1. travel
2. tourist facilities
3. hotel

Best of ASCOBes2012Best of ASCO Chicago Exhibitor Manual
Best of ASCO® Chicago
Exhibitor Manual
Meeting Dates
August 15-16, 2014
Exhibit Date
August 15, 2014
Meeting Location
Hilton Chicago
720 South Michigan Avenue
Chicago, IL 60605
Best of ASCOBes2012Best of ASCO Chicago Exhibitor Manual
TABLE OF CONTENTS
Please select the links below to navigate within the document.
INFORMATION
Agenda ................................................................................................................ 3
Attendee Mailing List ............................................................................................. 3
Checklist .............................................................................................................. 3
Contacts .............................................................................................................. 4
Display Restrictions ............................................................................................... 5
Exhibitor Resource Center ...................................................................................... 5
Giveaways ........................................................................................................... 5
Hotel Reservations ................................................................................................ 6
Items Included in Space Charge ............................................................................. 6
Move In/Move Out and Exhibits Schedule ................................................................. 7
Planning Tips ........................................................................................................ 7
Policies ................................................................................................................ 7
Registration ......................................................................................................... 7
Security Tips ........................................................................................................ 8
Shipping Information - Inbound .............................................................................. 8
Shipping Information - Outbound ............................................................................ 8
Shipping Labels .................................................................................................... 9
FORMS
A/V Order Form .................................................................................................. 10
Electrical Order Form........................................................................................... 13
Exhibitor Directory Upgrade ................................................................................. 14
Exhibitor Shipping and Receiving Form .................................................................. 15
Internet Order Form ............................................................................................ 17
Lead Retrieval Order Form ................................................................................... 18
Back to Contents
Best of ASCOBes2012Best of ASCO Chicago Exhibitor Manual
AGENDA
Please visit boa.asco.org for the most up-to-date program information.
ATTENDEE MAILING LIST
Fully capitalize on your trade show investment by renting the Best of ASCO attendee
postal list. Utilizing the pre-show list to raise awareness and showcase your presence at
the Best of ASCO and then following-up with a post-show message to attendees is a
great way to spotlight your products and services throughout the year. You can order the
Best of ASCO postal list through INFOCUS Marketing.
Questions?
800-708-5478
sales@infocusmarketing.com
CHECKLIST
The following checklist is provided as a guide for companies exhibiting at the 2014 Best
of ASCO Chicago Meeting.
Due Date
Item
Complete
Lead Retrieval Order Form
□
□
□
□
□
□
Freeman Audio Visual Order Form
□
Electrical Order Form
Internet Order Form
□
□
Exhibitor Directory Listing and Upgrade - Exhibitor Resource Center
□
Credit Card Authorization Form (Shipping and Receiving)
□
□
Exhibitor Registration - Exhibitor Resource Center
Giveaway Approval Form - Exhibitor Resource Center
Wednesday, July 9
Hotel Reservation
Notification of Intent to Use an EAC - Exhibitor Resource Center
Onsite Contact Form - Exhibitor Resource Center
Friday, July 18
Wednesday, July 30
Wednesday, August 6
Tuesday, August 12
First day exhibit materials will be accepted at the Hilton Chicago
Your password to access the Exhibitor Resource Center was emailed to the Exhibit
Contact along with the link to the Exhibitor Manual.
Questions?
Contact Eileen McGill, Assistant Manager, Exhibits Operations
703-679-3969
Back to Contents
boaexhibits@jspargo.com
Back to Contents
List of Meeting Official Contractors
If you receive solicitations from companies who are not listed below, please contact Eileen McGill at boaexhibits@jspargo.com or 703-631-6200.
Service
Back to Contents
Official Contractor
Attendee Mailing List
InFocus Marketing
Audio/Visual Services
Freeman
Electric
PSAV
Exhibitor Directory Listing
J. Spargo & Associates, Inc.
Hotel Reservations
J. Spargo & Associates, Inc.
Internet and Telephone Service
Hilton Chicago
Lead Retrieval
DirectLead
Policy Information
ASCO
Registration
J. Spargo & Associates, Inc.
Support (Sponsorship) Opportunities
Conquer Cancer Foundation
Travel Discounts
MacNair Travel
Contact Information
sales@infocusmarketing.com
800-708-5478
Yolanda Wilson
yolanda.wilson@freemanco.com
708-255-7171
312-663-6524
Eileen McGill
boaexhibits@jspargo.com
703-631-6200
Erin Davis
boahousing@jspargo.com
888-788-1522, 703-449-6418
312-922-4400
directlead@jspargo.com
703-995-1800
Natalie Norris, CME/H
exhibits@asco.org
571-483-1599
Carrie Olney / Cindy Roth
boaregistration@jspargo.com
888-788-1522, 703-449-6418
Amy Smith
amy.smith@conquercancerfoundation.org
571-483-1576
asco@macnairtravel.com
877-410-8198, +1-202-360-4674
Back to Contents
Best of ASCOBes2012Best of ASCO Chicago Exhibitor Manual
DISPLAY RESTRICTIONS
All displays are restricted to the tabletop. Banner stands are permitted on the floor
directly behind the exhibit table. No literature stands or pop-up booths may be displayed
behind, in front of, or next to the exhibit table.
EXHIBITOR RESOURCE CENTER
The Exhibitor Resource Center allows you single sign on access to the following items:
Due on Wednesday, July 9 at 11:59 PM (EDT):
• Exhibitor Registration
• Onsite Contact Form (required)
• Giveaway Approval Form (required)
• Notification of Intent to Use an EAC
Due on Wednesday, August 6 at 11:59 PM (EDT):
• Printed Exhibitor Directory Information
GIVEAWAYS
Commercial exhibitors:
• Must be designed primarily for the education of patients or healthcare
professionals
• Must not exceed $10 in value
• Pens, mouse pads, and other “reminder” items are not permitted for commercial
exhibitors
Non-profit exhibitors and government agencies:
• Must not exceed $10 in value
• Must be available to all registered attendees immediately upon request
• Giveaways by non-profit exhibitors who are subject to the PhRMA Code must meet
the standards for Giveaways by Commercial Exhibitors listed above.
All exhibitors must complete the Giveaway Request Form through the Exhibitor
Resource Center.
Back to Contents
Back to Contents
Best of ASCOBes2012Best of ASCO Chicago Exhibitor Manual
HOTEL RESERVATIONS
Deadline: Wednesday, July 9 at 11:59 PM (EDT)
To book a room:
• Go to boa.asco.org
• Select “Best of ASCO Chicago” on the left-side menu
• Select “Registration and Hotel Information”
• Select “Exhibitor Registration and Hotel Reservations”
Hilton Chicago
720 S. Michigan Avenue
Chicago, IL 60605
Phone: 312 922-4400
$259.00 per night
Single or Double room
Please Note:
• Room rate includes complimentary Internet access
• Access to the hotel’s fitness center is $15 per day or $25 for your entire stay
• Rate does not include taxes and fees in effect at the time of check in
• Hotel may charge for more than two occupants per room and specific room types
are not guaranteed
Hotel reservations received after Wednesday, July 9 at 11:59 PM (EDT) will be processed
on a space available basis and may be subject to higher rates.
Questions?
703-449-6418
boahousing@jspargo.com
ITEMS INCLUDED IN SPACE CHARGE
 6’ draped table (30” high)
 One (1) chair
 Carpet—please note you should not ship carpet to the hotel
 Company identification sign - 7”x44”
 Complimentary full Meeting registrations – Now available through the online
Exhibitor Resource Center
Exhibitors are responsible for all material handling charges.
Back to Contents
Back to Contents
Best of ASCOBes2012Best of ASCO Chicago Exhibitor Manual
MOVE IN/MOVE OUT AND EXHIBITS SCHEDULE
Move In
Thursday, August 14
4:00 PM – 6:00 PM
Exhibit
Hours
Friday, August 15
7:00 AM – 3:00 PM
Move Out
Friday, August 15
3:00 PM – 4:00 PM
All exhibits must be set by 6:00 PM on Thursday, August 14.
*If you foresee any difficulty in meeting this deadline, you must request a variance.
Please contact Eileen McGill at 703-679-3969 or boaexhibits@jspargo.com by 5:00 PM
(EDT) on Wednesday, August 6.
Exhibits may not be dismantled before 3:00 PM on Friday, August 15.
Early dismantling of exhibits is prohibited.
ASCO will dismantle any exhibits that are not taken down by the end of the published
move out time. Exhibitors will be responsible for any charges related to tear down.
Below you will find the hours during which your exhibit table will need to be staffed as
attendees will be in the Exhibits and Food Room.
Friday, August 15
7:00 AM – 7:55 AM
9:40 AM – 10:00 AM
12:00 PM – 12:45 PM
2:40 PM – 3:00 PM
Continental Breakfast
Break
General Poster Session and Lunch
Break
PLANNING TIPS
• Give copies of all orders, invoices, and paperwork associated with exhibiting and
shipping to your onsite exhibit staff.
• Order services by the deadlines shown on the forms to take advantage of discounts
(if applicable).
• Carefully review all products when delivered to your exhibit table and document any
damage. Provide the Exhibits Operations Manager with a copy of your report.
POLICIES
The Exhibitor Policies describe the rules and regulations governing ASCO Meetings and
Symposia.
REGISTRATION
Exhibitor registration is accessed through the Exhibitor Resource Center. Registration
must be completed online. Processing fees apply if you require the Customer Service
Center to complete your exhibitor registrations, changes, or cancellations.
Questions?
Back to Contents
703-449-6418
boaregistration@jspargo.com
Back to Contents
Best of ASCOBes2012Best of ASCO Chicago Exhibitor Manual
SECURITY TIPS
Front entrance, perimeter, and roving security personnel will be provided. Although
security will be provided during move-in/move-out and on the Meeting days, it is always
the exhibitor’s responsibility to ensure the security of his/her exhibit and its contents.
ASCO, J. Spargo & Associates, Hilton Chicago, and all organizations and individuals who
are employed by or associated with the Meeting, will not be responsible for injury that
may occur to an exhibitor, his/her employees, or any agents, or for the safety of an
exhibit or other property against theft, fire, accident, or any other destructive cause.
Exhibitors should ensure that they have adequate insurance coverage.
SHIPPING INFORMATION - INBOUND
All exhibitor freight should be sent directly to the Hilton Chicago and should not arrive
before Tuesday, August 12:
• All boxes and packages must be addressed as follows:
Hilton Chicago
720 South Michigan Avenue
Chicago, IL 60605
HOLD FOR: Best of ASCO Meeting – Exhibit Move In August 14
Name of Exhibiting Company and Table #
Number of Boxes (i.e. 1 of 4) (Multiple boxes must be numbered)
•
Shipping labels are provided on page 9.
•
Any exhibiting company shipping freight to or from Meeting site is required to
submit a “Credit Card Authorization Form” to the FedEx Office by Tuesday, August
12. Please see page 16 of this Exhibitor Manual for the Authorization Form.
•
Exhibitors are responsible for all material handling charges. Please see below for
material handling fees.
SHIPPING INFORMATION - OUTBOUND
•
Please bring with you the appropriate labels for shipping your materials from the
Meeting.
•
•
All exhibit materials must be cleared from the exhibit area by 4:00 PM on Friday,
August 15.
At the close of the Meeting and after your materials are packed, please see Eileen
McGill, Assistant Manager, Exhibit Operations, to finalize the outbound shipping
process.
The hotel does have daily FedEx and UPS pickups. If you are shipping FedEx or UPS,
please note your freight will leave the hotel on Monday, August 18 as the pickup
time is prior to the exhibits closing on Friday, August 15.
Back to Contents
Back to Contents
Best of ASCO Chicago
Best of ASCO Chicago
Exhibit Move In – Thursday, August 14, 2014
Exhibit Move In – Thursday, August 14, 2014
EXHIBIT MATERIALS
EXHIBIT MATERIALS
MATERIALS MAY NOT ARRIVE PRIOR TO TUESDAY, AUGUST 12, 2014
MATERIALS MAY NOT ARRIVE PRIOR TO TUESDAY, AUGUST 12, 2014
TO:______________________________________________________
Onsite Contact’s Name
COMPANY NAME:_____________________
TO:______________________________________________________
Onsite Contact’s Name
TABLE #:__________
CARRIER:________________________ # OF PIECES:_____________
2014 Best of ASCO Chicago Meeting
Hilton Chicago
720 South Michigan Avenue
Chicago, IL 60605
COMPANY NAME:_____________________
TABLE #:__________
CARRIER:________________________ # OF PIECES:_____________
2014 Best of ASCO Chicago Meeting
Hilton Chicago
720 South Michigan Avenue
Chicago, IL 60605
Best of ASCO Chicago
Best of ASCO Chicago
Exhibit Move In – Thursday, August 14, 2014
Exhibit Move In – Thursday, August 14, 2014
EXHIBIT MATERIALS
EXHIBIT MATERIALS
MATERIALS MAY NOT ARRIVE PRIOR TO TUESDAY, AUGUST 12, 2014
MATERIALS MAY NOT ARRIVE PRIOR TO TUESDAY, AUGUST 12, 2014
TO:______________________________________________________
Onsite Contact’s Name
COMPANY NAME:_____________________
Onsite Contact’s Name
TABLE #:__________
CARRIER:________________________ # OF PIECES:_____________
2014 Best of ASCO Chicago Meeting
Hilton Chicago
720 South Michigan Avenue
Chicago, IL 60605
Back to Contents
TO:______________________________________________________
COMPANY NAME:_____________________
TABLE #:__________
CARRIER:________________________ # OF PIECES:_____________
2014 Best of Chicago Meeting
Hilton Chicago
720 South Michigan Avenue
Chicago, IL 60605
Back to Contents
Proud to Serve as Your
Official Audio Visual Provider
Best of ASCO Chicago
August 15-16, 2014
Hilton Chicago| Chicago, IL
*Order By: July 18, 2014 to Receive Early Order Pricing!
Exhibiting Company Name:
Booth#
Flat Panel Displays and Accessories
QTY.
24" Flat Screen (16:9, HD) with Dell Sound Bar
Early Order Show Rate
$125.00
$225.00
$265.00
$330.00
$400.00
$1,150.00
$40.00
$50.00
32" Flat Screen (16:9, HD) with Internal Speakers
42" Flat Screen (16:9, HD) with Internal Speakers
46" Flat Screen (16:9, HD) with Internal Speakers
55" Flat Screen (16:9, HD) with Internal Speakers
60" Flat Screen (16:9, HD) with Internal Speakers
DVD player with Auto Repeat
Blu-ray DVD Player with auto repeat
Computing
QTY.
Desktop Computer with Monitor (3.2GHz or Faster)
$162.50
$292.50
$344.50
$429.00
$520.00
$1,495.00
$52.00
$65.00
Early Order Show Rate
$90.00
$108.00
$450.00
$550.00
$125.00
$30.00
$40.00
$50.00
Laptop Computer (Core i5/2.5ghz/4GB/300GBHD/DVD)
Apple 15" MacBook Pro (2.3 GHz Quad Core with Thunderbolt)
Apple 17" MacBook Pro (2.3 GHz Quad Core with Thunderbolt)
HP Laser Printer (40 PPM)
Computer Speakers
Wireless Presentation Mouse
Keyboard and Mouse Set
Total
Total
$117.00
$140.40
$585.00
$715.00
$162.50
$39.00
$52.00
$65.00
Freeman has a full complement of Computer, Audio, Video and Lighting inventory, as well
as design capabilities. Whether your needs are big or small, our experts are available to help you! Please contact
us at: 708-255-7100 for a custom quote.
*Show rate is subject to a 30% increase when ordering after July 18, 2014
Contact Your Freeman Representative
Yolanda Wilson
yolanda.wilson@freemanco.com
Phone: 708.255.7171
Fax: 469.621.5603
Online at: www.freemanco.com
Don't see what you are looking for?
Please call to discuss the options!
Total Your Order
Equipment Sub-Total
*Handling Charge
Added Labor for wall/truss mounting ($75)
State Sales Tax (8%)
TOTAL CHARGES:
*Handling & On Site Freeman Audio Visual Supervision: If you equipment is: Less than $430 add
$125. $430-$2,999 add $175. Please call for quote if you order is $3000+
** Electrical & Internet Services are not included in equipment pricing.
Project#
Back to Contents
14-316787
Visit us at: www.freemanco.com
Back to Contents
Please Fill in All Information Below Before Submitting Your Order
Your Name:
Booth Number:
Exhibiting Company Name:
Company Address:
Phone:
Fax:
Email:
Third Party (if applicable):
Signature:
Delivery Information
A representative must be in your booth at the time of delivery unless alternate arrangements are made.
Delivery subject to readiness of the booth structure and set-up. Please call us at 708-255-7171 with questions.
On-Site Contact Person:
Cell Phone:
Please Select Your Preferred Date and Time of Delivery: (Choose One):
Thursday, August 14, 2014:
4:00 8:00
PM -a.m.
6:00‐ 12:00
PM p.m.
1:00 p.m. ‐ 5:00 p.m.
If You Have a Special Delivery Request, Please Note it Here:
Payment Information
Method of Payment (choose one):
Master Card
Check (in US Funds)
Visa
Bank Transfer (please call for details)
American Express
Key Account
Credit Card Number:
Expiration Date:
Card Holder Name:
Signature:
** For your convenience, we will use your authorization to charge your credit card account for advanced and on site orders placed by your
company representative. These charges may include all Freeman companies, or any charges which Freeman may be obligated to pay on
behalf of the Exhibitor including without limitation, any shipping charges.
** All payments must be made in advance in US funds
Cancellation Policy: Any cancellation must be received within 7 days of show open to avoid being charged one day's rental
rate. Cancellations after delivery will result in a day's charge and labor incurred.
Project#
Back to Contents
14-316787
Visit us at: www.freemanco.com
Back to Contents
TERMS & CONDITIONS
YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE. The terms and conditions set fort h below become
a part of the Contract between Freeman and you, the EXHIBITOR. Acceptance of said terms and conditions will be construed wh en any of the following
conditions are met: THE METHOD OF PAYMENT FORM IS SIGNED; OR AN ORDER FOR LABOR, SERVICES AND/OR RENTAL EQUIPMENT IS PLACED BY
EXHIBITOR OR WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUGH FREEMAN.
DEFINITIONS
For purposes of this Contract, ”Freeman” means Freeman Expositions, Inc., Freeman Expositions, Ltd., Freeman Audio Visual, I nc., and their respective
employees, directors, officers, agents, assigns, affiliated companies, and related entities. The term “Exhibitor” means the E xhibitor, its employees, agents,
representatives, and any Exhibitor Appointed Contractors (“EAC”).
PAYMENT TERMS
Full payment, including any applicable tax, is due at the time the order is placed. Purchase orders are not considered paymen t. All payments must be in U.S.
funds and all checks must be drawn on a U.S. bank. Orders received without advance payment or after the deadline date will in cur additional After Deadline
charges as indicated on each order form. All materials and equipment are on a rental basis for the duration of the show or e vent and remain the property of
Freeman except where specifically identified as a sale. All equipment rentals are based on Show Rates and apply only to Show Days. Rental prices on Audio
Visual equipment (including computers) do not include labor, delivery, electrical services or removal of the equipment from t he booth. Exhibitor agrees to use
all rental equipment with reasonable care to prevent excessive wear and tear and/or damage to Freeman’s property. Exhibitor w ill notify Freeman
immediately of any damage to rental equipment and agrees to be billed for any damage to, or loss of, rental equipment rented to Exhibitor. In case of
cancellation of any labor orders by Exhibitor, a one-hour “per person, per hour” charge will be applied for all labor and equipment orders that are not
canceled in writing at least 24 hours prior to the scheduled start time. If Prestige Carpet, Custom -Cut Carpet, Modular Rental Exhibits, Audio Visual and/or
Computer Equipment and any other custom-order items or services have already been provided at the time of cancellation, fees wil l remain at 100% of the
original charge. If the Show or Event is canceled because of reasons beyond Freeman’s control, Exhibitor remains responsible for all charges for services and
equipment provided up to and including the date of cancellation. Freeman will not issue refunds to Exhibitor of any payments made before the date of
cancellation. It is Exhibitor’s responsibility to advise the Freeman Service Center Representative of problems with any orde rs, and to check the Exhibitor’s
invoice for accuracy prior to the close of the Show or Event. If Exhibitor is exempt from payment of sales tax, Freeman requ ires an exemption certificate for
the State in which the services are to be used. Resale certificates are not valid unless Exhibitor is rebilling these charge s to its customers. For International
Exhibitors, Freeman requires 100% prepayment of advance orders, and any order or services placed at show site must be paid at the show. For all others,
should there be any preapproved unpaid balance after the close of the show; terms will be net, due and payable in Dallas, Tex as upon receipt of invoice.
Effective 30 days after invoice date, any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law, or 1.5%
per month, which is an ANNUAL PERCENTAGE RATE of 18%, and future orders will be on a pre -paid basis only. If any finance charge hereunder exceeds the
maximum rate allowed by applicable law, the finance charge shall automatically be reduced to the maximum rate allowed, and an y excess finance charge
received by Freeman shall be either applied to reduce the principal unpaid balance or refunded to the payer. If past due invo ices or invoice balances are
placed with a collection agency or attorney for collection or suit, Exhibitor agrees to pay all legal and collection costs. THESE PAYMENT TERMS AND
CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. In the event of any dispute between the
Exhibitor and Freeman relative to any loss, damage, or claim, such Exhibitor shall not be entitled to and shall not withhold payment, or any partial payment,
due to Freeman for its services, as an offset against the amount of any alleged loss or damage. Freeman reserves the right t o charge Exhibitor for the
difference between the Exhibitor’s estimate of charges and the actual charges incurred by Exhibitor, or for any charges that Freeman may be obligated to pay
on behalf of Exhibitor, including without limitation, any shipping charges. If Exhibitor provides a credit card for payment a nd charges are rejected by the
Exhibitor’s credit card company for any reason, Freeman hereby provides notice that it reserves the right, and Exhibitor auth orizes Freeman, to continue to
attempt to secure payment through that credit card for as long as unpaid balances remain on the Exhibitor’s account. Exhibit or hereby grants a lien on its
property in Freeman’s possession to the extent of any outstanding obligations owed to Freeman by Exhibitor.
LABOR UNDER SUPERVISION OF EXHIBITOR: Exhibitor shall be responsible for the performance of labor provided under this section . It is the responsibility of
Exhibitor to supervise labor secured through Freeman in a reasonable manner as to prevent bodily injury and/or property damag e and also to direct them to
work in a manner that is in compliance with Freeman’s Safe Work Rules and/or Federal, State, County and Local ordinances, rul es and/or regulations,
including but not limited to Show or Facility Management rules and/or regulations. It is the responsibility of Exhibitor to c heck in with the Service Desk to pick
up labor, and to return to the Service Desk to release labor when the work is completed. INDEMNIFICATION: Exhibitor agrees t o indemnify, hold harmless,
and defend Freeman from and against any and all demands, claims, causes of action, fines, penalties, damages, liabilities, ju dgments, and expenses (including
but not limited to reasonable attorneys’ fees and investigation costs) arising out of work performed by labor provided by Fre eman but supervised by
Exhibitor. Further, the Exhibitor’s indemnification of Freeman includes any and all violations of Federal, State, County or Local ordinances, “Show Regulations
and/or Rules” as published and/or set forth by Facility or Show Management, and/or directing labor provided by Freeman to wor k in a manner that violates
any of the above rules, regulations, and/or ordinances.
Back to Contents
Visit us at: www.freemanco.com
Back to Contents
Please return form to: Exhibit Hall
Please note, you must order Internet and Electric services via
the Chicago Hilton Online Ordering System. Paper forms will
no longer be accepted for these services. The Exhibitor
Manual includes these forms solely as a reference point when
choosing your services and pricing.
Advance Price Deadline:
Wednesday, July 30
ELECTRICAL & PLUMBING
CHICAGO HILTON ONLINE ORDERING:
https://hiltonchicago.boomerecommerce.com/Pages/Security/Login.aspx
720 S. Michigan Ave. Chicago IL.60605
Phone: (312) 922-4400 Ext. 6529
Fax: (312) 431-6904
ORDER DEADLINE DATE
DISCOUNTED PRICES
14 DAYS PRIOR TO SHOW DATE
ELECTRICAL SERVICE
1500 watt single outlet
2000 watt single outlet
ADDITIONAL EQUIPMENT
BASIC POWER
110/120 SINGLE PHASE
Discount Standard
Quantity
Price
Price
TOTAL
$105.00 $140.00 $
$125.00 $145.00 $
Discount
Price
$50.00
$35.00
Quantity
300 watt flood
Power Strip
(Does not include electrical)
Standard
Price
$60.00 $
$40.00 $
TOTAL
$105.00 $125.00 $
onetime charge
Above 30 amps or 3000 watts
Quoted on request
***All electrical outlet are charged per day *****
Extra Single Outlets
Above 30 amps or 2000 watts
15 amps single outlet
20 amps single outlet
30 amps single outlet
Quoted on request
HIGH POWER
208 SINGLE PHASE
Discount Standard
Quantity
Price
Price
$225.00 $275.00
$250.00 $300.00
$300.00 $350.00
Above 30 amps or 3000 watts
15 amps single outlet
20 amps single outlet
30 amps single outlet
$
$
$
TOTAL
Quoted on request
208 THREE PHASE
Discount
Quantity
Price
$250.00
$325.00
$500.00
Standard
Price
$300.00 $
$350.00 $
$600.00 $
PLUMBING SERVICE
WATER, COMPRESSED AIR, WASTE LINES
TOTAL
*Available on special written request: Price dependent upon location
of booth. Please specify amount, size and type of service desired
with detailed drawings of equipment connections. Estimated
charges are subject to reasonable adjustment due to any increase
in labor costs occurring before the date of the show.
* All equipment and material furnished on this order by the Chicago
Hilton shall remain the property of the hotel.
* Check one:
PSI
Steamfitter
Plumber ( for Compressed Air Line)
(80 PSI limit)
<Written request Enclosed>
QUICK TIPS FOR EASY EXHIBITING
Above 30 amps or 3000 watts
Quoted on request
ELECTRICAL LABOR
One 1/2 Minimum charge for delivery and hook up
of all A/V equipment ( computers, monitors, on site order, etc
STRAIGHT TIME …………………………………..……… $95.00
OVERTIME…………………………………………………$155.00
(1/2 hour minimum)
* If you have questions or need assistance in completing your
order, please call the Exhibit Hall Dept. at the Hilton Chicago at
(312 ) 922-4400, Ext. 6529.
* Discount Pricing - Applies to all orders when accompanied with
and received 14 days in advance.
* To ensure order processing, full payment must accompany order.
All electrical outlets are charged per day. Please specify number the Number of service days
of days you want your electrical service here _____ .
Sub-total
8% Tax
Total Cost
_______________ + _________ +_________= ______
NAME OF SHOW:
ROOM NAME OF BOOTH LOCATION:
SET UP DATE FOR SHOW:
(Northeast, Northwest Hall, Southeast, Southwest Hall, Williford, etc…)
COMPANY NAME:
BOOTH #:
ADDRESS:
(Street)
ORDERED BY:
PHONE # (
(P.O. Box)
(City)
(State)
PRINT NAME:
)
-
EXT.
(Zip)
TODAY'S DATE:
FAX: (
)
-
PAYMENT INFORMATION
CREDIT CARD#
Email:
CARDMEMBER NAME:
CHECK #
Payable to : Hilton Chicago
EXPIRATION DATE:
Back to Contents
SIGNATURE:
CHECK $
DATE:
CHICAGO HILTON ONLINE ORDERING:
https://hiltonchicago.boomerecommerce.com/Pages/Security/Login.aspx
Back to Contents
boaexhib
bits@jspargo.com
m
Inc
crease Your
Y
Co
ompan
ny’s Visibility
Upgrade
e your Exhibit
E
tor Dire
ectory
y Listing
g Toda
ay!
Increease yourr visibilityy in 2014 with
h an expanded listiing in the
e Exhibitor Dire
ectory. Th
he Directory is aa valuable
e reso
ource to h
help atten
ndees navigate the exhibits aas well ass n more about your learn
prod
ducts and
d services. Exhibiting companies may purcchase an e
expanded
d listing in th
he Directo
ory to reaach attendees in two wayss. Online Listingg The online, in
nteractive
e direcctory is a compreh
hensive listin
ng accessible on th
he Symposium w
website. Print Listing The directoryy is available to attendee’s on
nsite in th
he Meeeting Proggram. B
Basic Exten
nded Premium (Free) ($250) ($50
00) Online Companyy Name 




Mailing A
Address 




Web Add
dress 




250 charracter paragraaph 


500 charracter paragraaph 


750 charracter paragraaph 






Color Company Logo with compan
ny listing Color Company logo w
with link inclu
uded on Exhibitorr Directory hoome page 

Print Companyy Name 




Mailing A
Address & Phhone Number 




Web Add
dress 




250 charracter paragraaph 


500 charracter paragraaph 


750 charracter paragraaph 


Bec
come a Featured Exhibittor!
Conttact the EExhibit Saales team at boaexxhibits@jsspargo.co
om or 800
0‐564‐4220. Back to Contents
Back to Contents
Back to Contents
Back to Contents
Deadline Date:
Tuesday, August 12
Credit Card
Authorization Form
Intercontinental
Hilton
Chicago Chicago
12345
NorthMichigan
Street Rd.,
IN60605
12345
Chicago, IL.
720 South
Ave Minneapolis
Phone: (312)
(714) 716-7943
(714) 716-7943
588-0471 Fax: (312)
588-0536
Instructions
This form authorizes FedEx Office to charge the following credit card account for services rendered by FedEx Office. Complete this form and fax it
to FedEx Office at the number above. Please specify where to send a copy of the sales receipt.
Customer/Account Information
Date
Company Name (if applicable)
Customer Name
Address 1
Address 2
City
State
Phone
Fax
Name of Cardholder (print)
Zip
Email
Account Number
Credit card Type (check one)
!FedEx Office Account #
!Discover
!Visa
!Dinners Club
!MasterCard
!American Express
Expiration Date
Security Code
Credit Card Holder’s Authorized Signature
Date
Receipt Should Be Sent To:
! Fax #: (listed above)
!Other:
!Email (listed above)
©2013 FedEx Office Print and Ship Services, Inc.
Back to Contents
Amount To Be Charged
Rev.02/01/2013
12/05/13
Back to Contents
Advance Price Deadline:
Wednesday, July 30
2014 Telecom Exhibitor Order Form
720 South Michigan Avenue, Chicago, IL 60605
(312) 922-4400 EXT: 6838 Fax (312) 922-4652
Please note,
must order
Internet and Electric
***you
Client
Information
*** services
via the Chicago Hilton Online Ordering System. Paper
Today’s
forms
willDate:
no longer be accepted for these services. The
Exhibitor Manual includes these forms solely as a
reference point when choosing your services and pricing.
Company Name:
INSTALL DATE:
Hardwire Connections
Uses DHCP (Dynamic Host Configurations)
Shared Metro E connection ….. $150 for each add’l connection each day.
x 150 per connection: = $
x
CHICAGO HILTON ONLINE ORDERING:
Static IP Addresses: $950 per ip per day
(Must be ordered two weeks prior to event.)
List # of ip’s:
x $950 x
=$
(# of days)
Telephone #:
=$
(# of days)
City,https://hiltonchicago.boomerecommerce.com/Pages/Security/Login.aspx
State, Zip
Contact Name:
Access is set at 1024 kbps up/down
Access Code Provided On-Site
Shared Metro E connection ….. $200 (1st connection fee) per day:
List # of days:
x $200 per day = $
List # of extra connections:
Street Address:
DISCONNECT DATE:
Single VLAN Configurations: $2000 per port per day
(Must be ordered two weeks prior to event.)
List # of ports needed:
x $2000 x
=$
(# of days)
Video Conferencing IP to IP
Meeting Title:
Meeting Room Event Specific Services
Bandwidth throttling per port upgrade
Booth/Location:
1536 kbps upload/download ……….. $500 per connection per day
(Upgrade charges are additional charges to Shared Metro E cost.)
$650 per IP per day:
x $650 x
(# of ip’s )
=$
(# of days)
*** Billing Information ***
No order will be processed without a form of payment and
clients signature.
Method of Payment:
Credit Card
Type:
Credit Card#
Expiration Date:
Check:
(make payable to Hilton Chicago)
Master Acct:
Acct Code:
HSIA Charges :
$
Telephone Charges:
$
Labor Charges:
$
8% (Sales Tax)
$
Total Charges:
Signature
Back to Contents
D.I.D Line (Direct –In-Dial)
Charge $225 for the 1st day = $
Charge $50 each add’l day =
x $50 each day = $
(# of days)
House Phone:
Charge $95 for the 1st day = $
Charge $50 each add’l day =
x $50 each day = $
(# of days)
Analog Line
Charge $195 for the 1st day = $
Charge $50 each add’l day =
x $50 each day = $
(# of days)
Polycom
Charge $250 for the 1st day = $
Charge $50 each add’l day =
x $50 each day = $
(# of days)
Deluxe Multi-Line Set (includes: Hunt /forwarding/transfer/v-mail.
Charge $395 for the 1st day = $
Charge $50 each add’l day =
x $50 each day = $
(# of days)
Multi-Line Set;
Charge $295 for the 1st day = $
Charge $50 each add’l day =
ISDN Line: $500 per day = $
Labor Rates:
Features …… $50 per key per day.
Hunt
Intercom
$
Date
Speed Dial
Number of keys requested:
(4 hr minimum per room)
Regular business hours ………………...….... $90/hr
(7:00 AM-4:00 PM)
Overtime rates ……………………..………..... $125/hr
(4:00 PM-10:00 PM & Saturday)
Holidays/Sunday …………………………........ $150/hr
x $50 each day = $
Call Forwarding
x $50 =
x
(circle requested feature)
V oicemail
Call Transfer
=$
(# of days)
Types of Calls
Room–to Room and 911………………No Charge
Local Calls .. ……...$1.50 + 10¢ per minute after 60 minutes
800/888/8xx Toll Free …...No charge less than 60 minutes 10¢ per minute after 60 min.
Long Distance/ Domestic/Int’l…. AT&T Operator Assisted Rate
Note: Please return this completed form to the attention of Telecommunications Department c/o Hilton Chicago 720 South Michigan Avenue, Chicago, IL 60605. This form must be received 15 days
prior to the installation date in order to guarantee availability. Any telephone requests received after the required date may not be accommodated and will be subject to a late fee. Prepayment for all
services is required before installation is started. Make checks payable to the Hilton Chicago and enclose with this form. All telephone calls are charged at the prevailing hotel rate. In the event of
loss or damage to equipment, a replacement cost will be applied. 50% charge will be applied to orders cancelled after the equipment was set.
Advance Price Deadline: Wednesday, July 9
Back to Contents
LEAD RETRIEVAL ORDER FORM
Best of ASCO Chicago | Meeting: August 15-16, 2014 | Exhibit: August 15, 2014 | Hilton Chicago Hotel | Chicago, IL
Contact Information (Please Print or Type Clearly)
Booth Number: __________________________________________ Contact:_________________________________________________
Company Name: ___________________________________________________________________________________________________
Address: __________________________________________________________________________________________________________
City: _____________________________________________State: ___________ Zip: ______________Country: ______________________
Tel:___________________________ Fax:__________________________________ Email:_________________________________________
Onsite Contact: ___________________________________________ Mobile Phone: ___________________________________________
Order Online
https://www.directlead.com/order/boachi14
Order by Mail
J. Spargo & Associates, Inc.
11208 Waples Mill Rd., Suite 112, Fairfax, VA 22030
Phone: 703-995-1800
Lead Retrieval Options:
AdvanceOnsite
By: 7/9/14 After: 7/9/14
DirectLead™ Handheld Touch [HHT]* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $375
Quantity
Total
$425
_______$__________
Direct Lead™ Mobile Handheld [DMH]* . . . . . . . . . . . . . . . . . . . . . . . . . . . $350
$400
_______$__________
DirectLead™ App. for Smartphone or Tablet [DLA] . . . . . . . . . . . . . . . . . . $320
$320
_______
Battery Operated. Leads provided on a USB Stick when unit returned at close of event
$_________
One activation per device; exhibitors use their own hardware. App needs to be installed from a data connection.
Instructions for App download will be provided 7 business days prior to event.
5 or more apps. call for a quote
Optional Accessories:
Wireless Thermal Printer [WTP]* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $100
$150
Custom Lead Qualifiers [CC]* (complete page 2) . . . . . . . . . . . . . . . . . . . . .  $95
$125
Unit & Printer Stand [DS]* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  $25 $25
_______$__________
_______$__________
_______$__________
*For use with DirectLead™ Handheld Touch and Mobile Handheld
Total: $__________
Payment Method:
Cancellation of order is subject to a $50.00 administrative fee.
 Check made payable to: J. Spargo & Associates, Inc.
You will be charged up to $2,500.00 per unit damaged or not
returned.
Credit cards orders accepted online:
https://www.directlead.com/order/boachi14
No refunds after August 1, 2014.
Units must be picked up at the Lead Retrieval Counter.
No credit issued for unit(s) not picked up.
Please allow 1-3 business days to receive confirmation of your
order.
All equipment is the sole responsibility of the exhibitor during the rental period. The rental period ends 1 hour past the close of the posted exhibit hall hours.
Equipment damaged or not returned is subject to an additional charge up to $2,500.00 per unit. This charge may be imposed, without further notice, to the
credit card on file. Your signature authorizes your credit card to be charged for the total payment due. JS&A reserves the right to charge or correct amount if
different from the total listed above. Your order must be submitted on or prior to the discount deadline to receive the discounted rate.

Please check the box and sign below that you have read and understood the terms of this agreement
Signature_____________________________________________________________________________________ Date____________
Back to Contents
Back to Contents
CUSTOMIZED LEAD QUALIFIERS ORDER
Best of ASCO Chicago | Meeting: August 15-16, 2014 | Exhibit: August 15, 2014 | Hilton Chicago Hotel | Chicago, IL
Company Name:_______________________________________________________________________________________
Contact Name:______________________________________________________ Booth #:___________________________
Please type or clearly print your Custom Lead Qualifiers below. Qualifiers are limited to 18 characters per line.
Sample Lead Qualifiers
•Send Brochure
• Add to Mailing List
• Have Sales Rep Call
• Have Tech Rep Call
• Immediate Interest
• Need Demonstration
Custom Lead Qualifiers
By 7/9/14 ������������������������������������$95
After 7/9/14��������������������������������$125
1._____________________________________________________________
2._____________________________________________________________
3._____________________________________________________________
4._____________________________________________________________
5._____________________________________________________________
• Send Price List
6._____________________________________________________________
• Send Proposal
7._____________________________________________________________
• Purchasing Authority
8._____________________________________________________________
• Current Customer
9._____________________________________________________________
•Distributor
10._____________________________________________________________
•Reseller
11._____________________________________________________________
• End User
12._____________________________________________________________
•Government
• Corporate / Civilian
• < 5K Budget
• 5 - 10K Budget
• 10 - 25K Budget
• 25 - 50K Budget
• > 50K Budget
13._____________________________________________________________
14._____________________________________________________________
15._____________________________________________________________
16._____________________________________________________________
17._____________________________________________________________
18._____________________________________________________________
19._____________________________________________________________
20._____________________________________________________________
J. Spargo & Associates, Inc.
11208 Waples Mill Road, Suite 112, Fairfax, VA 22030
Phone: 703-995-1800
Email: directlead@jspargo.com
ORDER ONLINE: https://www.directlead.com/order/boachi14
Back to Contents