1. law, govt and politics

AGENDA
Meeting of the
Capital Area Regional Planning Commission
June 14, 2007
City-County Building, 210 Martin Luther King Jr. Blvd., Room 309, Madison WI
6:45 p.m.
CAPD staff invites Commissioners and Budget and Personnel Panel members to an informal reception
with light refreshments from 6:45 to 7:15; no business will be conducted during this time. Members of
the pubic are welcome. The regular meeting will begin at 7:15.
1.
Roll Call
2.
Welcome and convening remarks by CARPC appointing authorities or their representatives
3.
Nomination and election of Interim Chairperson
4.
Review of agenda
5.
Public comment
6.
Presentations/discussion
a. History and timeline of regional planning in Dane County
b. The state of water resources in the region
7.
Discussion of CARPC water quality planning
a. Discussion of seeking designation of CARPC as the areawide water quality planning agency
b. Discussion of contract to provide WDNR with water quality planning services and approach
and scheduling of urban service area applications
c. Discussion of Village of Waunakee forthcoming request for an amendment to the Dane County
Water Quality Plan and the Dane County Land Use and Transportation Plan to be processed
administratively (by CAPD staff) without a policy recommendation from the Capital Area
Regional Planning Commission
8.
Consideration of 2007 meeting days, times and location
9.
Overview and discussion of the legal/administrative/budget status of the Dane County
Community Analysis and Planning Division and the Capital Area Regional Planning Commission
10. Break
11. Consideration/discussion of 2008 CARPC budget process and schedule
12. Consideration of legal services for the Commission
13. Consideration of selection process for CARPC Executive Director
14. Roundtable discussion of thoughts/questions about the new agency, its role and Commissioners’
roles
15. Consideration of the election of officers/Executive Committee or setting date for their election
16. Future agenda items
17. Reports
18. Adjournment
If you need a sign language interpreter, materials in alternate formats, or other accommodations to access this meeting,
please contact DCCAPD staff at 266-4137, or TDD 266-4529, at least 72 hours in advance of the meeting.
CARPC AGENDA COVER SHEET
June 14, 2007
Item 6a
Re: History and timeline of regional planning in Dane County.
The attached chronological listing of regional planning highlights will be reviewed by Michael
King and put in context.
Materials Presented with Item:
1. Dane County Regional Planning Commission and CARPC Highlights
Dane County Regional Planning Commission (1968-2004) and
CAPD and CARPC Highlights (2005-06)
1968
•
Dane County Regional Planning Commission (DCRPC) is created by an executive order of the
Governor after petition by three cities, eleven villages and 29 towns in Dane County, as provided
by state enabling legislation (§.66.945). Dane County Planning Director Charles Montemayor is
chosen as the first Executive Director. County planning functions are transferred to the DCRPC.
This structure allows the DCRPC to create plans that have effect within municipal boundaries,
something a county planning agency could not do. The structure allows for development of plans
for large multi-jurisdictional systems including transportation and sewers.
1969
•
DCRPC establishes sewer service areas for all wastewater treatment plants in Dane County, based
on sewershed analyses for each treatment plant and reflecting the area that could be reasonably
expected to undergo urban development.
1970
•
DCRPC conducts a countywide land use inventory to coincide with census. Results are published
in 1971.
1971
•
DCRPC adopts the Parks and Open Space Plan, the first completed element of the Comprehensive
Plan for Dane County. The plan set standards for public acquisition of open space, parks and
resource protection areas.
1973
•
The Dane County Land Use Plan is adopted following a three-year effort.
•
DCRPC is designated as the Metropolitan Planning Organization (MPO) for the Madison urbanized
area. The MPO is responsible for the comprehensive regional transportation planning process for
the Madison metropolitan area as required by federal law.
1974
•
South Beltline Study Committee is formed by the DCRPC to resolve major points of concern
regarding proposed improvements to the South Beltline from Fish Hatchery Road to I-90. This
citizen committee produces a report with 14 recommendations. The County Board adopts the 14
recommendations and adds four recommendations of their own in a May, 1975 resolution.
1975
•
Dane County is designated by Governor Lucey as a complex water quality planning area and the
DCRPC is designated as the water quality planning agency for the county. The DCRPC develops a
work program focusing on the impact of urban and rural non-point sources of pollution upon
County streams, and in particular, its lakes.
1978
•
The Regional Transportation Plan is adopted following a two-year planning process.
1979
•
Dane County Rideshare Program responsibilities are transferred from the County to the DCRPC.
•
The first Water Quality Plan is completed under the Clean Water Act and certified by the EPA as
the areawide water quality management plan for the Dane County region.
•
DCRPC implements an Urban Service Area (USA) process to establish and refine sewer service
area boundaries and encourage efficient patterns of urban growth and development. USA
boundaries represent the outer limits of planned urban growth over the 20+ year planning period.
Limited Service Areas (LSAs), where only a few urban services are intended to be provided, are
also included in the Water Quality Plan.
1980
•
Dane County Solid Waste Management Plan is adopted providing a comprehensive and long-term
solid waste management program relating to the storage, collection, transportation, processing,
disposal, and recycling of solid waste materials.
•
A county-wide land use inventory is conducted concurrent with the 1980 Census. Results are
published in 1981.
1983
•
In cooperation with communities, the DCRPC delineates environmental corridors for the Central
Urban Service Area to protect sensitive environmental resources and open space. Corridors in
other service areas in the county are completed and adopted by 1986.
1985
•
Land Use Plan update is adopted as Regional Development Guide for Dane County, Wisconsin.
1988
•
DCRPC develops the Dane County Recycling Plan, adopted by the DCRPC and the Dane County
Board, to update and expand the recycling portion of the 1980 Solid Waste Management Plan.
•
Regional Transportation Plan is updated as a systems plan with goals, objectives and policies to
guide improvements to all modes of transportation. Specific transit and potential roadway
capacity improvement needs are outlined.
1989
•
Executive Director Montemayor retires; Tom Favour is selected as Executive Director.
1990
•
Water Quality Plan Summary is updated based on new data and inventories.
•
Countywide land use inventory is conducted concurrent with the 1990 Census. Results are
published in 1991.
1991
•
Bicycle Transportation Plan for Madison and Dane County is prepared by the DCRPC and City of
Madison staff, and adopted by the DCRPC and the City of Madison.
1993
•
DCRPC initiates and manages the multi-agency Dane County Regional Hydrologic Study, involving
the Wisconsin Geological and Natural History Survey (WGNHS) and the United States Geological
Survey (USGS). The four-year study results in the development of a groundwater computer model
which analyzes current and future impacts of groundwater withdrawal and diversion. In 2003,
DCRPC takes responsibility for running the model which is used to develop alternative
development, stormwater management, and well withdrawal strategies to minimize adverse impact
on area streams, springs and wetlands.
1994
•
Vision 2020 process begins, with the objective of merging the Regional Development Guide and the
Regional Transportation Plan.
1995
•
Water Quality Plan Summary is updated based on new data and population forecasts.
•
Dane County establishes the Department of Planning and Development.
1997
•
Vision 2020 process is completed as the DCRPC adopts the Dane County Land Use &
Transportation Plan. The plan guides development throughout the region through the
identification and delineation of urban service areas, open space corridors, farmland preservation
areas, and transportation policies. The transportation plan includes recommendations and
proposed facility improvements for all modes of transportation. The County Board also adopts the
plan as a policy framework, although it does not consider the land use portion to be a binding
county master plan.
1998
•
The Dane County Towns Association proposes to dissolve the DCRPC, citing inadequate
representation of towns on the Commission and concerns about the Vision 2020 planning
process.
1999
•
Thirty-two local units of government petition for the dissolution of the DCRPC and the legislature
sets a DCRPC dissolution date of October 1, 2002. 1999 Wisconsin Act 9 also amends
membership of the DCRPC, expanding town representation from 2 of 11 seats (18%) to 3 of 13
seats (23%). The legislation also requires a supermajority of 8 votes for the approval of urban
service area amendments.
•
Tom Favour retires and Bob McDonald is named Interim Executive Director.
•
Responsibility for county zoning review is transferred from DCRPC to the Dane County
Department of Planning and Development.
2000
•
The MPO is separated from the DCRPC and transferred to the City of Madison. Some DCRPC
employees transfer to the MPO, including Interim Executive Director Bob McDonald.
•
Bill Lane is appointed Acting Executive Director.
•
Countywide land use inventory is conducted concurrent with the 2000 Census. For the first time,
inventory maps and data are available through internet access.
2001
•
2001 Wisconsin Act 109 pushes back the dissolution date to October 1, 2004.
2002
•
Governor McCallum orders the DCRPC dissolved on October 1, 2002. A suit is filed by a number
of parties to challenge the order. On September 30, 2002, the court issues a temporary restraining
order, keeping the DCRPC in business until the lawsuit is settled.
2003
•
Governor Doyle takes office and withdraws from the suit. The court issues a permanent order
invalidating Governor McCallum's dissolution order. The dissolution date of October 1, 2004
remains in effect.
•
Acting Executive Director Bill Lane informs the DCRPC that he plans to retire at the end of 2003.
Michael King is selected as Executive Director in October and begins work in November.
2004
•
Representatives of Dane County towns, cities and villages, the City of Madison, and Dane County
announce agreement on a DCRPC successor agency to be called the Dane County Council of
Governments (DCCOG). Legislation creating the DCCOG is introduced in March, late in the
legislative session, but is not adopted.
•
The Water Quality Plan Summary is updated based on new data, population forecasts, and
inventories.
•
Dane County and the Commission agree on a temporary merger of the RPC staff, which becomes
the Community Analysis and Planning Division of the Dane County Department of Planning and
Development.
•
On October 1, the Dane County DCRPC is dissolved after 36 years.
•
The Wisconsin DNR contracts with Dane County to allow the continuation of water quality
planning work through the newly created Community Analysis and Planning Division of the
Planning and Development Department, staffed by former DCRPC employees.
2005
•
CAPD begins to staff the DCCOG working group. In August, the group completes a draft without
addressing funding.
•
In October, following concerns raised from a proposed Verona Urban Service Area amendment,
DNR announces it will not process further USA amendments in Dane County “until negotiations
are substantially complete to replace the current interim review procedures and reinstitute policy
reviews by county government.”
•
In November, four principle groups – the Dane County Executive, the Mayor of Madison, the Dane
County Towns Association and the Dane County Cities and Villages Association – begin
discussions to create a DCRPC successor agency.
2006
•
In May, the four principle groups announce an agreement on a model resolution which calls for
the governor to create the Capital Area Regional Planning Commission, upon approval by local
units of government representing a majority of Dane County population and equalized assessed
valuation.
•
Forty-five communities representing over 87% of population and property value in the county
submit resolutions to the governor to create the CARPC. In December, the state Department of
Administration holds a public hearing on the creation; thirteen testify and five others register in
favor of creation, while there are no speakers or registrants in opposition. Additionally, nine
statements of support and one e-mail in opposition are submitted for the record.
MRK:cg
Jan. 2007
CARPC AGENDA COVER SHEET
June 14, 2007
Item 6b
Re: The State of Water Resources in Dane County
Summary: This PowerPoint presentation outlines the current state and trend of water
resources in the region, outlining the achievements and challenges of over three decades of
water quality planning work in the region. The presentation also outlines some current
resource planning issues and opportunities in Dane County. This presentation is intended to
provide a context for the Commission’s upcoming policy discussions and decisions.
Materials Presented with Item (will be handed out at the meeting):
1. Print of the PowerPoint presentation for future reference.
CARPC AGENDA COVER SHEET
June 14, 2007
Item 7a & b
Re: Discussion of Designation of CARPC as the areawide Water Quality Management
Planning agency for the Dane County region.
Decision Items:
1. Approval of Letter to Todd Ambs
2. Consideration of Draft 2007-2008 Contract as transition to the designation of CARPC as
the areawide water quality management planning agency for the Dane County region.
Summary: One of the requirements of the 1972 Clean Water Act is for each state to identify
areas that have substantial water quality problems, and for the governor of the state to
designate each area as one having complex water quality needs. The Act also requires that the
governor designate a single representative organization and to charge it with the task of
developing an areawide waste treatment management planning process for the designated area.
The designated organization creates an areawide plan and a continual planning process that is
certified by the governor, and which adapts to the trends, challenges, characteristics, and
requirements of the designated area. The planning process is intended to address point-source
(end of pipe) and non-point source (diffuse) pollution problems with the purpose of improving
water quality to fishable, drinkable, swimmable standards of the Clean Water Act.
In 1975, Governor Patrick Lucey designated the Dane County Regional Planning Commission
(DCRPC) as the designated areawide waste treatment planning agency, and Dane County as
the planning area. With the dissolution of the DCRPC in 2004, the designation devolved to the
Wisconsin Department of Natural Resources, which has been proven unwilling to undertake
what it sees as local/regional decision-making. The Capital Area Regional Planning
Commission (CARPC) was created by the local units of government to create a regional entity
that is capable of performing this task.
A letter dated Dec. 11, 2006 (attached) from Todd Ambs, Administrator or the Division of
Water, Wisconsin Department of Natural Resources, outlines some of the requirements of the
designation of CARPC as the designated water quality management planning agency for the
Dane County region. These requirements involve policies, procedures, and management
systems having to do with the following:
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collecting and disseminating data and information;
forecasting growth;
reaching agreements with other resource management agencies;
developing plans and plan consistency review processes;
coordinating and integrating resource planning and management activities among all
relevant units of government;
attracting meaningful citizen participation and involvement; and
developing cooperative partnerships for the implementation of solutions for rural
runoff, surface-water and groundwater quantity, and land use related water quality
management issues.
The CARPC will need some time to adopt relevant policies, procedures, and management
systems pertaining to the issues mentioned in the letter. A letter has been drafted in response
for the Commission’s consideration (attached). The draft letter proposes the continuation of
work by CAPD staff, under a 2007-2008 contract between CARPC and the WDNR (attached); a
similar arrangement to what has been in place since the dissolution of DCRPC (where the
contract has been between Dane County and WDNR). This arrangement is timely, since the
2006-2007 contract between Dane County and WDNR ends on June 30, 2007. No amendments
to the Dane County Water Quality Plan are scheduled in June. Therefore, this approach will
result in a seamless continuation of work and transition of the 2006-2007 contract to the
2007-2008 contract.
Materials Presented with Item:
1. Letter dated December 11, 2006, from Todd Ambs, Administrator, Division of Water,
WDNR
2. Draft Letter of Response to Todd Ambs
3. Draft 2007-2008 contract between CARPC and WDNR for water quality planning work
4. List of Expected Amendments to the Dane County Water Quality Plan.
Staff Recommendation/Rationale: Staff recommends responding to Todd Ambs through a
letter and draft contract proposing a contractual agreement between CARPC and WDNR until
the Commission has had adequate time to establish the required elements of designation
through the adoption and re-affirmation of policies and procedures.
CAPITAL AREA REGIONAL PLANNING COMMISSION
City-County Building Room 362
210 Martin Luther King Jr. Blvd.
Madison WI 53703
Tel: 608-266-4137 Fax: 608-266-9117
June 15, 2007
Mr. Todd Ambs, Administrator
Division of Water
Wisconsin Department of Natural Resources
101 S. Webster Street
Madison, WI 53707
RE: Designation of Capital Area Regional Planning Commission as the areawide water
quality management planning agency for the Dane County region and 2007-2008
contract for services with WDNR
Dear Mr. Ambs:
This is in response to your letter of December 11, 2006, requesting documentation
necessary for the designation of the Capital Area Regional Planning Commission
(CARPC) as the areawide water quality management planning agency for the Dane
County region. The CARPC will be staffed for the rest of 2007 by some of the former
staff of the Dane County Regional Planning Commission (DCRPC) who have been
performing water quality planning as Dane County staff and under annual contracts
with the WDNR. The newly formed CARPC is expected to discuss the necessary
regional policies and procedures early in its tenure, and will either adopt new policies
of its own or re-affirm the DCRPC policies currently in effect, which have been used by
the Dane County Community Analysis and Planning Division (CAPD) during the
transition years between the dissolution of the DCRPC and the creation of the CARPC.
The CARPC will hire its own staff effective January 1, 2008.
For the purposes of qualifying to be the Designated Planning Agency for Water Quality
Management Planning in Dane County, the CARPC will need a few months to adopt or
re-establish relevant policies and procedures, and hire qualified staff. During this
transition period, we propose to enter into a contract for the purpose of providing
water quality management planning assistance to the Department, similar to the
arrangement which has worked between the Department and CAPD since the
dissolution of the DCRPC in 2004 (albeit with the addition of the CARPC as a policy
forum for recommendations on amendments to the Dane County Water Quality Plan).
This contract can be amended when the CARPC has been designated as the Water
Quality Management Planning Agency for Dane County to reflect this change in status
(expected late in 2007 or early in 2008). A draft 2007-2008 water quality planning
assistance agreement is attached to this letter. A scope of work for the contract period
was sent to Ms. Lisa Helmuth of your staff on May 10, 2007, and it is also attached to
this letter for your reference and consideration.
We expect that this approach will provide a seamless transition from the 2006-2007
contract with Dane County, because we do not expect amendments to the Dane
County Water Quality Plan until August 2007, allowing us to process these under the
new 2007-2008 contract with CARPC.
Please refer concerns and questions to Kamran Mesbah, Director of Environmental
Resources Planning, CAPD, at 266-9283. I will also be available to speak with you if
that would be helpful; please call the CAPD office for my contact information.
Sincerely,
Chair
Capital Area Regional Planning Commission
cc:
Roger Larson, Deputy Bureau Director, Watershed Management, WDNR
Lisa Helmuth, Water Resources Management Specialist, WDNR
DRAFT
AGREEMENT BETWEEN
WISCONSIN DEPARTMENT OF NATURAL RESOURCES AND
THE CAPITAL AREA REGIONAL PLANNING COMMISSION
THIS GRANT AGREEMENT is entered into by and between the State of Wisconsin Department of
Natural Resources (Department) and the Capital Area Regional Planning Commission
(CARPC)(Grantee) for the purpose of providing water quality management planning assistance to the
Department.
FOR AND IN CONSIDERATION of the terms and conditions contained in this Grant Agreement, the
above-named parties agree:
1.
PERIOD OF AGREEMENT: This grant agreement shall be for the period of July 1, 2007 until
June 30, 2008, during which period all performance as described in this grant agreement shall be
fully completed to the satisfaction of the Department.
2.
CANCELLATION: The Department reserves the right to cancel this grant agreement in whole or
in part, without penalty, due to nonappropriation of funds or for failure of the Grantee to comply
with terms, conditions, and specifications of this grant agreement.
3.
ENTIRE AGREEMENT; AMENDMENTS: This grant agreement, together with the
specifications in the bid request (if any) and referenced parts and attachments, shall constitute the
entire grant agreement and previous communications or agreements pertaining to the subject
matter of this grant agreement are hereby superseded. Any grant agreement revisions, including
cost adjustments and time extensions, may be made only by a written amendment to this grant
agreement, signed by both parties prior to the ending date of this grant agreement.
4.
ASSIGNMENT SUBCONTRACTS: Neither this grant agreement nor any right or duty in whole
or in part by the Grantee under this grant agreement may be assigned, delegated or subcontracted
without the written consent of the Department. If upon the written consent of the Department this
grant agreement or any right or duty in whole or in part is assigned, the Assignee(s) shall
expressly agree to assume and perform all relevant obligations expressed under the terms of this
grant agreement and be bound by the terms and conditions of this grant agreement. Assignment
in whole or in part of this grant agreement does not absolve the Grantee of any liability or
obligation expressed and agreed to hereunder.
5.
DESCRIPTION OF WORK: The Grantee agrees to perform the following services to the
satisfaction of the Department:
A.
See Attached May 10, 2007 Dane County Community Analysis and Planning Division
(CAPD) transmittal letter and Water Quality Planning Work Program
B.
Reports:
1) Provide quarterly reports to the Department describing all work activities
completed or in progress as well as activities anticipated during the next quarter.
Quarterly reports should be a one or two page report, providing the following
information:
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a)
b)
c)
d)
Project Goals
Progress this Quarter
Activities Planned for Next Quarter
Problems/Issues (including any that could affect completing the project on
time)
2) Prepare and submit to the Department within 60 days after the end of the agreement a
final report describing all work activities. This report shall be subject to review and
approval by the Department of Natural Resources.
6.
7.
AGENCY CONTACTS: All communications regarding this grant agreement will be made
through the designated agency contacts. The designated contacts are:
Grantee -
Michael King
Capital Area Regional Planning Commission
City County Building, Room 362
210 Martin Luther King Jr. Blvd.
Madison, WI 53703-3350
Department -
Lisa Helmuth
Wisconsin Department of Natural Resources
Bureau of Watershed Management – WT/2
101 S. Webster Street, P.O. Box 7921
Madison, WI 53707-7921
TERMINATION:
A.
This grant agreement may be terminated in whole, or in part, in writing by the
Department in the event of substantial failure of the Grantee to fulfill its obligation under
this grant agreement, provided, that the Department shall give the Grantee not less than
thirty (30) days written notice (delivered by certified mail, return receipt requested) of
intent to terminate and an opportunity for consultation prior to termination.
B.
If termination is effected by the Department, an equitable adjustment in the price
provided for in this grant agreement shall be made. Any payment due to the Grantee at
the time of termination may be adjusted to the extent of any additional costs occasioned
to the Department by reason of the Grantee’s default. The equitable adjustment for any
termination shall provide for payment to the Grantee for services rendered and expenses
incurred prior to the termination, in addition to termination settlement costs reasonably
incurred by the Grantee relating to commitments which had become firm prior to the
termination.
C.
Upon receipt of a termination action pursuant to paragraph A above, the Grantee shall (1)
promptly discontinue all services affected (unless the notice directs otherwise); (2)
terminate all subcontracts to the extent that they relate to the performance of work
terminated by the Department, and (3) deliver or otherwise make available to the
Department, all data, reports, estimates, summaries, and such other information and
materials as may have been accumulated by the Grantee in performing this grant
agreement, whether completed or in process.
D.
Upon termination pursuant to paragraph A above, the Department may take over the
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DRAFT
work and prosecute the same to completion by agreement with another party or otherwise
and the Grantee is liable for any excess costs for such similar work or services.
E.
The rights and remedies of the Department and the Grantee provided in this clause are in
addition to any other rights and remedies provided by law or under this grant agreement.
8.
PAYMENT: The Department agrees to reimburse the Grantee $________ in federal 604b funds
(CFDA #_____) to be earned by September 30, 2007, and $46,000 in state FY08 general purpose
revenue funds (state identification #______) to be earned by June 30, 2008, for a contract total of
$________. The Grantee may claim eligible costs for reimbursement for work conducted
between July 1, 2007 and the end of the grant agreement.
9.
Reports: Grantee shall provide quarterly reports in October, February, May and August to the
Department describing all applicable work activities completed or in progress, activities planned
for next quarter and any problems/issues that could affect completing this work on time.
Billings by the Grantee shall be made on a quarterly itemized basis for the actual net costs
incurred for review and acceptance. Invoices should be sent electronically to
Lisa.Helmuth@dnr.state.wi.us and in paper form to:
Greg Searle, Section Chief, Management and Monitoring Section
Department of Natural Resources
Bureau of Watershed Management - WT/2
P.O. Box 7921
Madison, WI 53707
Copies of billings and all reports must also be sent to:
Lisa Helmuth
Department of Natural Resources
Bureau of Watershed Management – WT/2
P.O. Box 7921
Madison, WI 53707
Final invoices must be submitted within 60 days after the end of the grant agreement. If the final
report as identified in 5, B above does not accompany the final billing, the Department may
withhold 10% of the total dollars of this grant agreement until the final report is received,
reviewed and approved by the Department.
10.
RECORDS; ACCESS: The Grantee shall, for a period of three (3) years after completion and
acceptance by the Department, maintain books, records, documents, and other evidence directly
pertinent to performance on work under this grant agreement in accordance with generally
accepted accounting principles and practices. The Grantee shall also maintain the financial
information and data used in the preparation or support of the cost submission in effect on the
date of execution of this grant agreement and a copy of the cost summary submitted to the
Department. The Department or any of its duly authorized representatives, shall have access to
such books, records, documents, and other evidence for the purpose of inspection, audit, and
copying. The Grantee shall provide proper facilities for such access and inspection. In addition,
those records which relate to any dispute, appeal or litigation, or the settlement of claims arising
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DRAFT
out of such dispute, performance, or costs or items to which an audit exception has been taken,
shall be maintained and made available until three years after the date of resolution of such
dispute, appeal, litigation, claim or exception.
11.
INDEPENDENT CONTRACTOR: The Grantee is an Independent Contractor for all purposes
and is not an employee or agent of the Department.
12.
INDEMNIFICATION. The Grantee agrees to save, keep harmless, defend and indemnify the
State of Wisconsin, Department of Natural Resources and all its officers, employees and agents,
against any and all liability, claims and costs of whatever kind and nature, for injury to or death of
any person or persons, and for loss or damage to any property (state or other) occurring in
connection with or in any way incident to or arising out of the occupancy, use, service, operation
or performance of work in connection with this agreement or omissions of Grantee's employees,
agents or representatives.
13.
INSURANCE. The Grantee performing services for the State of Wisconsin shall:
A.
Maintain worker's compensation insurance for all employees engaged in the work.
B.
Maintain commercial liability and property damage insurance against any claim(s) which
might occur in carrying out this agreement/contract. Minimum coverage shall be one
million dollars ($1,000,000) liability for bodily injury and property damage including
products liability and completed operations. Provide motor vehicle insurance for all
owned, non-owned and hired vehicles that are used in carrying out the agreement.
Minimum coverage shall be one million dollars ($1,000,000) per occurrence combined
single limit for automobile liability and property damage.
C.
Provide an insurance certificate indicating this coverage, countersigned by an insurer
licensed to do business in Wisconsin, covering the period of the agreement/contract. The
insurance certificate is required to be presented prior to the issuance of the purchase order
or before commencement of the agreement.
D.
The state reserves the right to require higher or lower limits where warranted.
14.
NONDISCRIMINATION: In connection with the performance of work under this grant
agreement, the Grantee agrees not to discriminate against any employee or applicant for
employment because of age, race, religion, color, handicap, sex, physical condition,
developmental disability as defined in section 51.01(5), Wis. Stats., sexual orientation or national
origin. This provision shall include, but not be limited to, the following: employment,
upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship.
Except with respect to sexual orientation, the Grantee further agrees to take affirmative action to
ensure equal employment opportunities. The Grantee agrees to post in conspicuous places,
available for employees and applicants for employment, notices to be provided by the Department
setting forth the provisions of this nondiscrimination clause. Failure to comply with the
conditions of this clause may result in the Grantee being declared an "ineligible" Grantee,
termination of the grant agreement or withholding of payment.
15.
AFFIRMATIVE ACTION: If this grant agreement is for an amount of twenty-five thousand
dollars ($25,000) or more the Grantee agrees to submit a written affirmative action plan to the
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DRAFT
Department within 15 business days after the grant agreement commences if an acceptable plan is
not already on file with the State of Wisconsin. (Grantees with an annual work force of fewer
than 25 employees are exempted from this requirement.) Failure to comply with the conditions of
this clause may result in the Grantee being declared an "ineligible" grantee, termination of the
grant agreement or withholding of payment.
16.
FUNDING SOURCE: This grant agreement is funded in part or wholly by a grant from the U.S.
Environmental Protection Agency, CFDA #66.454. This procurement will be subject to
regulations contained in 40 CFR Parts 31 and 40 and OMB Circular 133. Neither the United
States nor the Environmental Protection Agency is party to this agreement.
17.
APPLICABLE LAW: This grant agreement shall be governed by the laws of the State of
Wisconsin. The Grantee shall at all times comply with all federal, state, and local laws,
ordinances, and regulations in effect during the period of this grant agreement.
18.
ANTITRUST ASSIGNMENT. The Grantee and the Department recognize that in actual
economic practice, overcharges resulting from antitrust violations are in fact usually borne by the
Department. Therefore, the Grantee hereby assigns to the Department any and all claims for such
overcharges as to goods, materials or services purchased in connection with this agreement.
19.
TAX DELINQUENCY. Grantees who have a delinquent Wisconsin tax liability may have their
payments offset by the State of Wisconsin.
The undersigned, as representatives of their respective agencies, hereto agree to this grant
agreement.
STATE OF WISCONSIN
DEPARTMENT OF NATURAL RESOURCES
Date _________________
By _____________________________
Scott Hassett, Secretary
CAPITAL AREA REGIONAL PLANNING
COMMISSION
Date __________________
By _____________________________
Michael King, Division Administrator,
Dane County Community Analysis and
Planning Division
Date __________________
By ______________________________
Secretary
5
Summary of Pending Urban Service Area Amendments
Total
Acres
6/6/2007
Envir.
Net
Comments
Corridor
Developable
Northern/T. of Windsor
(SCHWA/Bliefernicht)
88.8
16.1
67.9
CUSA/T. of Burke
(Gander Mountain)
20.0
1.1 (est.)
18.9
Stoughton/V. of Stoughton
(Nordic Ridge)
50.5
0.9
49.6
389.5 (net)
75.6 (net)
285.0
Final application received May 23,
2007.
Northern/V. DeForest
(Bear Tree)
Northern/T. of Windsor
(Bear Tree)
Waunakee/V. of Waunakee
(Hogan Road)
Marshall/V. of Marshall
455.3
28.8
391.5
Preliminary comments sent January
24, 2007.
348.6
81.1
218.9
Preliminary comments sent November
17, 2006.
Verona/C. of Verona
(Livesey)
113.6
USA/applicant
Approval Pending:
Public hearing 03.08.07
Recommendation to DNR 03.19.07
DNR approval pending
Public hearing 05.21.07
Recommendation to DNR 05.24.07
DNR approval pending
Public hearing 11.16.06
Waiting for refinements.
Final Application
Received:
Deerfield/V. of Deerfield
Draft Application
Received:
20.67
Preliminary comments transmitted
September, 2006
78.5
Preliminary comments sent April 19,
2007. Village Plan amendment
scheduled for July 10.
Preliminary received May 25, 2007.
10.6
101
Anticipated:
Preliminary submission expected first
week of June
CUSA/C. of Madison
(Cherokee)
Waunakee/V. of Waunakee
Belleville/V. of Belleville
Blue Mounds/V. of Blue
Mounds
Roxbury/T. of Roxbury
Albion/T. of Albion
Mazomanie/V. of
Mazomanie
Stoughton/V. of Stoughton
(Mabie)
Stoughton/V. of Stoughton
(Wal-Mart)
Belleville/V. of Belleville
Rockdale/V. of Rockdale
CUSA/T. of Verona
(Grandview Neighborhood)
CUSA/T. of Burke
(Daentl Rd.)
6/6/2007
4.3
0
Three residential developments.
Preliminary submission expected first
week of June.
Estimated acreages.
Include change from USA to LSA
Possible phased USA amendments to
incorporate approximately 170 acres.
249.6
60
Estimated acreages.
Urban Service Area
Amendments for
Dane County
June 2007
Approval
Pending
Final
Application
Received
Draft
Application
Received
Anticipated
0
13,000
26,000
52,000 Feet
CARPC AGENDA COVER SHEET
June 14, 2007
Item 7c
Re: Discussion of Village of Waunakee forthcoming request for an amendment to the
Dane County Water Quality Plan and the Dane County Land Use and
Transportation Plan to be processed administratively (by CAPD staff) without a
policy recommendation from the Capital Area Regional Planning Commission.
Decision Items:
1. Whether to handle the Village of Waunakee USA Amendment request administratively
(i.e. without the involvement of the CARPC).
Summary: The Village of Waunakee is expected to submit a request for amending the Dane
County Water Quality Plan and the Dane County Land Use and Transportation Plan, to add
three parcels totaling 423 acres to the Waunakee Urban Service Area. The CAPD staff met with
Village staff and the consultant representing the property owners to discuss the issues that
would have to be addressed in the submittal. The meeting was held on April 16, 2007, during
which CAPD staff noted that the creation of the new Capital Area Regional Planning
Commission would change the approach and process of recommending and approving
amendments to regional plans. The governor signed Executive Order #197 on May 2, 2007
creating the Commission.
An urban service area amendment has yet to be submitted. The Village has submitted a letter
(attached) requesting that the forthcoming request be treated under the CAPD procedures
which were in place prior to the creation of the CARPC.
Background: The following factors are pertinent to the Commission decision:
1. Staff have already received a final submittal from the Village of Deerfield, which will be
processed with the benefit of policy recommendations by the CARPC. There are other
amendment requests (Verona and Madison) that are similar in timing to the Waunakee
amendment, and a number of others that have initiated the amendment process
through meetings and contact with CAPD staff, but where a final submittal has not
been made.
2. The creation of the CARPC provides an independent policy recommendation board for
the consideration of amendments to the Water Quality Plan. This was an important
impetus for the creation of the CARPC.
3. The forthcoming amendment request is relatively large (423 acres) and can have
potential impacts on an Exceptional Resource Water stream (Sixmile Creek).
Materials Presented with Item:
1. Letter dated June 4, 2007, from Kim Wilde, Administrator, Village of Waunakee
CARPC AGENDA COVER SHEET
Re:
June 14, 2007
Item 8
Consideration of 2007 meeting days, times and location
The attached worksheet displays the times that Commissioners are NOT available, by listing
the initials of Commissioners at the times they are not available. The historical meeting times
of the Dane County RPC is shown in gray.
Unless there are Commissioners that can adjust their schedules, it looks like the second and
fourth Thursday evenings at 7:00 PM are the best (only?) time to meet. The worksheet reflects
the fact that Monday, Tuesday and Wednesday evenings are the most popular time for local
government meetings. Also attached is a calendar showing what the Commission’s 2007
meeting schedule would be based on the second and fourth Thursdays. Staff will make every
effort to schedule so as permit the cancellation of a December 20, 2007 meeting.
Additionally the Commission’s Executive Committee will need a time to meet.
Historically, the Dane County RPC Executive Committee met on the first or third Thursday
evenings or in the late afternoon before the Thursday evening Commission meetings. Because
the Executive Committee has been a group of five, there may be meeting opportunities which
are not yet apparent.
Some Commissioners may not have anticipated meeting twice a month. The Commission
will be busy for the balance of 2007 getting itself up and running, evaluating current plans and
policies and considering urban service area amendments. Unless the Commission wishes to
consider some alternative way to hold urban service area amendment hearings in 2008, it
would be very difficult to operate with one Commission meeting a month.
The Dane County RPC historically has held most of its meetings at the City-County
Building. Commissioners and citizens have expressed some concerns about coming downtown
and finding parking.
Materials presented with item:
1.
2.
CARPC Commissioner availability summary
2007 CARPC meeting calendar based on meetings held the 2nd and 4th Thursdays
Capital Area RPC Commissioner Availability
Key:
jm: Jeff Miller
tc: Tom Clauder
ks: Kurt Sonnentag
hk: Harold Krantz
kh: Kris Hampton
ch: Carlton Hamre
mg: Martha Gibson
ke: Kristine Euclide
sk: Sally Kefer
??:
*estimated availability based on current City committee appointments
zb: Zach Brandon*
lp: Larry Palm*
?: Madison Appointee #3
Madison Appointee #4
Initials indicate member is NOT available; grey area indicates historical DCRPC meeting times
1st week of month
4:00 – 5:00
5:00 – 6:00
6:00 – 7:00
7:00 – 8:00
8:00 – 9:00
9:00 – 10:00
Monday
Tuesday
Wednesday
Thursday
jm; kh; ks; ke; sk; zb
mg; jm; tc; ks; ke; sk; lp; zb
jm; sk; lp; zb
kh; sk; lp
jm; kh; ks; ke; zb
mg; ch; jm; tc; ks; lp; zb
jm; lp; zb
kh; lp
jm; kh; ks; ke; zb
jm; tc; ks; lp; zb
jm; lp; zb
kh; lp
mg; ch; jm; kh; ks
jm; tc; ks; lp; zb
Jm; zb
kh
mg; jm; kh; ks
jm; tc; ks; lp; zb
jm
kh
mg; jm; kh; ks
jm; tc; ks; lp; zb
jm
kh
2nd week of month
4:00 – 5:00
5:00 – 6:00
6:00 – 7:00
7:00 – 8:00
8:00 – 9:00
9:00 – 10:00
Monday
Tuesday
Wednesday
Thursday
ks; ke; sk
mg; jm; tc; ks; ke; sk
sk
tc; ke; sk
ks; ke
mg; jm; tc; ks; zb
sk
hk; ke
ks; ke
jm; tc; ks; zb
sk
hk; ke
hk; ks
jm; tc; ks; zb
sk
hk; ks
jm; tc; ks
sk
hk; ks
jm; tc; ks
sk
3rd week of month
4:00 – 5:00
5:00 – 6:00
6:00 – 7:00
7:00 – 8:00
8:00 – 9:00
9:00 – 10:00
Monday
Tuesday
Wednesday
Thursday
jm; kh; ks; ke; sk; zb
mg; jm; tc; ks; ke; sk; lp; zb
jm; sk; lp
jm; kh; sk
jm; kh; ks; ke; zb
mg; jm; tc; ks; lp; zb
jm; lp
jm; kh
jm; kh; ks; ke; zb
jm; tc; ks; lp; zb
jm; lp
jm; kh
ch; jm; kh; ks; ke
jm; tc; ks; lp; zb
jm
jm; kh
jm; kh; ks; ke
jm; tc; ks; lp; zb
jm
jm; kh
jm; kh; ks; ke
jm; tc; ks; lp; zb
jm
jm; kh
Monday
Tuesday
Wednesday
Thursday
kh; ks; ke; sk
mg; jm; tc; kh; ks; ke; sk
jm; kh; sk
jm; tc; sk
kh; ks; ke
mg; jm; tc; kh; ks
hk; jm; kh; sk
jm; sk
kh; ks; ke
jm; tc; kh; ks
hk; jm; kh; sk
jm
kh; ks
jm; tc; kh; ks
jm; kh; sk
ks
jm; tc; ks
jm; kh; sk
ks
jm; tc; ks
jm; kh; sk
4th week of month
4:00 – 5:00
5:00 – 6:00
6:00 – 7:00
7:00 – 8:00
8:00 – 9:00
9:00 – 10:00
CARPC AGENDA COVER SHEET
June 14, 2007
Item 9
Re: Overview and discussion of the legal/administrative/budget status of the Dane
County Community Analysis and Planning Division and the Capital Area Regional
Planning Commission.
Governor Doyle created the Capital Area Regional Planning Commission on May 2, 2007 by
signing Executive Order #197. A copy of the Executive Order is attached. The copy is punched
so it can be include in your Commission background binders.
The Dane County Board approved a 2007 budget for the Capital Area Regional Planning
Commission; and the Community Analysis and Planning Division is operating under that
budget and within Dane County’s finance, budget and accounting structure. The 2007 Dane
County budget provides for transferring Commission funds to the Commission during 2007.
The 2007 County budget also provides that the Community Analysis and Planning Division
staff will remain county employees thru all of 2007 and the Division’s staff have been assigned
to work for the Commission. The Commission will need to hire its own staff effective January 1,
2008.
The Commission should consider moving quickly to hire staff. January is six months away;
and staff may wish to begin to look for jobs. The Dane County Regional Planning Commission
staff and Community Analysis and Planning Division staff have faced a great deal of
uncertainty in their employment since 1999. Employees could have lost their jobs on a number
of occasions absent some last minute decisions by public bodies.
Because of the uncertainty facing Commission employees, and in order to retain experienced
employees, the Dane County Regional Planning Commission established some severance and
other termination benefits for employees. During the interim period between dissolution of the
DCRPC and the creation of the CARPC, Dane County has assumed the liability for payment of
these benefits. Six employees are eligible to receive severance and other termination benefits if
they do not receive or do not accept offers of employment from the CARPC by December 1,
2007. Those benefits, which vary widely by employee depending on their length of service and
other factors, total $84,893.
Materials presented with item:
1.
Executive Order #197 creating the Capital Area RPC
CARPC AGENDA COVER SHEET
Re:
June 14, 2007
Item 11
Consideration/discussion of 2008 CARPC budget process and schedule.
2008 RPC Budget. The Commission is statutorily required to adopt its budget by October
1, 2007. However, the Commission Chair is also statutorily required to submit the
2008 budget certification charge – which represents most of CARPC operating
revenue – to the Dane County Clerk by August 1. Prior to this submission, the
Budget and Personnel Panel will need to review the budget charge; it would
therefore be desirable for the Commission to act on the budget in June, allowing
the Budget and Personnel Panel the month of July for its review.
The following is a suggested schedule for 2008 budget adoption. Please note that this does not
include meetings of the Executive Committee meetings, which may administer the business of
the Commission.
June 28 (2nd June meeting): The Commission reviews and adopts the draft 2008 budget,
as it may be amended. Staff will provide a draft 2008 budget in Commissioner’s agenda
packet mailing on Thursday, June 21, for Commission review on June 28. The draft
budget will be similar to the 2007 CARPC/CAPD budget (attached) adopted by Dane
County. The adopted draft budget should then be forwarded to the Budget and Personnel
Panel for their review.
July: Budget and Personnel Panel reviews the budget and approves a budget certification
amount.
July 26 (2nd July meeting): The Commission reviews comments and/or approval of the
Budget and Personnel Panel, and directs the Commission Chair to submit the budget
certification charge letter to the County Clerk before August 1.
August 9 (1st August meeting): The Commission directs staff to prepare a public hearing
notice for hearing at its first meeting in September.
September 13 (1st September meeting): Commission holds public hearing on proposed
2008 budget.
September 27 (2nd September meeting): Commission adopts 2008 budget, meeting the
October 1 deadline.
The Commission may wish to amend the draft budget during this process, based on any new
information that becomes available.
The Commission will want to develop a 2008 work program after budget adoption to associate
specific work activities with budgetary allocations.
Page 1 of 2
Commissioners should note that the adopted 2007 Dane County budget includes funding for
CARPC/CAPD. The 2007 Dane County budget calls for transferring CAPD unexpended funds to
the Commission. This transfer of funds will be discussed at a future meeting.
Materials Presented with Item:
1. Dane County-adopted 2007 CARPC/CAPD Budget
Page 2 of 2
Dane County-adopted CARPC 2007 Budget
EXPENDITURES
FTE:
8.125
Personal Services
Salaries & Wages
Workstudy / Interns
Retirement Fund
Social Security
Employee/Retiree Insurance
Total Personal Services
$
$
Operating Expenses
Per Diem for Council Members
Employee Travel
Training & Conferences
Office Supplies (Postage, printing, copies, etc.)
Dues / Membership Fees
Software / Hardware Maintenance
Recruitment
Telephone
Operating Reserve
Legal Services
Audit Services
Insurance
Total All Other
$
$
Capital Outlay
Office/Computer Equipment & Furniture
GIS Equipment (new plotter)
Access to County GIS System & 2007 Aerials
Total Capital Outlay
$
493,705
14,000
59,210
37,746
157,550
762,211
8,500
3,550
1,450
25,500
2,700
7,500
3,800
2,800
77,200
10,000
6,000
6,000
155,000
$
7,000
9,000
0
16,000
Contractual
Accounting services
$
15,000
TOTAL EXPENDITURES (less in-kind)
$
948,211
$
$
$
$
30,000
1,600
86,600
70,811
3,400
755,800
$
948,211
$
33,036
10,000
19,875
62,911
REVENUES
Fees: sewer extensions
Local Planning Assistance
MMSD
EPA/DNR Water Quality Planning
Product Sales
Dane County*
$
$
TOTAL REVENUES (less most in-kind services)
*$16,300 is in-kind (for rental of office space); Dane County GPR = $739,500.
In-Kind Services provided by Dane County
Office Space (Rent)
Legal Services
Info Management services
Total In-Kind Services
$
CARPC AGENDA COVER SHEET
June 14, 2007
Item 12
Re: Consideration of legal services for the Commission.
The 2007 budget includes $10,000 of in-kind legal services that the County Attorney’s office
could provide. During the 2007 budget development process it was suggested that the County
Attorney’s office could provide advice to the Commission on non-controversial matters. The
2007 budget also provides $10,000 for legal services from a private attorney.
David Gault, Assistant County Attorney would provide legal assistance on the behalf of the
County Attorney’s office. Dave has been with the County Attorneys office for 14 years and
handles planning, zoning, and general municipal matters for Dane County. Dave has worked
on water quality planning issues and issues involving the Dane County Regional Planning
Commission for Dane County. His schedule will not permit him to begin work on Commission
work until July.
Attorney Richard Lehmann, with the Boardman law firm, has offered to provide pro bono legal
services to the Commission for a short transition period. Dick served as the Dane County
Regional Planning Commissions legal counsel for many years. Dick specializes in planning and
municipal law and his clients include the Wisconsin Association of Regional Planning
Commissions. Dick is phasing into semi-retirement and reducing his work schedule; he is not
interested in personally serving as legal counsel to the Commission, but he has a younger
partner who he would recommend be considered for that role. Dick's nearly 40 years of
experience with regional planning in Dane County would continue to be available in the
background, as needed.
The Commission may need legal services including the following: bylaws for the Commission
and perhaps bylaws for the Budget and Personnel Panel; a separation understanding or
agreement may be necessary to clarify both parties’ new roles and obligations as the new
Commission and its funding are "spun off" from Dane County during 2007; hiring an Executive
Director; review of the new agency's personnel manual and offers of employment to current
staff members (to be effective January 1, 2008), including waiving their rights for severance
and other benefits. The bylaws and personnel manual of the previous regional planning
commission are available, but will need some updating.
At some point the Commission will likely want some advice concerning Federal Water Quality
Planning law; NR 121 of the Wisconsin Administrative Code (regulations for how agencies carry
out water quality planning in Wisconsin); the CARPC model resolution approved by
communities as they petitioned the Governor to create the new agency, the Executive Order
creating the Commission, and Wisconsin law concerning regional planning commissions (W.S.
66.0309). Specifically, the Commission will likely want some advice concerning seeking
designation from DNR and EPA as the water quality planning agency for Dane County and
reviewing a contract with DNR to provide water quality planning services and receive grant
funds.
It would be appropriate for the Commission to authorize the CAPD Division Administrator to
seek legal advice from either or both attorneys, subject to further guidance from the Chair or
the Executive Committee. The Division Administrator should also be directed to review the
Commission’s legal needs again with the Commission in August or September.
CARPC AGENDA COVER SHEET
June 14, 2007
Item 13
Re: Consideration of selection process for CARPC Executive Director.
The Budget and Personnel Panel met on May 30 and recommended that the Commission begin
the process of selecting an Executive Director. According to the resolutions by local
governments which petitioned the governor to create the CARPC, the Budget and Personnel
Panel will hire and fire the Executive Director. Those resolutions also provided that the Budget
and Personnel Panel will hire the Executive Director from a list of three candidates selected by
the Commission.
The Panel has asked the Commission to determine the scope and timing of the recruitment
process. The Panel has recommended that the Commission utilize Dane County personnel and
resources to administer the recruitment process (a service which will be billable to the RPC; see
attached memo). The Commission will want to consider the skills and qualities which would be
desirable in an Executive Director of a new planning body, and provide some guidance to the
Dane County Employee Relations staff on the Executive Director job description.
Materials presented with item:
1. Memo dated 6/7/07 from Travis Myren, Assistant Director, Dane County Department
of Administration
2. Draft minutes of May 30, 2007 Budget and Personnel Panel meeting
June 7, 2007
TO:
Capital Area Regional Planning Commission Members
FROM:
Travis Myren
Deputy Director of Administration
RE:
Executive Director Recruitment
I understand that the Capital Area Regional Planning Commission would like to initiate a
recruitment process for an Executive Director. I also understand that the Commission’s Budget
and Personnel Panel has requested that the Dane County Employee Relations Division
coordinate the recruitment process.
The Division will work with designees from the Commission to coordinate the advertisement,
screening, and testing processes and will then certify qualified applicants to the Commission. At
that stage, the Commission will become responsible for conducting interviews and making the
final selection. The Employee Relations Division will be coordinating the recruitment on behalf
of the CARPC, so the advertisement and any correspondence would be placed on CARPC
letterhead.
Recruitment services were not included as an in-kind contribution in the Commission’s 2007
Budget, so direct staff time associated with the recruitment will be billed to the Commission.
Two Employee Relations staff will be assigned to the recruitment. The Human Resources
Manager for recruitment would be billed at $34.81 an hour, and a Personnel Technician would
be billed at $21.82 per hour. I have outlined the recruitment process in a timeline below. I have
included an estimated start date of June 8, 2007 and the hours and costs associated with each task
described in the timeline. The costs are for staff time only. They do not include advertising
costs, which would be billed directly to the CARPC.
Est.
Task
Hours Rate
Cost
Work with Commission designee(s) to develop
classification specification and position description that
describe the primary functions and work activities of the
Executive Director position, knowledge, skills, and abilities
required for the position, and the minimum qualifications
3 $ 34.81 $ 104.43
8-June-07 that applicants must possess in order to be considered.
Construct advertisement consistent with the job duties
described in the position description and create a
11-June -07 recruitment and advertisement strategy
1 $ 34.81 $ 34.81
15-June-07 Distribute advertisement based on recruitment strategy
0.5 $ 21.82 $ 10.91
Date
Answer applicant questions on the recruitment process
1.5 $ 21.82
$ 32.73
Advertise in Wisconsin State Journal, professional journals,
17-Jun-07 etc. based on advertisement strategy
The Division typically uses a two week deadline for
applicants to respond to the advertisement, although the
29-June-07 Commission may choose a longer deadline.
Screen applications for minimum qualifications as
3-July-07 established by the position description and advertisement.
Distribute appeal letters to applicants who were screened
out based on minimum qualifications with a response
deadline of July 11, 2007
2.5 $ 21.82
$ 54.55
3.5 $ 34.81
$ 121.84
0.5 $ 21.82
$ 10.91
3 $ 21.82
$ 65.46
Grading panel convenes and grades responses. ERD staff
3-Aug-07 instructs/prepares panel and answers questions.
0.5 $ 34.81
$ 17.41
Based on the grades issued by the panel, the Division will
certify the top scoring applicants (5 or 10) to CARPC to
schedule interviews. ERD staff compiles scores and
6-Aug-07 compiles materials for appointing authority interviews.
1 $ 21.82
$ 21.82
1-July-07
Develop testing material in consultation with the
Commission. For a position at this level, the Division
recommends using and achievement history questionnaire
(AHQ) that requires applicants to respond to a set of
questions about their experience, philosophy, management
style, and how they might approach different sets of
circumstances they may encounter in the position.
Set deadline for submitting responses to the achievement
history questionnaire (AHQ)
13-July-07 Distribute AHQ to qualified applicants
Establish and coordinate grading panel to grade AHQ
responses. Create grading sheets, packets, etc. for the
panel. The grading panel will be chosen by CARPC and
9-July-07 may include Commission representative(s).
27-Jul-07 Deadline for accepting AHQ responses
TOTAL
17.0
$ 474.86
The remaining timeline will depend on the Commission’s interview schedule and process.
Please let me know if you would like any additional information.
DRAFT MINUTES
of the May 30, 2007 Meeting
of the Capital Area Regional Planning Commission Budget and Personnel Panel
City-County Building Room 421
210 Martin Luther King Jr. Blvd.
Madison, Wisconsin
Present:
Mayor Dave Cieslewicz; Mayor Tom Clauder, Jerry Derr, County Executive Kathleen
Falk
Others present: Chris Gjestson, Mark Hazelbaker, Forbes McIntosh, Joel Plant, Topf Wells
1.
Public Comment
The meeting convened at 9:10. There was no public comment.
2.
Review of Agenda
Panel members agreed unanimously to the agenda as written.
3.
Election of Officers
Ms. Falk nominated Mr. Derr to serve as Chair. Seconded by Mr. Cieslewicz; motion
carried unanimously.
4.
Scheduling / Convening First Commission Meeting
Mr. Derr suggested that the full Commission meet soon in order to begin its work,
especially considering pending urban service area amendment applications. Panel
members reviewed the compiled responses from 9 of 13 Commissioners who had notified
Community Analysis and Planning Division staff of their availability, and agreed that
June 14 would be a suitable date for their first meeting.
5.
Role of Budget and Personnel Panel and How it will Operate
Mr. Derr suggested that the Panel adopt its own bylaws. Mr. Hazelbaker suggested the
Panel, as a significant independent check on the Commission, could adopt bylaws to set
forth the expectations of the Panel’s authority. He suggested that state statutes governing
municipal budgets may imply Panel authority to approve budget modifications, and its
authority to hire and fire the Executive Director may imply some role in oversight of the
Executive Director directly and Commission staff indirectly. Panel members agreed that
Mr. Hazelbaker should draft bylaws, which he would then provide to Jim Voss, City of
Madison Attorney, Mr. McIntosh, and Mr. Wells for review prior to Panel review at their
next meeting. Mr. Hazelbaker stated that the bylaws would be a set of essentially
procedural rules.
Mr. Cieslewicz asked if the Panel’s authority to hire and fire the Executive Director meant
the Panel set the position’s compensation. Ms. Falk stated yes, through its budget
authority. Mr. Cieslewicz stated that the Panel would need to have an employment review
process, which should be included in the bylaws. Mr. Derr stated that the bylaws should
also indicate that the Executive Director should provide quarterly reports on Commission
activities and updates on the budget process.
6.
Selection Process for the Executive Director of the Commission
Motion by Ms. Falk, seconded by Mr. Cieslewicz, to convene in closed session, pursuant
to 19.85(1)(c) of the Wisconsin Statutes, to discuss the selection process for the Executive
Director of the Commission. Motion carried 4-0 by roll call. Panel members convened in
closed session.
Motion by Ms. Falk, seconded by Mr. Cieslewicz, to re-convene in open session, pursuant
to 19.85(1)(c) of the Wisconsin Statutes. Motion carried unanimously.
Motion by Ms. Falk, seconded by Mr. Cieslewicz, to recommend the Commission
commencing the formal selection process for recruitment of the RPC Executive Director
utilizing Dane County infrastructure for processing the selection. Mr. Derr suggested that
the full Commission determine the breadth of the search for the Executive Director at
their June 14 meeting; Ms. Falk accepted as friendly amendment. Motion carried
unanimously.
7.
2008 Budget Process and Schedule
Mr. Derr asked about staffing of the Commission. Ms. Falk noted that the Commission
would be staffed by CAPD through 2007, so budget discussions should focus on 2008.
Her budget recommendation to the County Board was to be made by October 1; any RPC
funds would need to be clear at that time. Mr. Derr suggested that the full Commission
meeting of June 14 should address the 2008 budget requirements of the RPC, so that the
Panel would have time to review it prior to the August 1 deadline for certification to the
County. Mr. Clauder asked if the Commission was sufficiently budgeted for the remainder
of 2007. Mr. Wells answered yes.
8.
Next Meeting or Meeting Schedule and identification of future agenda items
Mr. Cieslewicz suggested that regular meetings of the Panel occur quarterly, which could
include internal management reviews of the Executive Director. Panel members agreed,
and agreed to meet in late June or early July.
9.
Adjournment
The Panel adjourned at 9:52
Recorded by Chris Gjestson
2
CARPC AGENDA COVER SHEET
June 14, 2007
Item 14
Re: Roundtable discussion of thoughts/questions about the new agency, its role and
Commissioners’ roles.
Summary: The Commission and staff should have an ongoing dialogue about the new agency’s
role, Commissioners’ roles, and staff’s role. In the next few meetings more of the specifics and
details about the role and authority of the Commission will be presented. Also the Commission
will want to consider concerns expressed about the Dane County Regional Planning
Commission by its customers. One outcome of this dialogue could be the development of a
vision and mission statement by the Commission.
At this first meeting, it might be useful to develop a list of questions that the Commission and
staff should address in the future.
CARPC AGENDA COVER SHEET
June 14, 2007
Item 15
Re: Consideration of the election of officers/Executive Committee or setting date for
their election.
Summary: The Commission is required (§66.0309(5) Wis. Stats.) to create an Executive
Committee, which may carry out Commission responsibilities as determined by the
Commission and as consistent with state law. The membership of the Executive Committee
should be described in the CARPC Bylaws. The Dane County RPC Bylaws called for a
Chairperson, Vice-Chair, Secretary and Treasurer and one additional Commissioner appointed
by the Chair and approved by the full Commission. Historically, the DCRPC tried to ensure
that each of the four appointing bodies were represented on the Executive Committee. DCRPC
Commissioners believe that this was a fair approach that worked well.
The Executive Committee typically takes the lead on major management issues including such
things as preparing an annual budget, consideration of changes to the agency’s bylaws, and
selection of an Executive Director. Given the major management matters the Commission
needs to address, it would be desirable for the Commission to elect an Executive Committee as
soon as it is comfortable doing so.
The following excerpt from the DCRPC Bylaws describes the duties of its officers:
Section 5. Chairman. The Chairman of the Commission shall preside, with full voting
rights, at all meetings of the Commission and the Executive Committee. The Chairman
shall be responsible for seeing that the agenda for each meeting of the Commission is
prepared. When the Secretary is absent or unavailable for signing or executing
documents or resolutions of the Commission, the Chairman is authorized to sign or
execute documents on behalf of the Commission. The Chairman shall perform such other
duties as are required of him/her by law or these Bylaws and as are assigned to him/her
from time to time by the Commission. The Chairman shall present to the Commission
such matters as, in his/her judgment, require its attention.
Section 6. Vice Chairman. In the absence of the Chairman or in the event of his/her
inability to act, or in the event of a vacancy in the position of Chairman, the Vice
Chairman shall perform the duties of the Chairman. The Vice Chairman shall also
perform such other duties as are required of him/her by these Bylaws and as are
assigned to him/her from time to time by the Commission.
Section 7. Secretary. The Secretary of the Commission shall be the custodian of all
records of the Commission, including its resolutions, transactions, findings,
determinations and any other records required by law, these Bylaws and the
Commission. The Secretary shall execute all documents and papers of the Commission
required to be countersigned and shall be responsible for seeing that an annual report of
the Commission's activities is distributed to the legislative bodies of the local
governmental units within the Commission's region and to all other parties as required by
law. When the Secretary is absent or unavailable for signing or executing documents or
Page 1 of 2
resolutions of the Commission, the Chairman is authorized to sign or executive
documents on behalf of the Commission. The Secretary shall also perform such other
duties as are required of him/her by these Bylaws and as are assigned to him/her from
time to time by the Commission.
Section 8. Treasurer. The Treasurer of the Commission shall be responsible for keeping
an accurate record of all receipts and disbursements of the Commission or for seeing that
such a record is kept. The Treasurer shall also perform such other duties as are required
of him/her by these Bylaws and as are assigned to him/her from time to time by the
Commission.
Page 2 of 2
CARPC AGENDA COVER SHEET
June 14, 2007
Item 16
Re: Future agenda items.
CAPD staff recommends that the Commission include the items listed on the enclosure for its
next meeting and for the Executive Committee meeting.
Materials presented with item
1.
Possible future agenda items
Executive Committee of the Capital Area RPC
Possible Agenda Items for potential 1st Executive Committee meeting (June 21 or
June 28, 2007?)
1.
Roll Call
2.
Review of agenda
3.
Discussion of approach to accounting, payroll and audit
4.
Review of draft 2008 CARPC budget
5.
Discussion of 2008 personnel needs and development of CARPC Personnel Manual
6.
Further discussion of selection process of CARPC Executive Director (if necessary)
7.
Discussion of Dane County RPC Bylaws and draft Capital Area RPC Bylaws
8.
Reports
9.
Adjournment
Capital Area RPC
Possible Agenda Items for 2nd meeting (June 28, 2007?)
1.
Roll Call
2.
Approval of the Minutes of the Meeting of June 14, 2007
3.
Review of agenda
4.
Public comment
5.
Presentations/discussion
a. Overview of Dane County Growth Trends 2000 - 2030
b. Overview of the Dane County Water Quality Plan
c. Overview of Urban and Limited Service Areas and Environmental Corridors
6.
Discussion of approach to accounting, payroll and audit
7.
Consideration of draft 2008 CARPC budget and recommendation to the Budget and Personnel
Panel
8.
Further consideration of selection process for CARPC Executive Director (if necessary)
9.
Review and Discussion of Dane County RPC Bylaws and the Model Resolution petitioning for the
creation of the Capital Area RPC
10. Consideration of Resolution RPC No. 2007-1 Adopting Interim Bylaws of the Capital Area
Regional Planning Commission
11. Consideration of purchase of Directors and Officers Liability Insurance and review of other
insurance needs
12. Further roundtable discussion of thoughts/questions about the new agency, its role and
Commissioners’ roles (continued from meeting of June 14, 2007)
13. Discussion of 2008 personnel needs and development of CARPC Personnel Manual
14. Future agenda items
15. Reports
16. Adjournment
CARPC AGENDA COVER SHEET
June 14, 2007
Item 17
Re: Reports.
CAPD staff and CARPC member profiles: To better acquaint Commissioners with fellow
Commissioners and CAPD staff, their profiles are attached. These items are punched because
they will be included in the Commissioners’ Background Materials Binder, which is described
below.
CAPD staff May Monthly Project Report: CAPD staff prepares project reports each month in
order to communicate the description and status of its work activities for board review,
interested parties, and internal management. These materials are punched for inclusion in the
Binder.
Meeting Attendance, Agenda Packets, and Commission/Staff Communications: The
attached page outlines some important administrative practices. This page is punched for
inclusion in the Binder
Commission Background Materials Binder: CAPD staff has prepared a binder of background
materials for Commissioners. The table of contents for the binder, which will be given to
Commissioners at their first or second meeting, is attached.
Materials Presented with Item:
1. Commissioner Profiles and CAPD Staff Profiles
2. CAPD May Monthly Project Report
3. Page 2.2, “Commissioner Background Materials” Binder: Meeting Attendance, Agenda
Packets, and Commission/Staff Communications
4. Table of Contents of “Commissioner Background Materials” Binder
Commissioner Profiles
Capital Area Regional Planning Commission
Zach Brandon is the Alder for District 7 in the City of Madison. Mr. Brandon also serves on
the following City committees: Board of Estimates; City-County Liaison Committee;
Economic Development Commission; Madison Cultural Arts District Board; and TIF Policy
Ad Hoc Committee
Tom Clauder is in his second term as Mayor of the City of Fitchburg. Mr. Clauder, a retired
police officer for Fitchburg, works part-time for the state Public Service Commission, and
has served on the following bodies: Chair, Fitchburg Plan Commission; Dane County RPC;
10 years as Dane County Board Supervisor; past president of Westmorland Neighborhood
Association (Madison), Wildwood Neighborhood Association (Fitchburg). He is also a member
Madison Elks Club, Fitchburg Lions Club, and a volunteer for Special Olympics.
Kristine Euclide is Vice President and General Counsel of MG&E. Ms. Euclide had served
two years as Executive Assistant to County Executive Falk, specializing in land use and
natural resource issues, and worked over twenty years as a senior partner in the Stafford,
Rosenbaum, Rieser & Hansen law firm representing businesses and local governments in
land use, environmental, utility, and employment matters. She has served on the following
bodies: Governor’s Task Force on Global Warming; DNR Green Tier Advisory Group; Dane
County Transport 2020 Committee; Board member of 1000 Friends of Wisconsin; Wisconsin
Environmental Initiative and TEMPO Madison; and is Secretary and former Board President
of the Wisconsin Energy Conservation Corporation. Ms. Euclide is also past member of the
Madison Area Metropolitan Planning Organization (Vice-Chair); Governor’s 2004 Task Force
on Energy Efficiency and Renewables; Greater Madison Collaboration Council; Dane County
Natural Heritage Foundation; North Mendota Parkway Advisory Committee; and League of
Wisconsin Municipalities Attorney’s Institute (President).
Martha Gibson is Senior Lecturer and Undergraduate Advisor in the Philosophy
Department at the University of Wisconsin-Madison with a Ph.D. in Philosophy from UWMadison, and has been a member of the Town of Primrose Plan Commission since 1999.
Kris Hampton has been employed 29 years by Auto Glass Specialists, Inc., of Madison in
inventory control and purchasing, and by Auto Glass Connxion LLC (exporter to Norway) for
the past 6 years. Mr. Hampton has an Associate’s Degree in Data Processing from MATC, is
a past Cottage Grove Town Board Supervisor, and is the current Town of Cottage Grove
Chair and Town of Cottage Plan Commission member. He and his wife Faye have 3 children,
and has been a Cottage Grove resident since 1978.
Carlton Hamre is a retired farmer and letter carrier. Mr. Hamre was the Chair of the Town
of Vienna for 12 years, and has served on the following bodies: DeForest School Board;
Town of Vienna Board of Supervisors; Dane County Board of Supervisors; Dane County
Zoning and Natural Resources Committee; Dane County Board of Adjustments; Dane
County RPC; Wauankee Growth Task Force; and DeForest-Vienna ETZ Committee.
Sally Kefer has worked 26 years as hydrogeologist for the states of Utah and Wisconsin on
mine reclamation, watershed planning, soil and groundwater contamination remediation,
and most recently as the Land Use Team Leader for the WI DNR. Ms. Kefer holds a Master’s
Degree in Water Resource Management from Southern Illinois University, and is a member
of the following bodies: Little Green Lake Rehabilitation District Land Use Planning
Committee; Dane County Comprehensive Planning Transportation, Utility and Community
Facility Planning Committee; American Planning Association; and Friends of Pheasant
Branch Conservancy. Ms. Kefer has two sons in college, and enjoys sailing (ASA Certified),
diving, canoeing, hiking, biking, music and cooking.
Harold Krantz has served as the Chair of the Town of Cross Plains since 1995, and has
served on the following bodies: Dane County Solid Waste & Recycling Commission; Dane
County EMS Commission; Executive Board member, Dane County Towns Association;
president, Mt. Horeb Fire & EMS District; and president, Cross Plains Fire District and
Cross Plains EMS District.
Kurt Sonnentag is in his first term as Mayor of the City of Middleton, and has worked 20
years in sales and marketing. Mr. Sonnentag has been an owner of a Subway Restaurant
since 1996, and holds a B.S. in Parks and Recreation Administration from UW-La Crosse.
He has served on the City of Middleton Park, Recreation and Forestry Commission, Plan
Commission and Community Development Authority, and also served as Alder for City of
Middleton District 3 and Chair of the City Finance Committee. He and his wife Kristine live
with their 3 children in Middleton, where he has resided since 1994.
Jeff Miller is a Groups Benefit/Financial Consultant for Schwarz Insurance Agency, and is
the current President of the Village of DeForest. Mr. Miller holds a B.S. from UW-Madison,
and has served on the following committees and boards: Dane County Regional Planning
Commission; Chair, DeForest Planning and Zoning Commission; Greater Madison
Collaboration Council; and DeForest Redevelopment Authority.
Larry Palm is the Alder for District 15 in the City of Madison, and serves on the Board of
Public Works; Garver Building Re-use Committee; and Madison Public Library Board.
Staff Profiles
Dane County Community Analysis and Planning Division
Chris Gjestson, Administrative Services Manager, is responsible for the day to day
operation of the department, including reception/telephone answering, typing, report and
communications editing, scheduling meetings, taking minutes, budget preparation and
management and purchasing. Before the dissolution of the Dane County RPC, he also
administered payroll and personnel operations. After earning a B.A. in Communication Arts
from UW-Madison, he held positions in policy processing for an insurance company and in
administrative support for an engineering firm, and first joined the Dane County RPC in
2000 as a Program Assistant.
Chris lives in Barneveld with his significant other Audrey and their dog and cat, and enjoys
movies, playing guitar, camping and canoeing. He is currently enrolled in the Accounting
program at MATC.
Mike Kakuska, Senior Environmental Planner, has over 17 years professional experience in
the environmental sciences, natural resources planning and program management
particularly as it relates to land use, ground and surface water quality and quantity. Over
his professional career he has provided staff support for Regional Planning Commissions in
Southern Maryland and in Northern Virginia as well as here in Dane County. As planning
staff and technical support, Mike is closely familiar with governmental coordination, natural
resources evaluation, interpretation, and protection programs. Mike’s inter-disciplinary
training is especially useful in water resources planning and developing ground and surface
water resource protection plans and programs. Projects he has been responsible for include
the development of a Water Body Classification System for Dane County, Wetland Resources
Management Guide, Black Earth Creek and Door Creek Wetlands Resource Protection
Plans, Regional Hydrologic Study and groundwater modeling to evaluate the impact of
proposed municipal wells, Dane County Groundwater Protection Plan, and natural resource
elements of the Dane County Water Quality Plan. Mike also coordinates the region’s
intergovernmental program of stream gaging stations and water quality monitoring. Mike
has a BS degree in Limnology (chemical, physical, and biological freshwater sciences) from
UW-Stevens Point, and an MS degree in Water Resources Management specializing in
regional planning from UW-Madison.
In his spare time Mike enjoys spending time and traveling with his wife and eight year old
son and, as a pilot, has flown up and down the eastern seaboard and throughout the
Midwest, providing a unique bird’s-eye perspective of the region’s natural resources.
Michael King, Division Administrator, is responsible for program planning and
management, budget and administration. He also provides leadership, direction and quality
control for the agency staff. He has worked to build relationships with local governments
and will work with the new commission through communication, consultation, and policy
development.
Michael was selected to serve as Executive Director by the Dane County Regional Planning
Commission in October 2003. In the ensuing 11 months leading up to dissolution of the
agency he worked with agency staff, DNR, the Commission, and local elected officials and to
develop an updated Water Quality Plan, review urban service area amendments, and
negotiate a temporary merger with Dane County. In the two and a half years since
dissolution he has worked with agency staff, DNR and local officials to review urban service
area amendments without benefit of a policy board and provided technical assistance and
advice to local elected officials working on proposals for a Dane County RPC successor
agency.
Michael came to Dane County from the Metropolitan Council of the Twin Cities - - which is
regarded as one of the premier regional agencies in the country. Michael has worked as a
planner and Planning Director on the west coast of Florida. He served the City of Janesville
for nine years as Planning Director and six years as Community Development Director.
Michael has a Masters Degree in Planning form the University of Virginia, a Masters Degree
in Management from the University of South Florida, and a B.A. in Political Science from the
American University. He lives on the east side of Madison and enjoys a variety of outdoor
sports. Michael has two sons, Christopher is in law school and Patrick is in the Peace Corps.
Aaron Krebs, GIS Specialist, works part-time and is responsible for creating and
maintaining GIS datasets and maps. He also provides statistical input for planning
purposes, and has worked on a number of projects, including the 2005 Land Use Survey,
Waterbody Classification Study, Wetland Classification, Water Quality Plan, and
Groundwater Infiltration mapping. He also works part-time for Dane County Department of
Planning and Development.
When Aaron began working for the Dane County Regional Planning Commission in March
2004, his immediate goals were the establishment of a solid foundation of GIS data and
maps as well as expanding the GIS data and GIS programs available to staff. Previously he
was employed as a work-study student for the Wisconsin Veterans Museum working with
donated historical documents, maps and photographs. He served five years in the US Air
Force as a weather observer, deploying twice (Kosovo and Southern Italy). Aaron received a
Bachelor’s Degree in GIS/Cartography, Human Geography and History from the University
of Wisconsin-Madison in 2003.
Aaron lives on the southwest side of Madison with his wife, daughter and two cats. He
enjoys computer games and home improvement projects.
Kamran Mesbah, Deputy Administrator and Director of Environmental Resource Planning,
is a civil and environmental Professional Engineer with over 18 years experience with the
agency. Kamran is the key environmental professional responsible for environmental and
natural resources planning and policy recommendation, wastewater facilities planning,
water distribution system planning, and watershed planning. He is the lead staff in water
quality issues, urban service area amendment reviews, environmental corridor issues, sewer
extension reviews, and stormwater plan reviews. He is the central staff contact for
consistency determinations with and amendments to the Dane County Water Quality Plan.
His judgment on technical environmental matters is relied upon by the this agency and
other agencies and environmental professionals. He also plays a major role in program
development and staff management. Kamran holds a BA degree in Urban Studies with a
minor in Psychology (urban and environmental planning, urban and environmental design,
environmental psychology) from UW-Green Bay; a BS degree in Civil and Environmental
Engineering (concentrating on stormwater, water resources, impact assessment and
mitigation, and management) from UW-Madison; and a MS degree in Civil and
Environmental Engineering (concentrating on environmental sustainability) from UWMadison.
Kamran and his wife Carolyn live in Stoughton. They have five adult children, three of whom
are in various colleges around the country. Kamran spends his spare time teaching,
gardening, hiking, biking, playing tennis, and doing nature and art photography.
Mike Rupiper, Environmental Engineer, is a Professional Engineer with over 15 years
experience in the management of stormwater, solid waste, and wastewater. He is currently
the lead staff person for the Madison Metropolitan Sewerage District Collection System
Evaluation project. Mike has a B.S. in civil and environmental engineering and a M.S. in
environmental studies, both from the University of Wisconsin – Madison. He has previously
worked for Dane County, the City of Fitchburg, and Foth & Van Dyke, consulting engineers.
Mike joined the CAPD staff in April after spending two years in Macedonia working for the
U.S. Peace Corps, and traveling the world for six months.
Mike and his wife live in Madison. He enjoys traveling, outdoor recreational activities, and
Ultimate Frisbee.
Steve Wagner, Graphics Specialist, is trained in the graphic arts and web design. Steve
joined the RPC in 1996 and manages the production of a wide variety of publications and
graphics that support the agencies activities. He also developed and updates our web site
and maintains our map and aerial photography files. Steve will be responsible for preparing
the Environmental Conditions Report documents required by the new 25-year Future Urban
Development Area planning process. He has a Bachelor of Fine Arts degree in Graphic
Design from the University of Wisconsin Milwaukee and an Associate degree in Commercial
Photography from MATC Milwaukee and has over 17 years of experience in the creative
fields.
Steve and his wife live in Brooklyn where he is active in his community and is developing his
talents as a watercolor artist.
Barbara Weber, Senior Community Planner, works part-time and is responsible for the
population and land area forecasts central to the water quality planning process. She
gathers and maintains population and economic information for the county, and prepares
the annual Regional Trends Report. She also conducts the general planning reviews
associated with urban service area amendments, provides technical planning assistance to
communities on a contract basis, and carries out a variety of special projects. She has held
positions in the City Manager’s Office and the Economic Development Department of the
City of Dallas, Texas; with a planning consulting firm in the Madison area; and with the
planning department of Marathon County in northern Wisconsin prior to joining the Dane
County Regional Planning Commission in May of 2004. Barbara holds a bachelor’s degree in
Rural Sociology from Cornell University, a master’s degree in Urban and Regional Planning
from The London School of Economics and Political Science, and MBA and JD degrees from
the University of Wisconsin - Madison.
Barbara lives with her husband and two children, ages 10 and 12, in Middleton.
May 2007
Dane County Community Analysis & Planning Division
Monthly Project Report
May 2007
Project Description/Background
Recent/Planned Activities
Next Steps
Comments
CATEGORY 1000: Community & Regional Development
Project: Compilation of
Comprehensive Plan Library
Work Element: 1110
Project Mgr: Weber
Project: 2005 Land Use Dataset
Work Element: 1115
Collect, organize, store and inventory
paper and electronic copies of
Comprehensive Plans prepared and
approved by local governments in Dane
County and adjacent areas. Acquire
most recent master plans of communities
without Comprehensive Plans. Make
plans easily accessible for all CAPD
(CARPC) staff.
Received or requested new plans as
contact made with communities on other
subjects.
Continue to request
plans. Catalog incoming
plans.
Collection of land use codes assigned to
the parcel database based on 2005
aerial photography.
Compiling totals based on land uses for
each community. Present these in a
comparative table.
Publication of totals to
communities, planners
and other interested
parties.
Expands on the handbook developed by
Bill Preboski to standardize and explain
processes and sources for collection of
data used in the Regional Trends reports
and USA tables.
USA Table process documented as tables
prepared in 2007.
Type up USA processes.
Document any
undocumented Regional
Trends processes as the
2006 Trends is
developed.
Identify and make contact with other
persons responsible for data collection in
Dane County and nearby areas to share
and compare data available regarding
Dane County growth, economy, work
force, education and schools,
demographics and other information
valuable to understanding Dane County
development trends..
Began listing of data sources to facilitate
sharing of data and meetings with other
data providers.
Continue to record
valuable data sources.
Project Mgr: Krebs
Project: Data Collection
Handbook
Work Element: 1120
Project Mgr Weber
Project: Inventory of data sources
in Dane County
Work Element: 1120
Project Mgr Weber
CAPD staff have
conducted a 2005 Land
Use Survey for all
communities in the
county based on 2005
aerial photographs,
aerial photo
interpretation, the 2000
Land Use Survey and
review by communities.
Contact with US Census representatives
through the LUCA process. ??
1
May 2007
Dane County Community Analysis & Planning Division
Monthly Project Report
May 2007
Project Description/Background
Project: Historic Land Use
Datasets
Work Element: 1130
Project Mgr: Krebs
Project: Regional Trends Report
Work Element: 1140
Project Mgr Weber
Recent/Planned Activities
Revision of 1990 land use dataset to
include rural areas previously not
recorded. Collection of developed or
undeveloped land uses assigned to the
parcel database based on historic aerial
photography. 1980 & 1974.
Town of Cross Plains and Town of
Middleton currently underway
Continue with other
townships as time
permits
Each year a report is prepared
containing data reflecting the trends in
growth and development in the Dane
County region.
Most tables completed for RT 06. Data and
info from MPO and other sources
requested. Completed tables given to
Steve for layout.
Complete text updates.
Follow up with missing
table data.
Requested environmental update
information from participants, updated
graphs, and text.
Project: Regional Planning
Framework Program
Development
Work Element: 1250
Project Mgr: King / Mesbah
Next Steps
The current regional plan, the 1997 Dane
County Land Use and Transportation
Plan, is the plan of the DCRPC. What is
the new commission use as a plan to
guide its decision making? Some effort
to develop a policy framework to guide
the new commission’s decision making is
necessary.
Comments
Complete layout
issue report??
Review the Plan with
new Commission to
identify policies for more
detailed review and
other Commission
concerns.
2
May 2007
Dane County Community Analysis & Planning Division
Monthly Project Report
May 2007
Project Description/Background
Project: Future Urban
Development Area (FUDA)
Community Planning
Work Element: 1501 (also see
3191)
Project Mgr: King / Mesbah
Recent/Planned Activities
The resolutions proposing the
development of the CARPC called for a
new planning process involving CARPC
preparing an Environmental Conditions
Report for each urban service area.
Based on that report and other planning
considerations urban service
areas/communities are to propose 25
year Future Urban Development Area
plans for review by CARPC.
Next Steps
Comments
Recruit / select
Community and
Environmental Planner
who will work exclusively
on this project..
Evaluate what
assistance communities
will need or should have
to respond to the
Environmental
Condition Reports and
propose 25-year Future
Urban Development
Boundaries.
Consultation with the
Technical Advisory
Committee of the
CARPC, when it has
been appointed by the
RPC.
Development of a policy
framework for FUDA
environmental condition
reports and their use and
application in identifying
and protecting sensitive
environmental resources.
CATEGORY 3000: Environmental and Natural Resources
Project: Natural Resources
Work Element: 3121
Project Mgr: Kamran Mesbah
Project: Cooperative Resources
Monitoring Program
Work Element: 3122
Project Mgr: Kamran Mesbah
Collect, update, and analyze natural
resource information as it becomes
available and in response to specific
inquiries or requests. This is an ongoing,
required, and critical element of the
WQP.
Explored the state’s Ecological Priorities
Tool for FUDA planning
Pursue license
agreement with DNR to
access the Natural
Heritage Inventory
database after the
CARPC has been
created.
Continue to coordinate the
intergovernmental Cooperative Water
Resources Monitoring Program surface
water quality and quantity parameters.
Work to expand the network of
monitoring stations based on expected or
forecast changes to land use within
watersheds with inadequate monitoring,
and need for additional data.
Processed 2006 results, coordinated 2007
contracting, and identified baseflow
monitoring sites.
Initiate 2008
budgeting/scope of work
with program participants
3
May 2007
Dane County Community Analysis & Planning Division
Monthly Project Report
May 2007
Project: Water Supply Systems
Planning
Work Element: 3131
Project Mgr: Kamran Mesbah
Project Description/Background
Recent/Planned Activities
Provide planning and technical
assistance to local units of government
based on forecast water supply needs
and information and modeling developed
from the Dane County Regional
Hydrologic Study. Work includes
planning for efficient service provision.
Working with the Village of DeForest and
Town of Windsor Utility District to
coordinate their planned provision of water
services to the Bear Tree development.
Next Steps
Comments
The Village and the
Town are both planning
to expand their water
supply and distribution
system to serve the
Bear Tree development
(which is located in both
municipalities). This can
result in duplication of
services and
construction of
unneeded water
infrastructure.
Waiting for the results of
negotiations between
the Village and the
Utility District.
Project: Water Supply Systems
Service
Work Element: 3132
Project Mgr: Kamran Mesbah
Provide technical assistance and public
information on water supply activities and
issues. Work includes review of
proposals for adequate network design,
flow, and pressure.
Working with the Village of DeForest and
Town of Windsor Utility District to
coordinate their planned provision of water
services to the Bear Tree development.
The Village and the
Town are both planning
to expand their water
supply and distribution
system to serve the
Bear Tree development
(which is located in both
municipalities). This can
result in duplication of
services and
construction of
unneeded water
infrastructure.
Waiting for the results of
negotiations between
the Village and the
Utility District.
4
May 2007
Dane County Community Analysis & Planning Division
Monthly Project Report
May 2007
Project Description/Background
Project: Wastewater
Planning/MMSD Annexation
Work Element: 3141
Project Mgr: Kamran Mesbah
Project: Sewer Extension Reviews
Review WPDES permit renewals and
facility plans for consistency with
adopted plans.
Recent/Planned Activities
Next Steps
Work is being performed as needed.
Review MMSD annexations for
consistency with adopted plans.
Work Element: 3142
Review public and private sanitary sewer
extensions for consistency with adopted
plans.
Project Mgr: Kamran Mesbah
120 reviews planned for the year
Project: Environmental Corridors
changes
Revise and update environmental
corridor maps, prepare analysis/impact
reports, conduct public hearings on
major changes to environmental
corridors, and provide support data to
state and local management agencies.
Continue to make environmental corridor
maps available on the website.
Work is being performed as needed.
The Collection System Study is an
important first step in the MMSD
comprehensive facility planning efforts
which follow it in 2008 and 2009. The
Collection System Study will evaluate the
adequacy of MMSD facilities based on
2030 population forecasts and other
socio-economic data.
Recruited and hired the project
environmental engineer who will be
working this project exclusively.
Complete data analysis
for two sample areas to
test the methodology.
Have completed the outline of the
methodology to be used in the project. The
methodology was presented to the MMSD
staff working on the project, and well
received. ??when?
Meet with the MMSD
project staff in early July
to discuss pilot results.
Work Element: 3143
Project Mgr: Mesbah
Project: Madison Metropolitan
Sewerage District Collection
System Study
Work Element: 3145
Project Mgr: Mesbah, Rupiper
Comments
Work is being performed as needed.
5
May 2007
Dane County Community Analysis & Planning Division
Monthly Project Report
May 2007
Project Description/Background
Project: Stormwater Reviews
Work Element: 3151
Project Mgr: Mesbah
Review stormwater management plans
for consistency with conditions of
approval of amendments to the Dane
County Water Quality Plan.
30 to 40 reviews for the year
Provide assistance to municipalities on
stormwater issues.
Provide information on stormwater
related issues.
Project: Stream and Lake Water
Quality Management
Work Element: 3153
Recent/Planned Activities
Next Steps
Comments
Work is being performed in review of
stormwater management plans as needed.
Reviewed state guidance on NR 151
Infiltration standards; participated on an NR
216 Information and Education
subcommittee to oversee development of a
stormwater management video and radio
campaign; provided relative infiltration
maps to C. Fitchburg associated with their
Northeast Neighborhood development
plan.
Provide assistance to local management
agencies and citizen groups in lake and
stream evaluations, studies, and
projects.
Participated on a Steering Committee to
guide development of a Yahara Watershed
Rainfall/Runoff model; reviewed and
commented on the draft design
Provide assistance to local units of
government in delineating priority
wetlands and floodplains for protection.
Continue development, publication, and
distribution of the Dane County Wetlands
Resource Management Guide.
Distributed CAPD’s Wetland Guide for
technical peer review and incorporated
comments, investigated Minnesota’s state
wetland guidance and functional
assessment
Provide assistance to local management
agencies in evaluating land use, siting,
and zoning decisions with regard to
groundwater impacts and implementing
the recommendations contained in the
Groundwater Protection Plan (Appendix
G of the Dane County Water Quality
Plan).
Provided groundwater quality information to
J. Hausbeck, for the Madison and Dane
County Environmental Health Report Card
Project Mgr: Mesbah
Project: Wetland and Floodplain
Protection
Work Element: 3154
Project Mgr: Mesbah
Project: Groundwater Quality
Protection
Work Element: 3155
Project Mgr: Kakuska
Present the Wetland
Guide to the CARPC and
get approval for public
comment solicitation.
Distribute draft guide for
general public
review/comment.
Investigated source of springs and relative
impacts associated with proposed
Northeast Neighborhood development on
Nine Springs Creek
Updated relative infiltration maps to
account for new depth to bedrock and
water table information
6
May 2007
Dane County Community Analysis & Planning Division
Monthly Project Report
May 2007
Project Description/Background
Project: Regional Hydrologic
Modeling and Management
Program
Work Element: 3174
Continue to maintain and update the
regional hydrologic groundwater model
and hydrogeologic database, perform
modeling requested by local units of
government.
Work is performed as needed.
Provide assistance to Dane County, local
management agencies, and citizen
groups to develop a Phase II
Management Program, building from the
RPC Phase I Water Body Classification
Study.
Participated on a staff committee to steer
development of the Phase II project;
drafted an introduction section outlining the
state, regional, and local planning
framework for program context
Project Mgr: Kakuska
Project: Water Body
Classification
Work Element: 3186
Project Mgr: Kakuska
Project: Future Urban
Development Area (FUDA)
Planning
Work Element: 3191
Project Mgr: Mesbah, Kakuska,
Community Planner, staff
Recent/Planned Activities
The resolutions proposing the
development of the CARPC called for a
new planning process involving CARPC
preparing an Environmental Conditions
Report for each urban service area. In
preparing these reports, CARPC will
work with communities to evaluate their
water and natural resources, identifying
those areas where sensitive natural
resources are least likely to be harmed.
Based on these reports and other
planning considerations, urban service
areas/communities are to propose 25year Future Urban Development Area
plans for review by CARPC.
Next Steps
Comments
Provided Zones of Contribution (ZOC)
delineations to C. Madison for wells #6, 12,
18, and 24 using four different pumping
scenarios
Provided introductory information, Phase I
description, figures, and aerial photographs
as part of the draft Phase II management
plan
Continue to assist in the
County’s expanding
circles of focus groups
and review consisting of
municipal officials,
stakeholders, and the
general public
Consultation with the
Technical Advisory
Committee of the
CARPC, when it has
been appointed by the
RPC.
Development of a policy
framework for FUDA
environmental condition
reports and their use and
application in identifying
and protecting sensitive
environmental resources.
Generate a draft Report
and policy framework
outline for peer review
first and Commission and
public comment
afterwards.
7
May 2007
Dane County Community Analysis & Planning Division
Monthly Project Report
May 2007
Project Description/Background
Project: Impact Analysis Reviews
Work Element: 3210
Project Mgr: Kamran Mesbah/Mike
Kakuska
Project: Monitor Legislation &
Policy Development
Work Element: 3215
Project Mgr: Kamran Mesbah/Mike
Kakuska
Project: Resource Conservation
Public Education and Outreach
Work Element: 3410
Project Mgr: Mesbah, Kakuska
Project: Natural Resources Library
and File Organization
Work Element: 3410
Project Mgr: Mesbah, Kakuska
Recent/Planned Activities
Next Steps
Review and evaluate environmental
assessments and impact statements
relative to projects and proposals in
Dane County
Working with the Madison Area MPO on
adding environmental resources
information to the Regional Transportation
Plan is support of recent federal guidelines.
Review and monitor proposed legislation
and participate on committees and
discussions related to general
environmental issues (if not covered
under 3141, 3142, 3143, and 3144).
Monitoring is being conducted through
continual survey of the Wisconsin
Administrative Register and the news
media.
Resource protection requires wide
support for the program conceptually and
in its implementation. Develop an
education and outreach program to
solicit input and support in efforts for
addressing natural resource
management issues facing the region.
Collected general background information
and developed an outline for focusing on
specific issues, audiences, and tailoring
materials to them.
Expand outline and
provide more detail.
Organize the natural resources library for
easy retrieval of resource and reference
materials. Reorganize the natural
resources filing system for easy retrieval
of information.
Sewer extension files were organized.
Organize stormwater
files.
Comments
Attending meetings with
federal transportation
agency representatives
to review the available
information.
Present the outline to the
CARPC and ask for
discussion/guidance.
As time permits.
8
May 2007
Dane County Community Analysis & Planning Division
Monthly Project Report
May 2007
Project Description/Background
Project: Environmental Resources
Technical Advisory Committee
Formation
Work Element: 3420
Recent/Planned Activities
Establish committee representing the
scientific and professional community to
provide technical advice on natural
resources issues, management, policies,
and programs.
Compiled a list of potential ERTAC
members.
Seek designation of the Capital Area
Regional Planning Commission as the
official areawide water quality planning
and management agency for Dane
County. Designation is recommended by
the WDNR to the Governor, and officially
approved by the Governor based on US
Environmental Protection Agency
criteria.
Drafted response letter to WDNR’s request
for documentation of CARPC qualifications
for designation as the area-wide water
quality planning agency for the region.
Work Element: 3510
Project Mgr: Mesbah
Confirm members’
interest in participating.
Present draft ERTAC list
to Commission for
approval and
appointment.
Project Mgr: Mesbah, Kakuska
Project: Areawide Water Quality
Planning Certification
Next Steps
Present the draft
response letter to WDNR
for CARPC
consideration.
Work with the RPC on
establishing/reestablishing necessary
policies for designation.
Comments
The Environmental
Resources Technical
Advisory Committee
(ERTAC) is a committee
of local natural
resources experts that
is appointed by the
CARPC. The ERTAC
will discuss and
evaluate technical and
policy alternatives for
addressing current and
emerging environmental
issues and decisions
faced by the CARPC,
and providing technical
recommendations to the
CARPC.
The CARPC needs to
meet certain
qualifications and
conditions to be
designated by the
Governor as the areawide water quality
planning agency for
region as outlined in the
Clean Water Act and
state statutes. The draft
letter provides an
outline of the current
status and approach to
fulfilling the needed
qualifications.
9
May 2007
Dane County Community Analysis & Planning Division
Monthly Project Report
May 2007
Project Description/Background
Recent/Planned Activities
Next Steps
Comments
CATEGORY 3300: USA / LSA Amendments
USA amendment Waunakee
USA: Meadowbrook
423-acre amendment to the Waunakee
USA.
USA amendment Mazomanie
USA:
x.x acre amendment to the Mazomanie
USA requested by the Village of
Mazomanie.
USA amendment Deerfield USA:
389.5 acre amendment to the Deerfield
USA requested by the Village of
Deerfield.
Final amendment request received.
Set public hearing.
USA amendment Verona USA:
113.6 acre amendment to the Verona
USA requested by the City of Verona.
Preliminary amendment request received.
Review preliminary
amendment request and
provide comments to
applicant.
USA amendment Marshall USA:
78.5acre amendment to the Marshall
USA requested by the Village of
Marshall.
Preliminary review completed and
comments sent to applicant.
Await final submission.
USA amendment Town of Burke:
Gander Mountain (CUSA)
20.0 acres added to Central Urban
Service Area, as requested by the Town
of Burke, to serve commercial uses.
Public hearing held May 21, and
recommendation for expedited approval
submitted to DNR on May 24.
Await DNR action.
Prepare annual report highlighting
activities and accomplishments of 2006.
Publication assembled and edited
Print and distribute
Maintain and enhance agency web
presence.
Ongoing updates
Further staff input and
testing
????? (USA reviews in
general)
Awaiting determination
of place and date for
public hearing.
CATEGORY 4000: Public Assistance / Information
Project: 2006 Annual Report
Work Element: 4110
Project Mgr: Barbara
Weber/Steve Wagner
Project: Web Site Maintenance
Work Element: 4130
Project Mgr: Steve Wagner
Developing redesigned website for CARPC
Present to New
Commission
10
May 2007
Dane County Community Analysis & Planning Division
Monthly Project Report
May 2007
Project Description/Background
Project: Development of Graphic
Identity System
Recent/Planned Activities
Next Steps
To provide consistency of publications
and presentations.
Developed logo and letterhead
Presentation to New
Commission
There is an ongoing turnover in local
elected officials and plan commissioners.
It is difficult for each community to orient
and train new officials. A collaborative
approach where local officials from many
communities can come together
addresses a problem experienced by
many communities.
Working with Dane County Extension, the
lead agency, to get local planner and
community input on the program and
program format.
Await revised proposal
from Extension.
Planning Forums provide an opportunity
for planning, allied professionals and
citizen planners from around the county
to discuss regional planning issues and
hear presentations on topics of general
interest.
Held forums in April and May.
Comments
Work Element: 4140
Project Mgr: Wagner
Project: Plan Commissioner
Training
Work Element: 4150
Project Mgr: King
Project: Dane Planning Forum
Work Element: 4160
Project Mgr: King
Held discussions at the Dane Planning
Forum meetings in both April and May.
Plan Sept. 28th forum.
CATEGORY 5000: Administration
Project: 2008 Budget proposal
Work Element: 5100
Project Mgr: King
Project: 2008 Work Program
Work Element: 5120 and 5130
Project Mgr: King
11
May 2007
Dane County Community Analysis & Planning Division
Monthly Project Report
May 2007
Project Description/Background
Project: Commission Orientation
on Resource Planning
Work Element: 5200
Project Mgr: King, Mesbah,
Gjestson, staff
Project: By-law review
Work Element: 5200
Provide orientation materials and
presentations including: information on
the history, authority, role and
responsibilities of the RPC; DCWQP;
DCLU&TP.
Recent/Planned Activities
Info on history and timeline of regional
planning in Dane County is complete in
draft form.
Next Steps
Comments
Final versions for
CARPC meetings
Status of natural resources is complete in
draft form.
Prepare information on the governance
and planning issues the Commission will
need to address in 2007
Info on role of RPC regarding natural
resources/WQP is complete in draft form.
The new Commission will need rules and
procedures to guide it in accordance w/
WI Regional Plan Statutes.
Staff is reviewing DRPC bylaws for
reviewed and consideration by new
Commission.
RPC review and
approval.
Establish committee representing the
scientific and professional community to
provide technical advice on natural
resources issues, management, policies,
and programs.
Compiled a list of potential ERTAC
members.
Confirm members’
interest in participating.
It will be incumbent upon the
Commission to develop personnel
policies and salary structures prior to
beginning hiring processes.
Staff is preparing an amended DCRPC
personnel manual for review and approval
by the Commission.
Project Mgr: King / Gjestson
Project: Environmental Resources
Technical Advisory Committee
Formation
Work Element: 5200
Present draft ERTAC list
to Commission for
approval and
appointment.
Project Mgr: Mesbah / Kakuska
Project: Recruit / select Staff
Work Element: 5400
Project Mgr: Executive Director
and Commission
The Environmental
Resources Technical
Advisory Committee
(ERTAC) is a committee
of local natural
resources experts that
is appointed by the
CARPC. The TAC will
discuss and evaluate
technical and policy
alternatives for
addressing current and
emerging environmental
issues and decisions
faced by the CARPC,
and providing technical
recommendations to the
CARPC.
??
12
May 2007
Dane County Community Analysis & Planning Division
Monthly Project Report
May 2007
Project: Recruit / select Executive
Director
Work Element: 5400
Project Mgr: Commission /
Executive Committee
Project: Personnel Manual update
Work Element: 5400
Project Mgr: Gjestson / Weber
Project Description/Background
Recent/Planned Activities
Next Steps
The RPC Budget and Personnel Panel
has recommended that the RPC begin
the ED recruitment process, using Dane
County Employee Relations to
coordinate the selection. The
Commission will provide a list of 3
candidates to the Panel for their
selection.
An agenda item will be included for the
June 14 meeting of the RPC to discuss the
selection process.
The full Commission will
determine the extent and
substance of the
recruitment.
CAPD staff will remain employees of
Dane County thru 2007. The
Commission will make offers of
employment effective 1.1.08. The
Commission will need employment rules
and will need to spell out compensation
and benefit packages before offering
staff positions.
Staff is preparing an amended DCRPC
personnel manual for MRK review and for
subsequent review and approval by the
Commission.
Commission review and
adoption.
Project: Training of Environmental
Resources Staff
Comments
Completed ArcView GIS training (MK)
Completed two of five sessions of the
UWEX facilitation training course (KM)
Work Element: 5801
Project Mgr: Mesbah
Project: Library Organization
Work Element: 5900
To provide professional staff and
interested parties an organized and
accessible library.
Organization and documentation update
has begun.
Project Mgr: Gjestson
13
Meeting Attendance, Agenda Packets, and Commission/Staff Communication
2.2
RPC Meeting Attendance
Regional planning commission responsibilities are typically a fourth priority for
Commissioners. It is not surprising that family, work, and service on another public body
(town or village board or city council) come first. Historically, the Dane County RPC had
some difficulty in having enough members present to effectively carry out business.
Notably, it takes eight votes to approve an urban service area amendment, regardless of
how many Commissioners are present and voting. Thus, while a quorum of the
Commission is seven, 10 or 11 Commissioners are usually needed for an effective
Commission meeting.
Local government officials, public citizens and other stakeholders fully expect that
scheduled RPC meetings will be held and Commission business conducted. In the event a
Commissioner expects to miss a meeting, it is important that he or she call
(266-4138) or e-mail (info@danecorpc.org) the CAPD office to notify staff. Should it
appear that a quorum of the Commission will not be present, staff will contact the Chair or
Vice-Chair, who will have the option of canceling the meeting.
RPC Agenda Packet Mailings / Questions
Staff will mail meeting materials to the Commission one week prior to regularly scheduled
meetings. Assuming that meetings are held on Thursdays, meeting materials will be mailed
from the CAPD office on the previous Thursday, so that Commissioners should have
materials for review over the weekend. Should a Commissioner wish to distribute materials
to the body for review prior to a meeting, he or she should ensure that staff has the
materials before noon on the Thursday “mailing day.”
If Commissioners have questions about an upcoming agenda item, it is often helpful to call
staff in advance of the Commission meeting.
Commissioner / Staff Communications
Staff welcomes contacts and questions from Commissioners and the public. Typically,
contacts and questions should go to the following three staff members.
Michael King, Division Administrator: 266-4417 (michaelk@danecorpc.org)
Kamran Mesbah, Deputy Division Administrator: 266-9283 (kamranm@danecorpc.org)
Chris Gjestson, Administrative Services Manager: 266-4138 (chrisg@danecorpc.org)
A series of contacts from Commissioners to a variety of staff members can cause confusion
and misunderstandings. The following approach is recommended. Contact Michael King
regarding any item, and particularly on policy matters. Contact Kamran Mesbah regarding
urban service area amendments or environmental resource questions. Contact Chris
Gjestson on any administrative, operational, or scheduling matters. Information requests
can be addressed to the appropriate staff member. Staff are asked to report all Commission
contacts to the Division Administrator.
Table of Contents
TAB 1
AGENDAS & MINUTES
TAB 2
ORGANIZATION
2.1
2.2
2.3
2.4
2.5
2.6
TAB 3
CARPC CREATION
3.1
3.2
3.3
3.4
TAB 4
USA Amendment Criteria
FUTURE URBAN DEVELOPMENT AREAS
9.1
TAB 10
Open Meetings Law Summary
Open Records Law Summary
Code of Conduct
URBAN SERVICE AREAS
8.1
TAB 9
Parliamentary Procedures
Wisconsin RPC Profiles
State Statutes: Regional Planning Commissions
State Statutes: Metropolitan Sewerage Districts
State Statutes: Dane County Lakes & Watersheds
Smart Growth
Clean Water Act Summary
Natural Resources Administrative Code (NR 121)
GOVERNMENTAL LAW
7.1
7.2
7.3
TAB 8
Regional Planning History / Timeline
Annual Reports 2004 – 06
PARLIAMENTARY PROCEDURES & RELEVANT LAW
6.1
6.2
6.3
6.4
6.5
6.6
6.7
6.8
TAB 7
CARPC Work Program
CARPC Budget
Monthly Project Reports
HISTORY
5.1
5.2
TAB 6
Executive Order #197
Model Resolution
Local Units of Government voting (map & table)
April 11, 2006 memo from Richard Nordeng
WORK PROGRAM / BUDGET
4.1
4.2
4.3
TAB 5
Commissioner / Staff Contact Information
Meeting Attendance, Agenda Packets and Commission/Staff Communication
Meeting Calendar
Organizational Chart
Commissioner Profiles
Staff Profiles
FUDA Planning
CARPC BYLAWS
10.1
10.2
Model Resolution
CARPC Bylaws
TAB 11
CARPC PERSONNEL MANUAL
TAB 12
Reserved for Future Use
Version 1.0