1. No category

Federation of
European
Neuroscience
Societies
Exhibitors’ Technical Manual
www.fens.org/2014
Dear FENS Exhibitor,
This Exhibitor Services Manual contains important information and is designed to assist you in preparing for
the FENS Exhibition.
The Exhibition will be held in conjunction with the 9th FENS Forum of Neuroscience - FENS 2014, to be held
in Italy, Milan from July 5-9, 2014.
Please read all the information in this manual. It will take you very little time now and could save you a
great deal of time later.
The floor plan has been designed to maximize the exhibitor’s exposure to the delegates with posters and
cash bar located in the exhibition area.
For your convenience, the manual has been divided into sections:
Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Section 7
Section 8
General Information
Exhibition Floor Plan, List of Exhibitors & Schedule
Exhibition Services
Official Contractors
Technical Information
Rules & Regulations
Kenes Order Forms & GL Events CCIB Catalog
Delivery Regulations and Instructions
We shall be happy to assist you with any additional services that you may require.
If there is anything we can do to facilitate your stand set up, please do not hesitate to contact us.
We wish all of us a successful Forum and Exhibition.
Best Regards,
Kind regards,
Elianne Baran Ganot
Exhibition Manager
Tel: +41 22 9080488 Ext 921
Fax: +41 22 9069140
Email: eganach@kenes.com
Site: www.kenes.com
Table of Contents
Section 1:
General Information
• Dates
• Venue Address
• Secretariat and Forum Organizers
• Exhibition Manager
• Registration
• Hotel Accommodation
• Sponsorship and Exhibition Sales Contact
• Website
• Exhibition Timetable At-A-Glance
• Smoking
Section 2:
Exhibition Floor Plan, List of Exhibitors & Schedule
• Exhibition Floor Plan
• List of Exhibitors
• Exhibition Schedule
Section 3:
Exhibition Services
• Exhibitor Registration / Badge
• Service passes
• Onsite Exhibition Manager Desk
• Lead Retrieval Wireless Barcode Reader
Section 4:
Official Contractors
• Customs Clearance, Freight Handling & Onsite
Logistic Agent
• Technical Stand Supplies & Services
• Stand Catering
Section 5:
Technical Information
• Additional Stand Fittings & Rental Furniture
• Build – Up Height
• Ceiling Suspensions
• Delivery & Onsite Logistic Services
• Electricity
• Exhibition Areas
• Floor
• Flowers & Plants
• Hostesses
• Internet
• Loading Door
• Parking
• Security
• Shell Scheme Stands
•
•
Stand Catering
Stand Cleaning
•
•
Stand Design
Storage
Section 6:
Rules & Regulations
• Promotional Activities
• Special Effects
• General Fire Regulations
• Damage to the Premises
• Disposal of Material
• Hanging of Posters, Banners etc.
• Insurance (compulsory)
• Fire Insurance (compulsory)
Section 7:
•
•
Order Forms & Equipment
Lead Retrieval Wireless Barcode Reader
Mico Exhibitors Services website
Section 8:
Delivery Regulations and Instructions
• Shipping Instructions
• Handling Rates
• Material Handling Form
• Labels
Section 1: GENERAL INFORMATION
Secretariat and Forum Organizers
Kenes International -FENS Forum 2014
1-3 Rue de Chantepoulet
P.O. Box 1726
CH-1211 Geneva 1, Switzerland
Tel: +41 22 908 0488
Fax: +41 22 906 9140
Email: fensforum2014_secretariat@kenes.com
Website: http://fens2014.neurosciences.asso.fr/index.php
Dates
Saturday, July 5 – Wednesday, July 9, 2014
Exhibition Manager
Kenes International
Mrs. Elianne Baran Ganot
Tel: +41 22 908 0488 ext. 921
Fax: +41 22 906 9140
Email: eganach@kenes.com
Registration
Kenes International
Mrs. Rachel Gavrieli
Registration Manager
Tel: +41 22 9080488 Ext 944
Email: fensforum2014_reg@kenes.com
Hotel Accommodation
Kenes International
Ms. Natasha Moreno Hick
Tel: +41 22 908 0488 ext. 989
Fax: +41 22 906 9140
Email: fensforum2014_hotels@kenes.com
Support & Exhibition Sales Contact
Kenes International
Mrs. Daniela Wizen
Tel: +41 22 908 0488 ext: 533
Fax: +41 22 906 9140
Email: dwizen@kenes.com
Venue Address
MiCo - Milano Congressi
Piazzale Carlo Magno, 1
20149 Milan
Italy
Website: http://www.micomilano.it/Home_en.html
Website
For further information and accommodation forms, please visit the Forum website:
http://fens2014.neurosciences.asso.fr/index.php
Exhibition Time Table At-A-Glance (subject to change)
Set-up
Friday, July 4, 2014
For “Space Only” stands
12:00-19:00
Saturday, July 5, 2014
For all stands
08:00-19:00
Sunday, July 6, 2014
09:30-17:30
Monday, July 7, 2014
09:30-17:30
Tuesday, July 8, 2014
09:30-17:30
Wednesday, July 9, 2014
09:30-14:00
Wednesday, July 9, 2014
14:00-22:00
Exhibition Opening Hours
Dismantling / Breakdown
Please note:
Please note that all exhibitors should be in their booth 30 minutes before the official opening hour.
Empty crates and packaging material must be removed after set-up and no later than
Saturday, July 5, 2014 at 18:00.
All aisles must be clear of exhibits and packaging materials to enable cleaning.
Any equipment, display aid or other material left behind on Wednesday, July 9, 2014 after 22:00 will be
considered discarded and abandoned.
Off Exhibition Information
Please note that participants will be walking through the Exhibition area to reach the Posters area
which will be active before and after the Exhibition Opening Hours.
Therefore, you may either man your booth during those times or consider hiring extra security for
your valuables.
Please note:
It is the exhibitor’s responsibility to dispose of all materials after dismantling. Any charges incurred for
waste removal will be sent to the exhibitor.
Smoking
Smoking is prohibited at all times in the meeting halls, exhibit and restrooms.
Your compliance is appreciated.
Section 2:
EXHIBITION FLOOR PLAN
LIST OF EXHIBITORS & SCHEDULE
Exhibition Floor Plan (as of March, 2014)
List of Exhibitors (As of April, 2014)
Company
3I (Intelligent Imaging Innovations GmbH)
AAAS Science International
Abcam
Advanced Targeting Systems
ALA Scientific Instruments, Inc.
Alpha Omega GmbH
ALZET Osmotic Pumps / DURECT Corp.
ANY-maze
Atlas Antibodies AB
ATLAS Neuroengineering
Bilaney Consultants GmbH
Biopac Systems, Inc.
BIOSEB In Vivo Research Instruments
Blackrock Microsystems
Bruker
Cairn Research Ltd.
Carl Zeiss Microscopy GmbH
CARMEN
Cell Press
Cell Signaling Technology
Cellular Dynamics International
Charles River
Chroma Technology
Clever Sys Inc.
CorTec
Crest Optics
Data Sciences International (DSI)
Digitimer Limited
ECNP
Ecole des Neurosciences de Paris
Eicom Europe
Electrical Geodesics Inc. (EGI)
ELSEVIER B.V.
English Editing Solutions
Enzo Life Sciences
FEI Company
Femtonics Ltd.
Fitzgerald Industries International
g.tec
Booth
#
20
Size
Layout
9
Shell
21
9
Shell
140
18
Shell
25
9
Space
65
9
Space
147
12
Space
49
9
Shell
172
9
Space
54
9
Space
19A
9
Space
157
12
Space
156
9
Space
117
9
Shell
78
9
Space
102
9
Shell
122A
18
Space
125
9
Shell
87
9
Shell
45
15
Shell
152
9
Shell
116
9
Shell
36
9
Shell
119
9
Shell
159
9
Space
19
9
Shell
122A
18
Space
163
9
Space
131
9
Space
88
9
Space
83
9
Shell
167
9
Space
135
9
Shell
45
15
Shell
95
9
Shell
158
9
Shell
81
15
Space
124
18
Space
58
9
Shell
165
9
Space
Company
German Graduate Schools of Neuroscience
Harvard Apparatus
HEKA Elektronik Dr. Schulze GmbH
Hertie Foundation
IBRO
IMETRONIC
INNOPROT
Jackson Immunoresearch Europe Ltd.
JOVE
Lafayette-Campden Neuroscience
LaVision BioTec GmbH
Life Technologies
Lohmann Research Equipment
Luigs & Neumann GmbH
Mauna Kea Technologies
Merck Millipore
Metris B.V.
MicroBrightField Europe e.K.
Mightex Systems
Miltenyi Biotec
Molecular Devices
Moor Instruments Ltd.
Multi Channel Systems
Narishige International Ltd.
Neuralynx Europe
NeuroNexus
Neurostar
Nikon Instruments
Noldus Information Technology bv
Novus Biologicals
npi electronic GmbH
Optical Imaging Ltd.
Olympus Europa Holding GmbH
Perimed AB
PhenoSys GmbH
Pinnacle Technology Inc.
Plexon Inc.
Proteintech Group
Booth
#
86
Size
Layout
9
Shell
121
28
Space
129
9
Space
118
9
Shell
112
12
Shell
120
9
Shell
145
6
Shell
137
6
Shell
166
9
Space
12
12
Shell
55
9
Shell
179
9
Shell
157
12
Shell
39
9
Shell
9
12
Shell
56
18
Space
34
9
Space
155
9
Shell
50
6
Shell
133
9
Space
146
12
Shell
13
9
Space
150
18
Space
177
18
Space
170
9
Space
40
9
Space
46
9
Space
70
9
Shell
66
12
Shell
28
9
Space
64
9
Space
180
9
Shell
6
28
Space
26
4
Shell
128
9
Space
127
9
Space
35
18
Shell
77
9
Shell
Company
R&D Systems Europe
Research Diets, Inc.
Research in Germany / German Research Foundation
(DFG, Deutsche Forschungsgemeinschaft)
Rogue Research Inc.
Royal Society Publishing
RWD Life Science Co.,Ltd
Sable Systems
SAGE Labs
Sensapex
Scientifica Ltd.
Society for Neuroscience (SfN)
SONIDEL Limited
Springer
Stoelting Europe
Sutter Instrument Co.
Synaptic Systems GmbH
Ted Pella Inc.
The Brain Prize
The MIT Press
Thermo Scientific
Thomas RECORDING GmbH
THORLABS
Tocris Bioscience
TOPTICA Photonics AG
TSE Systems GmbH
UGO BASILE SRL
Viewpoint S.A.
Wiley
Wisepress Ltd.
World Precision Instruments
Wuhan Industrial Institute for Optoelectronics
Booth
#
160
Size
Layout
18
Shell
142
9
Shell
111
9
Space
61
27
Space
47
6
Shell
138
9
Space
181
9
Shell
62
9
Shell
174
15
Space
132
24
Space
28A
9
Shell
173
9
Shell
122
18
Shell
171
9
Space
57
9
Shell
126
9
Shell
168
12
Space
120A
9
Shell
100
9
Space
67
12
Shell
29
9
Space
76
18
Space
160
18
Shell
18
9
Space
123
18
Space
169
15
Space
144
12
Space
164
18
Space
96
10
Space
32
9
Shell
18A
9
Shell
Exhibition Schedule
Submission of Exhibition Forms
Deadlines
Hotel Reservation for Staff
As soon as possible
Exhibitor Badges
Monday, June 2, 2014
Designed Stand Approval
Monday, June 2, 2014
Name on Fascia of Standard Stand
Monday, June 2, 2014
Electricity & Electrical Appliances
Tuesday, June 3, 2014
Furniture Rental
Tuesday, June 3, 2014
Telecommunications
Tuesday, June 3, 2014
Stand Cleaning
Tuesday, June 3, 2014
Flowers and Plants
Tuesday, June 3, 2014
Hostess
Tuesday, June 3, 2014
Catering
Monday, June 3, 2014
Lead Retrieval Barcode Reader
Monday, June 2, 2014
Additional Exhibitor Badges
Monday, June 2, 2014
Payment of Invoice Balance
Must be received in full before
Exhibition opens
Section 3: EXHIBITION SERVICES
Exhibitor Registration/Badges
All exhibitors are required to be registered and will receive a badge displaying the personal name and the
exhibiting company’s name. Four exhibitor badges will be provided for every 9 sqm booked.
Please register your staff members receiving the complimentary badges online via the link below:
https://ekonnect.wufoo.com/forms/fens-forum-2014-exhibitor-registrationbadges/
Booth size in Sqm
9 sqm
12 sqm
15 sqm
18 sqm
24 sqm
27 sqm
30 sqm
36 sqm
Number of complimentary
exhibitor badges
4 badges
5 badges
6 badges
8 badges
10 badges
12 badges
13 badges
16 badges
Additional exhibitors will need to register as a corporate attendee of the FENS Forum, unless the exhibitor
has an Affiliate Membership with FENS. Exhibitor registrations allow access to the exhibition area and to
the scientific sessions.
Please register any additional staff members as a corporate attendee of the FENS Forum online via the link
below:
http://fens2014.neurosciences.asso.fr/pages/index2.php?sub=14&left=11&left2=1
Exhibitor badges may be collected from the pre-paid registration stations located in the Registration area from
Saturday, July 5 from 09:30. Badges will not be mailed in advance.
Service Passes
Stand contractors and staff must wear service passes during the entire set-up and dismantling period.
Service Passes are free of charge and exhibitors will receive an email from Fiera Milano Congressi logistics
department which will detail the process you need to follow in order to receive your passes.
Onsite Exhibition Manager Desk
The Exhibition Manager Desk will be open throughout the Exhibition set-up, opening and dismantling
period. The desk will be located within the Exhibition area.
Prior to this time, if you have any queries regarding your participation at FENS 2014, please feel free to
contact Mrs. Elianne Baran Ganot at: eganach@kenes.com
Lead Retrieval Wireless Barcode Reader
Lead Retrieval Wireless Barcode Readers are a helpful tool for collecting participants contact information
about participants who visit your booth or attend your Conference.
The Smart Scanner
• On-line comments per scanned badge
• On-line expanded participant info
• Hand held
• Cost per unit - € 350
The Mini Scanner
• No editing capabilities
• Basic participant info
• Pocket size
• Cost per unit - € 280
Please Note:
• Barcodes on participants' badges contain contact information as supplied by the registrant or the
agency responsible for the registration process of that participant. We regret that in some cases, as
when group registration is completed by a company, we may not be in possession of the full
contact details.
• In addition, please note that neither Kenes International nor the Organizing Committee is
responsible for the content of the information.
• In order to reserve your Lead Retrieval Wireless Barcode Reader, please return the Order Form on
the following page.
Barcode readers may be rented in advance for the duration of the Congress.
In order to reserve your Lead Retrieval Wireless Barcode Reader, please find at the end of this manual a credit
card order form.
Please return the order form by Monday, June 2, 2014, directly to Mrs. Elianne Baran Ganot
•
•
The system may be picked up on site at the Exhibition Management Desk on:
Saturday, July 5, 2014 from 12:00.
The lead retrieval system needs to be returned to the Exhibition Management Desk on:
Wednesday, July 9, 2014 by 14:00
Section 4: TECHNICAL INFORMATION
Stands Design
Exhibitors who build their own stands are required to submit a scale drawing of their booth, including
elevation view and dimensions, to Ms. Elianne Baran Ganot by, Monday, June 2, 2014.
Please send it via e-mail to: eganach@kenes.com
All exhibits are to be displayed to avoid blocking aisles, obstructing adjoining booths, or damaging
the premises. Exhibitors are kindly requested to allow sufficient see-through areas that ensure
clear views of surrounding exhibits.
The Organizers will not approve stands that do not comply with the accepted standards until the
necessary changes have been made.
Work cannot commence until the exhibitor layout is approved by the Organizers.
Multi level structures are not permitted.
Each exhibiting company should let us know the name and details of their construction company.
Please send this via e-mail to Ms. Elianne Baran Ganot by Monday, June 2, 2014. at: eganach@kenes.com
Shell Schemes that have been pre-booked from Kenes include:
• Natural aluminium structure
• 2.5 meter White laminated panels
• Blue carpet
• Company name on Fascia board cm 200x20
•
Electrical system:
-3X spotlights 100 w
-1X socket 300 w
For illustration purposes only
Please note:
• Corner stands are provided with two open sides
• Cleaning is included with your shell scheme empty waste paper basket and vacuuming carpet.
.
Shell Scheme Panel size
Please refer to the following sketch
Build-Up Height
The maximum building height for the top of all elements is total of 4.5 meters.
Any part facing neighboring stands that is above 2.50 m in height needs to be designed with neutral
surfaces (white).
Exhibitors who will have stands higher than the maximum permitted height will not be allowed to set-up
their stands.
Please note that if your booth has a platform higher than 4.5 cm, you are required to provide a ramp for
handicapped access.
Ceiling Hangings
Ceiling hanging is permitted. Hangings will be evaluated case by case depending on the position of the
booth and by the project. Along with the project, Exhibitors must send the hangings application forms with
every technical specifications and a clear and detailed design with every height.
Stand builders cannot hang any item directly to the venue ceiling \hanging points.
The Fiera Milano Congressi has to build pre-rigging in order to provide a hanging point.
Please be sure to read thoroughly all of the “Rules and Regulations” found at the end of this manual.
The Order Form for Rigging is also at the end of this manual.
APP/SUSP Forms: Exhibitors have to fill in these forms and return to Mico Exhibitors technical
assistance, to the email: fens2014expo@fieramilanocongressi.it
Kindly note that the hanging points are spread randomly throughout the Exhibition hall and may not be
available above your booth location.
Electricity and Electrical Installations
According to the regulations, the electrical installations for the Exhibition will only be connected to the
power supply after being checked and approved by the Mico Exhibitors Services website.
Exhibition Area
The Exhibition is being held in Pavilion 4.
The carriage entrance for download goods during building up and break down days is: GATE 9 Viale
Teodorico.
Whereas, the official entrances for Events Days are:
Gate 2 – Viale Eginardo and
Gate 17 Piazzale Carlo Magno.
Floor
Floor finish: The floor in the Exhibition hall is gray plain concrete.
It is recommended to place a carpet or other floor covering.
Maximum Floor Load: 600 Kg / sqm.
Flowers and Plants
Please refer to the online website
Hostesses
If you require hostesses, Please refer to the online website
Internet
Wired internet and WIFI connection may be ordered through eganach@kenes.com
Order Forms
Please note that Fiera Milano Congressi will send directly to you the link to the Mico Exhibitors Services
website along with an access code. This manual will include all order forms for contractor services such as
stands and additional materials, furniture, electricity for shell scheme only booths, multimedia, plants and
manpower. If further assistance is required to place your order, please feel free to contact the Mico
Exhibitors Services website
Fiera Milano Congressi Contractor’s On-Line Website:http://es.fieramilanocongressi.it/
Security
The organizers will provide security guard services in the Exhibition Hall during closing hours.
Neither the organizers nor the Fiera Milano Congressi –can accept responsibility for security of the stands
and their contents or damage to and theft of any goods. Exhibitors are responsible for the security of their
stand and equipment.
For ordering security services please refer to the on line website
Stand Catering
The catering in the Fiera Milano Congressi is exclusive and needs to be requested in advance.
Contact:
fens2014expo@fieramilanocognressi.it
Stand Cleaning
The Organizers will arrange for general cleaning of the Exhibition premises (excluding exhibits and displays)
prior to the opening of Exhibition and daily prior to opening thereafter.
For ordering daily stand cleaning please refer to the on line website
Parking
There are no parking facilities for exhibitors at the venue.
Waste Removal
Exhibitors are responsible for the removal of all refuse/waste from the Exhibition area.
Any discarded waste, including promotional material, left behind will be removed by the organizers at the
expense of the exhibitor concerned.
RULES AND REGULATIONS
These rules are binding for all exhibitors and their subcontractors.
Promotional Activities
All demonstrations or instructional activities must be confined to the limits of the exhibition stand.
Advertising material and signs may not be distributed or displayed outside the exhibitor’s stands.
Sound equipment must be regulated and directed into the stand so that it does not disturb neighboring exhibits.
Exhibition Management reserves the right to require the exhibitor to discontinue any activity, noise or music that is
deemed objectionable.
Special Effects
Special effects lighting, live music, smoke and laser projection may not be used in the stands. No permission will
be given for projection in the aisles or on the walls of the hall.
General Fire Regulations
Stand material and fittings must be of non-inflammable materials or impregnated with fire-retardant chemicals.
As a general rule, easily flammable synthetic substances, foam polyester, and non-fireproof straw and reeds are
prohibited.
Damage to the Premises
Exhibitors are liable for all damage caused to floors, walls and pillars during the installation, exhibition and
dismantling periods. No adhesive stickers and fixtures of any kind are allowed on floors, walls and pillars.
Disposal of Material
It is obligatory to collect and dispose of all material during the breakdown or dismantling of the event. When
the dismantling period is over, the exhibitor loses any right to claim for losses or damage to property left behind
and any costs incurred by the venue in removing this property will be charged to the exhibitor.
Hanging of Posters, Banners etc.
Hanging of posters, banners or decals, stickers or similar things, on the walls, floors, ceilings or columns within or
outside the installations of the venue are not allowed without a prior written authorization.
Insurance (compulsory)
Exhibitors are required to take out appropriate Insurance. Additional information about Insurance will be
communicated to the exhibitors by the Venue (MiCo / Fiera Milano Congressi SpA) through our Exhibitor
Services Website. Third part liability insurance is obligatory. It remains the Exhibitors full responsibility to
insure themselves appropriately.
Note: All exhibitors must complete the compulsory INS application Form which is available for download
from the Exhibitor Services Website. The Form INS should be returned to fiera.milano@marsh.com 30 days
prior to the build-up starting time.
ALL EXHIBITORS must be insured according to the following points:
A) Through their own Insurance Policy to be submitted and approved by Fiera Milano Insurance Broker
(MARSH). These policies will be considered valid, ONLY if they are “Property All Risks Policies”, and contain
a clause waiving the right to claim compensation from third parties, including Fiera Milano Congressi SpA,
Fondazione Fiera Milano, Fiera Milano SpA, its affiliates, the Organizers of the Event and any third-parties
in
any way involved in the Organisation of the Event. For policies that do not include the above-mentioned
clause or that are considered inadequate, Fiera Milano Congressi will ask the Companies to revise the
causes concerned. Alternatively, the Companies can choose the following point B).
B) For those Exhibitors who do not own an Insurance Policy or do not have an adequate Insurance
Policy – see point A), they have to adhere to the coverage included into the Fiera Milano Congressi service.
The Exhibitors can get this “service” at the amount of € 95.00 + VAT (22%) through the Exhibitor Services
Website. This "service" includes:
a. All Risks Cover up to 25,000.00 Euros
b. Theft of personal properties
The organizers do not provide insurance for exhibitors and their property. The exhibitor is responsible for his
property and person and for the property and persons of his employees through full and comprehensive
insurance, and shall hold harmless the organizers for any and all damage claims arising from theft and those
perils usually covered by a fire and extended-coverage policy. Therefore, you are obliged to have a public
liability insurance that covers all injuries to persons and damages that might cover in connection with the
exhibition.
We also recommended that you have additional coverage against loss or damage to exhibition material during
transport and during exhibition times. Please make arrangements for insurance coverage through your
company’s insurer.
Fire Insurance (compulsory)
Exhibitors must be insured against fire.
Participation by exhibitors is dependent upon compliance with all rules, regulations and conditions stated
herein.
Music
Please note that if some your company would like to play music inside their own booth, shall undertake
the following instructions:
S.I.A.E.
The Exhibitor undertakes to apply for – if needed – prior “authorization for shows” issued by S.I.A.E (Italian
Author’s and Publisher’s Association) for any screening of slides or films, i.e. sound transmission or
background music during the Exhibition Area time as well as to provide for advance payment of the
royalties due.
If the Exhibitor intends to reproduce and distribute musical recordings on any medium (DVD, Audio and
Videocassettes, Hard Disk, Server. Etc…) will be required to fulfill the rights under articles 72 and 73 Law n°
633/1941, of performing artists and producers of phonograms, rightholders on the recordings, to the
phonograms producer to SCF (Società Consortile Foniografici S.p.A. – Via Leone XIII, n.14 – 20145 Milan –
Tel. 800429060 – Fax. 0039/02/46.54.75.00) 13
For any information please refer to: milano@siae.it – Tel. 0039/02/86.49.61 The Exhibitor shall in any event
stand surely for and hold the Venue (MiCo/Fiera Milano Congressi SpA) armless from any claim for
payment they may receive from S.I.A.E. and/or SCF.
Section 5: Official Contractor
Stand Fittings \ Hostess services \ Electricity\ Storage \ Cleaning Services \ Telecommunications
& Internet\ Plants & Floral Arrangements
Fiera Milano Congressi
Customer Service Tommaso Giorgi
Tel. +39 02 4997.6131
Fax +39 02 4801.0270
Email: fens2014expo@fieramilanocongressi.it
Catering Services
Exhibitors who wish to order food and beverages for their Exhibition booth are welcome to do so directly
with the Fens official and exclusive caterer.
For further assistance, please contact:
Email: fens2014expo@fieramilanocognressi.it
Deadline for sending forms: Fiera Milano Congressi must receive these forms before:
June 3
Orders placed after June 19th are subjected to a 10% surcharge.
Onsite Orders (from July 3rd) are subjected to a 20% surcharge.
According to some categories as SUSPENSIONS – WATER CONNECTIONS – TEMPORARY
STAFF must be order by June 3rd.
Please note that Fiera Milano Congressi will send directly to you the link to the
Contractor’s On-Line Manual along with an access code. This manual will include all
order forms for contractor services such as stands and additional materials, furniture,
catering,wired internet, electricity for shell scheme only booths, multimedia, plants and
manpower. If further assistance is required to place your order, please feel free to
contact the official contractor.
Fiera Milano Congressi Contractor’s On-Line Website:http://es.fieramilanocongressi.it/
Freight Handling & Customs Clearance Agent
Hermes/Merkur
Ms. Zehavit Akerman
Tel: +49 69 747 848
Tel: +972 8 914 6382
Mobile: +972 52 511 4982
E-mail: zehavitak@hermes-exhibitions.com
Website: hermes-exhibitions.com
Section 6: Delivery Regulations and Instructions
The shipping instructions include the following information:
• Shipping Instructions
• Tariff
• Material Handling Form
• Labels
Delivery & Logistic Services
Hermes/Merkur Ltd. has been appointed the official forwarding agent and clearance
agent for this Congress and offers the following services: customs clearance, delivery to the stand, freight
forwarding, manpower & trolleys for un-loading/loading during build-up and dismantling, storage of empty
crates, transportation to and from the Exhibition hall.
For security, insurance, and efficiency reasons, Hermes/Merkur is the sole official agent to handle cargo
inside the venue.
Stand builders are prohibited from using trolleys during set-up and dismantling periods.
Kindly note that the official agent is the exclusive agent for move in and move out of the venue.
Exhibitors and stand builders are free to deliver their goods or to pick their goods up from outside the
venue. Those who use their own facilities up to the venue are requested to coordinate their time schedule
and unloading of their cargo into the venue with the official logistics agent.
Insurance of Goods
All cargo should be insured from point of origin.
Exhibition Goods, Insert and Display Materials
Please note that all materials entering the venue incur a handling charge. This includes materials for inserts
to the Congress bags and display.
In order to receive a price quote for handling and to assure arrival of your materials, please be sure to
complete the “Pre-Advise” form included in the shipping instructions.
Please Note: All advanced shipments and deliveries to the Hermes/Merkur warehouse, including by
courier, must be coordinated with Hermes.
In order to assure receipt of sent materials, Hermes, must receive the Pre-Advise form found at the end
of this manual.
Please complete this form and return it to Zehavit Akerman: zehavitak@hermes-exhibitions.com. You will
then receive confirmation of your material arrival.
Customs Clearance
Hermes Exhibitions & Projects Ltd.
Ms. Zehavit Akerman
Tel: + 49 6173 966 95 28
Tel: + 972 8 914 6382
Mobile: +972 52 511 4982
E-mail: zehavitak@hermes-exhibitions.com
Website: hermes-exhibitions.com
March 25, 2014
Dear Exhibitor/Stand Builder,
Hermes-Merkur is the official handling agent for KENES congresses in 2014. We are a full door to door service company, and sole on site
logistics contractor. As such, we are pleased to update you regarding the services and guidance as how we dispatch shipments to the event.
Onsite Handling
Due to security, insurance and organizer policy, Hermes-Merkur is the exclusive handler inside the venue. No other company is permitted to
handle cargo within the venue.
Please note that companies, stand builders & PR companies may make their own arrangements to deliver and retrieve goods directly to the
warehouse/venue entrance.
Contact Details
Hermes Exhibitions & Projects Ltd.
Contact: Ms. Zehavit Akerman
Tel: +49 6173 966 95 28
Mobile: +972 52 511 4982
E-mail: zehavitak@hermes-exhibitions.com
Please note these important dates:
Service
Door to Door Shipments ready for
pick up (EEC Countries)
Airfreight Shipments
Arrival to Frankfurt Airport
Shipment via Germany
Warehouse
Exhibitor move in
Exhibitors move in
Deadline
June 24, 2014
June 26, 2014
June 30, 2014
July 4 (Friday) , 2014 For Space stands only
July 5 (Saturday) , 2014 For all stands
Shipment Categories
All shipments must be packed, labeled and sent according to the appropriate.
Please use only the attached labels. Please do not mix different types of shipments in one box.
Categories
Exhibition goods - for exhibition stand only
Services, Delivery Address and Shipping Instructions
1. Door to Door Shipment
We offer companies services from starting point to venue as part of consolidated international shipments for the congress. This will assist in
reducing costs and ensuring a timely delivery.
2. Airfreight Shipments
Please send all airfreight shipments to Frankfurt airport only.
Airway Bill (AWB) must be sent prepaid and consigned to:
Consginee
Merkur Expo Logistics GmbH
Rheinstrasse 2
Eschborn, Germany 65760
Tel.: + 49 6173 966 95 0
Att: Mr. Bernd Blum
Notify:
Exhibitor name:______________
Booth # ____________________
Congress: FENS 2014 – Milano, Italy
IMPORTANT !!!
Please do not send any airfreight shipment unless you receive very specific instructions for invoices, packing list, etc.
Documents
Original AWB, BL & Proforma Invoice must be received 2 working days prior to goods arrival.
The above instructions are for Airfreight Shipments only.
3. Shipment via Frankfurt Warehouse
4. Direct Deliveries to Congress Venue
Domestic Cargo / Courier Shipments / Full Load Trucks
Warehouse Address:
Merkur Expo Logistics GmbH
Schmitt Peterslahr
Erlenstrasse 1 – 9
56587 Oberhonnefeld
Germany
Att: Dirk Dewald
Tel: +49 2634 95 44 50
Exhibition goods will be accepted from
July 4 , 2014 – for Exhibitor – space only
July 5, 2014 – for all exhibitors
Delivery Address:
MiCo – Milano Congressi
Meeting entrance: South Wing, Gate 2 Eginardo
Piazzale Carlo Magno, 1 – 20149
Milan, Italy
Please ass specific gate if any !!!
Courier Shipments
It is not recommended to use a courier service for shipping your goods to the congress venue. In case of sending a courier shipment, please be
sure to send us a pre-advise with the full details of the shipment: courier company, number of pieces and tracking number.
Shipments will be accepted in the show site by our representative starting from the first move in date. Shipments arriving before that time
will not be accepted.
Dangerous Cargo
Exhibitors need to complete a special form for dangerous goods. These forms will be provided upon request and the completed forms should
reach us before shipment is dispatched. There will be surcharge of 100% for handling this kind of shipment.
Insurance
All goods must be fully insured with all risk coverage. Insurance can be provided upon request. We regret that we can take no responsibility for
goods after delivery to the exhibitors stand regardless if the exhibitor is present or not.
Heavy & Oversized Shipments
A heavy and oversized shipment applies to any single exhibit in excess of 1000 kg and 5 CBM that requires the use of a forklift mobile crane for
installation.
Exhibitors with heavy and oversized exhibits must inform us at least seven days prior to delivery. A detailed layout should also be provided to
better assist our onsite operations.
Payment Terms
In order to ensure move in/out of your shipment/s, please complete and sign the attached Material Handling form/payment confirmation and
return it to our attention.
Please note that your signature will be used as payment guarantee based on the general tariff.
Please notify “Hermes - Merkur” immediately about any requirements relating to invoices. All invoices must be settled by
exhibitors/contractors and agents in advance of the congress. In case of non-payment of invoices, shipments will be held in storage until the
invoices are paid in full.
Please note that all payments should be made in EUR.
Any services not outlined in the attached tariff will be quoted on an individual basis.
Terms and conditions
All orders are accepted exclusively on the basis of the German forwarders terms and conditions (ADSp).
We wish you a successful experience!
Hermes - Merkur
March 25, 2014
HANDLING RATES
Inbound Handling Charges
1. Air Freight
From free arrival FRANKFURT airport up to free delivered booth including:
• Transfer from airport to the warehouse
• Transfer from warehouse to the show site
• Delivery to the booth
• 1 CBM = 300 kg
Minimum per shipment
Up to 250 kg
Up to 500 kg
Up to 1000 kg
Above 1000 kg each additional kg
€ 325.00
€ 2.05 / Kg
€ 1.55 / Kg
€ 1.40 / kg
€ 1.35 / Kg
Airport taxes, storage, fees etc. will be calculated as per outlay
Outlay fees + 10% for pre payment
Min
€ 125.00
2. Handling via Warehouse
From free arrival Oberhonnefeld – Germany up to free delivered booth including:
• Intermediate storage
• 1 CBM = 330 kg
Shipment up to 25 kg
Shipment up to 50 kg
Shipment over 50 kg
€ 125.00
€ 175.00
€ 80.00 / CBM / Min 3 CBM
3. Direct Delivery to Venue
From free arrival venue up to free delivered stand, first time spotted:
• 1CBM = 330 kg
Shipment up to 25 kg
Shipment up to 50 kg
Per CBM or part of
Truck 7.5 T
Truck 13.6 M
€ 95.00
€ 125.00
€ 90.00 / per CBM / Min 3 CBM
€960.00
€ 1840.00
Customs Formalities
Carnet ATA
Temporary importation under ATA Carnet
€ 190.00
Temporary Importation
Temporary importation and/or re-exportation with commercial invoice
For each customs tariff code
Customs bond fee 1.5% CIF Value
€ 190.00
€ 6.50
€ 150.00
Permanent Importation
Per shipment / per document / per exhibitor
For each customs tariff code
Min
€ 190.00
€ 6.50
Duties & Taxes as per outlay. Fees for an advanced payment of duty & tax
+ 10% for pre payment
Customs inspection
Export document
€ 55.00
€ 65.00
Special Clearances
Food, beverages, pharmaceuticals etc.
Available upon request
Other Charges
•
•
•
Handling of empties (including storage)
Forwarding commission - per order / shipment
On-site representative for service / support
€ 70.00 / CBM (Min 2 CBM)
€ 75.00
€ 55.00
Outbound Handling Charges
The same rates will apply for outbound services.
Please Note:
The above rates do not include Italian VAT that will be charged where applicable.
The above rates are for services provided from Mon – Fri, 08:00 – 17:00
Overtime surcharge (18:00 – 22:00) – additional 50% on total move in/out charges.
Overtime surcharge (22:00 – 08:00) – additional 100% on total move in/out charges.
Saturday - additional 75% on total move in/out charges
Sunday & Holidays – additional 100 % on total move in/out charges
Date: ___________
Dear Exhibitor/Stand Builder/PR Company,
Please complete the form below and return to HERMES via email at: zehavitak@hermes-exhibitions.com.
Handling and Payment Confirmation Form
Congress Name
Exhibitor Name
Stand Number
Shipment Information
Service requested
Door to Door
Germany Advance Warehouse
Direct to Venue
Shipment Information Continued…
Shipper's Name
Email Address
Phone Number
Purchase Order Number
Truck Size
Courier Tracking Number
Airway Bill (AWB) Number
Number of Pieces
Weight in Kg
CBM
Payment Details
This is to confirm that the payment for handling the above cargo will be covered by our company.
Company Details: _________________________________________
Please enclose a copy of both the front and back of your credit
card.
VAT Number: ____________________________________________
Email Address: ___________________________________________
Phone Number: ___________________________________________
Address: ________________________________________________
Card Type: VISA
DINERS
MASTERCARD
AMEX
For payments made by credit card, an additional 3.00% service
charge will be added.
Only Inserts/Display materials that arrive by the deadline will be
guaranteed for delivery to the Congress Venue. Any materials that
arrive after the deadline date will not be delivered.
We cannot guarantee services for any cargo arrival without a
completed Pre-Advise form and payment confirmation!
Credit Card Number: ______________________________________
Expiry Date: _____________________________________________
CVC (Last 3 digits on back of credit card): ______________________
Name of Card Holder: _____________________________________
Card Holder's Signature: ___________________________________
Only shipments with pre-notification and payment confirmation
will be accepted.
EXHIBITION GOODS
For the Exhibitor's Stand Only
Direct to Venue
Exhibitor Name
Stand/Booth Number
Contact Person
Mobile Phone
MiCo - Milano Congressi
Piazzale Carlo Magno, 1
20149 Milan
Italy
For FENS 2014 congress
Box No. _______ of _______
EXHIBITION GOODS
For the Exhibitor's Stand Only
Air Freight Shipments
Exhibitor Name
Stand/Booth Number
Contact Person
Mobile Phone
Merkur Expo Logistics GmbH
65760 Eschborn – Germany
Tel: +49 6173 966 95 11
Att: Mr. Bernd Blum
FOR FENS 2014 - Milano, Italy
Box No. _______ of _______
EXHIBITION GOODS
Via Germany Warehouse
Domestic Cargo / Courier Shipments
Exhibitor or Company Name
Stand/Booth No. (if relevant)
Contact Person
Mobile Phone
Merkur Expo Logistics GmbH
Schmitt Peterslahr
Erlenstrasse 1 – 9
56587 Oberhonnefeld, Germany
FOR FENS 2014 Milano , Italy
Box No. _______ of _______
Section 7: Order Forms
Organizers Order Forms
The following order forms are to be returned to Ms. Elianne Baran Ganot by June 2, 2014:
• Lead Retrieval Wireless Barcode Reader
If you require any additional services which do not appear in this manual, please contact:
Ms. Elianne Baran Ganot
Tel: +41 22 908 0488 ext. 821
Fax: +41 22 732 2850
E-mail: eganach@kenes.com
Fiera Milano Congressi Contractor’s On-Line Manual
Please note that Fiera Milano Congressi will send directly to you the link to the Contractor’s On-Line
Manual along with an access code. This manual will include all order forms for contractor services such as
stands and additional materials, furniture, electricity for shell scheme only booths, multimedia, plants and
manpower. If further assistance is required to place your order, please feel free to contact the official
contractor.
Fiera Milano Congressi Contractor’s On-Line Website: http://es.fieramilanocongressi.it/
In the website, in the category “Useful Documents”, the following forms and regulations may be found:
Compulsory Forms:
SICU Form: compulsory for all Space Booths.
INS Form: compulsory for all Exhibitors.
APP/SUSP Forms: Exhibitors have to fill in these forms and return to us if they need hanging points
offer.
-
TECHNICAL REGULATIONS:
-There is a copy of the Technical Regulations to read and follow.
-
SAFETY:
-Evacuation Plans of the Exhibition Area.
-What to do in case of emergency.
Order Form - Lead Retrieval Wireless Barcode Reader
Thank you for your order of the lead retrieval wireless barcode reader.
We hope that you will find this system an enhancement to your Congress experience.
Please fill out this form which provides us with your credit card details.
Please note that if the system is not returned to the Exhibition Management desk by:
Wednesday, July 9, 2014 by 14:00, an additional €2000 charge will be made to your credit card.
If you are in need of any assistance while on site, please approach the Exhibition Management
Desk.
In accordance with the security measures taken by credit card companies, please complete the following
form in your own handwriting and sign.
Please mail this form no later than Monday, May 28, 2014 to the attention of:
Elianne Baran Ganot at eganach@kenes.com
Number of Smart Scanners Requested: ______________________ (€ 350 per unit)
Number of Mini Scanners Requested: _______________________ (€ 280 per unit)
Company Name: ______________________________________
Email Address: _________________________________________
Telephone Number: ______________________________________
Card Type: Visa / MasterCard / AMEX: _______________________
Credit Card Number: _____________________________________
Expiration Date: _________________________________________
Security Digits (on the back of the credit card): ________________
Name of Card Holder: ____________________________________
Date: __________________________________________________
SIGNATURE of Card Holder: _______________________________
Please complete the form with all required details and return to: fensforum2014_reg@kenes.com
DEADLINE FOR RETURN: Thursday, May 1st , 2014
FROM: COMPANY NAME:
___________________________________________________________________
CONTACT PERSON:
___________________________________________________________________
EMAIL ADDRESS:
___________________________________________________________________
COMPANY ADDRESS:
___________________________________________________________________
COMPANY VAT NUMBER: __________________________________________________________________
Registered stand personnel will receive:
Badge with personal name & company name
Access to the Exhibition Hall
Attendance to the scientific programme
Entrance to the opening ceremony
Conference bag
Please indicate in the box below how you would like your company name to appear*:
□□□□□□□□□□□□□□□□□□□□□□□□□
* For the company name a maximum of 25 characters can be printed.
Four complimentary exhibitor badges ( 4 complimentary badges are provided for every 9 sqm booked).
Exhibitor registrations allow access to the exhibition area and to the scientific sessions.
Additional exhibitors/staff should be registered as a corporate attendee of the FENS Forum, unless the exhibitor has an Affiliate Membership with FENS.
Registration as a corporate attendee of the FENS Forum via the conference website at: https://cmoffice.kenes.com/cmRegistration/fens2014/registration.html
Please complete below the names of the exhibitors to receive the complimentary badges according to your exhibition agreement.
Form should be returned in regular excel format (not PDF).
FROM: COMPANY NAME:
Last Name
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
First Name
___________________________________________________________________
Title Organization
Address
City
Country
e_mail
address
* required
Registration
Category
Exhibitor Free
Total in EUR (€)
€ 0.00
Authorization for Credit Card Charges
Dear Sir/Madam,
In order to charge your credit card and in accordance with the security measures taken by credit
card companies – please fill in the following form in your own handwriting and signature.
Please send us this sheet to fax number: +41 22 906 91 40, to the attention of: Orna Gilboa or by email:
ogilboa@kenes.com
We authorize KENES International – Organizers of Congresses to make the charge of EUR _______
for _____ extra badges.
Credit Card details to be charged:
Type: Visa / MasterCard / AMEX
Number:
Expiration date:
Name of Card holder:
Security digits:
Address: (as per Credit card records):
Telephone number:
Date:
Signature of Card Holder: ____________________________
Fiera MilanoCongressi SpA
20149 Milano
P.le Carlo Magno,1
Cap. Soc. € 2.000.000 i.v –Socio Unico
Registro Imprese. C.F. e P.I. 11292010151
R.E.A. 1452160
APP formulary
APPLICATION FOR FEASIBILITY
To be returned 30 days before the event starts
The undersigned company, having taken note of the rules provided in the Technical Regulations
and Instructions on the back of this form, would ask to have the contents of the Documentation
submitted by said company to Fiera Milano Congressi verified for feasibility, as from now agreeing
to be charged for suspension structures required to complete said suspension.
EVENT:
DATE:
Corporate name of EXHIBITOR:
Telephone:
Fax:
E-Mail
The suspension structures form attached to the formulary, a layout of own area in DWG or PDF
format, floor plan and eventual rendering or perspective pictures of the stand are required to
provide the requested service, to compile and forward to the FMC Exhibitors’ Assistance Office.
Applications must be received within 30 days from the start of the exhibition.
Fiera Milano Congressi will not take into consideration this application without the aforesaid
documentation and relative signature.
FMC will forward a complete proposal of suspension costs to the exhibitor for acceptance and
signature.
The exhibitor is obliged to submit the static calculation and static compliance report signed by two
different professionals, entered into the Italian Register, to the FMC Exhibitor’s Assistance Office
before the eve of the event. The FMC Exhibitor’s Assistance Office may be asked to provide this
service and include it in the proposal. In default of the above term Fiera Milano Congressi will
instruct one of their own professionals to draw up the required declaration, charging the exhibitor
with the relative cost.
Date
Signature_______________________
INSTRUCTIONS FOR SUSPENDING LOADS FROM CEILING
1. REQUIRED DOCUMENTATION:
The suspension data sheet (annex 1), table of loads to be suspended (annex 2) attached to this formulary and the
project of what is planned to be suspended from the ceiling must be submitted at least 30 days before the exhibition
starts. The project must include the following compulsory documents:
a) Graphic printouts in quota comprising the ground plan, lateral and axonometric views of the product to be
suspended. The drawings must include the position and values of the estimated loads on the truss system to be
suspended. The points where the truss system will be connected to the Fiera Milano Congressi suspensions must
also be specified;
b) Technical report drawn up by a trusted professional containing:
- description of the suspended structures;
- details of materials to be used (eyebolts, steel cables or jack chains, truss systems, etc.)
- indication of effective weights of materials to be used (truss systems, spotlights, wiring, lifting systems, etc.)
- estimate of load on the product’s structure and tests on the relevant induced stress;
- indication of the product’s suspension points and relevant loads at each point, taking into account that the loads
given in the table attached to this formulary must not be exceeded;
- for the suspended structures’ stability sake it must anyhow be guaranteed that should any anchorage to the
suspension cables supplied by Fiera Milano Congressi collapse (structural connection, Halfen bolts, lifting mechanism,
etc.) this will not entail the risk of collapse and/or overload exceeding the tolerated threshold at each anchorage point,
endangering the entire structure;
c) It is compulsory for the exhibitor to submit a correct assembly declaration; static calculation and static
compliance report, signed by two different professionals, of the suspension s to Fiera Milano Congressi S.p.A.,
certifying, to all lawful purposes that said suspensions conform to the relevant safety preventive measures. The
deadline for submitting the correct assembly and project conformity declaration is 24 hours before the exhibition starts.
N.B. Should the exhibitor take advantage of FMC trusted professionals or should said deadline not be kept, as said
deadline cannot be extended due to the imminent opening of the exhibition, Fiera Milano Congressi S.p.A. will instruct
one of their own professionals to draw up the required declaration, charging the exhibitor with the relative cost. Should
any obstacles or problems arise for any reason to hinder the aforesaid controls ordered by Fiera Milano Congressi
S.p.A. then the utilities provided by Fiera Milano Congressi S.p.A. to the stand (power, water, compressed air, etc.)
will be cut off and the stand closed to visitors.
ATTENTION:
- It is important to keep to the above terms as Fiera Milano Congressi S.p.A. must have the documentation examined
by engineers to control compatibility between the programmed structures and the permanent structures in the hall.
Fiera Milano Congressi S.p.A. reserves the right to confirm whether the structure is compatible or not with the area
assigned to the exhibitor, save for exhibition regulations.
2. IN GENERAL
2.1. The “suspension” service is available in all the halls at the Quartiere Fieramilano City with suspension structures
provided as per attached table;
2.2. The “Suspension” service consists in supplying special cables hooked to the ceiling, used to suspend stand
fittings and lighting belonging to the exhibitor or to a trusted firm or hired from Fiera Milano Congressi itself;
2.3. Special cables hooked to the ceiling will be supplied by Fiera Milano Congressi only, whilst the exhibitor or a
trusted firm will be responsible for fixing the structures not provided by Fiera Milano Congressi.
It is compulsory for the exhibitor to hook up all the suspension cables including the safety cables installed and booked
through Fiera Milano Congressi, to own suspended structures.
To the contrary Fiera Milano Congressi Spa reserves the right to do this alone, charging relative costs.
2.4. Fiera Milano Congressi will establish the position and number of cables to be supplied by the latter, based on
specifications in the technical project submitted by the Exhibitor and on the location of the structures from which said
cables would then be suspended, quantifying the additional safety cables required;
2.5. The free end of the cable supplied by Fiera Milano Congressi will be fitted with a special certified fixed thimble;
2.6. Cables will be placed at a height of 150/200 cm exceeding the maximum allowed by Exhibition Regulations;
2.7. The height of suspended structures from the ground must conform to General Exhibition Regulations, unless
derogation is allowed by the Organizer, Operational Secretary’s Office dept.;
2.8. See the load table attached to this formulary for the maximum load bearing capacity at each hook-up point
supplied by Fiera Milano Congressi;
2.9. Cables supplied by Fiera Milano Congressi will be hooked up to the specially prepared structures only: said
structures are distributed in the following way:
Halifax rails on the ceiling will be used in Quartiere Fieramilano City. Said rails will be distributed differently depending
on the areas in the halls. It is possible to check whether there are Halifix rails above the area assigned to each
exhibitor by contacting the Fiera Milano Congressi Exhibitor’s Assistance Office;
2.10. If the zone above the area assigned to the exhibitor does not have any of the special structures described in the
above points, special supplementary anchorage systems can be hired after reaching an agreement case by case with
the Fiera Milano Congressi technical office;
2.11. The exhibitor or a trusted firm shall use appropriate systems for fixing the structures to guarantee perfect
anchorage. Any steel cables used must have a diameter of no less than 5 mm and the diameter of the rods used for
any jack chains must be no less than 6 mm;
2.12. Suspension cables supplied by Fiera Milano Congressi must not be pulled diagonally by the exhibitor or by the
trusted firm.
2.13. Suspensions with lifting equipment (hoists, lever block rigs, etc.) must be fitted with safety cables;
2.14. Loads applied to the truss system (lighting fixtures, speakers, etc.) must be fixed to the latter by own specific
anchorages as well as other anchorage systems (wire ropes, jack chains) to guarantee safety in case their own
anchorage systems collapse;
2.15. For obvious safety reasons, mixed suspension systems (suspension from ceiling + floor-mounted) will only be
allowed if the items solidly mounted to the floor are adequately protected against accidental blows;
2.16. Safety hooks for guaranteeing the stability of floor-mounted fittings will only be allowed if they conform to these
instructions, including submission of required documentation;
2.17. Suspensions from the ceiling must not interfere with the smoke detection system in the halls at Quartiere
Fieramilano City. This system comprises a network of sensors, placed at two levels in the higher part of the hall and
connected together by infrared rays;
WARNING: the hall’s fire fighting system will be activated if a ray is interrupted;
2.18. Suspensions from the ceiling must not interfere with the hall lighting installations;
2.19. Any electrical equipment installed on the suspended structures must be plugged into the sockets inside the
assigned area. Cables hanging from suspended structures must be anchored to specific supports (e.g. steel cables or
floor-mounted columns);
The sum must be paid at Fiera Milano Congressi request only, against invoice or final statement of account.
APP form
To be returned 30 days before the event starts
SUSPENSION STRUCTURE DATA SHEET
ANNEX 1
APP FORM
To be returned 30 days before the event starts
DECLARED SUSPENSION STRUCTURE LOAD TABLE
ANNEX 2
EVENT:
DATE:
Company name of EXHIBITOR:
For the purposes of safety and prevention for the planned suspension in the stand and in
compliance to the rules provided in the Technical Regulations, IT IS HEREBY DECLARED that
the materials listed hereunder with relative declared weights only are used:
LOAD TYPOLOGY
Weight (kg)
TOTAL SUSPENSION LOAD *
MAX PEAK LOAD *
REMARKS:
* Compulsory
Date ___________________
Signature___________________________________
Page 4
PIANTA – FLOOR PLAN
VISTA – VIEW
ESPOSITORE – EXHIBITOR
FMC – FMC
CAVO APPENSIONE – SUSPENSION CABLE
PUNTO DI ANCORAGGIO – ANCHORAGE POINT
PARANCO MOTORIZZATO – ENGINE DRIVEN HOIST (there must be a distance of 1.5 m between anchorage point and the suspended structure,
if installed: H1=H2+l)
FILL IN THE FOLLOWING TABLE
H1 =
A=
D=
G=
H2 =
B=
E=
X=
C=
F=
W=
A1 =
A2 =
A3 =
A4 =
KEY
H1*
H2*
X
W
HEIGHT OF ANCHORAGE POINT (M)
HEIGHT OF LOWER WIRE ** SUSPENDED STRUCTURE (M)
NUMBER OF SUSPENSION POINTS
MAXIMUM LOAD (KG) APPLIED TO EACH POINT
A 1, 2, 3, 4 LANE
ENGINE DRIVEN HOIST
ANCHORAGE POINT
SUSPENSION POINT
STAND OVERALL DIMENSIONS
(*) DATA PROVIDED BY CUSTOMER
N.B.: ALL EQUIPMENT SUPPLIED BY FMC IS COLOURED RED
(**) AGREED HEIGHT
UPPER WIRE
LOWER WIRE
ELECTRICALS:
Each pillar of the exhibition area has boxes for
connection Electric / TLC / Water; these boxes should
always be visible for inspection.
It is recommended to leave around the column a field
of 250x250 cm to ensure proper fitness of plants.
Where it is not possible to leave the recommended
area of 250x250 cm. you still need to leave the direct
accessibility on the side panels and systems
Pillar Detail
Dimension of the field
to be left open for
inspection
Pillar
SHAFT
In the exhibition area, around some columns there are
shafts of masonry ceiling.
Outlining these there is a parapet metal sheet.
If the project features a cover of the structure at close
range, it is necessary that this is independent and not
in support of the structure itself.
Shaft
Metal
Cover
FENS 2014
(July 6th – 9th, 2014)
MiCo Centre – Pavilion 4
RULES ABOUT BUILD-UP AND BREAK DOWN
THE BELOW ARE ONLY MICO OFFICIAL HOURS OF OPERATION.
July 4th
Opening – Closing Time
MiCo Center
Opening - Closing
Time GATE 9
h. 12.00-19.00
h. 11.30-19.30
h. 8.00-19.00
h. 7.30-19.30
Vehicles allowed
Only Raw Spaces
July 5th
Shell Schemes
PLEASE NOTE: only download/upload operations are allowed (maximum 2 hours) parking is not permitted
July 9th
Opening – Closing Time
MiCo Center
Opening - Closing Time
GATE 9
h. 14.00-22.00
h. 13.30-22.30
Vehicles allowed
Entrance/Exit: GATE 9 – Viale Teodorico
Access to the Congress Area of MICO of authorized people for booths build-up and break down
is limited to those who are in possession and wear their own permit, the badge. Each badge must be
filled in completely (art. 4 Technical Regulations).
In particular may we draw your attention to the fundamental need to strictly observe all employment rules,
none excepted, for all type of contracted workers. In particular, in regard to occupational health and safety,
reference should be made to Legislative Decree 81/2008 and the entire regulatory system in force protecting
the health and safety of workers.
Concerning national contributions, your attention is drawn to the observance of the “Biagi” Law, as
amended, the “Bersani” Law and the 2007 Governement Budget Law.
To be deemed valid, all personal access documents must indicate the name of the company and the name and
surname of the bearer. If inspectors so request, they must be produced together with a valid identity document.
Unauthorized people and under 15 years old children are NOT allowed to enter the Fieramilanocity Congress Area
during build-up and break down operations.
As per the Technical Regulations , Art. 5, the Official Freight Forwarder available for shifting heavy loads is:
EXPOTRANS tel. +39/02.36669611 – +39/02.36669610 – +39/02.36669630 – fax +39/02.45402024
Rules about vehicles circulating are listed in Article 4.2 Technical Regulations and subject to the Highway Code.
In particular, traffic signs and the 30 kph speed limit must be scrupulously observed.
Inside the Congress Area of MICO, when permitted by security officers, vehicles may only proceed at walking pace.
It is absolutely forbidden for vehicles to park in front of side roads, fire hydrants, emergency exits, near crossroads or
in front of public emergency services (First Aid, Fire Brigade, etc…)
Inside these Areas, night parking is never allowed, even in case of engine failure. The deadline for parking is the
halls closing time. Failure to observe regulations will be subject to a charge of € 250.00 for each night or part
thereof.
The NON observance of vehicular traffic regulations will result in penalties and fines as mentioned in the
Technical Regulations.
Fiera Milano Congressi / Fiera Milano will remove any vehicles parked causing obstruction and/or blocking
the traffic.
We would like to inform you that the competent Authorities for Public Security might carry out some checks on
vehicles and goods at the gates when leaving the Congress Area of MICO.
To prevent air pollution, a no-go traffic may be designated in the center or in the outer part of the city. We suggest to
check the websites of “Comune Milano” and “Regione Lombardia” for updated information about the rules:
www.comune.milano.it - www.ambiente.regione.lombardia.it
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Because of a specific city ordinance (n.50605 February 28 , 2002) the entering and parking of articulated lorries and
semitrailers is forbidden from 7.30 am to 9.00 pm. The MICO Centre is inside this area, therefore drivers subject to
these categories must arrive no later than 7.30 am. It is forbidden to park in the streets next to the MICO Centre.
All vehicles must move with the provided documentation.
Fiera Milano Congressi/Fiera Milano reserves the right to modify, at any time, times and procedures of any logistical
and/or safety requirements contained in this schedule, although all efforts will be made to give all concerned
adequate notice.