Download Report

Important Deadlines
and Show Checklist
Welcome to the New York Adventures in Travel Expo! The show is only a couple of months away, and we’re
sure you’ve been busy planning for your participation. We’ve put together a comprehensive exhibitor manual that
will answer all your questions and guide you through the process.
IMPORTANT MONEY SAVING TIPS:
• Ship direct to the show. Less handling by the decorator, means lower shipping charges for you
• Ship your booth separate from the literature/brochures you plan to hand out. Doing so will avoid round-trip
drayage charges on your brochures (since you won’t be shipping them back). Look for the literature shipping
label inside this manual.
• Place your Orders Early to take advantage of the Advance Discount Pricing.
You’ve made the smart choice to exhibit—now you need to maximize your return on investment. Please review the
following deadlines and checklist to help you get the most out of your participation.
If you have any questions about any of these opportunities, please contact Christine Zamﬁno, our
customer service manager at (203) 878-2577 x100 or czamﬁno@adventureexpo.com.
® September 25 – Discount Pricing Deadline for furniture, carpet, rentals, signage, and labor
® Freight: Shipments Begin Arriving at Warehouse: September 7 (Warehouse Deadline: October 2)
Direct Shipments to Javits Convention Center Accepted: October 9
® Have you made your Hotel Reservations at The Westin New York at Times Square
Reservations: (212) 201-2700 Rate available until September 23, 2009.
Go to www.adventureexpo.com/hotel to reserve online
® August 14 – Deadline to order PRINTED Free VIP Tickets for your customers
® Have you e-mailed your Free VIP Tickets to your Best Customers?
Get the Free Ticket E-mail at www.adventureexpo.com/resource
® Have you sent in your Directory Listing?
Deadline: August 28: Go to www.adventureexpo.com/directoryform
® Have you determined (and told us) what your booth activities will be
(i.e. Giveaways, Discounted Trips/Show Specials, Interactive Activities)
Go to www.adventureexpo.com/specials
® Do you have a cultural act you’d like to submit for the Global Beats Stage?
Go to www.adventureexpo.com/stage
® Have you visited our special Press Tips for Exhibitors Section on the ATE Website?
Go to www.adventureexpo.com/presstips
® Have you reviewed the additional sponsorship opportunities available that
can help you maximize your exposure and increase visibility.
Go to the back of the manual for a list of available opportunities
FOR EXHIBITORS ONLY
New York, NY
Chicago, IL
Washington DC
Seattle, WA
–
–
–
–
October 10-11, 2009
January 9-10, 2010
March 6-7, 2010
November, 2010
Los Angeles – February 13-14, 2010
2009/2010
Marketing
Opportunities
Handbook
Maximize Your Exhibit Participation
Find 32 Tools to Reach Your Future Customers
Maximize Your Company’s Exhibit Participation
Take Advantage of the Valuable
Marketing Tools Outlined in this Handbook
Dear Exhibitor:
Welcome to the Show! You’ve made the smart choice to exhibit—now you need to maximize your return
on investment.
When you’re competing with other exhibitors for the attention of the same attendees, how do you make
sure you get the exposure you need to draw more visitors to your booth?
We’ve made it simple. The answers are right in the pages of this handbook. ATE wants to make sure you
have all the tools necessary to ensure you have a positive experience and make the most of your exhibit
investment. Most of the offerings in this packet are FREE, however there are a few cost-effective investments
that are essential to building your booth trafﬁc including promotional and advertising opportunities.
Please take a moment to review each page of this handbook and determine what opportunities you will
participate in. (Note: Many of the opportunities are time-sensitive or on a ﬁrst–come, ﬁrst–served basis).
If you have any questions about any of these opportunities, please contact Christine Zamﬁno, our
customer service manager at (203) 878-2577 x100 or czamﬁno@adventureexpo.com.
Sincerely,
Melanie Flavin
Show Director
2009/2010
Marketing
Opportunities
Handbook
At-A-Glance
Opportunity
Page Number
Deadline
Radio and Door Prize Trip Giveaways
pg. 4
Immediate
Show Specials, Booth Promotions,
Giveaways, Activities
pg. 5
August 14, 2009 (NY)
October 30, 2010 (CH, DC, LA, SEA)
Access FREE Tickets for your Customers
and Web Banners, Logos for Your Website
pg. 6
August 14, 2009 (NY)
October 30, 2010 (CH, DC, LA, SEA)
Global Beats Stage Performances
pg. 7
Immediate
2009/10 Active and Adventure Travel Directory
Listing & Advertising Orders
pg. 8-9
New York – August 14, 2009
2010 TBD
Press and Publicity Exposure
pg. 10
Immediate
AdventureUs.com Advertising
pg. 11
Ongoing
Sponsorship and Promotional Opportunities
pg. 12-14
Immediate
4
Increase Your Visibility with a Trip Giveaway
What better way to get FREE exposure for your destination or tour product than through a sweepstakes
promotion. Participation is open to ALL exhibitors—so make sure you get a leg up on your competitors!
Determine which option is best for you:
OPTION
ATE Door Prize Trip Giveaways:
Present ATE with a travel package and your company name, booth number and trip description will be seen
by thousands of prospects in the ofﬁcial newspaper supplement and the door prize entry forms.
Includes:
¸ Inclusion in a post-show email to consumers who ﬁlled out door prize forms for each market
prize is provided for
¸ Sweepstakes promoted within:
o Ofﬁcial show guide (pre-show and onsite). Includes: company name, booth number and trip
description (seen by thousands of newspaper buyers and attendees)
o Door prize entry forms (seen by thousands of consumers)
¸ Website Listing in the “win trips/show specials” section
¸ On-site signage at door prize entry form station
¸ Special promotions announcement to pre-registered attendees via e-mail
OPTION
Radio, TV or Newspaper Sweepstakes:
Give us a trip package and your company name and trip description will be heard or seen by thousands of
prospects.
Includes:
¸ Radio/TV 10 second spot (minimum) note: # of spots depends on each Radio/TV station and value
of prize (tbd by show management)
¸ Show website Promotion: Includes trip description of tour company or tourism board, airline and
hotel names (promoted on website)
¸ Added bonus: Company name recognized in pre-show and on-site show guide
Note: To be considered for a sweepstakes promotion, package must include roundtrip airfare and hotel accommodations for two.
All sweepstakes are subject to availability, ﬁrst–come, ﬁrst–served and approval by show mangement.
--------------------------------------------------------------------------------------------------------------------Deadline: Immediate Action Recommended
Fax this form to Christine Zamﬁno at 203-878-2154
or ﬁll out your entry form online at www.adventureexpo.com/sweepstakes
Exhibitor Name/Booth #:
Select Promotion Type:
F ATE Door Prize Trip Giveaway
F Radio, TV or Newspaper Sweepstakes
Which show location(s) are you submitting the sweepstakes for? F CH F LA F DC F NY F SEA
Prize Value: $
Contact Name:
Contact Email:
Description of Trip: (Up to 25 Word Description)
Prize Restrictions:
***Prize vouchers must be sent within TWO WEEKS of submitting entry or no later than two weeks prior to each show***
Please send vouchers to: ATE/Unicomm, c/o Christine Zamﬁno, 488 Wheelers Farms Road, 1st Floor, Milford, CT 06461
5
Promote Your Show Specials, Booth Giveaways, and
Booth Activities Before You Get to the Show
Have you determined what special features you will be offering at the show to help drive trafﬁc to your
booth? Don’t delay—decide your booth specials, activities and giveaways early and get FREE Promotion.
What are you planning? Tell us and ATE will promote it for FREE!
Show Specials, Booth Giveaways, Booth Activities are promoted within:
¸ Website “Win Trips/Show Specials/Activities” Section
¸ Ofﬁcial Show Guide (Pre-Show and On-Site)
A sample of past booth activities that attracted tons of consumers:
¸ Anguilla Steel Drum Band & Rum Cake Tasting
¸ India offered Henna Tattoos
¸ Triangle C Ranch offered Rope Steering
¸ Caribbean Tourism Organization had
¸ Dominican Republic offered hand rolled cigars
Moco Jumbie Stiltwalkers
¸ Red Horse Mountain Dude Ranch had Old
¸ Antiqua and Aruba celebrity chefs
West Photos
---------------------------------------------------------------------------------------------------------------------
Deadlines: August 14, 2009 (NY)
October 30, 2009 (CH, DC, LA, SEA)
Fax this form to Christine Zamﬁno at 203-878-2154 or submit your entry online at
www.adventureexpo.com/specials
Exhibitor Name:
Booth #:
Which show location(s) are you submitting the sweepstakes for? F CH F LA F DC F NY F SEA
Type of Special Promotion: (Check all that apply)
F Show Special: (Listed in Show Guide/Website)
Description of Booth Special: (up to 12 words)
Sample Description: XYZ Company, Booth xxx. 20% off all products purchased at the show.
F Booth Activity: (Listed in Show Guide/Website)
Description of Booth Activity: (up to 12 words)
Sample Description: XYZ Company, Booth xxx. Get a Henna Tattoo at the India Tourism Booth.
F Booth Giveaway: (Listed in Show Guide/Website)
Description of Booth Giveaway (up to 12 words)
Sample Description: XYZ Company, Booth xxx. Win one night stay at our resort.
6
Boost Your Booth Trafﬁc — Send FREE Tickets
to Your Customers
Take part in this highly effective marketing effort geared to getting your best customers and prospects to
the show to meet you face-to-face. And, did we mention admission is FREE for your customers? These
complimentary tickets (valued at up to $15/ticket) allow your guests FREE access to:
¸ Exhibit Hall Floor/Exhibitors
¸ Travel Seminars
¸
¸
Hands-On Adventure Activities
Global Beats Stage
3 Ways You Can Spread the Word about Your Participation:
FREE Web Banners
Post a ready-made Web Tile
or Banner on your website
promoting your appearance
at the Adventures in Travel
Expo or LA Times Travel &
Adventure Show. Banner
will link directly to a FREE
registration page for easy
sign-ups.
FREE HTML Tickets
Sent automatically to
each exhibitor. E-mail this
ready-made HTML Ticket to
your top prospects. Tickets
can be used for advance or
at-show registration.
FREE Print Tickets
Must order no later than
August 14, 2009 (NY)
October 30, 2009 (CH, DC,
LA, SEA)
Mail your top customers and
prospects to let them know
they can meet you face-toface. Enclose your passes
in all of your
customer
correspondence
including:
invoices,
letters, and
brochures
to spread
the word
about your
appearance.
Download Electronic Versions at
www.adventureexpo.com/resource
Choose from multiple sizes
and formats.
Chicago, IL
Presented by:
Find the Vacation
of a Lifetime
January 26-27, 2008
Donald E. Stephens
Convention Center
Show Hours:
Saturday, January 26 10:30am-5:30pm
Sunday, January 27 11am-4:30pm
Shop, Compare, Save!
Engaging Travel Seminars
Find and compare thousands featuring leading travel experts
of unique vacations and
and National Geographic
destinations
ADVENTURE travel editors,
contributors, and photographers
Hands-On
Adventure
Activities
for all Ages
Don’t Miss Pauline Frommer
Saturday, January 26
No Deadline
BRING COUPON OR REGISTER ONLINE!
Register online at www.adventureexpo.com/CHTIX
Enter Promo Code when registering (see reverse)
This pass is good for FREE ADMISSION to the exhibit hall. (Reg. price $15; 16 & under are free)
All children 16 & under must be accompanied by a parent or guardian. One coupon per person,
per day. Photocopies accepted. Cannot be combined with any other offer.
No Deadline
--------------------------------------------------------------------------------------------------------------------FILL THIS SECTION OUT FOR PRINT TICKETS ONLY
To obtain your complimentary PRINTED admission tickets, please fax the below form to
Christine Zamﬁno at 203-878-2154 or submit your order online at www.adventureexpo.com/resource
Quantity Requested:
(Minimum order of 25)
Which show location(s) are you submitting the sweepstakes for?
F CH F LA F DC F NY F SEA
DEADLINE:
August 14, 2009 for NY
October 30, 2009 for CH, DC, LA, SEA
Ship Passes To: (Please type or print clearly)
Name:
Exhibiting Company:
Address:
City:
E-Mail:
State/Province:
Zip/Postal Code:
7
Showcase Your Destination on the Global Beats Stage
Now’s your chance to submit a cultural (music or dance) performance for the Global Beats Stage—one
of the most popular gathering spots on the show ﬂoor. Your participation promises to help drive trafﬁc
to your booth—as many of our attendees often follow up to hear more about the destination
featured on stage.
An unparalleled opportunity to
showcase the culture of your destination.
Each Act on the Global Beats Stage will be promoted within:
¸ Website “Global Beats Stage” Section
¸ Ofﬁcial Show Guide (Pre-Show and On-Site)
¸ On-Site Signage (Includes Booth Number to Help Drive Trafﬁc)
¸ Sponsor Mention in MC Announcements
Acts considered on a ﬁrst–come, ﬁrst–served basis.
---------------------------------------------------------------------------------------------------------------------Deadline: Immediate Action Recommended
Fax the form to Melanie Flavin at 203-878-2154 or
ﬁll out the entry form online at www.adventureexpo.com/stage
Contact Information:
Name:
Exhibiting Company:
Address:
City:
State:
Zip:
Email:
Title/Name of Performance:
Which show location(s) are you submitting the sweepstakes for? F CH F LA F DC F NY F SEA
# of Performers:
Description of Performance:
Note: We encourage all acts to submit a JPG (300 dpi) electronic ﬁle for promotional purposes.
Email your photos to mﬂavin@adventureexpo.com.
Travel and appearance costs are the responsibility of exhibitors.
8
Published & Distributed
Fall 2009 & Winter 2010
The 2009/10 Active
and Adventure Travel Directory
The 3rd Annual Active and Adventure Travel Directory is a year-long reference guide reaching over 65,000
Consumers and Travel Trade Professionals, including members of the American Society of Travel Agents
(ASTA). Brought to you by the organizers of the worlds leading travel and adventure events – Adventures
in Travel Expo! Available both in print and online for maximum exposure.
FREE Company Description Today!
Each Standard Listing Includes (See sample below):
• Contact Information and 350 Character Company Description
• Each listing will include the cities where each exhibitor will be
participating.
• Special Icon Designating Type of Company
• Cross-Reference Guides By Destination and Travel Specialty
• Special Call Out for Companies Offering “Customized” Vacations
Submit your standard listing online at
www.adventureexpo.com/directoryform
A page from the 2008 Directory
Sample Listing (Standard Listing)
NY - CH - LA - DC - SEA
Your Logo
could be here
for only $400
Advertising Rates
Available on Next Page
Directory will be distributed to consumers at each event and sent to select Industry Association members.
For more information on the Active and Adventure Travel Directory
Pricing, Ad Speciﬁcations, or Standard Listings, contact your sales rep today:
Email: sales@adventureexpo.com • Phone: 203-878-2577 x100 • Fax: 203-878-2154
9
Active and Adventure Travel Directory
Display Advertising Order Form
NEW YORK PRINTING – INSERTION DEADLINE : AUGUST 14, 2009
NEW YORK PRINTING – ARTWORK DEADLINE : AUGUST 28, 2009
2010 PRINTING DEADLINE : TBD
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Premium Advertising Options:
Standard Rate
Full Page (Inside Front Spread/2 pages):
Full Page (Inside Back Cover):
Full Page (Back Cover):
Map of the World Sponsor (Banner):
$9,450
$6,250
$6,300
$2,100
SOLD IN NY
SOLD IN NY
SOLD IN NY
Standard Advertising Options:
Full Page:
½ Page (Horizontal):
Quarter Page:
Business Card Ad:
Logo Placement:
$3,780
$2,730
$2,205
$525
$400
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10
Generate Media Buzz and Awareness for Your
Destination or Product
The Adventures in Travel Expo and LA Times Travel & Adventure
Show attracts an enormous amount of media coverage from local
and national TV and cable networks, print and online newspapers
and magazines. How are you going to pitch these media outlets so
you ensure you get the coverage you deserve?
We are dedicated to our exhibitors success and that includes
helping our exhibitors get the most out of our press coverage.
We’ve created a special section, developed by our press experts,
to help you achieve greater media coverage at our events.
Here is a sneak peak at the information you can ﬁnd on the
website at www.adventureexpo.com/presstips
Publicity Tips
At the 2009/10 shows expect media coverage from key television and
cable stations in each of the show markets, radio reports, hundreds of
newspapers and magazine stories on the Internet as well. Read more at
www.adventureexpo.com/presstips
Press Kit & Release Tips/Guidelines
What goes into a press kit? Press kits are a one-stop source for the
media to get information about your company and product. Information
included in kits should be kept simple and to the point as journalists are not
interested in slick marketing materials or brochures; they want hard news.
Read more at www.adventureexpo.com/presstips
Press Events
Whether you hold a press conference or participate in a conference session
panel, exhibitors can connect with the press to tell their story, show their
products and demonstrate their expertise. We invite you to use a variety of
on-site services and programs to execute your PR plan.
Read more at www.adventureexpo.com/presstips
Public Relations Contacts
Have more questions? Want to pitch a story idea so we can work on your
behalf? Simply contact Melanie Flavin who is waiting to hear from you.
She can be reached at:
Melanie Flavin
Phone: 203-878-2577 x108
mﬂavin@adventureexpo.com
Un-Precedented Media
Coverage Gets You Noticed
Here’s just a sample of
the media who have
covered our shows
11
Join the premiere network for active
and adventure enthusiasts...
Get your company featured in the industry’s most extensive online directory of over 100 travel
providers, and connect with your audience. Sign up today to get your free basic listing.
Add trips and photos; and target travelers that will want to explore all you have to offer.
AdventureUs.com is becoming a widely quoted authority on adventure travel and the place to be to
market your trips year round. We have four expanded sponsorship packages that will increase your
visibility and get your name out in front of our active and adventure travel audience all year long.
1. Directory Sponsorship: Our most basic package. You get an Enhanced Listing (e.g. Company Logo,
Company Description, and Elevation above the alphabetical listing) in each pertinent category of our Travel
Provider Directory.
2. “AD-venture Word” Sponsorship: Unique to AdventureUs.com are “Featured Searches”. You can
sponsor a particular keyword search (e.g. Safari, Kayak, South Africa, etc.), which will be showcased on our
homepage in a “Featured Searches” box, on a rotating basis. Your sponsorship will also appear when each
word is physically searched via our search box.
3. Directory-Plus: Your logo will appear on the top of any related page in our extensive Travel Provider
Directory, as a “Featured Travel Provider”.
4. Homepage-Plus: Buy one of six (6) Button Ads (125 x 125) on left side of all AdventureUs.com pages.
Our sponsorship packages work for every budget and will direct even more qualiﬁed travelers to
your AdventureUs.com listing and to your website.
For more information contact David Larkin at 212-233-4944 or dlarkin@adventureus.com
Example of
“AD-venture Word”
sponsorship
Promotional
Opportunities
Stand out from the pack
with a high impact branding
opportunity designed to
+ Strengthen Your Brand
+ Increase Your Visibility
+ Maximize Your Exposure
+ Realize a Higher
Return-on-Investment (ROI)
For more information please call 203-878-2577 x100 or email sales@adventureexpo.com
Active and Adventure Travel Directory
Advertising
Be seen by thousands of consumers in the
only dedicated directory for active travelers.
See attached advertising options for
all budgets.
Consumer Admission Wristbands
Column Wrap (4-Sided)
Brand your destination with a prominent logo
placed on the admission wristbands worn by
thousands of traveler prospects. Exhibitor
provides one-color black logo. Available on a
ﬁrst-come, ﬁrst served basis.
Display your company brand, message
and booth number around a column on the
tradeshow ﬂoor. Four, one meter signs (10’
tall x 4’ wide) will wrap a column. Exhibitor
provides artwork. Multiple locations available
on a ﬁrst-come, ﬁrst-served basis.
$5,000 (Exclusive Opportunity) ATE ONLY
$4,000 (Placement On Show Floor Only)
Your Logo
Here
Aisle Signs
Floor Graphic Decals/Carpet Logos
Cafeteria Sponsor
Own the aisle. Consumers and travel
agents use aisle signs as a way to
determine what section of the exhibit hall
they are in. Promote your location by placing
your company logo on the aisle sign(s).
Create awareness and drive trafﬁc to your
booth by displaying your company logo and
booth number on the trade show ﬂoor main
aisle carpet. Multiple locations available.
Size: 5’ x 5’ decal/carpet.
$3,500 (Exclusive Aisle Sponsor)
$1,000 (Sponsored Aisle)
$3,500 – ATE ONLY
Capture the attention of potential prospects
while they take a break from the exhibit ﬂoor
to enjoy lunch. This exclusive sponsorship
includes placing tentcards with your company
logo/message/booth number and the rights to
place pamphlets on each table.
$3,000 (Exclusive Opportunity)
STRENGTHEN
YOUR BRAND
Banner Hung in High-Trafﬁc Areas
Hang your banner in a high trafﬁc area
of the exhibit hall or entrance to the expo.
Placement to be determined by show
management and may depend on each
show location. Note: Pricing depends on
whether banner is supplied or needs to be
produced.
$1,000-$3,000
Door Prize Sponsor
Thousands of attendees ﬁll out the door prize
forms in hopes of winning a trip. Become
the exclusive door prize sponsor and your
company will receive logo branding on: entry
form, website, on-site signage, pens and web
banner placement in the post-show e-mail.
Supply a trip along with your sponsorship
and you’ll receive top billing as the grand
prize giveaway.
$3,000 (Exclusive Opportunity)
For more information
203-878-2577 x100
or email
sales@adventureexpo.com
Media Day Sponsor
Be a part of the extensive media outreach. You’ll
literally be seen by thousands of viewers as you
receive upfront placement in our media set. Plus,
CEO John Golicz will wear your baseball cap for all
media interviews. Media Day Sponsor will also be
named during one live interview. *Exhibitor supplies
the baseball cap and structure for set build.
Consumer Marketing E-mail Sponsor
Bag Insert
Generate immediate leads and trafﬁc to your
website by placing a web banner on our
consumer marketing e-mail to thousands of
past ATE consumers. Artwork/Message/
Web Link to be provided by exhibitor.
Place your company’s marketing message
directly “in the bag” of every qualiﬁed travel
buyer. Exhibitors provide inserts of 8 1/2 x 11
or smaller and pay for drayage.
$2,500 (Per E-mail) – ATE ONLY
$1,500 Minimum Inserts Required to Run
Program
Media Press Room Sponsor: Call for Details
$3,000
Web Banners
Convert webtrafﬁc into customers by placing a
web banner on our website. Exhibitor provides
creative. Banner placement provided for up to
6 months. Multiple positions available.
Meterboard Billboards
Here is your opportunity to advertise
your presence at the show by placing
your message and booth number on
high-impact meterboards.
$1,000 / 1 show
$1,500 / 2 shows
$2,000 / 3 shows
$1,000 (Placement On Show Floor Only)
Amazing Adventure Race Contest
(6 Available Spots)
Only six companies will be able to participate
in this contest that will take consumers
“around the world” – and directly to your
booth – to ultimately win a cash prize. Your
company name, logo and booth number will
be prominently displayed on the contest card.
$1,000 (per spot on entry card)
Refreshment Area on the show Floor
Call for pricing
Literally get in front of active travelers and
present everything your destination has to offer
in a 30 minute presentation in the Destination
Theatre. Opportunities are limited.
$750
Supply a high-impact travel photo of your
destination or tour, and ATE will credit your
company when used in its consumer marketing
campaign. ATE has ﬁnal determination whether
photo will be used.
$1,000 – ATE ONLY
ATE ONLY
Destination Workshop
High-Impact Travel Photo
Consumers love free samples and you’ll drive
trafﬁc to your booth when you sponsor a
refreshment area on the show ﬂoor.
Customized options available for all budgets.
Call for Pricing
MAKE A
STATEMENT
For more information
203-878-2577 x100
or email
sales@adventureexpo.com
Corporate Office
115 Moonachie Avenue
Moonachie, NJ 07074
T 201.994.1300
F 201.994.1350
Edison
97 Sunfield Avenue
Edison, NJ 08837
T 732.346.0800
F 732.346.1811
Las Vegas
6140 N. Hollywood Blvd. Suite 109
Las Vegas, NV 89115
T 702.435.7483
F 702.435.7417
SHOW INFORMATION
Adventures in Travel Expo
October 10 - 11, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Jacob K. Javits Convention Center
Metropolitan Exposition Services, Inc. is pleased to be the official Decorator and Service
Contractor for Adventures in Travel Expo, being held October 10 - 11, 2009, at the Jacob K.
Javits Convention Center.
Enclosed, you will find all the necessary information and order forms for this event. Please read
and complete each form carefully and return completed forms to us as soon as possible so that
we may provide you with expedient service.
EACH 10 x 10 EXHIBIT BOOTH INCLUDES:
●
●
●
●
●
●
8' back wall drape (black)
3' side wall drape (black)
(1) 6' x 30" draped table (black)
(2) upholstered side chairs
(1) wastebasket
(1) 7" x 44" company ID sign
Please note that the exhibit booths will be carpeted in black.
The aisles will be carpeted in beige.
EVENT SCHEDULE:
Exhibitor Move-In:
Friday
October 9, 2009
8:00am - 4:30pm
Show Hours
Saturday
October 10, 2009
9:00am - 10:00am (Trade Only)
Saturday
October 10, 2009
9:00am - 5:00pm
Sunday
October 11, 2009
11:00am - 4:00pm
Sunday
October 11, 2009
4:00pm - 9:00pm
Force Freight/Clear Floor Sunday
October 11, 2009
9:00pm
Exhibitor Move-Out:
Metropolitan Exposition will begin returning empty shipping containers at 4:00pm on Sunday,
October 11, 2009; this process should take approximately three (3) hours. Please keep this in
mind when scheduling labor and freight pick-up.
All carriers must check-in for pick-up no later than 8:00pm on Sunday, October 11, 2009.
SHOW INFORMATION
Adventures in Travel Expo
October 10 - 11, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Jacob K. Javits Convention Center
IMPORTANT DEADLINES Please check all order forms for additional deadlines
FURNITURE & CARPET
Deadline date for advance order discount:
September 25, 2009
FREIGHT
Shipments Begin Arriving at Warehouse:
September 7, 2009
Warehouse Shipments Deadline
October 2, 2009
Shipments will be accepted after the deadline; however, surcharges will be assessed for late delivery.
Advance shipping to Metropolitan Exposition Warehouse:
This is the preferred method of shipping. This ensures timely delivery of freight directly to your booth at show site.
Adventures in Travel Expo
[Exhibiting Company Name]
[Booth #]
c/o Metropolitan Exposition Services, Inc.
115 Moonachie Ave
Moonachie, NJ 07074
Advance shipments can arrive beginning on:
September 7, 2009
Advance shipment deadline (avoid surcharges)
October 2, 2009
Warehouse receiving hours are 8:00am – 4:00pm
Direct shipping to Jacob K. Javits Convention Center:
Adventures in Travel Expo
[Exhibiting Company Name]
[Booth #]
c/o Metropolitan Exposition Services, Inc.
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001
Shipments can arrive to show site:
October 9, 2009 (8:00am - 4:30pm)
Do not ship any materials to Jacob K. Javits
Convention Center
before this time frame.
Jacob K. Javits Convention Center will not
accept any shipments.
We are here to ensure that you have a pleasant and successful show. Should you have any questions or require assistance
regarding Metropolitan Exposition’s equipment or services, please contact our Exhibitor Services Department as follows:
Phone:
Fax:
E-Mail:
Web Site:
201.994.1301
201.994.1350
Exhibitorservices@metro-expo.com
www.metro-expo.com
PAYMENT AUTHORIZATION FORM
Adventures in Travel Expo
October 10 - 11, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Jacob K. Javits Convention Center
Company:
Booth:
Address:
Ordered by:
Title:
Phone #:
Fax:
E-mail:
Calculate Estimated Totals
Standard Furnishings & Accessories Order
Labor Order
Grids & Accessories Order
Hanging Sign Order
Rental Exhibits Order
Material Handling Order
Banner Stand Order
Product Material Handling Order
Executive Collection Order
Vehicle Spotting Order
Stage Rental Order
In-Booth Fork Lift Order
Standard, Custom Cut & Plush Carpet Order
Accessible Order
Signage & Graphics Order
Check the box to add $1.00 to your grand total to plant a tree in one of our national forests.
GRAND TOTAL
Payment Authorization
YOUR SIGNATURE ON PAYMENT AUTHORIZATION FORM DENOTES ACCEPTANCE OF ALL TERMS & CONDITIONS INCLUDED IN YOUR SERVICE MANUAL
Company Check
Wire Transfers
Credit Card:
Make payable to Metropolitan Exposition Services and reference Adventures in Travel Expo 10/09.
* Please Note - Return checks are subject to a $25.00 bounced check fee.
If paying by wire transfer, please include a $25.00 surcharge for bank fees. Please call Metropolitan Exposition for wire transfer
information.
For your convenience, we will use this authorization to charge your credit card account for your advance orders, and any additional
amounts incurred as a result of show site orders placed by your representative. These charges may include all Metropolitan Exposition
Services, Inc. or any charges that Metropolitan Exposition Services, Inc. may be obliged to pay on behalf of Exhibitor, including
without limitation, any material handling charges and or labor charges. Please complete the information requested below.
□ AMEX
□ VISA
□ MasterCard
EXP. DATE
Account Number
Security Code
Visa/MasterCard 3 Digits on Back of Card Amex 4 Digits on Back of Card
Cardholder Printed Name:_______________________________________________________________________________________________________
Cardholder Signature: __________________________________________________________________________________________________________
Cardholder Billing Address: _____________________________________________________________________________________________________
City/State/Zip:________________________________________________________________________________________________________________
*** I authorize Metropolitan Exposition Services, Inc. to charge my credit card for any additional amount including, but not limited to, labor to
install or dismantle booth and or material handling.
CARDHOLD SIGNATURE:
DATE:
PAYMENT POLICY:
Metropolitan Exposition Services, Inc. requires payment in full including applicable taxes at the time services are ordered.
All services will be denied without complete payment. All adjustments to charges are to be made at show site. NO
CREDITS WILL BE MADE AFTER SHOW CLOSING. Payments in check form must be in US Dollars from a US Bank.
Tax Exempt Status:
If you are exempt from paying sales tax, you must forward a certificate of exemption for the state in which the services are
to be used. Resale certificates are not valid unless you are rebilling these charges to your customer.
Equipment:
You are responsible for payment on any Metropolitan Exposition Services, Inc. equipment within your booth
By signing this form you are acknowledging if your order is received after the Discount Price Deadline Date you are subject to higher rates.
S T A N D A R D
F U R N I T U R E
C h a i r s
Upholstered Side
Chair
D r a p e d
&
Tall Stool
U n d r a p e d
P e d e s t a l
Pedestal Table 30” High
Color: Black
T a b l e s
T a b l e s
Pedestal Table 42” High
Color: Black
A c c e s s o r i e s
Chrome Easel
Retractable Stanchion
Modular Display Rack
Chrome Sign Holder
22” x 28” Sign
STANDARD FURNISHINGS & ACCESSORIES ORDER FORM
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Adventures in Travel Expo
Discount Deadline Date
September 25, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
Qty.
CHAIRS
UNDRAPED
TABLES
UNDRAPED
COUNTERS
UNDRAPED
TABLE TOP RISERS
Item #
Description
Discount
Price
Standard
Price
Specify
Color
1011
Upholstered Side Chair
$73.59
$110.39
N/A
1013
Tall Black Stool
$103.36
$155.04
N/A
2500
4’ x 30” Undraped Table
$54.50
$81.74
N/A
2501
6’ x 30” Undraped Table
$64.04
$96.06
N/A
2502
8’ x 30” Undraped Table
$73.87
$110.81
N/A
2503
4’ x 42” Undraped Counter
$66.29
$99.43
N/A
2504
6’ x 42” Undraped Counter
$76.12
$114.18
N/A
2505
8’ x 42” Undraped Counter
$85.95
$128.93
N/A
2506
4’ Wood Riser
$43.54
$65.31
N/A
2507
6’ Wood Riser
$55.62
$83.43
N/A
Total Price
D r a p e Ta b l e C o l o r s : B l a c k , B l u e , W h i t e , B u r g u n d y , F o r e s t G r e e n , R e d , G r a y , Te a l
4’ x 30” high Draped Table
$130.33
$195.49
1003
6’ x 30” high Draped Table
$144.93
$217.40
1005
8’ x 30” high Draped Table
$169.09
$253.64
2001
4th side Draped – 30”
$47.75
$71.63
1001
DRAPED
TABLES
D r a p e C o u n t e r C o l o r s : B l a c k , B l u e , W h i t e , B u r g u n d y , F o r e s t G r e e n , R e d , G r a y , Te a l
DRAPED
COUNTERS
1002
4’ x 42” high Draped Counter
$162.91
$244.36
1004
6’ x 42” high Draped Counter
$185.38
$278.07
1006
8’ x 42” high Draped Counter
$208.97
$313.46
2002
4th side Draped – 42”
$55.62
$83.43
D r a p e d R i s e r C o l o r s : B l a c k , B l u e , W h i t e , B u r g u n d y, R e d
DRAPED
TABLE TOP RISERS
2508
4’ Draped Riser (select color)
$66.56
$99.85
2509
6’ Draped Riser (select color)
$81.17
$121.76
D r a p e C o l o r s : B l a c k , B l u e , W h i t e , B u r g u n d y , F o r e s t G r e e n , R e d , G r a y , Te a l
DRAPE
PEDESTAL
TABLES
MISCELLANEOUS
1016
3' high Banjo Drape (4 ft. min. order)
$13.48/ ft
$20.22/ ft
1017
8' high Banjo Drape (4 ft. min. order)
$16.30/ft
$24.44/ ft
1007
30” x 30” High Pedestal Table
$174.99
$262.48
N/A
1009
30” x 42” High Pedestal Table
$174.99
$262.48
N/A
1018
22 "x 28" Chrome Sign Holder
$67.41
$101.12
N/A
1019
Chrome Easel
$50.56
$75.84
N/A
1020
Wastebasket
$16.85
$25.28
N/A
1029
Retractable Stanchion
$44.66
$66.99
N/A
9999
Arbor Day Donation
$1.00
$1.00
N/A
SUBTOTAL = __________ + TAX @ 8.875% = __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation Policy: Items cancelled will be charged 50% after move-in begins and 100% after installation
GRIDS & ACCESSORIES ORDER FORM
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Discount Deadline Date
September 25, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Adventures in Travel Expo
October 10 - 11, 2009
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
GRIDS
Grids are 2’ x 8’
1053
2' x 8'
1054
3 Sided
1055
4 Sided
1036
5-Hook Waterfall
1033
Grid Hooks
1034
7-Way Waterfall
1031
12” Face-Out Bracket
1037
2’ Shelf
1032
12” Shelf Bracket
1038
1M Shelf
Qty.
GRIDS
ACCESSORIES
Item #
Description
Discount Price Standard Price
1053
2’ x 8’ Grid Wall with legs
$139.04
$208.55
1054
3 Sided Grid Display
$313.46
$470.18
1055
4 Sided Grid Display
$415.42
$623.13
1037
2’ Grid Shelf
$33.15
$49.72
1038
1Meter Grid Shelf
$46.63
$69.95
1032
12” Shelf Bracket
$11.51
$17.27
1031
12” Face-Out Bracket
$11.51
$17.27
1033
Grid Hooks
$3.37
$5.06
1034
7-Way Waterfall
$11.51
$17.27
1036
5-Hook Waterfall
$11.51
$17.27
Total Price
SUBTOTAL = __________ + TAX @ 8.875% = __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation Policy: Items cancelled will be charged 50% after move-in begins and 100% after installation
HARDWALL
HARDWALL
RENTAL
RENTAL
EXHIBIT
EXHIBIT
OPTIONS
ORDER
ORDER
FORM
FORM
(Page(Page
1 of 4)1 of 4)
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
P
Adventures in Travel Expoo
Discount Deadline Date
September 25, 2009
October 10 - 11, 20099
Jacob K. Javits Convention Centerr
Company Name:
Booth #:
Contact Name:
Phone #:
Booth Package 1a
10’ x 10’
• (3) white straight shelves
• (1) track w/ 3 lights
• (1) 3m header w/ company name
• 10’ x 10’ carpet w/ visqueen
• Material handling of exhibit included
• Electrical not included
Booth Package 1b
10’ x 20’
• (8) white straight shelves
• (1) 1m x 1/2m x 42” cabinet
• (2) headers w/ company name
• (2) tracks w/ 3 lights each track
• 10’ x 20’ carpet w/ visqueen
• Material handling of exhibit included
• Electrical not included
Booth Package 2a
10’ x 10’
• (3) 1m built in cabinets w/ counter Space
• (1) header w/ company name
• (1) track w/ 3 lights
• 10’ x 10’ carpet w/ visqueen
• Material handling of exhibit included
• Electrical not included
Qty
Package 1a
Item
Booth Size
10’ x 10’
Discount Price
$ 1548.21
Standard Price
$ 2322.32
Package 1b
10’ x 20’
$ 2981.63
$ 4472.45
Package 2a
10’ x 10’
$ 2869.00
$ 4303.50
Total Price
SUBTOTAL = __________ + TAX @8.875% = __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation Policy: Items cancelled prior to the show will result in a 50% re-stocking fee.
There will be NO REFUNDS for items cancelled at show site. NO EXCEPTIONS.
HARDWALL RENTAL EXHIBIT ORDER FORM (Page 2 of 4)
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
P
Discount Deadline Date
September 25, 2009
Adventures in Travel Expoo
October 10 - 11, 20099
Jacob K. Javits Convention Centerr
Company Name:
Booth #:
Contact Name:
Phone #:
Booth Package 2b
10’ x 20’
• (3) 2m built in cabinets with counter space
• (2) 3m headers w/ company name
• (2) tracks w/ 3 lights
• 10’ x 20’ carpet w/ visqueen
• Material handling of exhibit included
• Electrical not included
Booth Package 3a
10’ x 10’
• (4) white straight shelves
• (1) 1m x 8’ curved graphic panel
• (1) 2m header w/ company name
• (1) track w/ 3 lights
• 10’ x 10’ carpet w/ visqueen
• Material handling of exhibit included
• Electrical not included
*Exhibitor must supply print ready art for graphic
panel*
Booth Package 3b
10’ x 20’
• (8) white straight shelves
• (2) 1m x 8’ high curved graphic panel
• (1) 4m header w/ company name
• (1) track w/ 3 lights
• 10’ x 20’ carpet w/ visqueen
• (1) 1m x 42” high radius counter
• Material handling of exhibit included
• Electrical not included
*Exhibitor must supply print ready art for graphic
panel*
Qty
Item
Package 2b
Booth Size
10’ x 20’
Discount Price
$ 3842.78
Standard Price
$ 5764.17
Package 3a
10’ x 10’
$ 2081.42
$ 3122.13
Package 3b
10’ x 20’
$ 4666.43
$ 6999.65
Total Price
SUBTOTAL = __________ + TAX @8.875% = __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation Policy: Items cancelled prior to the show will result in a 50% re-stocking fee.
There will be NO REFUNDS for items cancelled at show site. NO EXCEPTIONS.
HARDWALL RENTAL EXHIBIT OPTIONS ORDER FORM (Page 3 of 4)
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
P
Adventures in Travel Expoo
Discount Deadline Date
September 25, 2009
October 10 - 11, 20099
Jacob K. Javits Convention Centerr
Company Name:
Booth #:
Contact Name:
Phone #:
STANDARD BOOTH CARPET
□ Black
□ Blue
□ Green
□ Gray
□ Red
□ Burgundy
□ White
STANDARD BOOTH OPTIONS
The Following colors are available for all panel options (Standard Metal Color is Silver Dust)
Standard Panel Colors
□ White (PVC) □ Black (Fabric) □ Gray (Fabric) □ Wood Grain
CUSTOM BOOTH OPTIONS
Please contact our exhibitor sales department for quote @ 201-994-1300
Custom Metal Options
□ Silver Vein □ Copper Vein
Custom (PVC) Panel Colors
□ Gray
□ Blue
□ Black
□ Green
□ Red
HEADER IDENTIFICATION SIGN
Header will be produced on White Fascia with Black Lettering. Please indicate exactly how you would
like your company name to appear.
Please contact our exhibitor sales department for quote @ 201-994-1300
SUBTOTAL = __________ + TAX @8.875% = __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation Policy: Items cancelled prior to the show will result in a 50% re-stocking fee.
There will be NO REFUNDS for items cancelled at show site. NO EXCEPTIONS.
HARDWALL RENTAL EXHIBIT OPTIONS ORDER FORM (Page 4 of 4)
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Adventures in Travel Expoo
Discount Deadline Date
September 25, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
P
October 10 - 11, 20099
Jacob K. Javits Convention Centerr
Company Name:
Booth #:
Contact Name:
Phone #:
Shelves
Track Lights
Garment & Display Racks
Angled Shelf
Straight Shelf
* Electrical is
NOT
Included in
Booth Packages
50watt Halogen
Light
Display Rack 6”
Bracket
Garment Rack 12”
Bracket
Gondolas & Counters
Single Sided
Gondola
Double Sided
Gondola
Qty
Item
Straight Shelf (White)
1m Cabinet
Radius
Counter
2m Cabinet
Discount Price
Standard Price
$ 50.98
$ 76.47
Angled Shelf (White)
$ 50.98
$ 76.47
Straight Shelf (Wood)
$ 50.98
$ 76.47
Angled Shelf (White)
$ 50.98
$ 76.47
Track with (3) Lights *
$ 257.50
$ 386.25
Additional 50watt Halogen Light *
$ 56.14
$ 84.21
Single Sided Gondola (2 Shelves)
$ 302.82
$ 454.23
Double Sided Gondola (4 Shelves)
$ 393.00
$ 589.50
1m Garment Rack 12” Bracket
$ 40.00
$ 51.25
2m Garment Rack 12” Bracket
$ 80.00
$ 102.50
3m Garment Rack 12” Bracket
$ 120.00
$ 153.75
1m Display Rack 6” Bracket
$ 40.00
$ 51.25
2m Display Rack 6” Bracket
$ 80.00
$ 102.50
3m Display Rack 6” Bracket
$ 120.00
$ 153.75
1m x 1/2m x 42” Cabinet
$ 334.75
$ 502.13
2m x 1/2m x 42” Cabinet
$ 416.38
$ 624.57
1m x 42” Radius Counter
$ 508.82
$ 763.23
Total Price
SUBTOTAL = __________ + TAX @8.875% = __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation Policy: Items cancelled prior to the show will result in a 50% re-stocking fee.
There will be NO REFUNDS for items cancelled at show site. NO EXCEPTIONS.
Banner Stands
ValueStand/BrandStand Retractable banner stands provide the
ultimate in convenience and style. They are lightweight
and set-up in less then a minute. The graphic comes
pre-installed so the display is immediately ready to go.
Value
ValueStand
• Build to fit any Budget
BrandStand
• Double Sided
• Made from the highest
quality components
Replaceable Graphic
Unlike most systems, ValueStand/Brand Stand
are designed to allow the graphic to be changed
ed
quickly and easily without tools or additional
hardware.
Option
Available in Single Sided/ValueStand
or Double Sided/BrandStand 2
** Base Unit Availabe in Silver or Black
BrandStand 2
Includes:
Durable Nylon Carring Bag
Collapsible Pole
Reusable Snap-Lock Profile
Rewind Tool
Base Unit **
1
Carefully remove the Stand
from the nylon bag.
Art Area
Main Graphic 33.5”w x 79”h
2
Turn stabilizing feet to a 90º angle
.
ValueStand
3
4
Assemble tri-fold pole and insert into
hole located on the base.
Please contact Exhibitor Sales
department for more information
on ValueStands/BrandStands
Pull graphic out of the base and
fasten hook into the top of pole.
5
Place display into position. To close,
unfasten top hook and firmly grip
while slowly and gently retracting
graphic.
115 Moonachie Avenue
Moonachie N.J. 07074
(p) 201-994-1300 (f) 201-994-1350
BANNER STAND ORDER FORM
Adventures in Travel Expo
Discount Deadline Date
September 25, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
Select Base Color (If not selected default will be silver)
Qty.
□ Black
□ Silver
Description
Price
Single Sided VALUESTAND with Graphic*
$285.00
Double Sided BRANDSTAND 2 with Graphics*
$786.00
Additional Graphic Cartridge with Graphic for BRANDSTAND or*
$238.00
Total
Double Sided BRANDSTAND 2 hold 2 cartridges
* Graphics must be print ready and follow specifications noted in the Art Submission Guidelines below.
If you require a graphic designer Metropolitan Exposition Services, Inc., can meet any graphic
requirements you have for an additional charge
Please contact us at 201.994.1301 if you have any questions or need additional information.
Art Preparation Guidelines
These guidelines aid in the efficiency of the production process and help us to produce
the best quality print for you in the timeline you desire
Accepted file formats: Adobe Illustrator .eps or .ai; Adobe Photoshop .psd, .tif or .eps files. Submit file in native file format.
Using alternate art file formats may result in printing difficulties, undesired results, and additional art preparation charges.
● Convert all fonts to outlines and/or Rasterize any type layers in Photoshop files.
● Do not apply global effects.
● Do not embed linked files. Maintain all links and provide high resolution .tiff or eps files
● Do not flatten transparency and other effects in your files. Transparency effects in vector design programs may experience
printing difficulties and undesired results. Transparent colors are affected when underlying colors need to be adjusted.
Define color as persentage of spot color when appropriate to image.
● When sending Photoshop files, include a layered PSD file.
● Save all images at the appropriate resolution at final print size. Do not rez-up low resolution files to a higher resolution.
● Final resolution should be 100dpi at full size. PMS Match = Uncoated, Color Mode = CMYK
● Provide color matching information with your art files. Specify Pantone colors or send color copy, proof, or color chip
to match to.
SUBTOTAL = __________ + TAX @ 8.875% = __________ = TOTAL __________
Payment Authorization Form must accompany order.
Cancellation Policy: Non refundable once the order is processed and produced.
E X E C U T I V E
C O L L E C T I O N
Sausalito Sofa
LC-611
Sausalito Bench
LC-610
Tribeca Corner
LC-615
Sterling Coffee Table
TO-601
Kobe
LC-706
Princeton Coffee Table
TO-201
Kobe
LC-707
Kobe
LC-708
Kobe
LC-709
Grey
42" PE-106
36" PE-107
30" PE-108
Black
42" PE-101
36" PE-102
30" PE-103
Storage Pedestal
w/keyboard tray
Pedestal
PE-100 Black
PE-105 Grey
PE-110 White
Literature Rack
AC-104
E X E C U T I V E
C O L L E C T I O N
Euro Maple Chair
CH-309
Carmel Bar Stool
SB-200
Silk Back Chair
CH-308
Euro Maple Cafe Table
TC-102
Carmel Bar Table
TB-101
Trestle Table
TG-402
Euro Black Chair
CH-301
Euro Black Bar Stool
SB-204
Silk Back Bar Stool
SB-202
EXECUTIVE COLLECTION ORDER FORM
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Adventures in Travel Expo
Discount Deadline Date
September 25, 2009
October 10 - 11, 2009
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
Qty.
Item #
Description
WxDxH
Color
Discount
Price
Standard
Price
AC-104
Literature Rack
9” x 14” x 54.5”
Black Metal
$199.24
$298.86
CH-301
Euro Black Chair
19” x 17”
Black Fabric
$139.04
$208.55
CH-308
Silk Back Chair
20.5” x 17” x 34”
Clear/Black/Chrome
$166.85
$250.27
CH-309
Euro Maple Chair
20” x 20” x 30”
Maple/Black/Chrome
$176.11
$264.17
LC-610
Sausalito Bench
59” x 32” x 32”
Black Micro Suede
$602.47
$903.71
LC-611
Sausalito Sofa
83” x 32” x 32”
Black Micro Suede
$648.83
$973.24
LC-615
Tribeca Corner
35” x 24” x 18”
Black Micro Fiber
$417.10
$625.65
LC-706
Kobe
34” x 21” x 17”
Black Micro Suede
$250.26
$375.39
LC-707
Kobe
34” x 21” x 17”
Soft Plum Micro Suede
$250.26
$375.39
LC-708
Kobe
34” x 21” x 17”
Citrus Micro Suede
$250.26
$375.39
LC-709
Kobe
34” x 21” x 17”
Tangerine Micro Suede
$250.26
$375.39
PE-101
Pedestal
14” x 14” x 42”
Black
$361.49
$542.23
PE-102
Pedestal
14” x 14” x 36”
Black
$324.41
$486.62
PE-103
Pedestal
14” x 14” x 30”
Black
$296.60
$444.91
PE-106
Pedestal
14” x 14” x 42”
Grey
$361.49
$542.23
PE-107
Pedestal
14” x 14” x 36”
Grey
$324.41
$486.62
PE-108
Pedestal
14” x 14” x 30”
Grey
$296.60
$444.91
PE-100
Storage Pedestal w/ Tray
24” x 24” x 42”
Black
$556.13
$834.20
PE-105
Storage Pedestal w/ Tray
24” x 24” x 42”
Grey
$556.13
$834.20
PE-110
Storage Pedestal w/ Tray
24” x 24” x 42”
White
$556.13
$834.20
SB-200
Carmel Bar Stool
18” x 17” x 43”
Maple/Nickel/Cream
$250.26
$375.38
SB-202
Silk Back Bar Stool
18” x 17” x 41.5”
Clear/Black/Chrome
$250.26
$375.38
SB-204
Euro Black Bar Stool
21” x 23” x 43”
Black Vinyl
$250.26
$375.38
TB-101
Carmel Bar Table
30” Dia x 42”
Maple/Nickel
$324.41
$486.62
TC-102
Euro Maple Cafe Table
42” Dia x 29”
Maple/Chrome
$324.41
$486.62
TG-402
Trestle Table
32” x 32” x 29”
Chrome/Glass
$417.10
$625.65
TO-201
Princeton Coffee Table
45” x 21” x 16”
Black/Glass
$278.07
$417.11
TO-601
Sterling Coffee Table
25” Dia x 21”
Glass/Silver
$268.79
$403.19
For more from this Executive Collection, please call our
Exhibitor Services Department at 201-994-1301
SUBTOTAL = __________ + TAX @8.875% = __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation Policy: Executive Furnishings are non-refundable 10 days prior to move-in.
Total
Price
STAGE RENTAL ORDER FORM
Adventures in Travel Expo
Discount Deadline Date
September 25, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
Qty.
STAGES
Total
Lin.Ft.
Item #
Length x Width x Height
2300
2301
2302
2303
2304
3' x 6' x 12"
3' x 6' x 24"
4' x 8' x 8"
4' x 8' x 12"
4' x 8' x 24"
Platform Stairs 12"
Platform Stairs 24"
Item #
Description
Discount
Price
$127.06
$135.36
$165.32
$169.60
$180.33
$75.00
$75.00
Standard
Price
$190.59
$203.03
$247.97
$254.39
$270.04
$112.50
$112.50
Discount
Price
Total Price
Standard
Price
Total Price
Available Colors: Black, Blue, White, Burgundy, Gold, Green, Red, Gray
PLATFORM
SKIRTING
2305
Total
Sq.Ft.
Item #
Platform Skirting Per Linear Ft. ___x___
Description
$3.59
$5.38
Discount
Price
Standard
Price
Total Price
Available Colors: Black, Blue, Burgundy, Red, Gray
PLATFORM
CARPETING
2306
Platform Carpeting, Custom Cut
$3.35
$5.00
ALL STAGE ORDERS MUST BE ACCOMPANIED BY A DIAGRAM
Booth
Booth
_____
_____
Aisle _____
SUBTOTAL = __________ + TAX @8.875% = __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation Policy: Items are non-refundable 2 weeks prior to move-in.
ADDITIONAL STANDARD CARPET ORDER FORM
Adventures in Travel Expo
Discount Deadline Date
September 25, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
ONLY COMPLETE THIS FORM IF YOU ARE UPGRADING YOUR CARPET
Remember to order utilities in advance.
All utility lines must be installed before carpet installation.
STANDARD CARPET
Price includes delivery, installation, carpet tape and removal.
Custom cut carpet is required for all booths longer than 30’ or booths configured as an island or peninsula.
Multiples are not available in the same color. No exceptions.
Colors Available - Please check desired color:
*These colors are approximate and serve only as an example. Your actual carpet color will vary.
□ Black
Qty.
□ Blue
□ Green
□ Gray
□ Red
□ Burgundy
Item
Discount
Standard
10’ x 10’ Booth Carpet
$192.12
$288.18
10’ x 20’ Booth Carpet
$384.24
$576.36
10’ x 30’ Booth Carpet
$576.36
$864.53
□ White
Total
PADDING & VISQUEEN
Price includes delivery, installation, carpet tape and removal.
Minimum order of 100 square feet is required.
Qty.
Item
Discount
Standard
Carpet Padding - 1/2”
$.85 sq.ft.
$1.27 sq.ft.
Visqueen Plastic Covering
$.45 sq.ft.
$.67 sq.ft.
Booth Size: Length _______ ft
x Width _______ ft
=
Total
__________ sq.ft.
SUBTOTAL = __________ + TAX @ 8.875% = __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation Policy: Standard Carpet orders cancelled will be charged 50% after move-in begins and 100%
after installation. Custom Cut Carpet orders are non-refundable 2 weeks prior to move-in.
ADDITIONAL CUSTOM CUT & PLUSH CARPET ORDER FORM
Adventures in Travel Expo
Discount Deadline Date
September 25, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
ONLY COMPLETE THIS FORM IF YOU ARE UPGRADING YOUR CARPET
Remember to order utilities in advance.
All utility lines must be installed before carpet installation.
CUSTOM CUT CARPET
Price includes delivery, installation, carpet tape, visqueen and removal.
Minimum order of 100 square feet is required for custom cut carpet orders.
Colors Available - Please check desired color:
*These colors are approximate and serve only as an example. Your actual carpet color will vary.
□ Black
□ Blue
□ Green
Qty.
□ Gray
Item
Custom Cut Carpet
Booth Size: Length _______ ft
□ Red
□ Burgundy □ White
Discount
Standard
$3.65 sq.ft.
$5.47 sq.ft.
x Width _______ ft
=
Total
__________ sq.ft.
PADDING
Carpet Padding - 1/2”
Booth Size: Length _______ ft
$.85 sq.ft.
x Width _______ ft
=
$1.27 sq.ft.
__________ sq.ft.
PLUSH CUSTOM CUT CARPET (26 oz)
Price includes delivery, installation, carpet tape, padding, visqueen and removal.
Minimum order of 400 square feet is required for premium cut carpet orders.
Colors Available - Please check desired color:
*These colors are approximate and serve only as an example. Your actual carpet color will vary.
□ Onyx
Qty.
□ Navy
□ Boysenberry
□ Charcoal
□ Sword
Item
Discount
Standard
Custom Cut Carpet
$5.95 sq ft
$8.93 sq. ft.
Booth Size: Length _______ ft
x Width _______ ft
=
□ Silky Beige
Total
__________ sq.ft.
SUBTOTAL = __________ + TAX @ 8.875% = __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation Policy: Standard Carpet orders cancelled will be charged 50% after move-in begins and 100%
after installation. Custom Cut Carpet orders are non-refundable 2 weeks prior to move-in.
SIGNAGE & GRAPHIC ORDER FORM
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Discount Deadline Date
September 25, 2009
Adventures in Travel Expo
October 10 - 11, 2009
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
DIGITAL INKJET SIGNS
Rates based on one color copy, white showcard, 10 words or less
Qty.
Size/Description
Discount Price
Standard Price
8.5” x 11”
$25.00
$37.50
11” x 17”
$33.33
$50.00
14” x 22”
$41.67
$62.51
22” x 28”
$75.00
$112.50
24” x 36”
$100.00
$150.00
30” x 40”
$125.00
$187.50
Logo
Quoted upon request
Quoted upon request
Banner
Quoted upon request
Quoted upon request
Background Color:
Total
Copy Color:
Select Lay-out:
□ Vertical
□ Horizontal
Select Font Style:
□ Corporate
□ Jazzy
Metropolitan Exposition Services, Inc., can meet any sign or graphic requirements you have.
Please contact us at 201.994.1301 if you have any questions or need additional information.
Indicate Sign Copy Here (please attach additional sign copy if required)
Cancellation Policy: Non refundable once the order is processed and produced.
SUBTOTAL = __________ + TAX @ 8.875% = __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
GRAPHIC FILE COMPATIBILTY INFORMATION PAGE
Adventures in Travel Expo
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
Preferred Application: A PC-Based Adobe Illustrator .eps file. This should be a VECTOR file (as opposed
to a bitmap image). Any letters or text in the file should be converted to curves (or shapes) before being
saved as an .eps file.
The above type of file will allow us to import the file into our system to be used for either vinyl cutting and/
or inkjet printing (whichever we determine as the most practical for that specific application).
Other preferred types of files are Gerber Graphix Advantage .plt, Corel Draw .cdr, Adobe Photoshop .psd,
and Quark Xpress documents (providing that all components of the document (fonts, images, etc.) are
included in the file. Quark documents should not be emailed, but sent on disk.
We can also accept some of the more common graphic format files such as .tif, .jpg, .pcx, .gif, etc.
However, these files are bitmap images that are resolution-reliant. Whereas a low-res .jpg or .gif may
be fine for a web page or a business card, when it is enlarged for a big sign or banner, the image suffers
in that it becomes blurry or pixilated with “Stair Stepped” edges. When sending bitmap files for large
graphics, the higher the resolution the better.
As stated previously, we prefer PC-Based files, however we can accept MAC files providing that they are
sent to us on some type of digital storage media such as: 3.5” Diskette, ZIP Disk, CD-ROM (as opposed
to emailing, as our MAC workstation is not wired into our email system).
If digital files are unattainable, we can work from camera-ready artwork. Such artwork must be large,
clean, crisp, black & white stats or laser prints suitable for scanning. Business cards, letterheads, etc. DO
NOT constitute camera-ready artwork and require a considerable amount of time and expense to edit.
If in doubt, or have any questions, please contact us:
exhibitorservices@metro-expo.com
JACOB K. JAVITS CONVENTION CENTER UNION JURISDICTIONS
Adventures in Travel Expo
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
TEAMSTER UNION
Teamsters handle freight at the exhibit hall. Teamsters unload trucks or vehicles. Teamsters also handle rigging of machinery, moving services and spotting machinery in booths. A rigging crew consists of three men. This service must be ordered
in advance at the exhibitor’s expense.
CARPENTER UNION
Carpenters handle the erection and dismantling of display and exhibit booths. This includes all display work as well as uncrating
and re-crating machinery and equipment. Carpenters install and dismantle drapery, table skirting and floor coverings.
ELECTRICAL UNION
Electricians handle all electrical work, which includes supplying power lines to your booth, connecting equipment to outlets
and installing signs or banners that are lighted, unless they are permanently a part of the exhibit back wall.
WHAT CAN EXHIBITORS DO WITHOUT UNION PERSONNEL?
Exhibitors may install and dismantle their own exhibit and lay their own carpet in their own exhibit area as long as the following conditions are met:
1.
2.
3.
4.
The booth size is 100 square feet (10’ x 10’) or less;
The set-up can be reasonably accomplished in ½ hour or less;
No tools are used in the assembly or dismantle;
Individuals performing the work must be full-time employees of the exhibiting company and carry identification to
verify this fact
Exhibitors can unpack and repack their own products in cartons, not crates. Exhibitors may “hand carry” or use nothing
larger than a two-wheel baggage cart (rubber or plastic wheels only) to move items. Exhibitors may move a “pop-up”
display, equal or less than 10’ in length, if capable of being carried by hand, by one full-time employee of the exhibiting
company. Exhibitors can do technical work on their own machines, such as balancing, programming, cleaning of machines, etc.
GENERAL INFORMATION
FLAMEPROOFING
All table coverings as well as booth equipment must be a non-flammable material. All decorative materials must be fireresistant and in accord with the standard established by the New York Fire Department. Affidavits attesting to flameproof
compliance with Local Fire Department Regulations must be submitted when requested.
INSURANCE
Metropolitan Exposition Services, Inc. and/or the Association (Exhibit Manager) and/or the Exhibit Convention Site will not be
responsible in any way for the safety of any exhibit or materials against fire, water, theft, accident or any cause nor for the loss
or damage to goods consigned to its care. However, every effort will be made to protect exhibitor’s property. You are advised
to consult your insurance broker for proper coverage on any of your display materials from the time it leaves your company’s
premises until it returns.
LABOR ORDER FORM
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Adventures in Travel Expo
October 10 - 11, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
DISPLAY LABOR (One Hour Minimum per Worker)
Rates: per person/per hour
Journeyman Labor
Discount Price
Showsite Price
Straight Time
8:00 a.m. to 4:30 p.m. Monday through Friday
$157.29
$204.48
Overtime
4:30 p.m. to 8:00 a.m. Monday through Friday; all day Saturday
$204.48
$265.82
Double Time
Sundays and Holidays
$255.60
$332.28
Rates: per person/per hour
Apprentice Labor
Discount Price
Showsite Price
Straight Time
8:00 a.m. to 4:30 p.m. Monday through Friday
$110.10
$143.13
Overtime
4:30 p.m. to 8:00 a.m. Monday through Friday; Weekends & Holidays
$144.93
$188.41
* You must have 2 Journeyman before requesting an Apprentice.
* Start time guaranteed only when labor is requested for the start of the working day.
* Labor must be cancelled in writing, 24 hours in advance to avoid one (1) hour cancellation or no-show fee per worker.
INSTALLATION LABOR
Metropolitan Exposition Supervised Labor – Key Information Form must be completed and returned with this order form.
Installation of your exhibit will be completed at our discretion prior to show opening.
The charge for this service is 30% of the total installation labor bill, or a minimum of $63.00.
Emergency Contact:______________________________________Phone #: _____________________
Exhibitor Supervised Labor – Supervisor must check-in at Metropolitan Service Desk to pick-up labor.
Supervisor Name:________________________________________Phone #:_____________________
Date
______
______
______
Start Time
No. of People
______
______
______
______
______
______
Approx.Hrs Per Person
x
x
x
______
______
______
=
=
=
Total Hrs
______
______
______
Hourly Rate
@
@
@
______
______
______
Metropolitan Supervision (30% / $63.00 minimum)
Estimated Total Cost
$ _________
$ _________
$ _________
=
$ _____________
8.875% NY Tax
=
$ _____________
Total Installation
=
$ _____________
DISMANTLE LABOR
Metropolitan Exposition Supervised Labor – Key Information Form must be completed and returned with this order form.
Dismantle of your exhibit will be completed at our discretion.
The charge for this service is 30% of the total Dismantle labor bill, or a minimum of $63.00.
Emergency Contact:______________________________________Phone #: _____________________
Exhibitor Supervised Labor – Supervisor must check-in at Metropolitan Service Desk to pick-up labor.
Supervisor Name:________________________________________Phone #:_____________________
Date
______
______
______
Start Time
No. of People
______
______
______
______
______
______
Approx.Hrs Per Person
x
x
x
______
______
______
=
=
=
Total Hrs
______
______
______
Hourly Rate
@
@
@
Metropolitan Supervision (30% / $63.00 minimum)
Total Dismantle
______
______
______
Estimated Total Cost
$ _________
$ _________
$ _________
=
$ _____________
=
$ _____________
KEY INFORMATION FORM
Adventures in Travel Expo
October 10 - 11, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
Please complete and return form if your display installation and/or dismantle is to be supervised by
Metropolitan Exposition Services, Inc.
INBOUND SHIPPING & SET-UP INFORMATION
Freight Carrier:
Number of Pieces:
Total Weight:
Freight shipped to:
□ Warehouse
Comments:
Set-up Plan/Photo:
□ Attached
Electrical Drawing:
□ Attached
Carpet:
□ With Exhibit
Equipment/tools/hardware required:
Comments:
Date Shipped:
Tracking Number:
□ Showsite
□ With Exhibit
□ With Exhibit
□ Rental
Remember to order in advance:
Furnishings & Carpeting
Cleaning
□ In Crate #
□ Under Carpet
□ Padding
Electrical & Telephone
OUTBOUND SHIPPING & SET-UP INFORMATION
Ship To:
Address:
City/State/Zip:
Attention:
Phone:
Method of Shipment (list name & phone number)
□ Common Carrier ______________________________________________________
□ Van Line
______________________________________________________
□ Air Freight
______________________________________________________
□ Next Day
□ 2nd Day □ Deferred (3 to 5 days)
Freight Charges:
□ Prepaid
□ Collect
Bill To:
Address:
City/State/Zip:
EMERGENCY CONTACT INFORMATION
Name:
Phone:
OFFICAL CONTRACTORS INFORMATION
Adventures in Travel Expo
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
OFFICIAL SERVICE CONTRACTORS
Show Management, acting on behalf of all Exhibitors and in the best interest of the exposition, has appointed Official Service Contractors to perform
and provide necessary services and equipment. Official Service Contractors are appointed to:
• Ensure the orderly and efficient installation and removal of the overall exposition,
• Assure the distribution of labor to all Exhibitors according to need,
• Provide sufficient labor to satisfy the requirements of Exhibitors and for the exposition itself,
• See that the proper type and limits of insurance are in force, and
• Avoid any conflict with local union and/or exhibit hall regulations and requirements.
The Official Service Contractors will provide all usual trade show services, including labor. Exceptions are:
• Supervision may be provided by the Exhibitor
• The Exhibitor may appoint an exhibit installation contractor or display builder.
EXHIBITOR APPOINTED CONTRACTORS
Exhibitors may employ the service of independent contractors to install and dismantle their display, providing the Exhibitor and the installation and
dismantling contractor comply with the following requirements:
1. The Exhibitor must notify Show Management in writing and Metropolitan Exposition Services, Inc. of the intention to utilize an
independent contractor no later than 30 days prior to the first move-in day, furnish the name, address and telephone number of the firm.
2. The Exhibitor shall provide evidence that the Exhibitor Appointed Contractor has a proper certificate of insurance with a minimum of
$1,000,000 liability coverage, including property damage, to show management and Metropolitan Exposition Services, Inc. at least
ten (10) days before the show opening.
3. The exposition floor, aisles, loading docks, service and storage areas will be under the control of the Official Service Contractor,
Metropolitan Exposition Services, Inc.
4. For services such as electrical, plumbing, telephone, cleaning, and drayage, no contractor other than the Official Service Contractors
will be approved. This regulation is necessary of licensing, insurance, and work done on equipment and facilities owned by parties
other than the Exhibitor. Exhibitors shall provide only the material and equipment they own and is to be used in their exhibit space.
5. The Exhibitor Appointed Contractor to be used by the Exhibitor must provide a certificate of insurance with at least the following
limits:
a. Comprehensive General Liability not less than $1,000,000 with respect to injuries to any one person per occurrence.
b. $2,000,000 with respect to injuries to more than one person in any occurrence
c. Workers’ Compensation Insurance including employee liability coverage, in a minimum amount not less than $1,000,000 of individual
and/or aggregate coverage.
d. Metropolitan Exposition Services, Inc. must be named as additional insured.
Any Exhibitor that does not have a certificate of insurance on file in the Metropolitan Exposition Service, Inc. office ten (10) days prior
to the show will be automatically assessed a $100.00 fee which will be charged against their security deposit.
6. The Exhibitor Appointed Contractor:
a. Must agree to abide by all rules and regulations of the show, including all union rules and regulations.
b. Must have all business licenses, permits, and Worker’s Compensation Insurance required by the State and City governments and the
convention facility management prior to commencing work, and shall provide Show Management with evidence of compliance.
c. Will share with Metropolitan Exposition Services, Inc. all reasonable costs related to its operation, including overtime pay for stewards,
restoration of exhibit space to its initial condition, etcetera.
d. Must furnish Show Manager and Metropolitan Exposition Services, Inc. with the names of all on-site employees who will be working
on the exposition floor and see that they have and wear at all times necessary identification badges as determined by
Show Management.
e. Shall be prepared to show evidence that it ha a valid authorization from the Exhibitor for services. The Exhibitor Appointed Contractor
may not solicit business on the exhibit floor.
f. Must confine its operations to the exhibit area of its clients. No service desks, storage areas, or other work facilities will be located
anywhere in the building. The show aisles and public space are not a part of the Exhibitor’s booth space.
g. Shall provide, if requested, evidence to Metropolitan Exposition Services, Inc. that it possesses applicable and current labor contracts
h. Must coordinate all of its activities with Metropolitan Exposition Services, Inc.
7. All information must be received in the Metropolitan Exposition Services, Inc. office no later than ten (10) days prior to the show.
EXHIBITOR APPOINTED CONTRACTOR NOTIFICATION
Adventures in Travel Expo
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
If your company is utilizing services from a company other than your own or Metropolitan Exposition Services,
Inc., the official service contractor designated by Show Management, this form must be completed and returned
by September 25, 2009.
If this form is not returned, the Exhibitor Appointed Contractor will not be permitted to access the exhibit floor to
service the exhibit, and the work will be performed and/or supervised by Metropolitan Exposition Services, Inc.
Exhibiting Company __________________________________________ Booth__________________
Address ____________________________________________________________________________
City, State, ZIP ______________________________________________________________________
Authorized by __________________________________________Title_________________________
Phone_________________________________ Fax ________________________________________
It is the responsibility of the exhibitor to see that each representative of an Exhibitor Appointed Contractor abides
by the official rules and regulations of the event.
By signing below, you agree that by using an exhibitor appointed contractor(s) for any service, you agree to
indemnify, defend and hold harmless Metropolitan Exposition Services, Inc. from any and all claims, demands,
suits, liabilities, damages, injuries, losses, expenses, including legal expenses, due to the presence or actions of the
exhibitor appointed contractor(s).
Signature ________________________________________
Date___________________________
The Exhibitor Appointed Contractor must send a copy of their General Liability Insurance Certificate no later than
by September 25, 2009.
Type of work to be performed___________________________________________________________
Exhibitor Appointed Contractor/Display House_____________________________________________
Address ____________________________________________________________________________
City, State, Zip ______________________________________________________________________
Phone__________________________________ Fax _______________________________________
On-Site Contact _____________________________________________________________________
THIRD PARTY BILLING REQUEST
Adventures in Travel Expo
October 10 - 11, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Jacob K. Javits Convention Center
You may arrange for a third party to handle your display and be billed for services. Both companies must complete this form
in its entirety and return by the deadline date. It is understood and agreed that the exhibiting company is ultimately responsible for payment of all charges. If the named third party does not pay the invoice before the last day of the show, all charges
will revert to you, the exhibiting company. All invoices are due and payable upon receipt.
Exhibiting Company:
Address:
City, State, ZIP:
Phone:
Authorized By (Print):
Fax:
EXP. DATE
Credit Card Charge Authorization:
□ AMEX □ VISA □ MasterCard
Account Number
Visa/Master Card 3 Digits on back of card Amex 4 Digits on front of card
Security Code
Cardholder Printed Name:
Cardholder Billing Address:
City/State/Zip:
The items checked below are to be invoiced to the Exhibiting Company:
□ All Services
□ Other (specify):
□ I&D Labor □ Rental Furniture
□ Signs
□ Material Handling
Cardholder Signature:
Third Party Name:
Address:
City, State, Zip:
Phone:
Fax:
Authorized By:
EXP. DATE
Credit Card Charge Authorization:
□ AMEX □ VISA □ MasterCard
Account Number
Visa/Master Card 3 Digits on back of card Amex 4 Digits on front of card
Security Code
Cardholder Printed Name:
Cardholder Billing Address:
City/State/Zip:
The items checked below are to be invoiced to the Third Party:
□ All Services
□ Other (specify):
Cardholder Signature:
□ I&D Labor □ Rental Furniture
□ Signs
□ Material Handling
HANGING SIGNS / BANNERS SHIPPING INFORMATION
Adventures in Travel Expo
October 10 - 11, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
HANGING SIGNS
Metropolitan is responsible for supervision, assembly,
installation and removal of all hanging signs.
Remember:
1. All signs must be designed to comply with
Show Management rules and regulations and
facility limitations.
2. Make sure all signs, with the exception of
cloth banners and signs under 100
lbs., have structurally engineered rigging points
as well as blueprints displaying a current
structural engineers stamp.
3. If your sign requires electricity, make sure it is
in working order and in accordance with the
National Electric Code. Place your order for
electrical services and electrical labor on the
Electrical Service Order Form.
4. Include engineer-stamped assembly and
hanging instructions with the order.
5. Include exhibitor contact information with
order.
TRUSS & HOISTS
Metropolitan is responsible for supervision, assembly,
installation and removal of all truss.
Remember:
1. All trusses must be designed to comply with
Show Management rules and regulations and
facility limitations.
2. All trusses must be from a recognized
manufacturer. Manufacturer load specifications
for your truss must be at show site prior to rigging.
3. Climbing on truss is strictly prohibited.
4. All lamps and fixtures to be attached to truss
must be in good working order and in
compliance with the National Electric Code.
Place your order for electrical services and
electrical labor on the Electrical Services Order Form.
5. All hoists must be from a recognized
manufacturer and must be in good working
order.
6. Hoist maintenance records should be available
for inspection by Metropolitan Exposition.
Jacob K. Javits Convention Center
Please complete and return the
Hanging Signs / Banners Order Form by
September 25, 2009
By sending us this information in advance, you will help us
assure your sign is properly assembled and installed.
SHIPPING INSTRUCTIONS
All “Okay to Proceed” hanging signs should be received in
advance at the Metropolitan warehouse by October 2, 2009.
Please ship all hanging signs in a separate container with the
special sign label provided below. Mark bill of lading “hanging
sign”. Prepay all shipments. Collect shipments will be refused.
See Material Handling Guidelines and Shipping Information.
RUSH - HANGING SIGN
FROM:
ADVANCE SHIPPING
TO: Adventures in Travel Expo
______________________________________________
Exhibiting Company
______________________________________________
Booth Number
c/o Metropolitan Exposition Services, Inc
115 Moonachie Ave.
Moonachie, NJ 07074
Shipment should arrive between:
September 7, 2009 - October 2, 2009
Carrier ____________________________________
Number ________ of ________ Pieces
HANGING SIGNS / BANNERS ORDER FORM
Adventures in Travel Expo
October 10 - 11, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
*** NON-ELECTRICAL SIGNS & BANNERS ONLY***
• All hanging signs that require electricity must be hung by the electrical union at the facility.
• All ceiling rigging must conform to show management rules and regulations and the facility limitations.
• All overhead hanging must be assembled, installed, removed and disassembled by Metropolitan. Exhibitors, display company and/or I&D
representatives may supervise, but will not be allowed to assemble/disassemble or install remove sign.
• Hanging anchor points must be pre-fabricated and ready for use.
• If any hang point supports over 250 lbs., notify Metropolitan immediately for special authorization.
SIGN DESCRIPTION, SIZE & WEIGHT
PLACEMENT DIAGRAM - Use diagram below to represent your
• For signs other than banners, include blue print or drawing
with detailed information so hanging anchor points can be
determined.
booth space. Indicate how far in from each boundary you would like your
sign placed. The ceiling structure and relation to the support beams may
require your sign to be moved from your specified location.
□ Cloth Banner □ Metal or Wood
Shape: □ Square □ Triangle □ Rectangle
Booth #
Feet in from back aisle
Type:
Size:
Height
Back Side
Length
Weight:
Right Side
Left Side
Booth #
Feet in
from back
aisle
lbs.
Number of Feet form Floor to Top of Sign
Feet (Must be in compliance with Show Rules
and Regulations)
Booth #
Feet in
from back
aisle
□ Electricity
□ Assembly
Does your sign require:
Front Side
Booth #
Feet in from back aisle
(Must provide set-up instructions)
DISCOUNT PRICE
SHOWSITE PRICE
Lift Crew
Extra Labor
Lift Crew
Extra Labor
$500.52
$157.29
$650.68
$204.48
Straight Time
8:00am to 4:30 pm, Monday - Friday
Overtime
All other times and Saturday
$601.92
$204.48
$782.50
$265.82
Double Time
Sundays & Holidays
$688.43
$255.60
$894.96
$332.28
Crew consists of one (1) Lift and two (2) Laborers
One hour minimums apply for crews and extra Laborers; thereafter, charges are assessed at ½ hour increments.
Start time guaranteed only when labor is requested for the start of the working day at 8:00am.
Supervisor must check in at Metropolitan Exposition Service Desk to pick-up labor.
Upon completion, the Supervisor must return crew to Metropolitan Service desk and approve the work order.
Labor must be cancelled in writing, 24 hours in advance to avoid one (1) hour cancellation or no-show fee per crew and / or worker.
Invoice will be calculated according to actual hours worked.
INSTALLATION LABOR
Description
Date
Start
Time
# of Equipment
Persons
Approx Hrs
Per Person
Total
Hours
Hourly
Rate
Estimate
Total
DISMANTLE LABOR - Allow sufficent Time for empty containers to be returned to your booth
Description
Date
Start
Time
# of Equipment
Persons
Approx Hrs
Per Person
Total
Hours
Hourly
Rate
Estimate
Total
Install Labor $___________+ Tax @ 8.875% + Dismantle Labor $____________________ = TOTAL $ __________
SHIPPING BULLETIN
Adventures in Travel Expo
October 10 - 11, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Jacob K. Javits Convention Center
ATTENTION
Adventures in Travel Expo Exhibitors
Metropolitan Exposition Services, Inc. is the designated provider for material handling.
Please note that exhibitor move-in is on:
Friday, October 9, 2009 (8:00am - 4:30pm)
To ship your exhibition materials to the Metropolitan Exposition warehouse, consign your
shipment(s) as follows:
Adventures in Travel Expo
[Exhibiting Company Name]
[Booth Number]
c/o Metropolitan Exposition Services
115 Moonachie Ave
Moonachie, NJ 07074
Materials should arrive between September 7, 2009 - October 2, 2009
Materials that are delivered to the Metropolitan Exposition warehouse after the receiving deadline of
October 2, 2009 will incur an additional 30% “late delivery” surcharge.
Should you have any questions, please do not hesitate to contact our Exhibitor Services Department
as follows:
Phone:
Fax:
E-Mail:
Web Site:
201.994.1301
201.994.1350
Exhibitorservices@metro-expo.com
www.metro-expo.com
SHIPPING & MATERIAL HANDLING GUIDELINES (Page 1 of 2)
Adventures in Travel Expo
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
Please take a few minutes and review the following information pertaining to shipping and
material handling.
Shipping Charges
Please prepay all shipping charges. Metropolitan Exposition Services, Inc. will not accept or be responsible for collect
shipments.
Material Handling Rates and Charges
Labor and equipment required for unloading and loading are included with Metropolitan Exposition Services material
handling rates. Material handling rates apply to each 100 pounds (CWT). All fractional poundage must be rounded up to
the next CWT. Each shipment received is considered separately. No cumulative weights are allowed on split shipments,
UPS, etc. The above services whether used completely or in part, are based on the inbound weight of the shipment. Tracing
shipments with your carrier is NOT the responsibility of Metropolitan Exposition Services, Inc. Metropolitan Exposition
Services, Inc. requires that 100% of the estimated payments are due in advance. Please complete and return the Payment
Authorization Form with your order.
Special Handling
A surcharge of 35% is applied in addition to the quoted rates for shipment(s) received that require special handling. Special
handling is defined as, but not limited to, any shipment that requires additional handling or special equipment to load or
unload, i.e. ground handling, mixed loads, double decking, hoist equipment, designated loading sequence or side door
unloading. You are required to notify Metropolitan Exposition Services, Inc. of any special handling needs two weeks prior
to set-up. This includes forklift capacity over 5,000 pounds. Uncrated and/or loose shipments are subject to this charge.
Consignment
All shipments must be consigned c/o Metropolitan Exposition Services to enable us to accept them for handling. Convention
centers and hotels will not accept direct shipments consigned to them, as they have no facilities for receiving or storing
freight.
Inbound Bill of Lading / Delivery Slip
All shipments must have a bill of lading or delivery slip indicating the piece count, weight and description of merchandise.
Upon shipping, immediately send copies of bill of ladings to Metropolitan Exposition as well as your on-site representative.
Material handling charges are based on the weight of the freight. Certified weight receipts are required for all shipments.
Trucks arriving without documented weight will be required to go to the nearest weighing station to obtain documentation or
a mutual decision will be made as to the weight and will be binding to both parties.
Service Within Booth
All deliveries are made to the booth. Any further handling or placement within the booth will incur additional charges.
Empty Containers/Labels
When finished unpacking, empty shipping containers (cartons, fiber cases, etc.) that have empty labels affixed to them will be
picked up, stored and returned at the close of the show. Empty labels are available at the Metropolitan Service Desk and are
to be used for empty storage only. Metropolitan Exposition Services, Inc. is not responsible for any contents of a container
marked empty. It will not be possible to access empty containers during the show as they will be stored off-site.
SHIPPING & MATERIAL HANDLING GUIDELINES (Page 2 of 2)
Adventures in Travel Expo
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
Outbound Shipments
At the close of the show, it is the exhibitors’ responsibility to:
•
Obtain a Material Handling Agreement (MHA) from Metropolitan Exposition Services, Inc.
•
Arrange with carrier of your choice to pick-up your freight from show site by the designated time
•
Re-pack and label each container being shipped (old shipping labels should be removed)
•
Complete and return the Material Handling Agreement (MHA) to Metropolitan Exposition Services, Inc.
A Material Handling Agreement must be completed for each shipment. Therefore, if you are shipping out freight to (2) different locations,
Metropolitan must have an MHA for both locations. If freight is found on the show floor and Metropolitan Exposition Services, Inc.
does not have a completed Material Handling Agreement, Metropolitan Exposition Services, Inc. will declare it FORCED FREIGHT
and it will be returned C.O.D. to the address present on the outside of the packages. Metropolitan Exposition Services, Inc. assumes no
responsibility for misdirected shipments or liability for such handling. Additional charges will be assessed for shipments returning to our
warehouse at $55.00 per 100 pounds/CWT.
LIMITS OF LIABILITY
We are not responsible for damages to uncrated materials; materials improperly packed or concealed damages.
1. We are not responsible for loss, theft, or disappearance of any materials improperly packed or
concealed damages.
2. We are not responsible for loss, theft, or disappearance of any materials before they are picked up from
the exhibitors’ booth for reloading after the show. Bills of lading covering outbound shipments will be
checked at the time of actual pickup from the booth and discrepancies will be corrected.
3. We are not responsible for any loss, damage or delay due to fire, Acts of God, strikes, lockout, or work
stoppages of any kind or to causes beyond our control.
4.
Maximum recovery. If found liable for any loss, Metropolitan's sole and exclusive maximum liability for loss or
damage to exhibitor's materials and exhibitor's sole and exclusive remedy is limited to $.50 (USD) per pound/
article with a maximum liability of $100.00 (USD) per item, or $1500.00 (USD) per shipment, whichever is less
5. We are not liable to any extent whatsoever for any actual, potential or assumed loss of profits or
revenues or for collateral costs, which may result from any loss or damage to an exhibitor’s materials
which may make it impossible or impractical to exhibit it.
6. The consignment or delivery of a shipment to Metropolitan Exposition Services Inc. by an exhibitor
and/or other shipper) on behalf of the exhibitor shall be construed as acceptance by the exhibitor of the
terms and conditions set forth.
SHIPPING INFORMATION
Adventures in Travel Expo
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
As the official service contractor, Metropolitan Exposition Services, Inc. is the exclusive provider of material
handling services. We are prepared to receive your exhibition materials either in advance at our warehouse or
directly at show site. Material handling should not be confused with the cost to transport your exhibit materials to
and from the show. You should arrange for the carrier of your choice to transport your materials. All shipments
must be prepaid. Collect shipments will be refused.
Advance Shipping to Metropolitan Exposition Warehouse (200 pound minimum per shipment)
Only material that is skidded or in shipping containers that can be unloaded without additional handling required
will be accepted at our warehouse. Uncrated or loose shipments will be refused at the warehouse.
The rate for this service includes: unloading and storing freight for up to (30) days; reloading and delivering
freight to your booth; removing, storing and returning empty shipping containers; reloading freight onto outbound
carrier.
Make out the bill of lading and consign as follows:
Adventures in Travel Expo
[Exhibiting Company Name]
[Booth Number]
c/o Metropolitan Exposition Services, Inc.
115 Moonachie Ave
Moonachie, NJ 07074
Advance shipments can arrive beginning on:
September 7, 2009
Advance shipment deadline
(to avoid surcharges)
October 2, 2009
Warehouse receiving hours are 8:00am - 4:00pm
Direct Shipping to Jacob K. Javits Convention Center (200 pound minimum per shipment)
This service includes: unloading freight and delivering materials to your booth; removing, storing and returning
empty containers; reloading freight onto outbound carrier.
Make out the bill of lading and consign as follows:
Adventures in Travel Expo
[Exhibiting Company Name]
[Booth Number]
c/o Metropolitan Exposition Services, Inc.
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001
Shipments can arrive to show site:
October 9, 2009 (8:00am - 4:30pm)
Do not ship any materials to
Jacob K. Javits Convention Center
before this time frame.
Jacob K. Javits Convention Center will not
accept any shipments.
DISPLAY MATERIAL HANDLING ORDER FORM
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Adventures in Travel Expo
October 10 - 11, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
CRATED/SKIDDED
Material that is skidded or is in any type of shipping container that can be unloaded at the dock
with no additional handling required
UNCRATED
Material that is shipped loose or pad wrapped, and/or unskidded machinery without proper lifting
bars or hooks
SPECIAL HANDLING
Material delivered by the carrier in such a manner that it requires additional handling, such as these
types of unloading: ground, side door, constricted space, designated place, mixed loads,and/or
stacked shipments. Federal Express, DHL and UPS shipments are included in this category.
Straight Time
Overtime
ST/ST
ST/OT
OT/OT
Monday through Friday, 8:00am to 4:30pm
Monday through Friday, 4:30pm to 8:00am; Saturdays, Sundays and all Holidays
Freight handled on straight time into and out of the show
Freight handled one way on straight time and one way on overtime, either into or out of the show
Freight handled on overtime into and out of the show
ADVANCE SHIPMENTS TO METROPOLITAN WAREHOUSE
*** Advance shipments will be charged at the following rates in accordance with our move-in and move-out schedule.
CRATED / SKIDDED
ST/OT
OT/OT
SPECIAL HANDLING
Per 100 lbs
Minimum
Per 100 lbs
Minimum
$201.46
$268.44
$402.91
$536.88
$271.98
$362.39
$543.95
$724.77
DIRECT SHIPMENTS TO JACOB K. JAVITS CONVENTION CENTER
*** Direct shipments will be charged at the following rates in accordance with the move-in and move-out schedule.
*** Trucks signing-in at after 2:00pm will be charged OT rate.
CRATED / SKIDDED
ST/OT
OT/OT
UNCRATED
SPECIAL HANDLING
Per 100 lbs
Minimum
Per 100 lbs
Minimum
Per 100 lbs
Minimum
$185.45
$247.10
$370.90
$494.19
$278.18
$370.63
$556.34
$741.27
$250.35
$333.57
$500.71
$667.15
SMALL PACKAGE – (Items that DO NOT ship out)Cartons and envelopes received without documentation will be delivered without
guarantee of piece count or condition. Maximum weight is 30 pounds, per shipment, per delivery. Only Federal Express, UPS, & DHL
shipments can be considered as small packages.
First Carton
Each Additional Carton
Warehouse
$59.24
$16.27
Show Site
$48.56
$10.93
* If small packages are shipped out, the prices will be changed to reflect the above roundtrip rates
CALCULATE ESTIMATED MATERIAL HANDLING CHARGES
Our shipment will be delivered to: □ Metropolitan Warehouse
□ Jacob K. Javits Convention Center
We are shipping ______ lbs. @ $______ per 100 lbs., 200 lbs. min per shipment
Estimate = $___________
Late Arrival Surcharge add 30% = $___________
Total Due = $___________
We understand this is an estimate. Invoicing will be done from actual weight and adjustments made accordingly.
Must Arrive
10/9/2009 (8:00am - 4:30pm)
TO:_______________________________________________
EXHIBITORS NAME
Must Arrive on or before
9/7/2009 - 10/2/2009
TO:_______________________________________________
EXHIBITORS NAME
Adventures in Travel Expo
Booth:____________ No.______of______Pcs.
Carrier________________________________
Adventures in Travel Expo
Booth:____________ No.______of______Pcs.
Carrier________________________________
THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE. PLEASE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE
PROPER DELIVERY. IF MORE LABELS ARE NEEDED, COPIES ARE ACCEPTABLE
SHOW SITE
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001
WAREHOUSE
115 Moonachie Avenue
Moonachie, N.J. 07074
C/O: METROPOLITAN EXPOSITION SERVICES INC.
DISPLAY
ONLY
DISPLAY
ONLY
C/O: METROPOLITAN EXPOSITION SERVICES INC.
SHOW SITE LABEL
WAREHOUSE LABEL
LITERATURE MATERIAL HANDLING ORDER FORM
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Adventures in Travel Expo
October 10 - 11, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
Literature instructions:
1. Literature must be labeled separately and cannot be mixed together with any display materials.
2. If you have both display and literature, your carrier MUST have 2 separate bills of lading when signing in your
freight with certified weights.
3. If there is ANY left over literature to be shipped outbound, your rates will be switched to the display material
handling rates for the FULL shipment. No excuses!
EX: Company ABC ships in 1000 lbs display and 1000lbs literature, therefore being billed 10cwt display, 10cwt
literature. If you ship out more than your 1000lbs of display (left over literature), your invoice will be switched
to 20cwt of display material handling. There will be no re-weighs on the outbound!!!!
CRATED/SKIDDED
Material that is skidded or is in any type of shipping container that can be unloaded at the dock
UNCRATED
Material that is shipped loose or pad wrapped, and/or unskidded machinery without proper lifting
with no additional handling required
bars or hooks
SPECIAL HANDLING
Material delivered by the carrier in such a manner that it requires additional handling, such as these
types of unloading: ground, side door, constricted space, designated place, mixed loads,and/or
stacked shipments. Federal Express, DHL and UPS shipments are included in this category.
Straight Time
Overtime
ST/ST
ST/OT
OT/OT
Monday through Friday, 8:00am to 4:30pm
Monday through Friday, 4:30pm to 8:00am; Saturdays, Sundays and all Holidays
Freight handled on straight time into and out of the show
Freight handled one way on straight time and one way on overtime, either into or out of the show
Freight handled on overtime into and out of the show
ADVANCE SHIPMENTS TO METROPOLITAN WAREHOUSE
*** Advance shipments will be charged at the following rates in accordance with our move-in and move-out schedule.
CRATED / SKIDDED
ST/OT
OT/OT
SPECIAL HANDLING
Per 100 lbs
Minimum
Per 100 lbs
Minimum
$141.02
$187.91
$282.04
$375.82
$190.38
$253.67
$380.77
$507.34
DIRECT SHIPMENTS TO JACOB K. JAVITS CONVENTION CENTER
*** Direct shipments will be charged at the following rates in accordance with the move-in and move-out schedule.
*** Trucks signing-in at after 2:00pm will be charged OT rate.
CRATED / SKIDDED
ST/OT
OT/OT
UNCRATED
SPECIAL HANDLING
Per 100 lbs
Minimum
Per 100 lbs
Minimum
Per 100 lbs
Minimum
$129.81
$172.97
$259.63
$345.93
$194.72
$259.45
$389.45
$518.89
$175.25
$233.50
$350.49
$467.00
CALCULATE ESTIMATED MATERIAL HANDLING CHARGES
Our shipment will be delivered to: □ Metropolitan Warehouse
□ Jacob K. Javits Convention Center
We are shipping ______ lbs. @ $______ per 100 lbs., 200 lbs. min per shipment
Estimate = $___________
Late Arrival Surcharge add 30% = $___________
Total Due = $___________
We understand this is an estimate. Invoicing will be done from actual weight and adjustments made accordingly.
Must Arrive
10/9/2009 (8:00am - 4:30pm)
TO:_______________________________________________
EXHIBITORS NAME
Must Arrive on or before
9/7/2009 - 10/2/2009
TO:_______________________________________________
EXHIBITORS NAME
Adventures in Travel Expo
Booth:____________ No.______of______Pcs.
Carrier________________________________
Adventures in Travel Expo
Booth:____________ No.______of______Pcs.
Carrier________________________________
THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE. PLEASE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE
PROPER DELIVERY. IF MORE LABELS ARE NEEDED, COPIES ARE ACCEPTABLE
SHOW SITE
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001
WAREHOUSE
115 Moonachie Avenue
Moonachie, N.J. 07074
C/O: METROPOLITAN EXPOSITION SERVICES INC.
LITERATURE
ONLY
LITERATURE
ONLY
C/O: METROPOLITAN EXPOSITION SERVICES INC.
SHOW SITE LABEL
WAREHOUSE LABEL
POV's & VAN CARTLOAD ORDER FORM
Adventures in Travel Expo
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
Special Freight Services – Small Passenger Vehicles Only! Anything larger than a van will be
turned away for this service. (U-Hauls, Hitches and Bobtails ARE NOT PERMITTED!)
To help alleviate the problems and frustrations associated with exhibitors carrying their small exhibit
material during move-in, Metropolitan Exposition Services, Inc. will make available for hire, one (1)
laborer with one (1) pushcart from the inner roadway to your booth or your booth to the inner roadway.
The first cartload will be provided at no charge. Any additional cart loads will be charged $75.00 per cart
load.
This service is for those who have small hand-carry items, all of which must fit on a 3’x4’ pushcart. If
you arrive with a truck/van or trailer filled with exhibit material, you will not qualify for this service and
will be redirected.
The union representative and Metropolitan Exposition Supervisor will determine how many trips will be
SAFE for delivering your goods. Please do not argue with the labor. Please reference the Union Rules
and Regulations if you are uncertain what can or cannot be done. Overstacking carts or carts with too
much weight is unsafe on the show floor!
A cartload is roughly eight (8) pieces or less (weighing less than 250 lbs total). The cart is not authorized to enter or go to any parking structure. There must be two (2) people with the vehicle. One person
goes with your product to the booth space and the other to remove the vehicle from the unloading area.
Freight that is too large or heavy must be handled by Metropolitan at the published material handling
rates. No personal trucks (1 ton or over), no rental trucks, trailers, or bobtails will be unloaded through
cartload service. Only small passenger vehicles, no larger than a van or SUV, will be allowed to be unloaded through the cartload service.
1st CARTLOAD TRIP - NO CHARGE, ANY ADDITIONAL WILL BE $75.00 PER CARTLOAD.
Cartload Inbound ___________ + Cartload Outbound____________ = TOTAL _____________
Payment Authorization Form must accompany order.
Services will not be provided until full payment is received.
BOOTH IN A BOX
Adventures in Travel Expo
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
VEHICLE SPOTTING ORDER FORM
Adventures in Travel Expo
Discount Deadline Date
September 25, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
Vehicles on Display
All vehicles entering the exhibit floor for booth display purposes will be “Spotted” by
Metropolitan. A Spotting Fee of $300.00 (roundtrip fee) for cars and $600.00 (roundtrip
fee) for vehicles with more than 2 axles will be charged. All vehicles on display must
take the following safety precautions:
●
●
●
●
Batteries must be disconnected and taped
Fuel tanks must have no more than one quarter of a tank of gas.
Fuel tanks must be locked with a locking cover to prevent the escape of vapors
Vehicles may not be moved during show hours
Qty of Vehicles
X
X
Rate
$300.00
$600.00
Total $
=
=
Total Estimated Changes $
Payment Enclosed
$
IN-BOOTH FORKLIFT ORDER FORM
Adventures in Travel Expo
Discount Deadline Date
September 25, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
To determine if you need in-booth forklift and labor, please read this form carefully.
• In-booth forklift and labor may be required to assemble displays or when uncrating, positioning,
•
•
and re-skidding equipment or machinery.
A forklift is required for moving equipment and materials weighing 200 pounds or more.
If you require a forklift, a crew will be assigned consisting of a forklift with an operator and assistant.
IN-BOOTH FORKLIFT & LABOR
DISCOUNT PRICE
SHOWSITE PRICE
Forklift & Crew
Extra Assistant
Forklift & Crew
Extra Assistant
$291.00
$108.00
$378.30
$140.40
Straight Time
8:00am to 4:30 pm, Monday - Friday
Overtime
All other times and Saturday & Sunday
$345.00
$135.00
$448.50
$175.50
Double Time
Holidays
$412.50
$168.50
$536.25
$219.38
One hour minimums apply for crews and extra assistants; thereafter, charges are assessed at ½ hour increments.
Start time guaranteed only when labor is requested for the start of the working day at 8:00am.
Supervisor must check in at the Metropolitan Exposition Service Desk to pick-up labor.
Upon completion, the Supervisor must return crew to Metropolitan Service desk and approve the work order.
Labor must be cancelled in writing, 24 hours in advance to avoid one (1) hour cancellation or no-show fee per crew and / or worker.
Invoice will be calculated according to actual hours worked.
INSTALLATION LABOR
Description
Date
Start
Time
# of Equipment
Persons
Approx Hrs
Per Person
Total
Hours
Hourly
Rate
Estimate
Total
Sub-Total
Total
DISMANTLE LABOR
When scheduling dismantle labor, allow sufficient time for empty containers to be returned to your booth
Description
Date
Start
Time
# of Equipment
Persons
Approx Hrs
Per Person
Total
Hours
Hourly
Rate
Estimate
Total
Sub-Total
Total
Install Labor $___________ + 8.875% Tax____________ + Dismantle Labor $__________ = TOTAL $ __________
ACCESSIBLE STORAGE ORDER FORM
Adventures in Travel Expo
Discount Deadline Date
September 25, 2009
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
An accessible storage area will be available at the facility, whenever possible, for the exhibitor’s literature and
giveaway items. Metropolitan workers will be available to access storage items during show hours, one hour prior
to show opening and ½ hour after show closing each day. Due to fire regulations and for security purposes, NO
large deliveries can be made during show hours. Only items that can be hand-carried from the storage area to the
booth will be delivered during show hours. All materials in storage on the last day of the show will be returned
to designated booths at the close of the show. Show Management reserves the right to stop deliveries at any time
during show hours, so please schedule deliveries prior to the show opening each day.
ACCESSIBLE STORAGE
Storage space may be limited. Storage is charged based on piece count (per pallet/per skid). Loose boxes must be
placed on a skid to be considered a piece.
For example: One pallet/skid = one piece
STORAGE RATE:
$31.25/per piece
Please complete the following:
1. Dates storage is needed:
2. Storage required for:
Piece(s)
LABOR & EQUIPMENT RATES
To have items placed in or removed from accessible storage, please notify Metropolitan at the Service Desk and pick
up accessible storage labels.
Forklift (5,000 lbs.) & Operator Rate
(1/2hr. Min per delivery)
Per Cartload
Rate
Straight Time
Overtime
Double Time
Straight Time
Overtime
Double Time
$223.60
$357.00
$471.64
$75.00
$100.00
$120.00
Straight Time
8:00am to 4:30pm, Monday through Friday
Overtime
All other times, Saturdays & Sundays
Double Time
Holidays
CALCULATE ORDER
1.
No. of Piece(s)
X
$31.25
2.
No. of Cartloads
X
Rate
3.
Forklift & Operator
X
No. of hours each
4.
X
Rate
Total
=
$
=
$
=
$
=
$
Note: We understand your total is an estimate, invoicing will be done from actual hours at show site.
All goods stored with Metropolitan Exposition are stored at your own risk. Accessible storage is intended strictly for giveaway items. Valuables
should not be placed in storage. We shall not be liable for any injury, damage, loss, theft or destruction, including but not limited to act, breach of
contract, breach of warranty, water, condensation, fires, floods, Acts of God, or any act beyond our sole control. We are not liable for any direct,
consequential or incidental damages nor for loss which may be incurred. We are not liable for or chargeable with any loss of sales, income,
resale, commissions or brokerage, for any freight or drayage.
TERMS & CONDITIONS - PAYMENT & LABOR
Adventures in Travel Expo
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE
The terms and conditions set forth below become a part of the Contract between Metropolitan Exposition Services, Inc. and you, the Exhibitor. Acceptance
of said terms and conditions will be construed when any of the following conditions are met:
● The Payment Authorization Form is signed; or
● An order for labor, services and/or rental equipment is placed by exhibitor with Metropolitan Exposition Services, Inc.; or
● Work is performed on behalf of exhibitor by labor secured through Metropolitan Exposition Services, Inc.
DEFINITIONS
For purposes of the contract, “Metropolitan Exposition Services, Inc,” (“Metropolitan”) means its employees, directors, officers, agents, assigns, affiliated
companies, and related entities including, but not limited, to any subcontractors Metropolitan Exposition Services, Inc. may appoint. The term “Exhibitor”
means the exhibitor, its employees, agents, representatives, and any Exhibitor Appointed Contractors (“EAC”).
PAYMENT TERMS
Full payment, including applicable tax, is due in advance or at show site. All payments must be in U.S. funds and all checks must be drawn on a U.S.
bank. Orders received without advance payment or after the deadline date will incur additional after deadline charges as indicated on each order form.
All materials and equipment are on a rental basis for the duration of the show or event and remain the property of Metropolitan except where specifically
identified as a sale. All rentals include delivery, installation, and removal from Exhibitor’s booth. In case of cancellation of any orders or services by
Exhibitor, a one-hour “per person, per hour” charge will be applied for all labor orders that are not cancelled in writing at least 24 hours prior to the
scheduled start time. If services have already been provided at the time of cancellation, a 30% restocking fee will be applied to all Metropolitan rental
items with the exception of Custom-Cut carpet and any other custom-order items, which will remain at 100% of the original charge. If the show or event
is canceled because of reasons beyond Metropolitan’s control, Exhibitor remains responsible for all charges for services and equipment provided up to and
including the date of cancellation. Metropolitan will not issue refunds to Exhibitor of any payments made before the date of cancellation. It is exhibitor’s
responsibility to advise the Metropolitan Service Desk Representative of any problems with any orders, and to check the Exhibitor’s invoice for accuracy
prior to the close of the show or event. If Exhibitor is exempt from payment of sales tax, Metropolitan requires an exemption certificate for the State in
which the services are to be used. Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers. For International exhibitors,
Metropolitan requires 100% prepayment of advance orders, and nay order or services placed at show site must be pad at the show. For all others, should
there be any pre-approved unpaid balance after the close of the show, terms will be net, due and payable in Carlstadt, New Jersey upon receipt of invoice.
Effective thirty (30) days after invoice date, any unpaid balance will bear a finance charge at the lesser of the maximum rate allowed by applicable law, or
1.5% per month, which is an Annual Percentage Rate of 18%, and future orders will be on a pre-paid basis only. If any finance charge hereunder exceeds
the maximum rate allowed by applicable law, the finance charge shall automatically be reduced to the maximum rate allowed, any excess finance charge
received by Metropolitan shall be either applied to reduce the principal unpaid balance or refunded to the payer. These payment terms and conditions shall
be governed by and construed in accordance with the Laws of the State of New Jersey. In the event of any dispute between the Exhibitor and Metropolitan
relative to any loss, damager, or claim, such Exhibitor shall not be entitled to and shall not withhold payment, or any partial payment, due to Metropolitan for
its services, as an offset against the amount of any alleged loss or damager. Any claim against Metropolitan shall be considered a separate transaction, and
shall be resolved on its own merits. Metropolitan reserves the right to charge Exhibitor for the difference between the Exhibitors estimate of charges and the
actual charges incurred by the Exhibitor, or for any charges that Metropolitan may be obligated to pay on behalf of Exhibitor, including without limitation,
any shipping charges. If Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor’s credit card company for any reason,
Metropolitan hereby provides notice that it reserves the right, and Exhibitor authorizes Metropolitan, to continue to attempt to secure payment through that
credit card for as long as unpaid balances remain on Exhibitor’s account.
LABOR UNDER THE SUPERVISION OF METROPOLITAN – RESPONSIBILITIES:
Metropolitan shall be responsible for the performance of labor provided under this option. Metropolitan does not assume responsibility for any acts of, or
loss to, persons, parties an/or other contracting firms not under Metropolitan’s direct supervision and control. In no event shall Metropolitan be liable for
loss or damage caused by delay in labor beginning work when Exhibitor requests labor to begin later than the start of the working day. Metropolitan shall
not be responsible for loss, delay or damage due to strike, lockouts, and/or work stoppages, or other causes beyond Metropolitan’s reasonable control.
INDEMNIFICATION:
Metropolitan agrees to indemnify, hold harmless, and defend Exhibitor from and against any and all demands, claims, causes of action, fines, penalties,
damages, liabilities, judgments, and expenses (including but not limited to reasonable attorneys’ fees and investigation costs) for bodily injury, including any
injury to Metropolitan’s employees, or property damage arising out of work performed by labor provided by and supervised by Metropolitan except when
Exhibitor exercises direction and/or control over the work being performed.
LABOR UNDER THE SUPERVISION OF EXHIBITOR – RESPONSIBILITIES:
Exhibitor shall be responsible for the performance of labor provided under this option. It is the responsibility of exhibitor to supervise labor secured through
Metropolitan in a reasonable manner as to prevent bodily injury and/or property damage and also to direct them to work in a manner that is in compliance
with Metropolitan’s Safe Work Rules and/or Federal, State, County and Local ordinances, rules an/or regulations, including but not limited to show or
facility management rules and regulations. It is the responsibility of Exhibitor to check in with the Metropolitan Service Desk to pick up labor and to return
to the Service Desk to release labor when the work is completed.
INDEMNIFICATION:
Exhibitor agrees to indemnify, hold harmless, and defend Metropolitan from and against any and all demands, claims, causes of action, fines, penalties,
damages, liabilities, judgments, and expenses (including but not limited to reasonable attorney’s fees and investigation costs) for bodily injury, including any
injury to Metropolitan employees, and/or property damage arising out of work performed by labor provided by Metropolitan but supervised by Exhibitor.
Further, the Exhibitor’s indemnification of Metropolitan includes any and all violations of Federal, State, County or Local ordinances, “Show Regulations
and/or Rules” as published and/or set forth by facility or show management, and/or directing labor provided by Metropolitan to work in a manner that
violates any of the above rules, regulations, and/or ordinances.
TERMS & CONDITIONS - MATERIAL HANDLING (Page 1 of 2)
Adventures in Travel Expo
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE
The terms and conditions set forth below become a part of the Contract between Metropolitan Exposition Services, Inc. and you, the Exhibitor. Acceptance
of said terms and conditions will be construed when any of the following conditions are met:
• The Material Handling Agreement is signed; or
• Exhibitor’s materials are delivered to Metropolitan’s warehouse or to a show or exposition site for which Metropolitan Exposition
Services, Inc. is the Official Show Contractor; or
• An order for labor and/or rental equipment is placed by exhibitor with Metropolitan
1. DEFINITIONS - For purposes of the contract, “Metropolitan Exposition Services, Inc,” (“Metropolitan”) means its employees, directors, officers,
agents, assigns, affiliated companies, and related entities including, but not limited, to any subcontractors Metropolitan Exposition Services, Inc. may
appoint. The term “Exhibitor” means the exhibitor, its employees, agents, representatives, and any Exhibitor Appointed Contractors (“EAC”). Further,
Exhibitor is in fact the “Shipper” for all purposes and circumstances notwithstanding anything contained herein to the contrary.
2. PACKAGING & CRATES – Metropolitan shall not be responsible for damage to loose or uncrated materials, pad-wrapped or shrink-wrapped
materials, glass breakage, concealed damage, carpets in bags or poly, or improperly packed materials. In addition, Metropolitan shall not be responsible for
crates and packaging which are unsuitable for handling, in poor condition, or have prior damage, Crates and packaging should be of a design to adequately
protect contents for handling by forklift and similar means.
3. EMPTY CONTAINERS – Empty container labels will be available at the show site service desk. Affixing labels to the containers is the sole
responsibility of the exhibitor or its representative. All previous labels must be removed or obliterated. Metropolitan assumes no responsibility for: error in
the above procedures; removal of containers with old empty labels and without Metropolitan labels; improper information on the empty labels. Metropolitan
will not be liable for loss or damage to crates and containers or their contents while same are in empty container storage.
4. INBOUND SHIPMENT(S) – Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the
booth and the arrival of Exhibitor or its representative, and during such time the materials will be left unattended. Metropolitan will not be responsible for
any loss, damage, theft, or disappearance of exhibitor’s materials after same have been delivered to Exhibitor’s booth at show site. Metropolitan highly
recommends the securing of security services from facility or show management.
5. OUTBOUND SHIPMENT(S) - Consistent with trade show industry practices, there may be a lapse of time between the completion of packing and
the actual pickup of materials from the booths for loading onto a carrier and during such time the materials will be left unattended. Metropolitan will not
be responsible for any loss, damage, theft, or disappearance of exhibitor’s materials before same have been picked up for reloading at the conclusion of the
event. Metropolitan highly recommends the securing of security services from facility or show management. All Material Handling Agreements submitted
to Metropolitan by exhibitor will be checked at the time of pickup from the booth and corrections will be made where discrepancies exist between the
quantities of items on any form submitted to Metropolitan and the actual count of such items in the booth at the time of pickup
6. DELIVERY TO THE CARRIER FOR RELOADING – Metropolitan assumes no responsibility for loss, damager, theft, or disappearance of
exhibitor’s materials after same have been delivered to exhibitor’s appointed contractor, shipper, or agent for transportation after the conclusion of the show.
Metropolitan loads the materials onto the carrier under directions from the carrier or driver of that carrier. Any loading onto the carrier will be understood
to be under the exclusive supervision and control of the carrier or driver of that carrier. Metropolitan assumes no responsibility for loss, damage, theft or
disappearance of exhibitor’s materials that arises out of improperly loaded materials.
7. DESIGNATED CARRIERS – In order to expedite removal of materials from show site as required by show management and/or the facility,
Metropolitan shall have the authority to change the exhibitor designated carrier if that carrier does not pickup the shipment(s) at the appointed time. Where
no disposition is made by exhibitor, materials may be taken to a warehouse to await exhibitors shipping instructions and exhibitor agrees to be responsible
for charges relating to such rerouting and handling. In no event shall Metropolitan be responsible for any loss resulting from such rerouting designation.
8. METROPOLITAN’S RESPONSIBILITIES – Metropolitan shall be responsible only for those services which it directly provides. Metropolitan
assumes no responsibility for any persons, parties, or other contracting firms not under Metropolitan’s direct supervision and control. Metropolitan’s
performance hereunder is subject to, and Metropolitan shall not be responsible for loss, delay, or damager due to , strike, lockouts, work stoppages, natural
elements, vandalism, Act of God, civil disturbances power failures, explosions, acts of terrorism or war, or for any other cause beyond Metropolitan’s
reasonable control, nor for ordinary wear and tear in the handling of materials.
9. INSURANCE – It is understood that Metropolitan is not an insurer. Insurance on exhibit materials, if any, shall be obtained by exhibitor in amounts
and for perils determined by exhibitor. Exhibitor agrees to provide Metropolitan with a release of subrogation to the extent of any insurance settlement
received.
TERMS & CONDITIONS - MATERIAL HANDLING (Page 2 of 2)
Adventures in Travel Expo
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
10. CLAIM(S) FOR LOSS – Exhibitor agrees that any and all claims for loss or damage must be submitted to Metropolitan immediately at the show site,
and in any case not later than thirty (30) business days after the conclusion of the show or exposition. (For purposes of claim reporting, the “conclusion” of
the show shall be construed as the time when exhibitor’s materials are delivered to the carrier for transportation from the show site of from Metropolitan’s
warehouse). All claims reported after thirty (30) business days will be rejected. In no event shall a suit or action be brought against Metropolitan more than
one (1) year after the date of loss or damage occurred.
a) Payment for services may not be withheld. In the event of any dispute between the exhibitor and Metropolitan relative to any loss, damage,
or claim, exhibitor shall not be entitled to and shall not withhold payment or any partial payment, due Metropolitan for its services as an offset
against the amount of any alleged loss or damager. Any claims against Metropolitan shall be considered a separate transaction and shall be
resolved on their own merits.
b) Maximum recovery. If found liable for any loss, Metropolitan’s sole and exclusive maximum liability for loss or damage to exhibitor’s
materials and exhibitor’s sole and exclusive remedy is limited to $.50 (USD) per pound per article with a maximum liability of $100.00 (USD)
per item, or $1,500.00 (USD) per shipment whichever is less.
c) Breach of Contract and/or negligence only. Metropolitan’s liability shall be limited to any loss or damage which results solely from
Metropolitan’s negligence in the actual physical handling of the items comprising exhibitor’s shipment(s) OR which results from breach of this
contract and not for any other type of loss or damage. In no event shall Metropolitan be liable to the exhibitor or to any other party for special,
collateral, exemplary, indirect, incidental, or consequential damager, whether such damages occur either prior or subsequent to, or are alleged as
a result of, tortuous conduct, failure of the equipment or services of Metropolitan or breach of any of the provisions of this Contract, regardless of
the form of action, whether in contract or in tort, including strict liability and negligence, event if Metropolitan has been advised or had notice of
the possibility of such damages, or for any damages caused by exhibitor’s failure to perform exhibitor’s responsibilities. Such excluded damages
include but are not limited to loss of profits, loss of use, interruption of business or other consequential or indirect economic losses.
11. DECLARED VALUE – Declarations of Declared Value are between the exhibitor and the selected carrier ONLY, and are in no way an extension of
Metropolitan’s maximum liability stated herein. Metropolitan will use commercially reasonable efforts to transmit the Declared Value instructions to the
selected carrier; however, Metropolitan will be not be liable for any claim arising from the transmittal of, or failure to transmit, declared value instructions to
the carrier nor for failure of the carrier to uphold the declared value or any other term of carriage.
12. JURISDICTION / ARBITRATION - This contract shall be construed under the laws of the State of New Jersey without giving effect to its conflict of
laws rules. Exclusive venue for all disputes arising out of or relating to this contract shall reside in a court of competent jurisdiction in Bergen County, New
Jersey. Notwithstanding anything herein to the contrary, any controversy or claim arising out of or relating to this Contract, or the breach thereof, shall be
settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules and judgment on the aware
rendered by the arbitrator(s) may be entered by any court having jurisdiction thereof.
13. INDEMNIFICATION – Exhibitor agrees to indemnify and forever hold harmless Metropolitan and its employees, directors, officers, and agents from
and against any and all demands, claims, causes of action, fines, penalties, damages (including consequential), liabilities, judgments, and expenses (including
but not limited to reasonable attorneys’ fees and investigation costs) on account of personal injury, death, or damage to or loss of property or profits arising
out of contributed to by any of the following:
• Exhibitor’s negligent supervision of any labor secured through Metropolitan, or the negligent supervision of such labor by any of
exhibitor’s
employees, agents, representatives, customers, invitees and/or any exhibitor appointed contractors (EAC);
• Exhibitor’s negligence, willful misconduct, or deliberate act, or the negligence, willful misconduct, or deliberate act of exhibitor’s employees,
agents, representatives, customers, invitees and/or any exhibitor appointed contractors (EAC) at the show or exposition to which this
Cotract related, including but not limited to the misuse, improper use, unauthorized alteration, or negligent handling of
Metropolitan’s equipment.
• Exhibitor’s violation of Federal, State, County of Local ordinances;
• Exhibitor’s violation of show regulations and/or rules as published and set forth by facility and/or show management.
14. WAIVER & RELEASE – Exhibitor, as a materials part of the consideration to Metropolitan for material handling services, waives and releases all
claims against Metropolitan with respect to all matters for which Metropolitan has disclaimed liability pursuant to the provisions of this Contract.
15. SEVERABILITY – If any provision of this Contract proves to be illegal, invalid, or unenforceable, the remainder of this Contract will not be affected
by such finding, and in lieu of each provision of this Contract that is proven to be illegal, invalid, or unenforceable, a provision will be added as part of this
Contract as similar in terms to such illegal, invalid, or unenforceable provision as may be possible and be legal, valid and enforceable.
Adventures in Travel Expo
October 10 - 11, 2009
115 Moonachie
Avenue
Complete
Sound, Lighting
and Video Services
115Moonachie,
Moonachie Ave,
N.J. 07074
N.J. Moonachie,
07074
201-340-2290,
C: 201-954-3320,
F: 201-340-2108
Phone:
201-994-1301
Fax: 201-994-1350
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
Audio Equipment
Qty.
Daily Rate
One Speaker Sound System with Wired Hand Held Microphone
$85.00
Two Speaker Sound System with Wired Hand Held Microphone
$150.00
Wireless Microphone (Lavalier, Handheld, or Headset)
$125.00
Eight Channel Audio Mixer
$55.00
CD Player
$50.00
Large Venue Sound Systems are available
Qty.
Daily Rate
LCD Video/Data Projectors
$295.00
Overhead Projector or 35mm Slide Projector
$45.00
Tripod Projection Screen (5', 6', 7', or 8')
$45.00
Projector Stand
$15.00
Lighting and Rigging packages are available
# of Days
Total
# of Days
Total
Please Call
Video and Data Display
Qty.
□ Data
□ Video)
Daily Rate
$100.00
26" LCD Data/Video Flat Panel Display
$125.00
32" LCD Data/Video Flat Panel Display
$175.00
37" LCD Video Flat Panel Display
$275.00
42" Plasma Data/Video Flat Panel Display
$375.00
50" Plasma Data/Video Flat Panel Display
$475.00
Dual Post Floor Stand for Flat Panel Monitors
$50.00
VHS Video Cassette Player
$45.00
DVD Player
$50.00
Tri-Standard (PAL) VHS or DVD Video Player
$85.00
54" Video Cart with Skirt (For 20" through 32" monitors)
$25.00
Laptop Computer - 80g HD, 512mg Ram
$110.00
Additional monitors or presentation systems are available
Please Note:
Drayage Costs (if applicable) are not included in delivery costs.
A labor charge of $70/hr may be added depending on the type and quantity of equipment
ordered. Equipment cancellations not recieved 48 hrs. before delivery date will be charged
100%
Total
Please Call
Projection
20" LCD Flat Panel Display (Please Specify Format
# of Days
Please Call
Equipment Rental Total
Labor
Delivery & Pickup
$150.00
Tally Totals & Tax at Bottom of Form
Please Contact us to confirm order prior to show.
SUBTOTAL = __________ + TAX @ 8.875% = __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Adventures in Travel Expo
October 10 - 11, 2009
115 Moonachie
Avenue
Complete
Sound, Lighting
and Video Services
115Moonachie,
Moonachie Ave,
N.J. 07074
N.J. Moonachie,
07074
201-340-2290,
C: 201-954-3320,
F: 201-340-2108
Phone:
201-994-1301
Fax: 201-994-1350
Jacob K. Javits Convention Center
Company Name:
Booth #:
Contact Name:
Phone #:
Address:
City / State / Zip:
Contact Name:
Phone #:
Delivary Date & Time:
Pick-up Date & Time:
On Site Contact:
Cell Phone:
Email:
□ AMEX
Account Number
Security Code
□ VISA
□ MasterCard
EXP. DATE
Visa/MasterCard 3 Digits on Back of Card Amex 4 Digits on Back of Card
Cardholder Printed Name:_______________________________________________________________________________________________________
Cardholder Signature: __________________________________________________________________________________________________________
Cardholder Billing Address: _____________________________________________________________________________________________________
City/State/Zip:________________________________________________________________________________________________________________
CARDHOLD SIGNATURE:
PAYMENT POLICY:
DATE:
Metro Multi Media requires payment in full including applicable taxes at the time services are ordered.
All services will be denied without complete payment. All adjustments to charges are to be made at show site. NO
CREDITS WILL BE MADE AFTER SHOW CLOSING. Payments in check form must be in US Dollars from a US Bank.
ARBOR DAY FOUNDATION
Adventures in Travel Expo
115 Moonachie Avenue
Moonachie, N.J. 07074
Phone: 201-994-1301 Fax: 201-994-1350
October 10 - 11, 2009
Jacob K. Javits Convention Center
Metropolitan has teamed up with the Arbor Day Foundation because we believe that with all the devastation
to our forests from insects, disease, and fires, it is important to give back to the earth as much as possible.
As we know, the tradeshow industry uses many resources that originate in our forests and this partnership
allows for us and you to give back to these precious resources…
On your order form, please donate $1.00 to plant a tree in one of our nation’s forests.
● Planting trees remains
one of the least expensive
and most effective means
of drawing CO2 from the
atmosphere.
● A single mature tree
can absorb carbon dioxide at a
rate of 48 lbs./year and release
enough oxygen back into the
atmosphere to support 2 human
beings.
● An acre of trees
absorbs enough CO2 over
one year to equal the amount
produced by driving a car
26,000 miles.
● If every American
family planted just one tree,
more than a billion pounds of
“greenhouse gasses” would be
removed from the atmosphere
every year. *
● Each person in the
U.S. generates approximately
2.3 tons of CO2 each year. A
healthy tree stores about 13
pounds of carbon annually. *
* National Forest Service
and University of Illinois
Environmental Research Lab
BIG APPLE FLORIST – 228 E 45th STREET NEW YORK, NY 10017
PHONE: 212.687.3434 FAX: 212.687.5939
Company/Exhibitor:
Contact:
Booth #
Address:
City:
Phone:
Contact E-mail Address:
Company Web Address:
RENTAL
QTY
ITEM
2 –3’ green plant
4’ green plant
5’ green plant
6’ green plant
8’ green plant
8” fern
10” fern
Bromeliad
PURCHASE
QTY
ITEM
Potted Mums
State:
Fax:
Zip:
VARIETY
Yellow
Lavender
VARIETY
White
Bronze
4” Flowering Plant
6” Flowering Plant
PLEASE CIRCLE STYLE
Flower Arrangement
Seasonal
One-Sided
Flower Arrangement
Tropical
PRICES
PREORDER
$38.00
$48.00
$65.00
$75.00
$120.00
$30.00
$40.00
$35.00
PRICES
PREORDER
$20.00
$12.00
$27.00
Tall
Round
Low
One-Sided
Tall
Round
Low
AT SHOW
$45.00
$55.00
$75.00
$85.00
$150.00
$35.00
$45.00
$40.00
TOTAL
AT SHOW
$25.00
TOTAL
$15.00
$35.00
$50
$100
$60
$125
$75
$150
$60
$125
$75
$150
$100
$200
Notes/Colors:
Subtotal
8.375% tax
Grand Total
Use this space only to schedule a designer to visit your booth for Custom Floral Designs
Date/Time:
Booth:
Contact:
Orders cannot be accepted without Sales Tax or a Tax Exempt Form. All orders must be paid in full
(check or credit card) PRIOR to show, unless prior arrangements are made.
Credit Card #
Exp:
Name:
Return this form with your check to: Big Apple Florist or Fax to 212.687.5939 or Email to
Comments@bigappleflorist.com
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
212-216-2090
www.javitscenter.com
2009
SERVICE ORDER(S) PAYMENT FORM
Required for Electrical, Cleaning, Plumbing, and Telecommunication Services
(No service will be provided without payment and completion of Section 1 & 2 and the return of this form
as well as a booth floor plan, where appropriate, and the order form for the specific service required.)
Customers who choose to pay by check or money order must also supply a valid credit card number. Credit Card charges are limited to $10,000 per
order/invoice. Any order exceeding $10,000 must be paid by company check. Any balance due during or at the end of the show and does not exceed
$10,000 will be billed directly to the credit card number. The Advance rate will only be valid and processed for orders with payment postmarked, faxed
or emailed 15 days prior to the show opening date. By your signature below, you acknowledge and agree to these terms and authorize JKJCC to bill
your credit card. Personal checks or checks drawn on foreign banks are not accepted. Failure to follow these instructions will result in a
delay in services.
Make checks payable to the JACOB K.JAVITS CONVENTION CENTER.
Please return order forms with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY10001-1188
Fax: 212-216-4169
Email COMPLETED & SIGNED Service Forms to: services@javitscenter.com
Show Name: (14262) Adventures in Travel
Show Date(mm/yy): Oct. '09
Show Booth:
Exhibiting Company Name:
Section 1 (Billing Information)
Billing Company Name:
Address:
City:
Zip Code:
State:
Phone:
Contact:
Fax:
Contact Signature:
Section 2 (Billing Credit Card expiration date must be valid throughout the event listed above)
American Express
MasterCard
Visa
Card Number:
Diners Club
Expiration Date: ____________/____________
Month
Card Holders Name (Print):
Date:
Card Holders Signature:
Contact:
Phone:
Fax:
Section 3
Please check here if checks are included.
Email Address:
For faster ordering with a confirmation call toll-free 1.877.452.8487
or go to www.javitscenter.com
Year
Floor Plan Distribution Only
Use for floor plans ONLY
NOTE: Submit a floor plan ONLY to the departments you have ordered services from.
All plans MUST include:
Show Name
Company Name
Booth Number or Location
Plumbing:
Electrical:
Fax: 212.216.4169
Mail: Electrician c/o JKJCC
655 West 34th Street
New York, NY 10001-1188
Fax: 212.216.4169
Mail: Plumber c/o JKJCC
655 West 34th Street
New York, NY 10001-1188
Telecommunication:
Fax: 212.216.4169
Mail: Telecommunication Installation c/o JKJCC
655 West 34th Street
New York, NY 10001-1188
Important Notice:
*
No service will be provided without a Service Request Form AND a Credit Card on file.
Javits Center Floor Plan Layout
Please use this form or submit your own form.
Fax this form along with your order forms to 212-216-4169
Check all that apply:
_____ Electrical ____Plumbing _____ Telecommunication
Show Name: (14262) Adventures in Travel
Company Name:
Booth Number:
Show Dates: October 2009
Jacob K. Javits Convention Center
The following illustrates the choices of lighting fixtures available
as listed on the Electrical Service Request Form.
E82 - 150 Watt Skanda Light
E32 - 120 Watt Clamp-on flood lamp (one bulb)
E33 - 120 Watt Gooseneck flood lamp (two bulbs)
E80 - 300 Watt Light Quartz
S85 - 1000 Watt Parcan Light
Jacob K. Javits Convention Center
Electrical Request Form
2009
This Order Form and payment must be postmarked or faxed 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
Full Name Of Event (14262) Adventures in Travel
Month/Year
___________________________________________________________________________
Company Name
Booth Number
___________________________________________________________________________
Event Contact
Email Address
___________________________________________________________________________
Phone Number
Fax Number
Advance Rate Deadline: September 25, 2009
Item# Description
110 volt Electric Service Connections ( Lights, Computers & Small Appliances )
E25
October 2009
I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD
SUBMITTED ON THE JKJCC PAYMENT POLICY FORM.
_____________________________________________________________________________________
SIGNATURE
DATE
Quantity
Advance Rate
Standard Rate
Amount
**** Prices subject to change without notice ****
Up to 500 watts
An exhibitor with a 100 sq. ft booth and one 500 watt order may hang and
dismantle their own lights without tools and ladders (See Exception *** Below)
$ 99.00
$ 131.00
501 - 1000 watts
1001 - 1500 watts
add 25% for 24 hr. service ( use only with above outlets )
E28
Multi Box - 4 Outlets ( use only with above outlets; 1 unit per connection)
E29
Plug Strip - 8 Outlets ( use only with above outlets; 1 unit per connection )
110 volt Electric Equipment Connections
( One Dedicated Line for Heavy Duty Service ONLY )
$170.00
$202.00
$ 235.00
$ 282.00
$ 32.00
$ 32.00
$ 44.00
$ 44.00
E26
E27
E30
E31
1501 - 2000 watts
2001 - 2500 watts
For 208 or 460 volt Service
add 25% for 24 hr. service
$224.00
$ 314.00
$297.00
$ 404.00
******SEE ATTACHED PRICE LIST******
FLOOD LIGHTS: JKJCC Equipment only ( Includes labor and Outlet )
E32
E33
E82
E80
S85
One 120 Watt Flood lamp - Clamp On
Twin 120 Watt Flood lamp - Goose Neck
150 Watt Skanda Light
One 300 Watt Light Quartz
1 - 1000 Watt Parcan ( Floor Plan Required )
Any Parcan order received less than 15 days
$153.00
$186.00
$166.00
$174.00
$381.00
$ 185.00
$ 216.00
$ 191.00
$ 191.00
$ 381.00 + LABOR
prior to show opening will be subject to labor charges
LABOR CHARGED IN HALF HOUR INCREMENTS
Straight Time
Overtime
Move Out Charge
7:30am to 3pm, Monday through Friday
All hours other than above and Sat., Sun., and Holidays
$116.00 per hour
$150.00 per hour
$137.00 per hour
SERVICES BELOW REQUIRE LABOR
208 or 460 Volt Orders
Operating sound and light systems
Installing and removing exhibitor-owned lighting ( more than 6 )
Taping down and securing wires for 3 or more 110 Voltservices per booth
Overhead work on manlifts
Correcting code violations
Use of manlift $104.00 per hr; $414.00 for 4 hours OR more per day for exclusive use. (Electrical orders only)
Total $
Floor
Plan
Required
See Page 2 for mailing instructions
***A $36 fee will be assessed for installing and removing exhibitor-owned lights for exhibits with 6 or
less lights unless the booth is a 10 x 10 pop-up with 4 lights.
JKJCC USE ONLY
__________________________________________________________
Received By
__________________________________________________________
Credit Card Authorization #
__________________________________________________________
Check #
__________________________________________________________
Invoice #
__________________________________________________________
Labor #
__________________________________________________________
Tracking #
__________________________________________________________
Customer #
__________________________________________________________
On-site Customer Signature
JKJCC PAID STAMP
Special Conditions, Materials, and 24-Hour Service
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
See reverse side for instructions and conditions.
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.javitscenter.com
ELECTRICAL SERVICES REQUEST
SERVICE ORDER INFORMATION
1. Conditions for processing service order forms are:
a. Prices subject to change without notice. PAYMENT
AND CREDIT CARD INFORMATION FOR SERVICE
MUST ACCOMPANY SERVICE REQUEST.
Date payment is received shall determine the
applicable rate.
b. Incomplete information regarding hook-up or power
requirement will delay processing.
c. Booth Number(s) must be identified on face of form.
d. Desired location of power in booth(s) must be
designated. For large booth, attach floor plan.
e. If third party billing is required, service contract must
include company name c/o display house. Display
house address and contact name must be indicated on
service contract. Payment policy will apply.
2. Credit will not be given for electrical service installed and not
used. Services cancelled prior to installation will be subject to
cancellation fee.
3. Claims will not be considered unless filed by exhibitor prior to
close of exposition at the JKJCC Service Desk. Non-receipt of
service must be reported to the JKJCC Service Desk prior to
close of the day for verification and consideration.
IMPORTANT RULES AND REGULATIONS
1. With some exceptions, no one other than a JKJCC electrician can make any electrical connections or install/ remove
cable or fixtures. Please consult Show Management or JKJCC
personnel for additional information.
2. Unless otherwise noted, all material and equipment
furnished by JKJCC for service shall remain the property of
JKJCC and shall be removed only by the JKJCC at the show
closing.
3. Permanent building utility outlets are not part of booth space
and are not to be used by exhibitors.
4. Use of open clip sockets, latex or lamp cord wire, duplex or
triplex attachment plugs in exhibits is prohibited.
5. All exhibitors' cords must be of the three-wired type. All
exposed non-current-carrying metal parts of fixed equipment,
which are liable to be energized, shall be grounded.
6. All electrical equipment must be properly tagged and wired
with complete information as to type of current, voltage, phase,
cycle, horsepower, etc.
7. Electrical power for lights and displays will be turned on one
hour prior to show opening and turned off at show closing.
8. Unless otherwise directed, JKJCC installers are authorized
to cut floor coverings to permit installation of service.
9. JKJCC is not responsible for voltage fluctuation or power
failure because of temporary conditions.
4. Unpaid balances are subject to past due penalties.
5. Returned checks will be subject to a $25.00 fee plus forfeiture of
the discount rate for all services ordered.
10. All electrical service connections (110V) include one female
outlet unless a multibox or plug-in strip is ordered.
TIPPING IS NOT PERMITTED ANY REQUESTS FROM
PERSONNEL FOR GRATUITIES SHOULD BE
IMMEDIATELY REPORTED TO JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER
Please retain a copy for your records.
Return with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
Phone 212.216.2090
Fax 212.216.4169 (Credit Card Payment Only)
www.javitscenter.com
Jacob K. Javits Convention Center
Electrical Voltage Price List and Information
2009
This Order Form and payment must be postmarked or faxed 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
Advance Rate Deadline: September 25, 2009
Full Name Of Event (14262) Adventures in Travel
Month/Year
208 Volt & 460 Volt Service
Electrical Power &
Multi Box/Plugin Strip Connection
208 Volt Single Phase
Item
Amps
Advance Rate
Standard Rate
S47
S48
S49
S30
S31
1-30
31-60
61-100
101-200
201-400
$ 417.00
$ 607.00
$ 908.00
$1990.00
$2900.00
$ 570.00
$ 744.00
$1158.00
$2485.00
$3521.00
Quantity
208 Volt Three Phase
Item
Amps
Advance Rate
Standard Rate
S54
S55
S56
S32
S33
1-30
31-60
61-100
101-200
201-400
$ 474.00
$ 656.00
$ 943.00
$2123.00
$3370.00
$ 617.00
$ 796.00
$1194.00
$2654.00
$4209.00
Quantity
Multi box/Plug in Strip is an extension cord only and requires an
Electrical Wattage.
A)
All of the Javits electrical watts are SINGLE connections
Items E25, E26, E27, E30, E31 on the Electrical Request
Form.
B)
When ordering Electrical Service and requesting a Multi
Box or a Plug in Strip please note the Fire Hazards:
1- It is a Fire Hazard to connect more than one
Multi Box or Plug in Strip to a single
connection.
2- It is a Fire Hazard to connect a Multi Box into
another Multi Box or a Plug in Strip.
3- It is a Fire Hazard to connect a Plug in Strip
into another Plug in Strip.
C)
Here are some examples on how to include a Multi Box or
Plug in Strip:
1- If you order one E25, you may order: one Multi
Box or one Plug in Strip.
2- If you order two E25, you may order two Multi
Boxes or two Plug in Strips or one Multi Box
with one Plug in Strip.
3- If you order one E25 and one E26, you may
order: two Multi Boxes or two Plug in Strips or
one Multi Box with one Plug in Strip.
460 Volt Single Phase
Item
Amps
Advance Rate
Standard Rate
S68
S69
S70
S71
S73
1-30
31-60
61-100
101-200
201-400
$ 912.00
$1124.00
$1228.00
$2123.00
$3032.00
$1052.00
$1263.00
$1364.00
$2654.00
$4209.00
Quantity
460 Volt Three Phase
Item
Amps
Advance Rate
Standard Rate
S61
S62
S63
S34
S35
1-30
31-60
61-100
101-200
201-400
$1010.00
$1201.00
$1228.00
$2256.00
$3502.00
$1076.00
$1335.00
$1488.00
$3012.00
$4678.00
October 2009
Quantity
Prices include labor to install & remove service to Javit’s disconnect
point. Additional labor will be required for hook-up of exhibitor
equipment. Add 25% to price(s) for 24-hour
service.
If you still require assistance please call our Electricians at
(212) 216 - 2655.
Grand Total $
**** PLEASE SUBMIT THIS FORM WITH ELECTRICAL REQUEST FORM ****
**** PRICES SUBJECT TO CHANGE WITHOUT NOTICE ****
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.javitscenter.com
Jacob K. Javits Convention Center
Cleaning Request Form
2009
This Order Form and payment must be postmarked or faxed 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
Full Name Of Event (14262) Adventures in Travel
Month/Year
___________________________________________________________________________
Company Name
Booth Number
___________________________________________________________________________
Event Contact
Email Address
___________________________________________________________________________
Phone Number
Fax Number
Advance Rate Deadline:
October 2009
September 25, 2009
I AlSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD
SUBMITTED ON THE JKJCC PAYMENT POLICY FORM.
____________________________________________________________________________________
SIGNATURE
DATE
ALL CLEANING AND JANITORIAL SERVICES MUST BE PERFORMED BY THE JKJCC (minimum charge 100 sq. ft. per booth)
**** Prices subject to change without notice ****
Advanced Standard
Booth
Number
Amount
JKJCC Use Only
Please Indicate Type of Cleaning Required
Rate/sq.ft. Rate/sq.ft. X sq.ft. X of Days =
First Day Cleaning Fee (See Reverse Info)
$ 0.21
$ 0.25
$ 0.19
1
= $
C60
$ 0.22
= $
C61
$ 0.50
= $
C62
=
=
=
=
C63
C64
C65
C66
Cleaning completed in preparation for the first show day
Show Days Cleaning (Does Not Include First Day)
Exhibition booth cleaned after each open show day in preparation
for the next show day
$ 0.40
Shampoo Booth Carpet
Periodic Porter Service (Show Hours Only)
$ 47.00/day 100-499
$ 70.00/day 500-999
$ 94.00/day 1000-1999
$117.00/day 2000-3499
Police booth floor/empty wastebaskets.
Booth over 3500 sq. ft. call for quote
Porter Service (Minimum charge 1 hour)
Hours of
Service
Total
Hours
Rate
Full-time Porter Services
$ 30.00
Complete Wipe Down Service (excludes product)
Misc. Porter Services
per hour
55 Gal. Drum
JKJCC USE ONLY
__________________________________________________________________
Received By
__________________________________________________________________
Credit Card Authorization #
__________________________________________________________________
Check #
__________________________________________________________________
Invoice #
__________________________________________________________________
Labor #
__________________________________________________________________
Tracking #
__________________________________________________________________
Customer #
__________________________________________________________________
On-site Customer Signature
No. of
Days
Amount
=
$
Time/Date Req
Call for quote
JKJCC PAID STAMP
C49
=
Quantity
Hazardous Waste Removal
Exhibitors must fill container and supply a
MSDS report (SEE REVERSE FOR INFO)
No. of
Porters
$
$
$
$
Call for
quote
Amount
$
C51
Total $
Prices include State and Local Sales Tax
See reverse side for instructions and conditions.
Special Insructions
__________________________________________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________________________________________
Claims will not be considered unless filed by exhibitor prior to close of exposition at the JKJCC Service Desk
For faster ordering with a confirmation call toll-free 1.877.452.8487 or go to www.javitscenter.com
REQUEST FOR CLEANING SERVICES
SERVICE ORDER FORM
3. HAZARDOUS WASTE REMOVAL
1. Conditions for processing service order forms are:
a. Prices subject to change without notice.
PAYMENT AND CREDIT CARD INFORMATION FOR
SERVICE MUST ACCOMPANY SERVICE REQUEST.
Date payment is received shall determine the applicable
rate.
For hazardous waste removal, a copy of the Material Safety Data
Sheet (MSDS) report must accompany the containers. MSDS
reports can be obtained from the manufacturer. Without the MSDS
report the hazardous waste cannot be disposed of without analysis,
at an additional cost of $200.00 US dollars.
4. SERVICE POLICY
b. Booth Number(s) must be identified on face of form.
c. If third party billing is required, service contract must
include company name c/o display house. Display house
address and contact name must be indicated on service
contract. Payment policy will apply.
It is our policy to settle all service, labor and billing disputes as
soon as possible. Please report them to the JKJCC Service Desk.
If you have questions regarding cleaning services call
(212) 216-2090.
IMPORTANT BUILDING REGULATIONS
2. Services cancelled prior to installation will be subject to
cancellation fees.
3. Claims will not be considered unless filed by exhibitor prior to
close of exposition at the JKJCC Service Desk. Non receipt of
service must be reported to the JKJCC Service Desk each show
day for verification and consideration.
4. Unpaid balances subject to past due penalties.
EXHIBITOR NOTES
1. Cleaning will be performed by JKJCC cleaners only.
2. Booth square footage is subject to verification of show management.
3. Disposal of hazardous waste on JKJCC premises is illegal.
TIPPING IS NOT PERMITTED. ANY REQUESTS FROM
PERSONNEL FOR GRATUITIES SHOULD BE
IMMEDIATELY REPORTED TO JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER
Please retain a copy for your records.
1. FIRST DAY CLEANING ( OPENING DAY ) INCLUDES:
Return with payment to:
a. Vacuuming of carpeted areas.
b. Sweeping of floor covering other than carpeted surfaces.
c. Damp mopping of floor covering other than carpet.
Specify in "Special Instructions" on front.
d. Wastebasket and trash receptacle emptying.
e. EXHIBITORS ARE RESPONSIBLE FOR REMOVING
PLASTIC CARPET COVERING AND OTHER
OBSTRUCTIONS BEFORE CLEANING CAN BE
PERFORMED.
2. SHOW DAYS CLEANING ( DOES NOT INCLUDE OPENING DAY )
3-day show = 2 cleanings, 4-day show = 3 cleanings,
5-day show = 4 cleanings.
Show days booth cleaning services include:
a. Vacuuming of carpeted areas.
b. Sweeping of floor covering other than carpeted surfaces.
c. Damp mopping of floor covering other than carpet.
Specify in "Special Instructions" on front.
d. Wastebasket and trash receptacle emptying.
Services will be performed on designated show days after the show
closes for the day.
655 West 34th Street
New York, NY 10001-1188
Phone 212.216.2090
Fax 212.216.4169 (Credit Card Payment Only)
www.javitscenter.com
Jacob K. Javits Convention Center
Plumbing Request Form
This Order Form and payment must be postmarked or faxed 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
2009
Full Name Of Event (14262) Adventures in Travel
Month/Year
__________________________________________________________________________
Company Name
Booth Number
__________________________________________________________________________
Event Contact
Email Address
__________________________________________________________________________
Phone Number
Fax Number
October 2009
Advance Rate Deadline:
September 25, 2009
I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD
SUBMITTED ON THE JKJCC PAYMENT POLICY FORM.
____________________________________________________________________________________
SIGNATURE
DATE
**** Prices subject to change without notice ****
Advance Rate
Standard Rate
Single Outlet (Check Size) ___1/4'' ___3/8''___1/2'' ___3/4''
$ 425.00
$ 600.00
JKJCC Use Only
P75
Add'l. Branch Outlet(s) - Each (Check Size) _1/4'' _3/8''_1/2'' _3/4''
$ 135.00
$ 185.00
P39
Single Outlet (Check Size) ___1/4'' ___3/8''___1/2'' ___3/4''
$ 390.00
$ 540.00
Additional Branch Outlet(s) - Each
$ 135.00
$ 185.00
$ 175.00
$ 205.00
Each Additional 500 gal.
$ 60.00
$ 70.00
P76
P44
P45
P46
Single Outlet (Check Size) ____1/2'' ___3/4'' ___1''
$ 425.00
$ 600.00
P77
Additional Drain Connection(s) - Each
$ 170.00
$ 225.00
P49
Hot Water Heater (6 gal.) (Elec. service included)
$ 145.00
$ 190.00
Sink with Cold Water and Drain
$ 650.00
$ 795.00
Sink with Hot Water Heater (6 gal.) and Drain
$ 720.00
$ 875.00
P95
P50
P51
Description
Compressed Air
(90 - 100lbs. PSI)
Fill in:
CFM
Water
(40 PSI)
Quantity
CFM Tank Fill and Drain 20 to 500 gal.
Fill in:
Drain
Rentals
Other Services
and Fees
Specialty Gas (Non-flammable)
Call for quotes
Use of Manifold for Air or Water Distribution (Per service)
$ 50.00
Overhead Venting (Exhibit Halls 3A, 3B, 3E only)
Straight Time
Overtime
P80
$ 60.00
P81
Call for quotes
LABOR CHARGED IN 1 HOUR INCREMENTS
Minimum charge is 1 hour.
Amount
Add 25% to outlet charge for 24-hour service
7:30am to 3pm, Monday through Friday
3pm to 7:30am, Monday through Friday, Saturday, Sunday & Holidays
P82
Total $
$75.00 per hour
$130.00 per hour
Special Conditions, Materials, and 24-Hour Service
________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________
See reverse side for instructions and conditions.
JKJCC USE ONLY
_____________________________________________________________
Received By
_____________________________________________________________
Credit Card Authorization #
_____________________________________________________________
Check #
_____________________________________________________________
Invoice #
_____________________________________________________________
Labor #
_____________________________________________________________
Tracking #
_____________________________________________________________
Customer #
_____________________________________________________________
On-site Customer Signature
JKJCC PAID STAMP
Floor
Plan
Required
See Page 2 for mailing
instructions
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.javitscenter.com
REQUEST FOR PLUMBING SERVICE
SERVICE ORDER INFORMATION
1. Conditions for processing service order forms are:
a.Prices subject to change without notice.
PAYMENT AND CREDIT CARD INFORMATION
FOR SERVICE MUST ACCOMPANY SERVICE
REQUEST. Date payment is received shall
determine the applicable rate.
b.Booth Number(s) must be identified on face of form.
c.Desired location of plumbing service in booth must
be designated. For large booths attach floor plan.
d.If third party billing is required, service contract must
include company name c/o display house name.
Display house address and contact name must be
indicated on service contract. Payment policy will
apply.
2. Credit will not be given for connections ordered or installed
and not used. Services cancelled prior to installation will be
subject to cancellation fees.
3. Claims will not be considered unless filed by exhibitor prior to
close of exposition at the JKJCC Service Desk. Non-receipt of
service must be reported to the JKJCC Service Desk prior to
close of day for verification and consideration.
4. Unpaid balances are subject to past due penalties.
EXHIBITOR NOTES
1. JKJCC plumbing labor is available for other plumbing work
and repairs on a time and material basis. See labor rates on
front of form.
2. If you need plumbing service and your booth is in exhibit
halls 1D, 1E or the Galleria/River Pavilion call JKJCC first.
Plumbing services in those areas is extremely limited.
3. JKJCC can provide specialty bottled gas. This will include
supply, delivery, storage and hook-up to equipment. Call first
for price quotation. Order and payment must be received 30
days prior to show opening.
4. If your equipment has strict tolerances for water or air
temperature, pressure or cleanliness, then you must consider bringing your own regulating devices and filters. JKJCC's
utility operating ranges are not as precise as a specialized
facility
5. It is our policy to settle all services, labor and billing disputes
as soon as possible. Please report them to the JKJCC Service
Desk.
6. Compressed air and water for booths is normally turned on
one hour before show opening and off at show close.
7. If you have any questions regarding plumbing services, call
(212) 216-2233.
IMPORTANT BUILDING REGULATIONS
1. Only JKJCC plumbers shall make service connections.
Special equipment requiring company engineers or technicians for assembly, servicing, preparatory work and operation may be executed without "house personnel".
2. All plumbing material and equipment furnished by JKJCC for
this service shall remain the JKJCC property and shall be
removed by the JKJCC at the close of the show.
3. Permanent building utility outlets are not part of booth space
and are not to be used by exhibitors.
4. All equipment using water must have inlet and outlet
properly tagged.
5. Unless otherwise directed, JKJCC personnel are authorized
to cut floor coverings to permit installation of service.
6. Service outlet size will be determined by the volume
required.
TIPPING IS NOT PERMITTED. ANY REQUESTS FROM
PERSONNEL FOR GRATUITIES SHOULD BE IMMEDIATELY
REPORTED TO JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER
Please retain a copy for your records.
Return with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
Phone 212.216.2090
Fax 212.216.4169 (Credit Card Payment Only)
www.javitscenter.com
Jacob K. Javits Convention Center
Telecommunications Request Form
2009
This Order Form and payment must be postmarked or faxed 15 days prior to show opening date to
qualify for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
Full Name Of Event (14262) Adventures in Travel
Month/Year
October 2009
___________________________________________________________________________
Company Name
Booth Number
___________________________________________________________________________
Event Contact
Email Address
___________________________________________________________________________
Phone Number
Fax Number
Advance Rate Deadline:
September 25, 2009
I ALSO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD
SUBMITTED ON THE JKJCC PAYMENT POLICY FORM.
_____________________________________________________________________________________
SIGNATURE
DATE
**** Prices subject to change without notice ****
SECTION 1 - WIRED TELECOMM SERVICES (All rentals are for the show plus usage unless otherwise indicated.)
Item Code Description
Quantity
Advance Rate
Standard Rate
T01
Single Line Voice
$ 286.00
$ 352.00
T51
Speaker Phone with Single Line Voice
$ 327.00
$ 392.00
T02
Multi-Line Voice
$ 407.00
$ 472.00
T08
Fax Line
$ 286.00
$ 352.00
Credit Card Line.
$ 286.00
$ 352.00
T06
Dial Up Modem Line
$ 327.00
$ 392.00
T14
ISDN BRI (Limited Availability)
$ 653.00
$ 763.00
SECTION 2 - INTERNET SERVICES (All internet equipment to be picked up on site at the JKJCC service desk.)
Item Code Description
Quantity
Advance Rate
T46
$1195.00
High Speed EtherNet (Single Connection 1 IPAddress) (See * notes below)
Standard Rate
Amount
$1466.00
T44
T1 Service
$5018.00
$6021.00
T45
Additional IPAddress (See + notes below)
$ 111.00
$ 111.00
$ 166.00
$ 166.00
T60
Amount
T61
16 Port Hub Rental
$ 241.00
$ 241.00
T64
Distance Fee for each line outside the convention venue
$ 542.00
$ 542.00
Notes:
GRAND TOTAL $
Prices include labor. For questions about Section 1 and 2 please call (212) 216-5432
Sections 1 & 2 Prices include State and Local Sales Tax
+ Must order T1, or other High Speed Internet service
* 1 IPAddress = 1 Terminal on network
LABOR CHARGED IN HALF HOUR INCREMENTS
Straight Time
Overtime
Technical Support Labor
7:30am to 3pm, Monday through Friday
All hours other than above and Sat., Sun., and Holidays
$116.00 per hour
$150.00 per hour
$ 80.00 per hour
CALLING PLANS (Please check one.) CALL FOR CALL RATES
Local Calls (212 & 718) **
North America – US/Canada Long Distance **
Unrestricted – Local US/Canada International **
** All Plans includes 800 service @ $ 0.25 First 3 minutes / additional minutes local rate applies.
Floor
Plan
Required
See Page 2 for mailing instructions
All customers will be subjected to a $50.00 non-return Phone Set fee or a minimum of $500.00 non-return Internet
Equipment fee, if all telephone sets or Internet equipment and related materials are not returned to the
Telecommunications Service Desk no later than one hour after the official close of the show.
JKJCC USE ONLY
______________________________________________________________
Received By
______________________________________________________________
Credit Card Authorization #
______________________________________________________________
Check #
______________________________________________________________
Invoice #
______________________________________________________________
Labor #
______________________________________________________________
Tracking #
______________________________________________________________
Customer #
______________________________________________________________
On-site Customer Signature
JKJCC PAID STAMP
Special Conditions, Materials, and 24-Hour Service
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
See reverse side for instructions and conditions.
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to www.javitscenter.com
TELECOMMUNICATIONS SERVICES
SERVICE ORDER INFORMATION
1. Conditions for processing service order forms are:
a. Prices subject to change without notice. PAYMENT AND CREDIT
CARD INFORMATION FOR SERVICE MUST ACCOMPANY SERVICE
REQUEST.
Date payment is received shall determine the applicable rate.
b. Booth Number(s) must be identified on face of form.
c. If third party billing is required, service contract must include company
name c/o display house. Display house address and contact name must
be indicated on service contract. Payment policy will apply.
d. Customer should pick up telephone and dialing instructions at the Service
Desk.
e. A time and material charge may be applied to line relocations if not
indicated or different from locations shown.
2. Credit will not be given for service installed and not used. Services
cancelled prior to installation will be subject to cancellation fee.
3. Claims will not be considered unless filed by exhibitor prior to close of
exposition at the JKJCC Service Desk. Non-receipt of service must be
reported to the JKJCC Service Desk prior to close of the day for
verification and consideration.
4. Unpaid balances are subject to past due penalties.
5. Returned checks will be subject to a $25.00 fee plus forfeiture of the
discount rate for all services ordered.
6. Customer's Duties: Customer will be responsible for returning all
telephone sets or other Equipment and related materials to the
Telecommunications Service Desk no later than one hour after the official
close of the show. Customer shall be liable for any loss or damage to the
Equipment arising from Customer's negligence, intentional act, unauthorized
maintenance, or other cause within the reasonable control of Customer, its
representatives, employees, agents, or invitees. In the event of any loss or
damage to the equipment for which Customer is liable, Customer shall
reimburse JKJCC for the reasonable cost of repair or replacement.
7. All Calling Charges: Customer is responsible for all calling charges made
on the hardwire line or lines they order. This is to include local calls, 800/888
calls, long distance calls, directory assistance calls and international calls.
8. Long Distance: Long distance interexchange service will be provided by
JKJCC. All arrangements for long distance interexchange service shall be
made directly between customer and JKJCC. Billing for such services may
be processed by JKJCC. Billing or Other questions related to long distance
services should be directed initially to JKJCC at the number shown on the front
of this agreement. Usage rates will be billed in addition to standard line rates.
IMPORTANT RULES AND REGULATIONS
(ii) if, after reasonable and repeated efforts, JKJCC is unable to install the
Equipment or replacementEquipment in good working order, or to
restore the same to good working order, or to make programming
operate, the Customer shall be entitled to terminate this Agreement and
receive a refund equal to the total amount therefore paid by Customer.
(c) IN NO EVENT SHALL JKJCC BE LIABLE TO THE CUSTOMER OR TO
ANY OTHER PARTY FOR SPECIAL, COLLATERAL, EXEMPLARY,
INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES. SUCH
EXCLUDED DAMAGES INCLUDE, BUT ARE NOT LIMITED TO, LOSS
OF PROFITS, LOSS OF USE OR INTERRUPTION OF BUSINESS, OR
OTHER CONSEQUENTIAL OR INDIRECT ECONOMIC LOSS.
(d) With some exceptions, no one other than a JKJCC electrician
can make any connections or install/ remove telecommunication
equipment. Please consult Show Management or JKJCC
personnel for additional information.
(e) Unless otherwise noted, all material and equipment furnished by
JKJCC for service shall remain the property of JKJCC and shall
be removed only by the JKJCC at the show closing.
(f) Unless otherwise directed, JKJCC installers are authorized to
cut floor coverings to permit installation of service.
(g) JKJCC is not responsible for voltage fluctuation or power failure
because of temporary conditions.
Indemnification: Customer hereby assumes liability for and agrees to indemnify,
protect, and hold wholly harmless JKJCC and its agents, employees, officers,
directors, and any and all successors and assigns, from and against any and all
liabilities, obligations, losses, damages, injuries, claims, demands, penalties,
actions, costs, and expenses, including reasonable attorney's fees in contract,
in tort or otherwise, which result from or arise out of negligence or wrongful use
of the Equipment or the Services by the Customer or its representatives,
agents, employees, or invitees.
Assignment: JKJCC shall have the right to assign its interest under this
Agreement to any other party subsequently providing Equipment and Services
to the Building.
Entire Agreement: This Agreement and any attached supplement(s) constitute
the entire agreement between the parties hereto and supersedes all prior oral or
written discussions or agreements. This Agreement may be amended only by
a written agreement executed by both parties.
Governing Law: This Agreement shall be construed under the laws of the State
of New York.
Limitation of Liability:
(a) JKJCC's obligations under this Agreement are subject to, and JKJCC shall
not be liable for delays, failure to perform, or damage or destruction or
malfunction of the Equipment and Service, or any consequences of the
above, caused, occasioned or due to fire, flood, water, the elements, labor
disputes or shortages, utility curtailments, power failure, explosions, civil
disturbances, government regulatory requirements, acts of God or public
enemy, war, military or government requisition, shortages of equipment or
supplies, unavailability of transportation, acts or omissions of anyone other
than JKJCC, its representatives, agents or employees, or any other cause
beyond JKJCC's reasonable control.
(b) In all situations involving performance or non-performance of Equipment or
related programs or Services furnished under this Agreement, the Customer's
sole and exclusive remedy and JKJCC's sole and exclusive liability will be
(i) the adjustment or repair of the Equipment or replacement of its parts by
JKJCC or, at JKJCC's option, replacement of the Equipment or correction of
the programming errors, or
TIPPING IS NOT PERMITTED. ANY REQUESTS FROM PERSONNEL
FOR GRATUITIES SHOULD BE IMMEDIATELY REPORTED TO
JKJCC MANAGEMENT.
MAKE CHECKS PAYABLE TO
JACOB K. JAVITS CONVENTION CENTER
Please retain a copy for your records.
Return with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
Phone 212.216.2090
Fax 212.216.4169 (Credit Card Payment Only)
www.javitscenter.com
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
*** SPECIAL NOTICE ***
Shipping Freight - To and From Javits Center
To: Decorators, Exhibitors and Show Manager
The Javits Center is increasingly being billed for freight charges owed by show managers,
exhibitors and decorating companies. The Center is not liable for these charges and the problem is
causing a huge drain on our resources as well as affecting our credit rating. While some of the
problems lie with poor record keeping by certain carriers, we have discovered a number of
instances in which those responsible for the shipments have not provided the carriers with accurate
billing information.
There are a number of steps you can take to make certain that we are not billed for your shipments,
such as:
1) When arranging for freight to be shipped to you at the Center, Your full name MUST appear on
the address and "c/o" precedes the Center's address. You MUST include your Show and Booth
number;
2) When shipping freight from the Center, use your name and address rather than the Center's. The
Center's name should only be used if a shipper requires it as the pick-up address;
3) Provide carriers with the shipper's and the receiver's complete name, address, telephone number
and account number; and
4) Shipments MUST be pre-paid or that the carrier is provided with the accurate account number of
the party responsible for payment.
We do not currently maintain records of, or otherwise play a role in, your shipments because we are
not a party to your transactions. If these problems persist, however, we will be forced to do so, which
will only serve to increase your costs and possibly cause delays in the movement of your
goods to and from the Center.
We appreciate your cooperation in this important matter.
Very truly yours,
Jacob K. Javits Convention Center Finance Department
Welcome to Centerplate - Exclusive In-House provider of
Food & Beverage for the Javits Convention Center!
We’re pleased to welcome you to Centerplate at the Jacob K. Javits Convention Center!
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CONVENTION SERVICES
We’re here for you!
Why ship or carry your materials when you can have them waiting for you when you arrive?
Save time and money with the FedEx Kinko’s Office and Print Services network. FedEx Kinko’s
can have your materials finished and waiting for you. Just send us your digital files or original
documents in advance. We’ll take care of the rest! To see how our convention services team
can help in planning your next event,
call 1.888.546.5671, extension 235.
Oversized prints
Oversized color prints up to 54” wide. Black & white prints up to 36” wide. We’ll work from your
disk, slide, transparency or traditional flat original. Finishing options include dry mounting to
a variety of surfaces, and laminating.
E-mail
Our office is your office, with high-speed Internet access to check your e-mail, do Web research
or download data from FTP sites.
Fast service 24/7
Our convention customers have demanding time constraints. That’s why many of our services
are available 24 hours a day and all of our services are available at one speed – fast!
Pickup and delivery
We provide complimentary local pickup and delivery to our convention customers. To your booth,
to your hospitality suite or even right to your hotel.
Shipping service
Pack it and ship it with FedEx Express and FedEx Ground.
Computer workstation and office equipment rentals
We offer both PC and Macintosh workstations for rent by the hour with Internet connections and
online color and black & white printers.
Volume copies
Javits Center
654 West, 34th Street
New York, NY 10001
Phone: 212.216.2900
Fax: 212.594.9205
Print black & white or color copies on a variety of papers from your computer disk, electronic
transmission or paper document original.
Binding and finishing
Let us bind, collate, trim, hole-punch and laminate your documents to make sure they’re completed to
your specifications.
fedexkinkos.com
Products, services and hours vary by location. FedEx Kinko’s may require written permission from the copyright holder in order to reproduce any copyrighted work.
© 2004 FedEx Kinko’s Office and Print Services, Inc. All rights reserved. cm04.135. 07/04
CONVENTION SERVICES
Please fax this page to 212.594.9205
or call us at 212.216.2900
Name
Meeting/convention location
Company
Dates of meeting/convention
Phone
Fax
E-mail
My needs will include:
Black & white copies/printing
Color copies/printing
Oversized prints/banners/posters
Fax access
Computer rental/Internet access
Laptop workstations
Transparencies
FedEx shipping services
Binding
Please check here if your group will need special services or any other needs not listed here. Our
Convention representative will call you to arrange for special services. Please list your other special
services in the space provided below.
From start to finish
Binding
Custom name badges
Volume copies
PC rental and
Internet access
Location
Monday – Friday
Depending on Show
Saturday and Sunday Depending on Show
We accept all major credit cards, cash, checks and FedEx Kinko’s charge accounts.
Enlargements
FedEx Express and
FedEx Ground shipping