1. No category

Dallas Independent School District
Purchasing Department
COVER SHEET
RFQ TITLE:
Request for Qualification for SQL Server Database Administrator
Svcs and Student Information Systems Programming Svcs.
RFQ#
LH203336
RFQ DUE DATE:
April 09, 2008
TIME:
2:00P.M.
Pre-Bid Conference:
N/A
PLEASE COMPLETE THE FOLLOWING REQUIRED INFORMATION:
COMPANY NAME:
___________________________________________________
COMPANY ADDRESS:
___________________________________________________
___________________________________________________
TELEPHONE NO.
___________________________________________________
SIGNATURE:
___________________________________________________
3700 San Jacinto Dallas TX 75204
M/WBE POLICY ENDORSEMENT
“All bids of $25,000 or more shall contain the
M/WBE Compliance Guidelines and Forms at the
time of bid opening. Bidders/proposers who will
subcontract out portions of the work must attach the
signed Letter of Intent to Subcontract. Request for
Offer maybe considered nonresponsive, and thus
may not be accepted if the completed and signed
M/WBE Compliance Guidelines and Forms and
Letter of Intent to Subcontract are not submitted.
However, the M/WBE department reserves the right
to
contact
bidders
for
additional
information/clarification after bid opening.”
Any
questions
regarding
the
M/WBE
Documentation should be directed to the M/WBE
Office at 972-925-4140.
3700 San Jacinto Dallas Texas 75204
2
Instructions for MWBE Compliance Guidelines and
Forms
1.
You are not required to subcontract, however, if
you have MWBE subcontracting, complete
sections A, B, C, D, and sign page 4.
2.
If you do not intend to subcontract, you will not be
penalized, however, please complete sections A
and B, and sign page 4.
3.
If you have any questions regarding completion of
the form, contact the MWBE office at 972-9254140.
If you fail to comply with these instructions, your bid may
be deemed Non-Responsive
3700 San Jacinto Dallas Texas 75204
3
M/WBE Compliance Guidelines and Forms
To be completed and signed by the Prime Vendor/Contractor
The undersigned agrees that he/she has read and understood
the M/WBE Compliance Guidelines and Forms and that all
information is correct to the best of his/her knowledge.
Print Name/Title:
Date:
Signature:
Telephone:
For additional information contact:
M/WBE Department, 3700 Ross Avenue, Box 76, Dallas, TX 75204
Phone: (972) 925-4140, Fax: (972) 925-4141/4149, Email: mwbe@dallasisd.org, Website: www.dallasisd.org
Read carefully: The M/WBE Program requirements are applicable to all
bidders/proposers, including minority and women owned firms. These forms must
be attached to any procurement document totaling $25,000 or more and are due
at the time of bid/proposal opening.
R Board Policy, CH Local: Approved by the Board of Trustees– November 2006
M/WBE Compliance Guidelines and Forms: Revised February 2007
3700 San Jacinto Dallas Texas 75204
4
PLEASE READ BEFORE COMPLETING THE M/WBE COMPLIANCE GUIDELINES and FORMS.
It is a continuing goal of the district to involve minority and women-owned businesses
(M/WBE) to the maximum extent possible in all facets of the district’s contracting and
purchasing activities.
♦ The completed M/WBE Compliance Guidelines and Forms must be attached to all procurement documents totaling $25,000 or more
and are due with the bid/proposal at the time of bid opening. If the completed M/WBE Compliance Guidelines and Forms are not
attached, responses to procurement documents will be considered non-responsive.
♦ The district’s aspirational M/WBE goal is 30 percent for goods, services, and construction contracts. The aspirational M/WBE goal for
bond funded professional services contract is 35 percent. Please note, the district may assign a contract specific M/WBE goal. The
M/WBE goal is applicable to any change orders, additional services, modifications or revisions to the original contract. Review your
solicitation documents.
♦ The district recognizes M/WBE certifications issued by the North Central Texas Regional Certification Agency (NCTRCA), State of
Texas Historically Underutilized Business (HUB), Department of Transportation (DOT), Small Business Administration (SBA) – 8A or
SDB, South Central Texas Regional Certification (SCTRCA), D/FW Minority Business Council, National Minority Supplier
Development Council, City of Houston, Corpus Christi Regional Transportation, Women’s Business Council and City of Austin. Other
certifications may be considered on an individual basis.
♦ Vendors do not have to be certified as an M/WBE to participate in the district’s contracting and purchasing activities.
♦ All district bidders/proposers are required to demonstrate positive and reasonable good faith efforts to subcontract with and/or procure
supplies/services with M/WBEs.
♦ Respondents who will subcontract portions of the work will be required to submit the Letter of Intent to Perform/Contract as a
Subcontractor Form (page 5, section E) prior to an agreement being executed or an authorized transaction created.
♦ Bidders/proposers may not apply one of its subsidiary companies or its own workforce towards meeting its M/WBE subcontracting
goals.
♦ Changes to the List of Subcontractors (page 4, section C) must be reviewed and approved by the M/WBE Department prior to any
changes being made.
♦ The contractor/proposer shall notify the M/WBE Department if the percentage of M/WBE participation declines or falls below the level of
participation represented in the contract. The contractor shall promptly notify the M/WBE Department within 7 days and obtain a
listing of other qualified M/WBE vendors to meet the commitment amount.
♦ Contractor will be required to submit a Pay Activity Report indicating the amounts paid to its subcontractors with each pay application
submitted or as requested by the district.
♦ Contractor agrees to establish a written contract with each subcontractor. At minimum, the contract must include the scope of work,
payment terms, termination of M/WBE Clause, Prompt Payment Clause, and Retainage Clause.
♦ The contractor will be required to maintain records showing the subcontract/supplier awards, subcontractor payment history, specific
efforts to identify and award contracts to M/WBEs, and copies of executed contracts with M/WBEs. The contractor must provide
access to books, records and accounts to authorized district, state and federal officials for the purpose of verifying M/WBE
participation and good faith efforts. All district contracts are subject to an M/WBE audit.
3700 San Jacinto Dallas Texas 75204
5
Bid/Proposal #:
Bid/Proposal Title:
Prime Vendor /
Contractor:
Company Address:
City:
Contact Person:
Section A.
Yes
No
State:
Zip:
Phone:
Email:
Is your company a Minority or Woman-Owned Business Enterprise (M/WBE)?
If you answered “Yes,” complete the current certification information in the boxes below,
then continue to Section B.
If you answered “No,” then continue to Section B.
Certifying Entity
North Central Texas Regional Certification Agency (NCTRCA), State of
Texas Historically Underutilized Business (HUB), Department of
Transportation (DOT), Small Business Administration (SBA) – 8A or SDB,
South Central Texas Regional Certification Agency (SCTRCA), D/FW
Minority Business Council, National Minority Supplier Development Council,
City of Houston, Corpus Christi Regional Transportation, Women’s
Business Council and City of Austin.
(If you are not M/WBE certified, list non-certified.)
Section B.
Certification Number
Ethnicity
Gender
Will you use subcontractors as a part of this bid/proposal?
Yes
If you answered, “Yes”, complete Sections C and E.
No
If you answered “No”, a written explanation is required below.
(If you answered “No”, Sections C,D and E are not applicable.)
3700 San Jacinto Dallas Texas 75204
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Section C.
(Subcontractor Utilization) List all subcontractors (minority and non-minority) that will
be utilized in this bid/proposal. Non-certified firms will not be counted towards the prime’s
M/WBE subcontracting goals. Bidders/proposers may not apply one of its subsidiary
companies or its own workforce towards meeting its M/WBE subcontracting goals. Use
additional sheets if necessary.
Subcontractor/
Supplier
Contact
Person &
Phone
Number
Certificati
on Type
Certificati
on #
Ethnicity/
Gender
Service/Suppli
es
to
be
Provided
Estimat
ed
Amount
%
Of
Tota
l Bid
Totals
Special Note: You will be required to submit the Letter of Intent to Perform/Contract as a Subcontractor
Form (page 5, Section E) prior to an agreement being executed or an authorized
transaction created.
Section D.
Good Faith Efforts Documentation (No M/WBE Subcontractor Utilization)
1. Was contact made with M/WBEs by telephone or written correspondence at least one week before the
bid was due to determine whether any M/WBEs were interested in subcontracting and/or joint
ventures?
2. Were contracts broken down to provide opportunities for subcontracting?
3. Was your company represented at a pre-bid/proposal conference to discuss, among other matters,
M/WBE participation opportunities and obtain a list (not more than two months old) of certified
M/WBEs?
4. Was information provided to M/WBEs concerning bonding, lines of credit, technical assistance,
insurance, scope of work, plans/specifications, etc.?
5. Were subcontracting opportunities advertised in general circulation, trade associations,
minority/women-focused media and/or minority chambers of commerce?
6. Did you encourage non-certified M/WBEs to pursue certification status?
7. Were negotiations conducted in good faith with interested M/WBEs?
8. Were the services utilized of available minority and women, community organizations, contractor
groups, local, state, and federal business assistance offices, and other organizations that provide
assistance in the identification of M/WBEs?
Special Note: The good faith efforts documentation is subject to an M/WBE audit. Upon request, you
will be required to provide supporting documentation for the purpose of verifying your good faith
efforts.
3700 San Jacinto Dallas Texas 75204
Ye
No
7
Letter of Intent to Perform/Contract as a Subcontractor
Section E.
Intent to Perform/Contract as a Subcontractor. Complete a form for each minority or woman–owned subcontractor,
which will be utilized in this bid/proposal. If necessary, make copies to list additional subcontractors/suppliers.
Pursuant to district policy (CH Local), only “certified” M/WBEs may be counted towards meeting the district’s M/WBE goal at the subcontracting
level. Refer to page two (2) bullet three (3) of the M/WBE Compliance Guidelines and Forms for a listing of Dallas ISD-recognized certifications.
Bid/Proposal #
1.
Bid/Proposal Title:
Name of Offeror / Prime Contractor
Address, City, State & Zip
SUBCONTRACTOR INFORMATION
2. The undersigned has been certified by a Dallas ISD recognized certification agency
Name of Agency:
Certification Number:
Ethnicity/Gender:
3. The undersigned is prepared to perform the following described work/service and/or supply the material listed in connection with the above
project
and at the following price $
By:
(Name of the M/WBE Firm)
(Signature of Owner, President or Authorized Agent)
(Phone)
(Date)
(Print or Type – Name of Owner, President or Authorized Agent of M/WBE Firm)
DECLARATION OF PRIME CONTRACTOR
I
HERBY DECLARE AND AFFIRM that I am
the
(Name of Declarant)
and a duly authorized representative of
(Title of Declarant)
(Name of Prime Contractor)
to make this declaration that I have personally reviewed the material and facts set forth in this Letter of Intent to Perform/Contract as a
Subcontractor form. To the best of my knowledge, information and belief, the facts and representations contained in this form are true. The
owner, president or authorized agent of the M/WBE firm signed this form and no material facts have been omitted.
The prime contractor has designated the following person as their M/WBE Liaison Officer:
(Name of M/WBE Liaison Officer)
(Phone)
Caution: Any false statements or misrepresentations regarding information submitted on this form may be a criminal offence in violation of
Section 37.10 of the Texas Penal Code.
Phone Number:
(Name of Declarant)
(Phone)
Date:
(Signature of Declarant)
(Date)
Sections (F through I) should be completed for Request for Proposals (RFP) and Competitive Sealed
Proposals only.
3700 San Jacinto Dallas Texas 75204
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Section F.
EMPLOYEE
CATEGORY
Workforce Composition
TOTAL
EMPLOYEES
Male
Female
NON
MINORITY
Male
Female
AFRICAN
AMERICAN
Male
Female
HISPANIC
Male
Female
NATIVE
AMERICAN
Male
Female
ASIAN
Male
Female
Executive
&
Manageri
al
Technical
& Skilled
Office &
Clerical
TOTAL
Section G.
Affirmative Action Plan or Supplier Diversity Initiative
Yes My company has a written Affirmative Action Plan or Supplier Diversity Initiative, which is included
in this proposal.
No My company does not have a written Affirmative Action Plan or Supplier Diversity Initiative.
Section H.
Historical M/WBE Utilization. List M/WBE Subcontractors that were utilized on
previous Dallas ISD projects. If no Dallas ISD experience, please list similar
projects.
Name of Project
Section I.
M/WBE Subcontractor/Supplier
or Joint Venture Partner
M/WBE Contact
Person & Phone
Number
Amount or
% of Bid
Mentor Protégé Plan or Joint Venture Agreement
Yes My company has attached a Mentor Protégé Plan and/or Joint Venture Agreement.
No My company hasn’t attached a Mentor Protégé Plan and/or Joint Venture Agreement.
For additional information, visit the following websites:
Mentor Protégé Plan:
http://www.dallasisd.org/inside_disd/depts/business/support/mwbe/MPP.pdf
Joint Venture Agreement:
http://www.dallasisd.org/inside_disd/depts/business/support/mwbe/JVP.pdf
3700 San Jacinto Dallas Texas 75204
9
RE: RFQ #LH203336-SQL Server Database Administrator Services and Student
Information Systems Programming Services.
DUE DATE: April 9, 2008, 2:00p.m.
1. BIDDERS ARE REQUIRED TO SUBMIT ONE (1) ORIGINAL AND THREE (3) COPIES OF
THEIR ENTIRE BID, INCLUDING ALL REQUIRED PRICING SHEETS, COMPLETED M/WBE
FORMS AND SPECIFICATIONS.
2. ALL EXPENSES RESULTING FROM PREPARATION AND RESPONDING TO THIS
BID/PROPOSAL, SHALL BE SOLELY AT THE EXPENSE OF THE BIDDER/PROPOSER AND
NOT REIMBURSEABLE. THIS PROVISION INCLUDES, BUT IS NOT LIMITED TO BID
BONDS, PERFORMANCE AND PAYMENT BONDS, REPRODUCTION (COPY) SERVICES,
ETC.
3. THE ATTACHED M/WBE GUIDELINES AND FORMS ARE HEREBY MADE A PART OF THIS
BID. IF YOU HAVE ANY QUESTIONS WITH REGARDS TO COMPLETING THE M/WBE
FORMS PROPERLY, PLEASE CONTACT THE M/WBE OFFICE AT 972-925-4140. CONTACT
LIZZIE HARRIS @ 972-925-4125 OR EMAIL lharris@dallasisd.org WITH ANY QUESTIONS
REGARDING THIS SOLICITATION. REQUEST FOR QUALIFICATIONS CAN BE MAILED TO:
PURCHASING DEPARTMENT 3700 SAN JACINTO, DALLAS TX 75204 ATTN: LIZZIE
HARRIS. REQUEST FOR QUALIFICATIONS IS DUE AT THE DATE AND TIME SPECIFIED.
LATE REQUEST FOR QUALIFICATIONS WILL NOT BE ACCEPTED UNDER ANY
CIRCUMSTANCES.
4. BLANK LINE ITEMS: BIDDER MUST QUOTE A PRICE FOR ALL LINE ITEMS. ALL LINE
ITEMS MUST REFERENCE A DOLLAR AMOUNT OR BE DESIGNATED “NO CHARGE”(N/C).
IF A BIDDER DOES NOT WISH TO BID ON A SPECIFIC LINE ITEM, THAT LINE ITEM MUST
BE DESIGNATED “NO BID”. BLANK LINE ITEMS WILL AUTOMATICALLY BE CONSIDERED
NONRESPONSIVE. BIDDER’S FAILURE TO HONOR BID/QUOTE PRICES WILL BE DEEMED
NONRESPONSIVE AND MAY RESULT IN FORFEITURE OF BID BOND.
5. UNLESS OTHERWISE EXPRESSED IN THE SPECIFICATION, THIS BID MAY BE AWARDED
BY LINE ITEM OR OVERALL TOTAL, WHICHEVER IS DETERMINED TO BE MOST
ADVANTAGEOUS TO THE DISTRICT.
6. FOB: INSIDE DELIVERY, INSTALLED AND/OR ON PALLETS, PER OSHA AND DOT
STANDARDS, AT NO ADDITIONAL CHARGE TO DISD.
7. CONTACT BETWEEN BIDDERS AND USER DEPARTMENTS DURING THE BIDDING
PROCESS OR EVALUATION PROCESS IS PROHIBITED. ANY ATTEMPT BY A BIDDER TO
CONTACT THE DEPARTMENTS COULD RESULT IN DISQUALIFICATION.
8. ADDENDA: ANY ADDENDA PUBLISHED WILL BE AVAILABLE ON THE DALLAS ISD
WEBSITE. IT IS THE VENDOR’S RESPONSIBILITY TO CHECK FOR POSTINGS.
THE UNDERSIGNED AGREES THAT THIS BID IS AN OFFER TO SELL THE ITEMS OR SERVICES LISTED HEREIN
OR ATTACHED, IN ACCORDANCE WITH THE TERMS AND CONDITIONS LISTED ON THIS FORM. THE
UNDERSIGNED WARRANTS THAT HE/SHE IS AUTHORIZED TO BIND THE COMPANY.
_________________________________________________
COMPANY NAME & TELEPHONE NUMBER
________________________________
PRINTED NAME
_________________________________________________
________________________________
ADDRESS
SIGNATURE
3700 San Jacinto Dallas Texas 75204
10
Request for Qualification #LH203336- SQL Database Adminstrator Services and
Student Information Systems Programming Services.
The Dallas Independent School District Purchasing Department is accepting Request
for Qualification for SQL Server Database Administrator Services and Student
Information Systems Programming Services. All questions regarding the specifications
must be submitted in writing and submitted via e-mail to lharris@dallasisd.org or faxed
to Attn: Lizzie Harris, Buyer at 972-925-4136. There will be no verbal confirmations
regarding specifications. The final day to submit questions regarding this request for
qualification is April 4, 2008 2:00p.m. Contact between the bidders and the user
departments during the rfq process or evaluation process is prohibited. Any
attempt by a bidder to contact the departments could result in disqualification.
RFQ Selection Criteria Factors
Listed below are the selection criteria factors. Please see the evaluation criteria
qualification scoring sheet for a break down of the elements as it pertains to each
criteria factor listed.
•
•
•
•
Firm Resources
Experience and Qualifications
Cost
Responsiveness to DISD’s stated goals for M/WBE participation
RFQ Contents
Each section should be marked by a tabbed divider.
RFQ Section
1. RFQ
Section Contents
Specific and detailed description of firm qualifications as
specified in the scope of work.
2. Cost Schedule
Completed Cost Schedule (blank form included in RFQ)
3. References
Completed Form (blank copy included in RFQ)
4. M/WBE Forms
5. Conflict of Interest
Form,Vendor Debarment
Felony Conviction, and
Vendor Disclosure Forms
Completed M/WBE Forms (blank copy included in RFQ)
6. Insurance Requirements
Current copy of insurance certificate
Completed Forms ( blank copies included in RFQ)
3700 San Jacinto Dallas Texas 75204
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Award of Request for Qualification
The request for qualification may be awarded to one are multiple vendors which ever is
in the best interest of the district.
Submittals
•
Completed MWBE forms must be submitted with your request for offer.
M/WBE POLICY ENDORSEMENT
•
“All bids of $25,000 or more shall contain the M/WBE Compliance Guidelines and
Forms at the time of bid opening. Bidders/proposers who will subcontract out
portions of the work must attach the signed Letter of Intent to Subcontract. Bids
maybe considered nonresponsive, and thus may not be accepted if the
completed and signed M/WBE Compliance Guidelines and Forms and Letter of
Intent to Subcontract are not submitted. However, the M/WBE department
reserves the right to contact bidders for additional information/clarification after
bid opening.
•
Completed Vendor Debarment and Felony Conviction form shall be submitted
with your bid.
•
Completed Conflict of Interest Questionnaire
•
Copy of Insurance Certificate
•
Vendor Disclosure Form
Termination Clause
The district retains the right to terminate any agreement resulting from this RFQ at its
exclusive option and at no further cost or obligation to itself for reasons of Bidder’s
failure to perform satisfactorily in the following areas:
•
•
Quality of service
Fulfillment of other contractual commitments or requirements relating to this
request for qualification
Such termination action will be enacted only after the Bidder has been notified in
writing by the district of its dissatisfaction and the Bidder has been given, in the
district's opinion, reasonable time to correct the matter of dissatisfaction.
3700 San Jacinto Dallas Texas 75204
12
Technical Platform and Environment Overview
DISD uses Novell Operating System for network connectivity. Groupwise is used for
email communication. DISD has 158,000 students and 25,000 employees, 238
campuses with various administrative sites.
Databases and Servers:
•
Microsoft SQL Server databases:
o Multiple environments consisting of testing, training and production.
o Stand-alone and shared web servers
o Stand-alone and shared SQL server
o SQL 2005 and web servers
o Citrix servers and Citrix server farm
o Windows 2003 and 2000 servers software
o Microsoft .net framework
o Internet Information Server (IIS)
o Crystal Enterprise Report Application Server (RAS)
o Secure Socket Layer certificates (SSL)
o Microsoft Data Access components (MDAC 2.8 or higher)
o SQL Server 2000/2005
o Windows 2003 Domain Service
o Task Scheduler service
o SQL 2000/2005 reporting service
o SQL Analysis service
o SQL server backup
o DTS SQL service
•
MySQL databases:
o Multiple environments consisting of testing, training and production.
o Residing on Unix servers
o Apache (web service)
•
Unisys’s Unicorn Database for the Delta Student Management System:
o Multiple environments consisting of testing, training and production.
o Residing on Unix servers
Database tools:
o Enterprise Management Console / SQL Server Management Studio
Software Languages/Development Tools/IDEEs:
o Pearson’s cTool utility
o JavaScript
o Java Servlets
o Java Server pages
o Java Beans
o Cascading Style Sheets
o HTML
o Unisys Leprechaun
3700 San Jacinto Dallas Texas 75204
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o
o
o
o
o
o
o
o
o
Unisys Pegasus Screen Developer
Unix Shell Scripting
C programming languages
XML
SQL
PVCS (version control)
PHP
Crystal Reports
Cold Fusion MX, MX7
Application Systems
Most systems have multiple environments (production, testing, & training)
o Spectrum K12 School Solution’s eNCORE Special Education Systems
o Public Education Information Management System (PEIMS)
o Facility Management System with a web and apps server using jboss
application
o Lesson Plan Builder System using Apache and Tomcat application servers
o Benchmark Assessment System
o Campus Accountability Management System
o Discipline Management System
o Unisys Delta Management Student Records System
o Pearson’s Chancery Student Management Systems
o Various locally developed sub-modules (i.e. Teacher Retirement System
reporting, Application Request System)
o Texas Records Exchange (TREx) system
o Student Profile Center for Personal Graduation Planning
Operating Systems
o Microsoft Windows 98 – XP
o Linux (SUSE, Red Hat)
o Unix
o AIX
Print Utilities
o Adobe
o Postscript
o Secure Doc
o PCL
3700 San Jacinto Dallas Texas 75204
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Scope of Work
The purpose of this request for qualification is to gather pricing information in order to
possibly enter into a contract with a vendor for SQL Server Database Administration
Services and Programming Services related to Unisys’s Delta Management System.
The Dallas ISD is soliciting information from qualified individuals/organizations with the
intent of developing a pool of SQL Server and database administration vendors, that
Dallas ISD can continuously select from to provide the required database support. We
expect to receive rfq’s with pricing based on volume of service. Please refer to the
“Technical Platform and Environment Overview” section for information on our technical
environment. Please see below for the areas of support we are looking for.
SQL Server Database Administrator
Database Services (multiple database instances of test, staging, training and
production):
• Monitoring and Support
• On-site database consulting
• Remote database consulting
• Customer response time within 1 hour
• Support staff to be available Monday – Friday 24 hours/day
• Support staff to be available Saturday – Sunday 8:00am – 5:00pm
• Monitor disk space and make recommendations
• Review database alert log files for database errors
• Analyze database for possible performance issues
• Regular verification of data files to detect hidden data file corruption
• Verify and validate backups and recovery regularly
• Monitor SGA and memory usage
• Monitor CPU and I/O database use
• Quarterly analysis report
• Performing corrective measures on databases
• Applying RDBMS patches to database instances during off-peak hours
• Cloning or refreshing database instances with production data
• Database installation or migration projects
• Resolving database issues with internal support staff
• Performance Tuning (SQL, PL/SQL, database, network, OS, design,
architecture)
• Working with internal support staff and/or database company support on known
issues
Student Information System Programming Services
Subject Matter Areas and Areas of Expertise:
• PEIMS (Public Education Information Management System)
• School District Business Processes
• Student Academic Records (i.e. grade reporting, attendance, etc.)
3700 San Jacinto Dallas Texas 75204
15
•
•
•
•
•
•
•
•
•
•
•
•
Student Demographic & Household information tracking
Student Grade Reporting
Student Attendance recording
Curriculum/Lesson Plan Development
Student Health Records
Student Transcript Records
Truancy Monitoring and reporting
Graduation Planning
Test Score tracking
Student Class Scheduling
Special Education Systems
Discipline
References
Bidders shall complete the following and return concurrent with the rfq and identify
customer references with requirements similar or comparable to those included within
this solicitation and with whom this firm has entered into a contract for this service within
the last three (3) years. Dallas ISD reserves the right to contact these and other
customer references that come to Dallas ISD attention, and consider customer
reference comments in making a recommendation for award.
(a)
Agency Name:
Address:
Representative:
Telephone Number:
(b)
Agency Name:
Address:
Representative:
Telephone Number:
(c)
Agency Name:
Address:
Representative:
Telephone Number:
3700 San Jacinto Dallas Texas 75204
16
Evaluation Criteria Qualification Scoring Sheet
Evaluation Criteria
Resources
• Staffing
• Finance
• Infrastructure
• Years of experience of technical staff
• Certifications and partnerships
• Public School Experience
• Total number of current public sector sites customers
Experience and Qualifications
•
•
•
•
•
•
•
Maximum
Points
25
25
Able to provide on-site service w/o travel expenses
Capable of providing 7 x 24 x 365 Service
SQL Server database experience
Accessible via phone w/o charges
J2EE Development experience
Variance of Programming skills
Accessible via the web
Proposed Solutions
N/A
Cost
30
M/WBE Participation
20
•
•
•
•
Company has an Affirmative Action Plan and/or
Policy and its workforce composition reflects its
Affirmative Action Policies.
Company presented positive historical M/WBE
utilization on its previous contracts.
Team make-up meets the District's M/WBE goals
(30%) through significant and meaningful M/WBE
involvement
Team make-up exceeds the District's goals through
significant and meaningful M/WBE involvement.
•
Company will voluntarily participate in the district's
Mentor Protégé Program.
Maximum Total Points
3700 San Jacinto Dallas Texas 75204
100
17
Indemnification
To the fullest extent permitted by applicable law, the Proposer and its agents,
partners, employees, and consultants (collectively "Indemnitors") shall and do
agree to indemnify, protect, defend with counsel approved by the District, and
hold harmless the District and its affiliated enterprises, representatives of the
District, and their respective officers, directors, members of the board, partners,
employees and agents (collectively "Indemnities") from and against all claims,
damages, losses, liens, causes of action, suits, judgments and expenses,
including attorney fees, of any nature, kind, or description (collectively
"Liabilities") of any person or entity whomsoever arising out of, caused by, or
resulting from the performance of services, or provision of goods, by contractor
pursuant to this contract, or any part thereof, which are caused in whole or in part
by any negligent act or omission of the Proposer or, anyone directly or indirectly
employed by it or anyone for whose acts it may be liable even if it is caused in
part by the negligence or omission of any Indemnities, so long as it is not caused
by the sole negligence or willful misconduct of any Indemnities. In the event more
than one of the Indemnitors are connected with an accident or occurrence
covered by this indemnification, then each of such Indemnitors shall be jointly
and severally responsible to the Indemnities for indemnification and the ultimate
responsibility among such Indemnitors for the loss and expense of any such
indemnification shall be settled by separate proceedings and without jeopardy to
any Indemnities. The provisions of this article shall not be construed to eliminate
or reduce any other indemnification or right which the District or any of the
Indemnities has by law.
Proposer shall protect and indemnify the District from and against all claims,
damages, judgments and loss arising from infringement or alleged infringement
of any United States patent, or copyright, arising by or out of any of the services
performed or goods provided hereunder or the use by Proposer or by the District
at the direction of Proposer of any article or material, provided that upon
becoming aware of a suit or threat of suit for patent or copyright infringement, the
District shall promptly notify Proposer and Proposer shall be given full
opportunity to negotiate a settlement. Proposer does not warrant against
infringement by reason of the District's design of articles or the use thereof in
combination with other materials or in the operation of any process. In the event
of litigation, the District agrees to cooperate reasonably with Proposer and
parties shall be entitled, in connection with any such litigation, to be represented
by counsel at their own expense.
The indemnities contained herein shall survive the termination of any agreement
or purchase order for any reason whatsoever prior to written notice or
cancellation, non-renewal or reduction in coverage.
Should any of the required insurance be provided under a claims-made form,
Contractor shall maintain such coverage continuously throughout the term of this
contract and without lapse, for a period of three years beyond the contract
expiration, such that occurrences arising during the contract term which give rise
to claims made after expiration of the contract shall be covered.
3700 San Jacinto Dallas Texas 75204
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Insurance Requirements
The following are insurance requirements for different categories of services with
contract amounts above $100,000.
All contracts over $100,000 must have a waiver of subrogation on the
General Liability, Automobile Liability and the Workers’ Compensation.
They must also name Dallas Independent School District as an additional
insured on the General Liability and Automobile Liability.
A. Services provided by Sole Proprietors, except for Medical Services
General Liability
Bodily Injury & Property damage
$500,000 combined single limits/
$2,000,000 aggregate
Automobile Liability
Bodily Injury
Property damage
$250,000 per person/$500,000 per accident
$250,000
Professional Error’s & Omissions
Umbrella Policy
$1,000,000
$1,000,000 / $1,000,000 aggregate
B. Businesses providing Accounting Services, Recreational Services, Student
Support Services, Technology Services, Legislative Consulting Services,
Communication Services, Professional Development Services, Curriculum &
Instructional Services
Workers’ Compensation
Statutory Limits
Employer’s Liability
$500,000 per accident / $500,000 per employee
General Liability
Bodily Injury & Property damage
$1,000,000 combined single limits/
$2,000,000 aggregate
Business Automobile Liability: for Owned, Scheduled, Non-Owned, or
Hired Automobiles
Bodily Injury
$250,000 per person/$500,000 per accident
Property damage
$250,000
Professional Error’s & Omissions
Umbrella Policy
$1,000,000
$1,000,000 / $1,000,000 aggregate
3700 San Jacinto Dallas Texas 75204
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C. Medical Services, including Psychological or Counseling Services
Workers’ Compensation
Statutory Limits
Employer’s Liability $500,000 per accident / $500,000 per employee
General Liability
Bodily Injury & Property damage
$500,000 combined single limits/
$2,000,000 aggregate
Business Automobile Liability: for Owned, Scheduled, Non-Owned, or
Hired Automobiles
Bodily Injury
Property damage
$250,000 per person/$500,000 per accident
$250,000
Professional Liability Insurance (Malpractice) $1,000,000
Umbrella Policy
$1,000,000 / $1,000,000 aggregate
D. Security Services
Workers’ Compensation
Statutory Limits
Employer’s Liability $500,000 per accident / $500,000 per employee
General Liability
Bodily Injury & Property damage
$1,000,000 combined single limits/
$1,000,000 aggregate
Business Automobile Liability: for Owned, Scheduled, Non-Owned, or
Hired Automobiles
Bodily Injury
Property damage
$250,000 per person/$500,000 per accident
$250,000
Professional Error’s & Omissions
Umbrella Policy
E. Transportation Services
Workers’ Compensation
Employer’s Liability
$1,000,000
$1,000,000 / $1,000,000 aggregate
Statutory Limits
$500,000 per accident / $500,000 per employee
General Liability
Bodily Injury & Property damage
3700 San Jacinto Dallas Texas 75204
$1,000,000 combined single limits/
$2,000,000 aggregate
20
Business Automobile Liability: for Owned, Scheduled, Non-Owned, or
Hired Automobiles
Combined Single Limits
Umbrella Policy
$1,000,000
$1,000,000 / $1,000,000 aggregate
F. Armored Car Services
Workers’ Compensation
Statutory Limits
Employer’s Liability
$500,000 per accident / $500,000 per employee
General Liability
Bodily Injury & Property damage $1,000,000 combined single limits/
$2,000,000 aggregate
Business Automobile Liability: for Owned, Scheduled, Non-Owned, or
Hired Automobiles
Bodily Injury
Property damage
$250,000 per person/$500,000 per accident
$250,000
All Risk Armored Car Cargo Liability
Umbrella Policy
$1,000,000
$1,000,000 / $1,000,000 aggregate
All insurance policies proposed or obtained in satisfaction of these requirements shall
comply with the following general specification, and shall be maintained in compliance
with these general specifications throughout the duration of the Contract, or longer, if so
noted:
•
•
Each policy shall be issued by a company authorized to do business in the State
of Texas with an A.M. Best Company rating of at least A-.
Liability policies shall be endorsed to provide the following:
1. Name as additional insured the District, its Officials, Agents, and Employees.
2. That such insurance is primary to any other insurance available to the additional
insured.
3. All policies shall be endorsed to provide thirty- (30) day’s prior written notice or
cancellation, non-renewal or reduction in coverage.
4. Should any of the required insurance be provided under a claims-made form,
Contractor shall maintain such coverage continuously throughout the term of this
contract and without lapse, for a period of three years beyond the contract
expiration, such that occurrences arising during the contract term which give rise to
claims made after expiration of the contract shall be covered.
3700 San Jacinto Dallas Texas 75204
21
NOTICE TO BIDDER: This document must be signed in order to be deemed eligible for
award. Please submit this document with your bid submittal. Offeror’s signature affirms
compliance with the following:
I
I.
DEBARMENT,
EXCLUSION
(a)
SUSPENSION,
INELIGBILITY
AND
VOLUNTARY
In accordance with the provisions of Appendix A to 49 CFR (Code of
Federal Regulations), Part 29, the offeror certifies to the best of the offeror’s
knowledge and belief, that it and its principals:
(1)
are not presently debarred, suspended, proposed for debarment,
declared
ineligible,
transactions
by
any
or
voluntarily
Federal,
excluded
State
or
from
Local
covered
Government
department or agency;
(2)
have not within a three (3) year period preceding this offer been
convicted of or had a civil judgement rendered against them for the
commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal,
State, or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes, or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
(3)
are not presently indicted for or otherwise criminally or civilly
charged by a governmental entity (Federal, State, or local with
commission of any of the offenses enumerated in (a)(2) above; and
(4)
have not within a three (3) year period preceding this offer had one
or more public transactions (Federal, State, or local) terminated for
cause or default.
(b)
Where the offeror is unable to certify to any of the statements above, the
offeror shall attach a full explanation to this offer.
( c)
For any subcontract at any tier expected to equal or exceed $25,000:
3700 San Jacinto Dallas Texas 75204
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(1)
In accordance with the provisions of Appendix B to 49 CFR, Part
29, the prospective lower tier subcontractor certifies, by submission
of this offer, that neither it nor its principals is presently debarred,
suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any
Federal department or agency.
(2)
Where the prospective lower tier participant is unable to certify to
the statement, above, an explanation shall be attached to the offer.
(3)
This certification (specified in paragraphs (c)(1) and (c) (2), above,
shall be included in all applicable subcontracts and a copy kept on
file by the prime contractor. The prime contractor shall be required
to furnish copies of the certifications to the Authority upon request.
II.
FELONY
CONVICTION
NOTIFICATION
AND
CRIMINAL
BACKGROUND CHECK
(a)
Offeror must give advance notice to the Owner if the person or an owner or
operator of the business entity has been convicted of a felony. The notice must
include a general description of the conduct resulting in the conviction of a felony.
The District may terminate any Agreement or if the Owner determines that the
person or business entity failed to give notice as required by this paragraph or
misrepresented the conduct resulting in the conviction. This paragraph requiring
advance notice does not apply to a publicly held corporation. :
(b)
Offeror will obtain criminal history record information that relates to an employee,
applicant for employment, or agent of the Offeror if the employee, applicant, or
agent has or will have continuing duties related to the contracted services; and
the duties are or will be performed on school property or at another location
where students are regularly present. The Offeror certifies to the Owner before
beginning work and at no less than an annual basis thereafter that criminal
3700 San Jacinto Dallas Texas 75204
23
history record information has been obtained.
Offeror shall assume all expenses
associated with the background checks, and shall immediately remove any employee or
agent who was convicted of a felony, or misdemeanor involving moral turpitude, as
defined by Texas law, from Owner property or other location where students are
regularly present. District shall be the final decider of what constitutes a “location where
students are regularly present.”
Offeror’s violation of this section shall constitute a
substantial failure.
(c)
If the Offeror is the person or owner or operator of the business entity, that
individual may not
self-certify regarding the criminal history record information
and its review, and must submit original evidence acceptable to the District with
this Agreement showing compliance.
Signature below acknowledges compliance with Section I. DEBARMENT,
SUSPENSION, INELIGILITY AND VOLUNTARY EXCLUSION and Section II.
FELONY CONVICTION NOTIFICATION.
DATE: __________________
SIGNATURE OF OFFEROR:
PRINTED/TYPED NAME OF OFFEROR:____________________________________
COMPANY NAME:_____________________________________
3700 San Jacinto Dallas Texas 75204
TEL#: ______________________
24
FORM CIQCONFLICT OF INTEREST QUESTIONNAIRE For vendor or other
person doing business with Dallas ISD
1
This questionnaire is being filed in accordance with chapter 176 of the
Local Government Code by a person doing business with the Dallas
ISD. By law this questionnaire must be filed with the records
administrator of the local government not later than the 7th business
day after the date the person becomes aware of facts that require the
statement to be filed. See Section 176.006, Local Government Code.
A person commits an offense if the person violates Section 176.006,
Local Government Code. An offense under this section is a Class C
misdemeanor.
OFFICE USE ONLY
Date Received
Name of person doing business with Dallas ISD.
2
Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than September 1 of the year for which an activity
described in Section 176.006(a), Local Government Code, is pending and not later than the 7th business day after the date the
originally filed questionnaire becomes incomplete or inaccurate.)
3
Describe each affiliation or business relationship with an employee or contractor of Dallas ISD who makes
recommendations to a local government officer of Dallas ISD with respect to expenditure of money.
4
Describe each affiliation or business relationship with a person who is a local government officer and who appoints or
employs a local government officer of the Dallas ISD that is the subject of this questionnaire.
3700 San Jacinto Dallas Texas 75204
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CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ Page 2For vendor or other
person doing business with Dallas ISD
Name of local government officer with whom filer has affiliation or business relationship. (Complete this section only if the
answer to A, B, or C is YES.) This section, item 5 including subparts A, B, C & D, must be completed for each officer with whom the
filer has affiliation or business relationship. Attach additional pages to this Form CIQ as necessary.
Is the local government officer named in this section receiving or likely to receive taxable income from the filer of the
questionnaire?
Yes
No
Is the filer of the questionnaire receiving or likely to receive taxable income from or at the direction of the local government
officer named in this section AND the taxable income is not from the Dallas ISD?
Yes No
C. Is the filer of this questionnaire affiliated with a corporation or other business entity that the local government officer serves
as an officer or director, or holds an ownership of 10 percent or more?
Yes
No
D. Describe each affiliation or business relationship.
Describe any other affiliation or business relationship that might cause a conflict of interest.
Signature of person doing business with Dallas ISD Date
3700 San Jacinto Dallas Texas 75204
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Vendor Disclosure Form
1) Please attach information detailing your firm’s ownership and affiliations (names,
titles, etc.) including all principals and operating officers.
2) The undersigned firm attests that there is no other ownership or affiliation as
described in the documentation provided for item #1.
3) This form is required for award consideration. Failure to submit this form with
supporting ownership/affiliation information may render your offer ineligible for
award.
________________________________________
Name
_________________________________________
Title/Firm Name
_________________________________________
Signature
_________________________________________
Date
This form is required for award consideration.
3700 San Jacinto Dallas Texas 75204
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Cost Schedule
(Submit pricing on this sheet do use any other form)
Section 1
1. SQL Server Database Administrator 1 1-3 years experience
$__________________ per hour
2. SQL Database Administrator 2 4-7 years experience
$ __________________per hour
3. SQL Database Administrator 3 8 years or more
$_______________________ per hour
Section 2
1. SIS Programmer (1 ) 1- 3 years experience
$_________________________ per hour
2. SIS Programmer (2) 4-7 years experience
$_________________________ per hour
3. SIS Programmer (3) 8 years or more
$____________________________ per hour
3700 San Jacinto Dallas Texas 75204
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Terms and Conditions
1. Bids are to be submitted on “Request for Offer” form. Each bid shall be placed in an
envelope, sealed and properly identified with the bid title and delivered to the
Purchasing Department office before the hour and date specified. Late bids will
not be considered under any circumstances. Telegraphic or other written
response to bid request, other than this form must show all information requested on
the bid. Signed confirmation on bid form of such response must be received in the
office of the Purchasing Department within 48 hours after opening day and time.
2. Bid unit price on quantity specified, extend and show total. In case of errors in
extension, unit prices shall govern.
3. Prices bid must be F.O.B Destination (Shipping terms under which the seller bears
risk until the goods are transported to buyer’s dock/department/school, after which
risk will pass to the buyer), inside delivery. Show the exact or estimated cost to
deliver if transportation is not included in the item cost. No C.O.D. or collect freight
shipments will be accepted.
4. Unless otherwise noted, bid prices must be firm for acceptance 60 days from the
bid opening date of the bid.
5. The District is a public entity and is exempt from Federal Excise Tax, State Tax and
local Tax. Do not include tax in bid. If it is determined that tax was included in the
bid, it will not be included in the tabulation or any awards and will be deleted from
any subsequent invoices. Tax-exempt certificates will be furnished upon request.
State of Texas number is 1-75-6001276-7 Outlet Number 167.
6. Bids must show the full name and address of the bidder if different than name and
address shown on the bid request. Unsigned bids will be disqualified. Person
signing bid should show title or authority to bind their firm to a contract.
7. Bids cannot be altered or amended after opening time. Any alterations made before
opening time must be signed by the bidder or his agent. No bid can be withdrawn
after the opening time without approval of the Purchasing Agent based on
acceptable written reason.
8. Items must conform to appropriate local, state, federal ordinances, statutes and
regulations governing the manufacture, safety, sale, and installation of the items.
9. The District will evaluate the bids and make award for supplies, materials, services
and equipment on the basis of the lowest and best bid, which meet the
specifications. Payments discounts will be used in determining the lowest and best
bid.
10. The District reserves the right to accept or reject all or any part of any bid,
waive minor technicalities and award the bid to best serve the interest of the
District.
3700 San Jacinto Dallas Texas 75204
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11. The District reserves the right to purchase additional quantities of items or services
as listed on this bid subject to verification of the same or lower prices and conditions
as bid.
12. Any catalog, brand name or manufacturer’s reference used in the bid is descriptivenot restrictive- it is intended to indicate type and quality desired. Bids on brands of
like nature and quality will be considered. If bidding on other than referenced
specifications, bid must show manufacturer, brand model, etc. of article offered. If
other than brand (s) specified is offered, complete descriptive information of each
article being bid must be included with the bid. If bidder takes no exception to
specifications or reference data, the bidder will be required to furnish brand names,
models, etc. as specified. Articles delivered that are determined by the District not to
be of equal or comparable quality of the requested articles shall be picked up by the
vendor at no expense to the District.
13. All items must be new, in first class condition, including containers suitable for
shipment and storage, unless otherwise indicated on the bid.
14. Samples, if requested must be furnished at no cost to the District. If not destroyed in
examination, the samples will be returned to the bidder on request at the bidder’s
expense. Otherwise, the District will dispose of samples not requested for return.
Each sample, when requested must be marked with bidder’s name and item number
on the bid. Bid and sample must be submitted separately.
15. Delivery: Bid must show the number of days required to deliver the articles to the
specified location under normal conditions after receipt of an order. Failure to state
the delivery time obligates the bidder to make delivery in 14 calendar days. Delivery
shall be placed inside the school building in room or rooms as designated at no
additional charge. The District cannot and will not accept tailgate delivery at a
school entrance unless specified otherwise. The right is reserved to reject
incorrect or damaged shipments.
16. Installation: The successful bidder shall provide the following services and
requirements at no additional cost above the initial bid price on machinery,
appliances and furniture. Provide transportation of the items to the building, locating
the items in the proper location within the building, uncrating, complete assembly
and adjustment by a trained installation mechanic and removal of all debris.
Machinery is
to be complete and made ready for electrical and/or fluid service connection by the
District. After connection, make the machine ready, start up, check out, and correct
any malfunction of the equipment. Provide all materials, equipment and labor to
place machinery in top operating condition or to fully assemble furniture.
17. The District makes payment 30 days upon receipt of a properly executed invoice and
verification of delivery from the consignee. Discounts will be calculated from the
date of delivery or date of invoice, whichever is most current.
18. By signing and executing this bid, the bidder certifies and represents to the District
that Bidder has not offered, conferred, or agreed to confer any pecuniary benefit or
3700 San Jacinto Dallas Texas 75204
30
other thing of value for the receipt of special treatment, advantage, information,
recipient’s decision, opinion, recommendation, vote or any other exercise of
discretion concerning this bid.
19. Bidder further certifies and represents that Bidder has not violated any state, federal,
local law, regulation or ordinance relating to bribery, improper influence, collusion,
discrimination or other similar crimes and all items or services provided or delivered
under any award shall conform hereto.
20. In signing this bid form, the Bidder certifies that to the best of their knowledge no
company employee, either full or part time, owner, official, stockholder,
subcontractor, or members of their immediate family, are members of the Board of
Education or an employee of the District.
21. Texas Education Code, Section 44.034, Notification of Criminal History, Subsection
(a), states “ a person or business entity that enters into a contract with a school
district must give advance notice to the district if the person or an owner or operator
of the business entity has been convicted of a felony. The notice must include a
general description of the conduct resulting in the conviction of a felony.”
22. The Bidder, if awarded a contract relative to this bid, hereby assigns to the District
any and all claims for overcharges associated with a contract which arises under the
Antitrust Laws of the United States, 15 U.S.C.A Sec. 1 et seg. (1973).
23. The District reserves the right to financial records relative to this bid or subsequent
award.
24. ACCESSORIES, OPTIONS, AND UPGRADES:
All accessories, options or
upgrades must be approved by the District and will be of equal or greater in features
at the same or lower price.
25. VALUE ADD: The District encourages all CISV vendors submitting a response to
propose any additional benefits the DISD could utilize in conjunction with the laptop
and tablet program. Examples:quantity of thirty student laptops will include one
mobile wireless student cart, bonus points may be used for training opportunities,
DISD employees laptop or tablet purchase not to exceed the cost of DISD laptop or
tablet purchases, additional student or classroom equipment.
26. LEMON CLAUSE: Upon the third return for warranty service, regardless of reason,
the vendor at no additional cost to the district shall replace the laptop or tablet
computer that is being returned for warranty service. The replacement laptop or
tablet computer shall meet the same minimum specifications as the computer being
replaced. The warranty period of the replacement computer shall begin at the time it
is delivered to the district’s central receiving office.
3700 San Jacinto Dallas Texas 75204
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