1. No category

EXHIBITOR MANUAL
For
ORGANISERS CONTACT DETAILS:
Montgomery Star Ltd
9 Manchester Square, London W1U 3PL, UK
Contact: Nick Piper
Phone: +44 20 7886 3048
Fax: +44 20 7084 7741
Email: nick.piper@montex.co.uk / Saudi-mining@montex.co.uk
Web: www.saudi-mining.com
Ref: MA2014
1
MAIN CONTRACTORS CONTACT DETAILS:
Exhibitors requiring specialist services for freight / shipping and/or stand construction
are advised to contact the officially appointed contractors as under:
SHIPPING:
For all shipping requirements and on-site services (including customs clearance),
please contact:
All Exhibitors contact:
European International Fairs Ltd
Contact: Jim Callaghan
Tel : + 44 (0) 1732 860330
Fax : + 44 (0) 1732 860331
Email: jim.callaghan@european-intl.com
http://www.european-intl.com/eventdocs/mii_sit.pdf
STAND CONSTRUCTION:
For all stand design and construction, electrical services and stand furniture contact:
ACE Creative
Contact: M. Ilyas Farooqui
Telephone: +966 (0)1 454 4779 Ext. 107
Fax: +966 (0)1 454 4337
Mob: 05987 57887
Email: mfaroqui@acecreative.com.sa
Ref: MA2014
2
Accommodation in Riyadh recommended for
Saudi Mining & Minerals 2014
There are several hotels in Riyadh which we would recommend for your comfort for the
duration of the exhibition. All are within a 20 minute taxi journey of the venue.
Ref: MA2014
3
Al Faisaliah Rosewood Hotel – Venue for Saudi Mining & Minerals 2014
King Fahd Road
Al Ohaya
PO Box 4148
Riyadh 12212
Saudi Arabia
+966 11 273 2000
www.rosewoodhotels.com
Four Seasons Hotel
2239 Al Urubah Road,
Al Olaya,
Kingdom Centre,
P.O. Box 231000
Riyadh 12214,
Saudi Arabia
+966 11 211 5000
www.fourseasons.com
Riyadh Intercontinental Hotel
Maather Street,
Al Mutamarat,
Riyadh,
Saudi Arabia.
+966 11 465 5000
www.igh.com
Marriott Hotel
Al Mather,
Riyadh 12622,
Saudi Arabia
www.marriott.co.uk
Ref: MA2014
4
Holiday Inn
Al Hayit,
Al Olaya,
Riyadh 12211,
Saudi Arabia
+966 1 461 2000
http://www.ihg.com/holidayinn
Radisson Blu Hotel
Al Mubarakiah Plaza,
King Abdulaziz Street,
Riyadh
Saudi Arabia
+966 1 479 1234
www.radissonblu.com/hotel-riyadh
Hotel Al Khozma (5 minutes walk from the venue)
Olaya Street,
Al Olaya,
Riyadh 12212,
Saudi Arabia
+966 11 465 4650
www.rosewoodhotels.com
Ref: MA2014
5
EXHIBITION TIMETABLE:
Sunday 9th November 2014:
-
08.00 to 18.00 - Exhibitor registration.*
08.00 to 23.00 - Hall open for stand construction for exhibitors who have
booked space only (custom build).
Monday 10th November 2014:
-
08.00 to 18.00 - Exhibitor registration.*
08.00 to 23.00 - Hall open for stand construction for exhibitors who have
booked space only (custom build).
08.00 to 23.00 - Stands ready for exhibitors who have booked space with stand
(shell scheme).
Tuesday 11th November 2014:
-
10.00 to 17.00 - Exhibition open.
Wednesday 12th November 2014:
-
10.00 to 17.00 - Exhibition open.
Thursday 13th November 2014:
-
10.00 to 17.00 - Exhibition open.
Friday 14th November 2014:
-
08.00 to 17.00 - Breakdown of stands and removal and packing of exhibits.
17.00 - Clearance of hall. NB: all exhibits/material must be clear of the hall by
17.00, otherwise penalties will apply.
NB: elements of this timetable may be subject to change and exhibitors will be
advised accordingly.
*Please note that for security purposes all exhibitors, their staff and contractors’ staff
must register on arrival and that registration badges must be worn at all times.
Ref: MA2014
6
GENERAL INFORMATION:
Venue:
The Al Faisaliah Exhibition & Convention Centre is located in the heart of Riyadh’s
commercial district. It offers all the facilities expected of a 5 star international hotel
and exhibition complex with ample hotel rooms,restaurants,meeting rooms and car
parking.
Technical details:
-
Floor loading – maximum 2 tons per square metre.
-
Minimum ceiling height – due to the curved roof of the exhibition hall there is
no general height restriction. Exhibitors having their stands custom built must
contact the organisers in order to find out the height limit of their stand.
-
Electric power supply – 220volts / 15amp. Further details available on request
from the organisers.
General exhibition services/information:
-
CLEANING: exhibitors who have contracted for space with stand (shell scheme)
will have their stands (but not exhibits) cleaned and maintained. Exhibitors
who have contracted for space only are responsible for their own stand
cleaning. The common areas/gangways will be cleaned and maintained.
-
CULTURAL SENSITIVITIES: International exhibitors are reminded to be sensitive
to Islamic culture. This includes the following:
1. Women are not permitted to staff exhibition stands.
2. Pictures of women working or pictures of women with men are not permitted
in any stand literature or display graphics.
3. 3 - Dimensional representations of life forms (eg manikins, models of animals)
are not permitted.
4. Alcohol is not permitted within Saudi Arabia.
CUSTOM BUILT STANDS: exhibitors contracted for space only and building their
own stands must forward their stand design to the organisers for approval no later
than 28 December 2014 otherwise on site modification charges may be incurred.
Ref: MA2014
7
-
ELECTRICAL SERVICES / FURNITURE: see below under Space with stand (shell
scheme) and Space only (custom build).
-
HOTEL ACCOMODATION: For hotel enquiries/bookings, please see page 3.
-
PROMOTION: exhibitors are encouraged to circulate material within the
market ahead of the exhibition to promote their participation. Six weeks
before the exhibition the organisers will forward an electronic invitation to all
exhibitors for forwarding on to their contacts.
-
REGISTRATION: all exhibitors must register on arrival at the exhibition centre
and collect their registration badges which must be worn at all times.
Exhibitors may pre-register and collect their badges on arrival - see preregistration Order Form 5.
-
SECURITY: general security will be provided but this will not extend to
individual stands. Exhibitors are responsible for the security of their exhibits /
stands at all times.
-
SHIPPING: an international shipping coordinator and on-site agent has been
officially appointed for the exhibition. No other shippers will be allowed to
operate on site. Contact details can be found on page 2 of this manual.
-
SPACE WITH STAND (shell scheme) – exhibitors who have contracted for space
with stand (shell scheme) will have their stands equipped with: carpet floor,
spotlights, one electrical outlet, one table and two chairs, one counter and one
sloping shelf unit containing 3 shelves as standard (see order form 1).
Additional furniture and electrical items may be ordered from the official
contractor on Order Forms 2 and 3.
-
SPACE ONLY (custom build) - exhibitors building their own stands may apply to
the official stand contractor (contact details on page 2) for a design quotation
or appoint their own independent contractor. The mains electrical connection
for all Space only (custom build) stands must be ordered from the official stand
contractor (see Order Form 2.)
Exhibitors may only use contractors approved by the organisers – exhibitors
should check with the organisers before appointing their contractor.
-
VISAS - non Saudi Arabian nationals require a visa for entry into Saudi Arabia.
Exhibitors requiring a visa should make arrangements with their own contacts
in Saudi Arabia. The organisers can assist with visas for exhibitors who are not
Ref: MA2014
8
able to obtain visas through their own resources and a minimum of six weeks’
notice is required – see Order Form 6. The Order Form should be submitted to
the organiser with a copy/scan of the passport. When the visa authority has
been received from Riyadh it will be sent to the exhibitor to process at the
embassy in their country of domicile.
-
The organisers will not be held responsible for any exhibitor who fails to obtain
a visa, whatever the circumstances.
Ref: MA2014
9
ORDER FORM 1 – SHELL SCHEME STAND FASCIA NAME PANEL
This form should be submitted to Montgomery Star Ltd / Fax: +44 20 7084 7741 /
Email: Saudi-mining@montex.co.uk / Deadline for submission: 6 October 2014.
Please indicate the name which should appear on the fascia/name board. Please print
in block capitals. Ensure that any abbreviations are correct as we will reproduce
precisely as instructed.
Exhibitors who have booked space with stand (shell scheme) will have a stand to the
following specification – see page 9 for illustration:




Octanorm system with white laminate walls
Carpet floor
Fascia/nameboard with exhibitor’s name
Two spotlights
Electric/furniture items to be included:
 One electrical outlet
 One table
 Two chairs
 One counter
 One sloping shelf unit containing 3 shelves
For stand size:
09/15sqm – one set of electric/furniture items
18/24sqm – two sets of electric/furniture items
27/36sqm – three sets of electric/furniture items
Exhibitor: …………………………………………………………………………………………….
Stand No: …………………………………………………………………………………………….
Contact: ……………………………………….Position: ………………………………………..
Phone: …………………………………………Fax: …………………………….....................
Email: ……………………………………………………………………………………………………
Ref: MA2014
10
Ref: MA2014
11
ORDER FORM 2 – ELECTRICS
This form should be submitted to Montgomery Star Ltd /Fax: +44 20 7084 7741 /
Email: Saudi-mining@montex.co.uk / Deadline for submission: 6 October 2014.
QUANTITY
ITEM
100 watt general purpose spotlight (lamp)
1.25 M. Fluorescent fitting (lamp)
15 amp socket
PRICE
US$
30
35
30
PRICE
SR
110
130
110
55
105
145
165
200
400
540
620
95
145
210
300
480
650
875
350
540
780
1.125
1.800
2.500
3.280
240
350
475
850
990
1.400
670
900
1.300
1.780
3.180
3.700
5.250
2.500
TOTAL
US$
TOTAL
SR
TWO PHASE 220 V
10 amp two phase main
15 amp two phase main
30 amp two phase main
40 amp two phase main
THREE PHASE 220 V
10 amp three phase main
15 amp three phase main
30 amp three phase main
40 amp three phase main
60 amp three phase main
80 amp three phase main
100 amp three phase main
THREE PHASE 380 V
15 amp 380 v three phase main
30 amp 380 v three phase main
40 amp 380 v three phase main
60 amp 380 v three phase main
80 amp 380 v three phase main
100 amp 380 v three phase main
Plasma screen 42” (DVD, Stand, Bracket.)
TOTAL
Upon receipt of your order Montgomery Star Ltd will issue an invoice. All items must
be paid for in advance and will not be supplied unless payment has been made.
Note:
20 % additional price on above rates for orders placed 7 days before the show.
30 % additional price on above rates for orders placed 1 day before the show and subject to availability.
Payments for the orders to be made in full, part – payments are not accepted.
Ref: MA2014
12
ORDER FORM 2a – ELECTRICAL POSITIONING PLAN
This form should be submitted to Montgomery Star Ltd / Fax: +44 20 7084 7741 /
Email: Saudi-mining@montex.co.uk / Deadline for submission: 6 October 2014.
Ref: MA2014
13
ORDER FORM 3 – Optional Display Aids & Furniture
Quantity
Code
Item
Size L X W X
H(mm)
Price
US$
Price Total
SR
US$
A-S
Shelf Unit (adjustable 3 shelves)
300 x 1000
40
150
B-HS
Brochure holder small
130 x 325 x 300
8
30
B-HB
Brochure holder large
130 x 325 x 1500
27
100
C-L
Lockable counter (full door)
900 x 500 x 900
75
280
C-R
Reception counter (curve style)
100
375
C-S
Counter without door
900 x 500 x 900
60
225
D-L
Lockable white door
965 x 2100
60
225
E-B
Bar stool
410 x 1000
15
55
E-C
450 x 530 x 820
12
45
E-L
Standard chair
(blue,red,yellow,light green)
Lounge chair Single
750 x 500 x 750
110
415
E-LD
Lounge chair Double
1500 x 500 x
1500
180
675
E-LS
400
1500
G-S
Lounge chair set
“2single/double/table”
Glass cabinet (small)
350 x 400 x 1600
100
375
G-L
Glass cabinet (Large)
160
600
P-G
Grid panel
500 x 1000 x
2000
900 x 1200
15
55
P-W
Panel (white)
965 x 2350
40
150
R-S
Small office type refrigerator
500 x 500 x 830
80
300
S-F
900 x 500 x 900
80
300
900 x 500 x 900
75
280
900 x 500 x 900
85
320
T-C
Showcase counter, frosted glass
storage
Showcase counter, 1 Shelf,
complete glass
Showcase counter, 1 Shelf, with
storage
Table circular (red,blue,yellow)
800 x 600 x 800
60
225
T-LS
Low coffee table small
500 x 650 x 400
30
110
T-LB
Low coffee table Big
950 x 650 x 400
40
150
T-S
Table square (red, blue, yellow)
800 x 600 x 800
60
225
S-G
S-S
Exhibitor: …………………………………………………………………………………………….
Stand No: …………………………………………………………………………………………….
Contact: ……………………………………….Position: ………………………………………..
Phone: …………………………………………Fax: …………………………….....................
Email: ………………………………………………………………………………………………….
Upon receipt of your order Montgomery Star Ltd will issue an invoice. All items must
be paid for in advance and will not be supplied unless payment has been made.
Ref: MA2014
14
Total
SR
ORDER FORM 4 – OPTIONAL EXTRAS
This form should be submitted to Montgomery Star Ltd
Fax: +44 20 7084 7741 / Email: saudi-mining@montex.co.uk
Deadline for submission: 6 October 2014.
Space only exhibitors should order their requirements on this form. See illustrations of
available furniture on following pages.
Exhibitors who have booked space/stand (shell scheme) will have one table and two
chairs (per 9sqm) as standard – see Order Form 1. If extra furniture is required then
please order on this form.
Item reference number
Quantity
Unit cost
Total cost
……………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………
Total Cost of Order US$……………..
Exhibitor: …………………………………………………………………………………………….
Stand No: …………………………………………………………………………………………….
Contact: ……………………………………….Position: ………………………………………..
Phone: …………………………………………Fax: …………………………….....................
Email: ………………………………………………………………………………………………….
Upon receipt of your order Ace Creative will issue an invoice. All items must be paid for
in advance and will not be supplied unless payment has been made.
Ref: MA2014
15
Ref: MA2014
16
ORDER FORM 5 – EXHIBITOR PRE-REGISTRATION
This form should be submitted to Montgomery Star Ltd
Fax: +44 20 7084 7741 / Email: saudi-mining@montex.co.uk
Deadline for submission: 6 October 2014.
All exhibitors are required to register on arrival at the exhibition centre and collect
their registration badges which must be worn at all times. Exhibitors may pre-register
on this form and their badges will be ready for collection on arrival.
Names of exhibiting staff:
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
Exhibitor: …………………………………………………………………………………………….
Stand No: …………………………………………………………………………………………….
Contact: ……………………………………….Position: ……………………………………….
Phone: …………………………………………Fax: …………………………….....................
Email: ………………………………………………………………………………………………….
Ref: MA2014
17
ORDER FORM 6 – VISA APPLICATION
This form should be submitted to Montgomery Star Ltd
Fax: +44 20 7084 7741 / Email: saudi-mining@montex.co.uk
Deadline for submission: 6 October 2014.
The organisers will not be held responsible for any exhibitor who fails to get a visa,
whatever the circumstances.
Please complete this form in capital letters and return with a photocopy of the
applicant’s passport.
Family name…………………………………………………………………………….
Forenames……………………………………………………………………………….
Father’s name…………………………………………………………………………..
Mother’s name…………………………………………………………………………..
Date and place of birth……………………………………………………………….
Nationality………………………………………………………………………………..
Purpose of visit………………………………………………………………………….
Personal status (single/married)…………………………………………………
Permanent address……………………………………………………………………………..
………………………………………………………………………………………………………….
Profession…………………………………………………………………………………………..
Religion………………………………………………………………………………………………
Main destination…………………………………………………………………………………..
Address during stay………………………………………………………………………………
…………………………………………………………………………………………………………..
Passport No………………………………………………………………………………………….
Date and place of issue………………………………………………………………………….
Expiry date…………………………………………………………………………………………..
Visa to be collected from Saudi Arabian Embassy in which city?…………..……………….
Ref: MA2014
18