business in the
last five years and the size of each district.
Describe your ability to interface with student information systems, and specifically
Skyward.
3.4
Description
•
•
•
•
•
•
3.5
References
•
3.6
Pricing shall be listed as follows:
The proposal will include the cost of core product, and each add on module shall be listed
separately. Training, programming and consulting shall be listed separately. Each year
shall be quoted separately. Please include warranty, 24 x 7 support, and maintenance.
Price Delivery Information Sheet can be found on pages 24-25 of this proposal.
Additional Information
•
•
•
•
Page 7 of 37
Provide references of other school districts with which you have worked in the last 5
years. (Preferably districts >25,000 student population) Include all contact information.
Cost Of Services
•
3.7
Describe the scope of services required to complete the process, identifying detailed
activities that are to occur, significant milestones, anticipated deliverables, and the role of
both your firm and the district at each step in the process.
Describe the roles of the project team during the implementation.
What is the timeline you propose for the implementation? Training, data upload, etc.
What type of training will be done (face-to-face, training of trainers model) and what
would we expect for on-going training?
What is your turnaround time when concerns with the program are brought to your
attention?
Would a project manager be assigned? If not, who would handle the implementation and
issues that arise within the first 3-6 months?
Provide any additional optional information and comments your firm deems necessary to
clearly communicate your software’s capabilities.
System Requirements Tables (Section 9-10)
Additional RFP Documents
Please provide a copy of your Certificate of Liability Insurance with your proposal
4 PROPOSAL EVALUATION
As required by law, the District will select the firm that represents the best value and quality to the
District, considering the factors listed below:
FACTOR
1. Purchase Price: Cost of Services, including the cost of the software, and
implementation, etc.
2. Reputation and references of the firm and its services.
References will be contacted via e-mail
3. Quality of the vendor’s goods and services: The vendor’s goods and services
user friendly.
4. Long term cost the district to acquire the vendor goods and services
any other long term costs associated with selecting the software vendor is
presenting.
5. Extent to which the goods and services meet the district’s needs:
Extent to which the firm’s services, personnel, experience and proposed
methodology meets the needs of Fort Bend ISD. Ease of software integration
into existing platforms and will it serve the overall purpose of Fort Bend ISD
needs.
6. The firm’s past relationship with Fort Bend ISD or other similarly sized
districts or other government entities.
7. The firm’s ability to successfully implement on a scheduled timeline to meet the
needs of Fort Bend ISD
8. Whether the firm’s principal place of business is in the State of Texas, or
alternatively, whether the firm employs at least 500 people in this state.
9. Ability to service our accounts with proper staff and insurance
requirements
A copy of the Certificate of Liability Insurance should be in your proposal.
TOTAL
WEIGHT
25 points
10 points
5 points
5 points
20 points
5 points
20 points
5 points
5 points
100 points
The Evaluation Committee will review all proposals and reserves the right to create a short list of
software companies based on factors listed above. Interviews may be scheduled with short listed
firms. The district reserves the right to use the same weight factors for interviews as listed above OR
adapt new factors. If adapting new factors, such factors will be made public to the short listed firms
prior to the scheduled interviews.
5 DISCLOSURE
Until this process is complete, no employee, agent or representative of any professional services
provider shall make available or discuss its proposal with the media in any form, electronic or printed,
or with any elected or appointed official or officer of the District, or any employee, agent or other
representative of the District unless specifically authorized to do so by the Purchasing Department.
Page 8 of 37
6 SPECIAL TERMS AND CONDITIONS
6.1
Any prospective respondent detecting a conflict or ambiguity in this RFP should notify the
Assistant Director of Materials Management, in writing, setting forth the grounds of the
alleged conflict or ambiguity and request the issuance of a clarifying addendum by January 8,
2014. If FBISD believes that clarification is necessary and proper, a clarifying addendum will
be distributed to all prospective vendors. FBISD will not be bound by any oral or other
informal explanation of the requirements of the RFP documents.
Questions and answers can be emailed to Gloria Truskowski at
gloria.truskowski@fortbendisd.com no later than March 17, 2014.
6.2
Provide detailed explanations of any exceptions the respondent has with any requirement or
term specified in this RFP and thoroughly explain any alternate service offered.
6.3
FBISD reserves the right to negotiate all elements which comprise the respondent’s offer to
ensure the best possible consideration and to reject any and all responses.
6.4
FBISD is not responsible for any costs incurred by the firm for the preparation or distribution
of the response to this RFP, or any oral presentations required to supplement and/or clarify a
proposal that may be required by the District.
6.5
Respondent or other authorized representatives are expected to fully inform themselves as to
all conditions, requirements, and specifications before submitting proposals. Failure to do so
will be at the respondent’s own risk.
6.6
The contract will be governed and construed according to the laws of the State of Texas. Any
disputes or conflicts involving damages or claimed remedies shall be referred to a court of
competent jurisdiction in Fort Bend County, Texas.
6.7
Each original proposal shall be signed by a company representative duly authorized to bind
the firm for the obligations stated herein.
7 PROPRIETARY INFORMATION
Proprietary information, if submitted to FBISD in response to this RFP, should be identified as such.
Any information identified as proprietary will be handled in accordance with the provisions of the
Texas Open Records Public Information Act as it applies to such information.
Page 9 of 37
8 SPECIFICATIONS
8.1
Project Overview
The Fort Bend Independent School District is seeking proposals from qualified vendors for an
Online Course Provider.
Fort Bend ISD seeks a web based, data driven, comprehensive state compliant system which
will provide online course content to help students stay on track, accelerate, and provide
courses for which we do not currently have teachers. System will provide students with
options for credit recovery, original credit, intervention, and test preparation.
The District expects a reporting engine designed to provide accurate user-friendly District and
Campus specific reports, ad hoc reports, and the ability to locally create additional required
reports vital to the success of the Districts’ aforementioned programs. The report engine must
provide data integrity reports specific to each component to assist with monitoring and
management.
The goal is to provide a system that allows the District to provide and document services to
students in a manner which is timely, accurate and readily accessible. System should be secure
and auditable and produce all reports required by Federal, State, and local entities. The system
will provide accountability documentation and will ensure that the individual needs of Fort
Bend ISD students are met in a timely manner.
This system will include the following integrated system modules and related activities. The
District expects the selected solution with as few modifications as possible to provide:
•
•
•
•
•
•
•
Original Credit Courses
Credit Recovery Courses
Grade Replacement
Tutorials for Texas State Assessments
Intervention Resources
Homebound
College Readiness Assessments
Respondents shall provide documentation and pricing options for complete solutions
compliant with the specifications in this document. Solutions should include all
hardware, software, and services required to complete this proposed project. FBISD
reserves the right to purchase all or part of the solution from more than one vendor.
The goal is to obtain a system that will:
• Promote system use by providing an on-line user experience that is user friendly and
contains context sensitive help.
• Provide students with a system that seems tailored to their specific needs while
maintaining central control.
• Enable unattended operations, making the system more accessible, user friendly and
reliable for users.
• Substantially decrease the time to document student needs.
• Improve reporting format, timelines and flexibility.
Page 10 of 37
•
•
•
•
•
8.2
Integrate with the Student Information System (Skyward).
Integrate systems with Fort Bend ISD network to allow seamless cross platform
accessibility to information.
Facilitate compliance management, implement procedural performance analysis, and
student performance outcomes analysis.
Continue development of online course content.
Substantially decrease the time it takes to share data between systems.
Success Factors
Fort Bend ISD satisfaction with the system at completion of the project would be indicated by
the following:
• The system supports and meets the needs of individual students.
• The implementation results in increased successful completion of online courses.
• The system supports the development of “best practice" for providing online courses.
• The system needs little modification.
• The system increases the accuracy of online course data to an audited level of 98% or
better.
• Users report that the system is easy to use.
• Fort Bend ISD’s authorization processes are automated by the system where
appropriate.
• System is device agnostic. Content and reports are available across all platforms
including personal computers, Mac OS and personal devices.
• Users are trained and know how to access and effectively and efficiently use the
system.
• The vendor will provide ongoing and updated on-demand professional development
for all staff, to include webinars, interactive chat, and a user guide.
• Timely and user friendly customer support available for both staff and students.
• Screens are visually appealing.
• Data retrieval is fast.
Page 11 of 37
9 SYSTEM REQUIREMENTS
For each item below, responses are as follows:
Description
Evaluation Criteria Checklist Definitions
An “out of box” feature or functionality where the feature or functionality
Out of Box
works immediately after installation without any configuration or
modifications.
A software feature or functionality that needs to be setup by defining values of
Configurable
parameters; the process of binding optional features of a system without
coding.
Feature or functionality that is specifically designed and programmed by
Customize
coding; modification of packaged software to meet individual requirements.
Not Capable
Feature or functionality is not available or capable within the application.
Planned for future development; short or long-term goals with specific
On Roadmap
technology solutions to meet desired feature or functionality.
To add additional information or clarify responses, please include a comments section. Each comment
should be referenced by the component numerical code, such as “9.1.1 Original Credit courses”.
9.1
Program Components
Out of ConfiguNot
On
Customize
Box
rable
Capable Roadmap
The system offers a full array of courses, tutorials,
and resources aligned with the rigor of the current
student expectations that can be used with a variety
of student groups including:
1
Original Credit courses
2
Credit Recovery courses
3
Course assignment replacement
4
EOC/STAAR Tutorials
5
Intervention resources
6
Homebound courses
The system provides tutorials, courses, practice
assessments, etc. for a variety of college entrance
tests.
7
SAT/ACT Prep
8
TSI Prep
9.2
1
1.1
1.2
1.3
2
3
Content
Texas Essential Knowledge and Skills (TEKS) aligned courses
•
in core courses for both middle
school and high school
• in enrichment elective courses
• in CTE courses
Offers elementary course content
District is allowed the ability to customize
content and sequence
Page 12 of 37
4
5
6
7
7.1
7.2
7.3
7.4
7.5
7.6
7.7
7.8
8
8.1
8.2
8.3
8.4
8.5
8.6
8.7
8.8
Includes models with manipulatives
System will provide content area,
interactive simulations that allow for
learning that is aligned to TEA
requirements and are the appropriate
length.
World Language courses will include
reading, writing, and speaking
components.
Learning Cycles in each course include:
• Direct instruction
• Opportunities for practice
(including checks for
understanding)
• Reteaching and reassessment
opportunities
• Clear directions for students
• Opportunities for timelines for
task completion
• Appropriate videos including more
interaction opportunities
• Appropriate length of lessons
• Appropriate rigor
Graded Items Include:
• Quizzes
• Tests
• Essays
• Projects/Authentic task
opportunities
• Lessons must align with
assessments
• Appropriate length/time required
for assessment
• Opportunity for interaction during
assessment
• Semester Exams
9.3
Reports
District Level Reports
1
By campus
2
By teacher
3
By student (by student demographics)
4
By course
5
By grade level
6
By grading period
7
By semester
Page 13 of 37
8
By year
9
By TEKS
10
User friendly reporting system
11
Reports will run in a timely manner
Campus Level Reports
10
By teacher
11
By student
12
13
By course
By grade level
14
By grading period
15
16
By semester
By year
By TEKS (enrichment, reteaching,
intervention, etc.)
User friendly reporting system
Reports will run in a timely manner
17
18
19
9.4
User Perspectives
Student User
The system has a variety of tools to help
1
student users interact with their learning
and document progress.
The system should include features that
allow students to access and post
assignments for assigned teacher/campus
2
administrator to include in progress
monitoring.
The system generates alerts to students
3
about course enrollment, due dates, and
grade postings.
The system includes a student-friendly
dashboard that provides quick access to
4
courses, assignments, reports, grades,
message board, and tools.
System provides home and school access
5
from multiple platforms (24/7 availability)
Student System Tools Include
5
Note taking area
6
Interactive text (highlight, annotate)
7
Calculators
Built in rich text Word Processor
including Math type
Formula charts aligned to STAAR
Dictionary/Thesaurus
Message Board
8
9
10
11
Page 14 of 37
13
Audio/video recording: submit
specialized assignments to teachers
Graphing technology
14
Manipulatives for instruction
12
Student Portal Includes:
15
16
Assignments
Tools
Progress dashboard to monitor
17
timeline for completion
18
Grades
Teacher User - Gradebook
The system should include features
that allow teachers to access and post
19
assignments for assigned students to
include in progress monitoring.
The system should include a teacherfriendly dashboard that provides quick
20
access to courses, assignments,
reports, grades, message board, and
tools.
Teacher gradebooks can accept outside
21
assignments.
District can setup grade weighting
22
within LMS gradebook to align with
district guidelines.
Teacher gradebooks are available after
23
student has completed course.
Teacher gradebooks include subsequent
24
years.
Teacher gradebooks have the ability to
25
identify grade repair, credit recovery or
original credit.
Teacher Portal includes
26
• Message board
27
• Progress dashboard
28
• Gradebook
Parent User
29
System provides unique parent log-in
The system should include a parent30
friendly dashboard that provides quick
access to grade status.
Parent Portal includes
31
• Progress dashboard
32
• Grade view
33
• Message board
Parent Alerts include
Page 15 of 37
34
• Grades posted
35
• Assignment updates
36
• Weekly reports
37
• Course Enrollment
38
• Due dates/timelines
39
• Time spent in course
Student Progress
Evaluation procedures include ongoing
1
and frequent measurement of
objectives or benchmarks.
Criteria for mastery describe expected
2
performance in terms of how well and
over what period of time.
Criteria for mastery are attainable yet
3
challenging in relation to the student's
ability.
A variety of evaluation methods and
4
procedures are provided.
Evaluation procedures include home,
work, community, and school settings
5
for measuring objectives or benchmarks
logically carried out in a specific setting.
Documentation of mastery of short6
term objectives or benchmarks.
Attachments
System will allow the user the ability to
1
attach files to events or remove the
attachments.
The attachments include but are not
2
limited to: text, PDF, audio, video, etc. as
approved by the District.
Additional Requirements
The vendor will complete state and
federal changes without charge in a
1
timely manner for the District to remain
compliant.
System will include simplified log-in
2
procedures.
System will include user friendly
3
procedures/guides for navigating system
components.
System will display math symbols and
equations using appropriate notation and
4
allow students to enter appropriate
notation (math type/equation editor)
System will allow the teacher of record
5
access to the essays for the purpose of
review and grading.
Page 16 of 37
10 TECHNICAL, TRAINING & PROJECT MANAGEMENT
Please respond to each item. To add additional information, please include a comments section. Each
comment should be referenced by the component numerical code, such as “10.1.1”.
10.1 Architecture
1
2
3
4
5
6
7
8
9
10
Do you already have an import/export
interface in production with Skyward
Student Information Management System?
What version of SQL are you using? If not
using SQL, please elaborate.
Does the system have Active Directory
integration capability? Describe how Active
Directory integration is accomplished.
(Secure LDAP, SOAP services, etc.)
Does the system support ‘single and/or
reduced sign on’? SSO implementation must
include a “back door” mechanism enabling
access to designated users in the event the
SSO service is not available.
How are permissions maintained – via AD
group, HR job role, or within the application?
Describe system architecture. Is the
Application installed on a different server
than the database?
Are multiple school districts in the same
database?
If yes above, is it possible to have our own
database(s) that are not comingled with
other districts? Is there any additional cost
with this option?
What do you use for Web Services? (ie IIS,
Apache)
Interface is operating system, web browser,
and device independent. At a minimum, it
should be fully compatible with plus or
minus one to the current versions of Google
Chrome, Mozilla Firefox, Microsoft Internet
Explorer and Apple Safari web browsers ,
and the Microsoft Windows, Apple OS and
Linux operating systems for desktop
computers. In addition, the interface
should be fully functional through the web
browsers that are native to the mobile
devices running the Apple iOS, Google
Android, Blackberry and Symbian operating
systems and/or via native applications
compatible with those mobile operating
systems.
Page 17 of 37
Response
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
Identify and provide file layouts for the
extracts that will be required to/from the
application. Include the process used for
data encryption.
Can you provide a test environment with
FBISD data for testing interfaces? Can this
be refreshed with current data when
requested?
Does your application handle updates such
as location changes based on
teacher/student movements?
How does the application handle historical
data from year-to-year with location
changes the following year?
Can it handle staff members that are
identified as being at multiple campuses?
How often do you have software releases for
patches? New releases?
How often do releases include SQL
upgrades/patches?
FBISD requires 2 weeks notification prior to
system upgrades so they can be reported to
our Change Control Board. Can you provide
Change Control information prior to system
updates? Please describe release notes, or
provide a sample.
Describe your support model in detail. If
24/7 is required, what will the additional
cost be?
How large is your technical development
staff? Where are they located?
How large is your support staff? Where are
they located?
Can you respond within 30 days to required
changes to the system interfaces?
Describe your backup process and off-site
storage plan.
Describe your Disaster Recovery (DR)
capabilities.
Do you provide an annual audit of your
computer and services operations, including,
but not limited to, hardware and software
system change management, computer
security, backup and recovery, and DR.
Please give detailed specifications which
explain all the infrastructure components
including the database server, web services,
peripheral servers and software including
load balances and security protocols.
Page 18 of 37
27
28
29
30
31
32
33
34
35
36
Will the environment allow FBISD to
preview and test new releases of the
software before they are promoted to
production?
Can the system be installed locally so that it
can be run in-house should the need arise?
Any features, including the use of XML APIs
for reporting and features including
handheld Personal Digital Assistants (PDA) or
similar mobile devices to view and record
data that may exist in the proposed system
should be documented and pricing included.
Are table driven validation tables date
tracked with beginning and ending dates? If
not, how is a master file code disabled from
further use?
System shall be able to meet FBISD
requirements through configuration rather
than customization and code modification.
Shall provide functionality that can cause the
restriction of valid entries in one field based
upon the data entered in another field
Shall be scalable for a district with 80,000
students and 5000 staff members.
How many tables are in your database?
Is there anything required to be installed on
each computer that will be accessing your
software solution other than normal
browser software?
What is your software developed in, ie VB6,
java, .NET, etc?
10.2 Training & Documentation
1
2
3
FBISD would like proposals to offer different
options for training on the new system.
Examples include: in person training, group
training classes in district, out of district,
online training, per hour training, per day
training, train-the-trainer options, etc.
Vendor should suggest the amount of
training time required for system. Include
hourly/daily cost for additional training,
FBISD expects Intuitive, well-organized, easy
to access and user-friendly online user
guides are available for students, teachers,
administrators and parents. Please include a
sample of documentation.
System includes FAQ list of common issues
and quick fixes. Please describe online help.
Page 19 of 37
4
The Vendor will provide ongoing and
updated Professional Development for all
staff to include webinars, interactive chat
and a user guide.
10.3 Interfaces
1
2
3
4
5
6
7
8
Does system have capability to transfer files
electronically outside the District per T-Rex
state rules.
System can share data between Student
Accounting System (Skyward) nightly
without excessive downtime or manual
entry.
System can import generated student and
staff file through an automated scheduled
process without manual intervention/entry.
Describe other information that may be
imported through an automated process.
Explain timing of when data extracts
provided would be uploaded into your
solution.
If a student transfers from another district
using your system, will the information
transfer without manual input on our part?
Does system have the ability to export data
for import into data warehouse?
Will FBISD have the ability to connect to the
database with ODBC tools for local report
development?
10.4 Security
1
2
3
4
5
6
7
The successful vendor package shall provide
role based security that allows the District to
establish data accessibility and manipulation
rules based on a specific user’s or group of
user’s job role.
A user has one account, but may have many
roles. The user’s account gives them access
to all schools, roles, and students to which
that are assigned.
Ability to import users and set security by
job role and campus.
Ability to assign access to more than one
campus.
Ability to access the system and all modules
by District.
Ability to access the system and all modules
by classroom.
Ability to access the system and all modules
Page 20 of 37
8
9
10
by job role.
Ability to access the system and all modules
by date and time.
Ability to set field-level security for read,
read/write, or no-access.
Teacher of record and System Campus
Administrator should both be notified via
email or some form of workflow process any
time a student completes a work assignment
or assessment. Both individuals would have
access to all activities and progress of the
student.
10.5 Project Management
1
2
Is a Project Manager provided/assigned?
FBISD anticipates need for rapid
deployment. Can you accommodate this
rapid implementation?
10.6 Fort Bend ISD Logo
1
Fort Bend ISD’s Logo will be displayed per
District specifications. Logo can be changed
at no charge if district changes logo.
10.7 System Availability, Software Support
& Service Level Agreements
1
2
3
4
24/7 availability. Describe scheduled
maintenance windows.
Describe support model. (ie How are
requests for support submitted? Escalation
process.)
Describe communication plan for larger
issues that cannot be resolved quickly.
Please review the tables under the following
SERVICE LEVELS FOR HOSTED SOLUTIONS
Section 11 to see FBISD’s expected Service
Levels. Can you provide this level of
support? If not, please describe your SLAs.
Describe other SLAs that might not be
included here.
Page 21 of 37
11 SERVICE LEVELS FOR HOSTED SOLUTIONS
11.1 Service Categories
Service
Level
Category
Criteria
Response Time
1-Critical An Incident causing a complete interruption or 30 minutes
extreme degradation of Vendor Services to the
environment, or business operation. Those
affected cannot operate in an automated fashion
until service is restored.
An Incident causing a significant interruption 30 minutes
2-Major
or degradation of Vendor Service, to the
environment, or business operation, even if
there is an automated means that mitigates the
effect of the Incident.
3-Moderate An Incident causing a moderate interruption or 4 business hours
degradation of Vendor Service to the
environment, or business operation. While
immediate impact is moderate, the risk for
increased impact may be apparent. The
Incident is categorized as Severity 3 even if
there is an automated or manual contingency
plan that allows those affected to achieve a
level approaching normal service delivery
during the event.
An Incident causing a minimal interruption or 4 business hours
4-Minor
degradation of a Vendor Service to the
environment, or business operation. (includes
single User issues). An automated or manual
contingency plan may be available.
Resolution time
4 clock hours
8 business hours after
first contact
4 business days
Next software patch
release
11.2 Service Level Metrics
Service Level Metric
Availability = (Total Monthly Minutes – Maintenance Time – Downtime) / Total Monthly
Minutes – Maintenance Time) * 100%
Availability – All Production Servers – The Vendor Data Center systems
Availability – All Development/Test Servers (Hardware & OS) – Vendor Data
Center systems
Disaster recovery is recovery of the operating system, database, and all
associated applications, network and web services. Database recovery is to
within 15 minutes of last transaction posted before disaster.
System Response Time based on mutually agreed upon interactive transactions.
Objective is based on average permit of all transactions executed.
Service Level/
Objective
99%
95%
48 hours after a
Disaster has been
declared
Dialog response time,
3 seconds or less,
exclusive of network
time
11.3 Change Control
Change
Category
Criteria
Notification Time
Emergency A request representing a resolution to an existing problem that needs 2 hour. Sufficient lead
Page 22 of 37
to be implemented because of the negative impact or the potential
negative impact to the LEA’s business, if not implemented
time should be provided
to allow the Vendor the
time to plan, test and
implement the change
and allow for review
within the change control
procedure.
A request that, if not successful, will impact a majority of users; cause At least 15 business days
Major
extensive downtime; or has an extensive back-out process.
notification to plan and
schedule the change.
Significant A request that, if not successful, will impact a minority of users; cause At least 8 business days
acceptable downtime; or has a moderate back-out process.
notification to plan and
schedule the change.
A request that, if not successful, will not impact users; cause no
At least 4 business days
Minor
downtime; or has a simple back-out process.
notification to plan and
schedule the change.
11.4 Data Exchange
Category Description
Data Import Data import is scheduled nightly with no manual intervention and no system outage. Email
alerts automatically sent advising success or failure. When process fails, automatic restart.
After 3 failures, vendor is alerted and escalation procedures begin. Log files are available for
review and archived.
Data Export Data exports can be scheduled on a regularly scheduled basis. Only changed records are
exported. When process fails, automatic restart. After 3 failures, vendor is alerted and
escalation procedures begin. Log files are available for review and archived.
11.5 Credit Amount for Failure to Meet SLA
VENDOR provides monthly system logs of auditable metrics of Hosted Solution availability.
Availability
> 97.9% but < 99.5%
> 96.9% but < 97.9%
< 96.9%
Unsuccessful daily data transfer due to VENDOR
error.
Page 23 of 37
Credit Amount of Monthly Fee
2%
3%
5%
3% per day beginning with the 3rd failure.
PRICE DELIVERY INFORMATION
RFP 14-048GT
Respondent must complete the open boxes using information supplied in the proposal.
Bidder:
This proposal will need to include the cost of core product, and each add on module shall be listed separately. Training, programming and consulting costs
shall be listed separately. Each year shall be quoted separately. Please include warranty, 24 x 7 support, and maintenance.
Description
Core Product (software hardware,
Year 1
Year 2
Year 3
Year 4
Year 5
$
$
$
$
$
Module 1:
$
$
$
$
$
Module 2:
$
$
$
$
$
Module 3:
$
$
$
$
$
Training
$
$
$
$
$
implementation, support service)
Describe pricing model (by student or
resources)
(specify # of days & hours each year)
days:
Programming
hrs.:
$
days:
hrs.:
$
days:
hrs.:
$
days:
hrs.:
$
days:
hrs.:
$
(specify # of days & hours each year)
days:
Consulting
hrs.:
$
days:
hrs.:
$
days:
hrs.:
$
days:
hrs.:
$
days:
hrs.:
$
(specify # of days & hours for each year)
days:
hrs.:
days:
hrs.:
days:
hrs.:
days:
hrs.:
days:
Travel Expenses (if applicable)
TOTAL PRICING
$
Pricing for additional consulting: $_________ hourly
Page 24 of 37
$
$
$
$
hrs.:
PRICE DELIVERY INFORMATION
RFP 14-048GT
II.
Related Services
What percentage discount could you offer FBISD off your pricing on services not listed above? (If this line is left blank, it will be considered a “no
bid”. Please fill in the percentage discount even if it is 0%). _________% discount.
III.
Payment information: Please provide your payment remit address:
IV.
Please provide an e-mail address where purchase orders can be sent.
E-mail:
Page 25 of 37
FELONY CONVICTION NOTIFICATION
State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a),
states “a person or business entity that enters into a contract with a school district must give advance notice to
the district if the person or an owner or operator of the business entity has been convicted of a felony. The
notice must include a general description of the conduct resulting in the conviction of a felony”.
Subsection (b) states “a school district may terminate a contract with a person or business entity if the district
determines that the person or business entity failed to give notice as required by Subsection (a) or
misrepresented the conduct resulting in the conviction. The District must compensate the person or business
entity for services performed before the termination of the contract”.
This Notice is Not Required of a Publicly-Held Corporation.
I, the undersigned agent for the firm named below, certify that the information concerning notification of felony
convictions has been reviewed by me and the following information furnished is true to the best of my
knowledge.
Vendor’s Name:
Authorized Company Official’s Name (Printed):
A.
My firm is a publicly held corporation; therefore, this reporting requirement is not applicable.
Signature of Company Official:
B.
My firm is not owned or operated by anyone who has been convicted of a felony.
Signature of Company Official:
C.
My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:
Name of Felon(s):
Details of Conviction(s):
Signature of Company Official:
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
Page 26 of 37
CONFLICT OF INTEREST QUESTIONNAIRE
PLEASE COMPLETE AND SIGN EVEN IF NO CONFLICT EXISTS
For vendor or other person doing business with local governmental entity
FORM CIQ
This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person
who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and
the person meets requirements under Section 176.006(a).
OFFICE
USE
ONLY
By law this questionnaire must be filed with the records administrator of the local governmental entity not
later than the 7th business day after the date the person becomes aware of facts that require the statement to
be filed. See Section 176.006, Local Government Code.
Date
Received
A person commits an offense if the person knowingly violates Section 176.006, Local Government Code.
An offense under this section is a Class C misdemeanor.
1
Name of person who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not
later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
3
Name of local government officer with whom filer has employment or business relationship.
Name of Officer
This section (item 3 including subparts A, B, C & D) must be completed for each officer with whom the filer has an
employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional
pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment
income, from the filer of the questionnaire?
Yes
No
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at
the direction of the local government officer named in this section AND the taxable income is not received from the
local governmental entity?
Yes
No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local
government officer serves as an officer or director, or holds an ownership of 10 percent or more?
Yes
No
D. Describe each employment or business relationship with the local government officer named in this section.
Signature of person doing business with the governmental entity
Date
Name of Business/Company
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
Page 27 of 37
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of Congress, or an employee of
a Member of Congress in connection with the awarding of a Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instruction.
3) The undersigned shall require that the language of this certification be included in the award documents
for all sub awards at all tiers (including subcontracts, sub grants and contracts under grants, loans, and
cooperative agreements) and that all sub recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this certification is a
prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, US Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and
not more than $100,000 for each such failure.
__________________________________
Company
___________________________________
Authorized Representative (Print)
__________________________________
Signature
____________________________________
Date
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
Page 28 of 37
VENDOR DEBARMENT STATEMENT
I have read the conditions and specifications provided in the bid document attached.
I affirm, to the best of my knowledge, the company I represent has not been debarred or suspended from
conducting business with school districts in the State of Texas. This certification is required by the
regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section
3017.510, Participants’ responsibilities. The regulations were published as Part IV of the January 30, 1989,
Federal Register (pages 4722-4733). Copies of the regulation may be obtained by contacting the
Department of Agriculture Agency with which this transaction originated.
______________________________________________________________________
NAME OF COMPANY (Please Type)
____________________________________________________________________
MAILING ADDRESS
CITY
STATE
ZIP
______________________________________________________________________
PREPARED BY (Please Type)
________________________ ___________________________________________
SIGNATURE
TITLE
____________________
TELEPHONE NUMBER
____________________________________________
FAX NUMBER
DATE
Check here if you have an address or telephone number change: Yes____ No____
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
Page 29 of 37
NO RESPONSE FORM
RETURN ONLY IF YOU CHOOSE NOT TO SUBMIT A RESPONSE TO THIS SOLICITATION
RFP 14-048GT
Online Course Provider
Fort Bend ISD
Please Print
Whereas on the ___________ day of ____________________, 2014 (print name of company)
__________________________________________________________________________
has reviewed FBISD’s solicitation RFP No. 14-048GT and elects not to submit a proposal:
State the reason(s) for not submitting a proposal:
_____________________________________________________________________________________
_____________________________________________________________________________________
______________________________________________
Street Address
______________________________________________
City, State, Zip Code
______________________________________________
Telephone/Fax Number
______________________________________________
Name of Authorized Individual
___________________________________________
Signature of Authorized Individual
Page 30 of 37
PROPOSAL SUBMISSION FORM
RFP NO. 14-048GT
Online Course Provider
Fort Bend ISD
Please Print
Whereas on the _____________ day of _____________________________, 2014 (print name of company)
___________________________________________________________________________ has reviewed
RFP No.14-048GT and has responded in accordance with the terms and conditions which are incorporated
herein.
A copy may be obtained at http://www.fortbendisd.com/docs/purchasing/general-provisions-for-purchasingsolicitations-and-contracts.pdf or by contacting the Fort Bend ISD Buyer listed on the cover sheet. Any
exception to the terms and conditions must be included in the firm’s response.
Texas Education Code 44.031
Purchasing and Acquisition, FBISD Policy CH (Legal)
Purchasing and Acquisition, FBISD Policy CH (Local):
______________________________________
_____________________________________
Street Address
City, State, Zip Code
______________________________________
_____________________________________
Telephone Number
Fax Number
______________________________________
______________________________________
Name of Authorized Individual
Signature of Authorized Individual
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
Page 31 of 37
CONTRACTOR CERTIFICATION
Introduction: Texas Education Code Chapter 22 requires entities that contract with school districts
to obtain criminal history records on covered employees. Covered employees with disqualifying criminal
histories are prohibited from serving at a school district. Contractors must certify to the district that they have
complied and must obtain similar certifications from their subcontractors.
Definitions:
Covered individuals: Individual who have or will have continuing duties related to the service to be performed
and have or will have direct contact with students. The District will be the final arbiter of what constitutes direct
contact with students.
Disqualifying criminal history: (1) a conviction or other criminal history information designated by the District;
(2) a felony or misdemeanor offense that would prevent a person from obtaining certification as an educator
under Texas Education Code § 21.060, including 19 Tex. Admin. Code §249.16; or (3) one of the following
offenses, if at the time of the offense, the victim was under 18 or enrolled in a public school: (a) a felony offense
under Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as a sex offender
under Chapter 62, Texas Code of Criminal Procedure; or (c) an equivalent offense under federal law or the laws
of another state.
____
On behalf of _________________________________________________ (“Contractor”), I certify that
[check one]:
[ ] None of Contractor’s employees are covered individuals, as defined above. If this box
is checked, I further certify that Contractor has taken precautions or imposed conditions to
ensure that Contractor’s employee will not become covered individuals. Contractor will
maintain these precautions or conditions throughout the time the contracted services are
provided.
Or
[ ] Some or all of Contractor’s employees are covered individuals. If this box is checked, I
further certify that:
1. Contractor has obtained all required criminal history record information regarding its covered individuals.
None of the covered individuals has a disqualifying criminal history.
2. If Contractor receives information that a covered individual subsequently has a reported criminal history,
Contractor will immediately remove the covered individual from contract duties and notify the District in
writing within three business days.
3. Upon request, Contractor will provide the District with the name and any other requested information of
covered individuals so that the District may obtain criminal history record information on the covered
individuals.
4. If the District objects to the assignment of a covered individual on the basis of the covered individual’s
criminal history record information, Contractor agrees to discontinue using the covered individual to
provide services at the District.
Noncompliance or misrepresentation regarding this certification may be grounds for contract termination.
________________________________________
____________________________
Signature
Date
RETURN THIS DOCUMENT AS PART OF YOUR RFQ
Page 32 of 37
HUB OR MINORITY OWNED BUSINESS
(Tracking Purposes Only)
1. Is your company owned (51% or more) by an individual or individuals designated as minority, womanowned or handicapped? YES___NO___
2. If you answered yes to question number (1), please submit a copy of the applicable certification with
your proposal document.
Fort Bend Independent School District does not currently maintain set-asides or give preference to HUB
proposals. The above information is solicited for the purpose of statistical tracking only.
The Fort Bend Independent School District’s Supplier Diversity Program ensures that the District will use its
best efforts to inform small, women-owned, and minority businesses of current and future purchasing activities.
The District encourages the participation of these businesses in purchasing of all goods and services. This
information can be found at:http://www.fortbendisd.com/departments/business-and-finance/purchasing/supplierdiversity-program
FORT BEND INDEPENDENT SCHOOL DISTRICT
Affidavit of Non-Discriminatory Employment
This company, Contractor, or Subcontractor agrees to refrain from discrimination in terms and conditions of
employment on the basis of race, color, religion, sex, or national origin, and agrees to take affirmative action as
required by Federal Statutes and rules and regulations issued pursuant thereto in order to maintain and insure
non-discriminatory employment practices.
_____________________________________
Signature
_____________________________________
Printed Name & Title
_____________________________________
Company Name
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
Page 33 of 37
MWBE REGISTRATION APPLICATION
(Tracking purpose only)
Fort Bend Independent School District
Purchasing Department
555 Julie Rivers Drive
Sugar Land, TX 77478
(281) 634-1801 Fax: (281) 634-1829
Instructions: To become registered with FBISD as a certified minority and/or woman owned business
enterprise (MWBE) firm, complete this application, and attach a copy of your MWBE certificate. Mail or
fax to the Purchasing Office at the above address.
Name of Company:
Mailing Address:
City/State:
Telephone Number:
Remit to Address (if different from above):
Mailing Address:
City/State:
Federal I.D. No:
E-mail Address:
Owner’s Name:
Please  Check the Block That Applies
Business Code:
10
Sole Proprietorship
30
Corporation
MWBE Ownership:
100 African-American
300 Asian
500 Native American
Gender:
100 Male
Business Location:
100 Houston
300 Out of State (HQ)
20
40
Partnership
Joint Venture
200
400
600
Hispanic
Asian Indian
White Female
200
Female
200
400
Texas
Fort Bend County
 Houston Minority Business Council  Women’s Business Enterprise Alliance
 City of Houston
 HUB (State of Texas) Historically Underutilized Businesses
Signature of Authorized Agent:
Title:
Date:
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
Page 34 of 37
FORT BEND I.S.D. INSURANCE REQUIREMENTS
Contractor shall maintain insurance coverage in the amounts specified below and furnish to District. If any work
provided for or to be performed under any Specifications is sub-let (as otherwise permitted by the terms of such
Specifications), the contractor shall require the subcontractor to maintain and furnish him with satisfactory
evidence of Workers Compensation, Employer’s Liability and such other forms and amounts of insurance which
the contractor deems reasonably adequate. Certificates of Insurance on the current ACORD form shall be issued
to District showing all required insurance coverage.
Insurance Required
Automobile Liability insurance covering Any
Auto
Limit Required
$1,000,000 Combined Single Limit
Comprehensive (Commercial) General
Liability insurance including Products,
Completed Operations, Independent Contractors,
Broad Form Property Damage, Pollution and
Blanket Contractual Liability coverage. XCU
exclusions to be removed when underground
work is performed.
$2,000,000 Aggregate, Occurrence
and Personal Injury
$ 500,000 Fire Damage
$
5,000 Medical Payments
Professional Errors & Omissions Liability
insurance may be required from all contractors
and licensed or certified as professionals; e.g.,
engineers, architects, insurance bidders,
physicians, attorneys, banks, financial
consultants, etc.
Per Project Aggregate
Evidence of coverage must be shown on certificates
of insurance.
Consultant on a limited basis with the district in the
area of student support and staff development;
$1,000,000
One time project limit all other consulting services;
$2,000,000 Occurrence & Aggregate minimum,
$5,000,000 Maximum Limit
$50,000 Deductible
Retroactive Date preceding date of contract must be
shown
Extended Reporting Period three years past
completion of contract
Workers Compensation insurance with limits to
comply with the requirements of the Texas
Workers' Compensation Act.
Statutory Limits
Employers Liability insurance
Umbrella or Excess Liability insurance (excess
of primary General Liability, Automobile
Liability and WC Coverage B)
$1,000,000
One time contract amount for all contracts
exceeding:
Contract
Limit
$100,000 - $2,000,000 total limit
$500,000 - $10,000,000 total limit
$1,000,000 (plus)- $25,000,000 total limit
Limits for primary policies may differ from those shown when Umbrella or Excess Liability insurance is
provided.
Page 35 of 37
Insurance Conditions
All insurance coverage shall be issued on an Occurrence basis (except Professional Liability) by companies
acceptable to District and licensed to do business in the State of Texas by the Texas Department of Insurance.
Such companies shall have a Best's Key rating of at least "A- X".
All certificates must include:
1. The location or description and the bid number, CSP number or Purchase Order number
2. A 60 day notice of cancellation of any non-renewal, cancellation or material change to any of the policies
3. "Additional Insured" on the Property, General Liability, Automobile Liability and Umbrella (Excess)
Liability policies naming the District.
4. A "Waiver of Subrogation" clause in favor of the District will be attached to the Workers Compensation,
General Liability, Automobile Liability, Umbrella Liability and the Property insurance policies.
5. In addition to certificates of insurance, copies of policy endorsements must be provided (a) listing the
District as Additional Insured, and (b) showing waivers of subrogation in favor of the District: CG2010,
CG2037, CG2404, CA0070, CA0032, WC0003 or their equivalents.
All insurance must be maintained for one year following substantial completion with Certificates of Insurance
provided.
Contractor shall be responsible for payment of all deductibles; the District shall approve the deductibles
selected.
If any policy has aggregate limits, a statement of claims against the aggregate limits is required.
The District reserves the right to review the insurance requirements during the effective period of any contract to
make reasonable adjustments to insurance coverage and limits when deemed reasonably prudent by District
based upon changes in statutory laws, court decisions or potential increase in exposure to loss.
Fort Bend Independent School District
555 Julie Rivers Drive
Sugar Land, TX 77479
Page 36 of 37
MAP TO FBISD DISTRIBUTION CENTER
The Fort Bend ISD Distribution Center is located at 555 Julie Rivers Drive in Sugar Land. Not all mapping
services and GPS services have the location correct, but we have found Google Maps to be most accurate.
The link to the Google Maps directions to the Distribution Center is:
https://maps.google.com/maps?q=555+Julie+Rivers+Drive,+Sugar+Land,+TX&ie=UTF8&hq=&hnear=0x8640e7a9b4f0db83:0xdaaa49b5ced8406a,555+Julie+Rivers+Dr,+Sugar+Land,+TX+77478&
gl=us&daddr=555+Julie+Rivers+Dr,+Sugar+Land,+TX+77478&ei=oQguUpaPLbK2AXz8YCgCQ&ved=0CCsQwwUwAA
When traveling from Houston on HWY 59 S., take the Corporate Dr/US-90/Stafford/Sugar Land exit. Stay
right on the frontage, turn right onto Corporate Drive. At the intersection of Corporate Drive and Julie Rivers
Drive, proceed straight into Sugar Land Center. Drive all the way the back. The FBISD Distribution Center is
the last warehouse on the right and faces a railroad track.
From 90A, turn onto North over the railroad tracks onto Dairy Ashford Blvd. Take the first left onto Julie
Rivers Dr. and proceed to the 4-way stop at Corporate Drive. Make a left into Sugar Land Center and the
FBISD Distribution Center will be the last warehouse on the right facing the railroad tracks.
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