Welcome to the IRC Manual This mini manual is designed to provide you with important information and help you complete all the final elements of your preparation for The London Book Fair 2014. CONTENTS • • • • • • • • • • • • • Deliveries / Collections Delivery Address Introduction to Rights Workshop Invite your Clients for Free IRC Entrance Times IRC WiFi Service Table Delivery Service Table Holder Badge Orders Table Name Boards The London Book Fair App Useful Contacts Visa Letters Moving to Olympia DELIVERIES/COLLECTIONS If you need to courier items to The London Book Fair, please contact ILS, the official delivery and storage supplier, who offers a dedicated show service ensuring that you can courier your material with minimum effort and know that it will be there waiting for you when you arrive onsite. The cost for this service has a minimum charge of £45+VAT each way (though the cost will depend on the quantity of goods transported). Please contact ILS directly for a full quote based on your requirements or simply phone or email to register your interest and ILS will contact you nearer the show to arrange collection. The London Book Fair Easylife Courier Service T: 02476 337 955 E: jl@i-l-s.co.uk DELIVERY ADDRESS If you are couriering items to The London Book Fair, you MUST be onsite to sign for your items, or the courier will not leave your package. All deliveries to the show, must be addressed to: <Contact Name> <Company Name & Table Number> International Rights Centre The London Book Fair Earls Court Exhibition Centre Warwick Road London SW5 9TA INTRODUCTION TO RIGHTS MONDAY 7 APRIL 2014| CONFERENCE CENTRE, EARLS COURT, LONDON This half day conference offers those new to the rights business the skills and knowledge needed to make the most of every rights opportunity vital in this ever-changing publishing and content creation environment. If you have secured an Assistant Package, your nominated rights assistant is entitled to a place at the highly regarded Rights Workshop. Please send your chosen delegate’s name to sheerin.aswat@reedexpo.co.uk by Monday 17th March 2014. FIND OUT MORE For more information visit: www.londonbookfair.co.uk/rightsworkshop INVITE YOUR CLIENTS FOR FREE HOW IT WORKS We will give you a customised URL (e.g. www.londonbookfair.co.uk/yourcompanyname) from which you can direct your clients to an online registration form personalised with your company logo and a message inviting them to register and visit you at The London Book Fair 2014 for free. For each table you have at The London Book Fair you will be allocated 5 free visitor registrations. ORDER TODAY You will be able to request your Personalised Online Registration link soon. A notification will be sent out when the system is live. PLEASE NOTE: These registrations will not automatically give your clients a green fast track visitor badge. To gain access into the IRC, visitors must tick the box ‘buy rights’ on their registration form. IRC ENTRANCE TIMES EXHIBITORS The International Rights Centre is open for table holders (orange badges) from 8.00am, Tuesday – Thursday to allow table holders time to prepare themselves for their first meeting. VISITORS Visitors cannot gain access to The London Book Fair until 9.00am, Tuesday – Thursday. As it may take visitors time to navigate their way to you in the morning, we suggest starting your first meeting at 9.15 rather than 9.00. CLOSING TIMES The fair, including the IRC, closes at 6.30pm on Tuesday and Wednesday and 5.00pm on Thursday. We request that your last meeting each day not be scheduled any later than half an hour before the fair closes. You will be asked to leave the International Rights Centre once the fair is closed, particularly on Wednesday as the fair will begin breakdown shortly after this time. Please note: There is no access to the IRC before Tuesday 8th April 2014 IRC WIFI SERVICE Earls Court and E-Force have made a significant investment into the Wi-Fi at Earls Court specifically for the Fair, part of this is upgrading their system to also operate on 5GHz which the newer devices and laptops on the market can connect to. In order to help control the signal we have had to password protect the Wi-Fi to ensure that if people don’t need it, then their devices don’t automatically connect and cause congestion which could cause interference for those that are using it for work. FAQ Please read through the FAQ document via www.londonbookfair.co.uk/wifi which includes all the essential information you need regarding the upgraded Wi-Fi system. Please go to www.londonbookfair.co.uk/ircwifi for Wi-Fi login information. TABLE DELIVERY SERVICE We are once again offering a table delivery service for table holders within the International Rights Centre. The menu offers you the choice of a packed lunch/sushi for the set price of £10.50 per day or a platter option for the set price of £15.50 per day. You can choose which days you would like your lunch and the time frame within which it will be delivered. For a copy of the full menu, to place an order or for more information please contact Sheerin Aswat on sheerin.aswat@reedexpo.co.uk before Friday 14 March 2014. TABLE HOLDER BADGE ORDERS As an IRC table holder you will have ordered the table packages relevant to your table requirements (see grid opposite). HOW TO ORDER Please login to the exhibitor portal at www.londonbookfair.co.uk/exhibitorportal to order your badges. ORDER DEADLINE Please order your badges by 8th April 2013. PLEASE NOTE • All badges must be ordered online, we will not be delivering any badges directly to you. • If you require additional table holder badges you will need to upgrade your table package. To do this please email sheerin.aswat@reedexpo.co.uk with your requirements. TABLE NAME BOARDS Your company name will appear on your name board exactly as you have entered it in your Printed Directory Entry. The maximum number of characters that can be included on the name boards is 32 characters. If your company name is longer than this it will be abbreviated by the name board contractors. If you would like your name board to be written differently please email the corrected name to sheerin.aswat@reedexpo.co.uk DEADLINE FOR AMENDMENTS: Monday 10th March 2014 T: +44 (0)20 8439 5484 THE LONDON BOOK FAIR APP The London Book Fair app is designed to enhance your experience before, during and after the show. Find the full seminar, event schedule, the exhibitor directory; search speaker profiles; locate exhibitors on the floorplan; plan your show agenda, advice on getting to Earls Court and much more all in the palm of your hand. Available on the iPhone, iPad, Android and now Blackberry. DOWNLOAD AT: www.londonbookfair.co.uk/app VISA LETTERS If you are an international table holder and require a visa to attend The London Book Fair 2014 please complete the Visa Application form located in the IRC badges area. PLEASE NOTE: • You will need to have ordered your exhibitor badges before completing this form as your badge number is required for this process www.londonbookfair.co.uk/exhibitorportal • Some embassies take up to 6 weeks to process applications. DEADLINE : 31st March 2014 Moving to Olympia – LBF2015 As you may know, The London Book Fair is moving to Olympia for the 2015 edition of the fair. No doubt you’ll have a number of questions about what this means for the IRC, where you’ll be located and how to book your table. Detailed information will be sent out in the coming weeks, but Sheerin Aswat, IRC Relationship Manager will also be available during the fair to meet with you in person. She’ll be based in The Club at the Ivy each day between the following hours. Do feel free to pop by, or make an appointment to see her. TIMINGS: Between 11.30am – 12.30pm & 3.30pm – 4.30pm To make an appointment please contact sheerin.aswat@reedexpo.co.uk / 020 8439 5484 USEFUL CONTACTS GENERAL ENQUIRIES LBF Customer Service Helpline E: lbf.helpline@reedexpo.co.uk T: +44 (0)20 8271 2124 BADGE ORDERING HELPLINE Melville Data Services E: lbf@melville.co.uk T: +44 (0)845 218 6041 DELIVERIES & SHIPPING John Lawson E: jl@i-l-s.co.uk T: +44 (0)2476 337 955 Please note - deliveries can not be made to your table before the open period but ILS can hold your packages and deliver them on opening morning)