Order of the Day Quispamsis Town Council Regular Meeting Council Chambers, Quispamsis Town Hall November 18, 2014, 7:00 pm Pages 1. Approval of Agenda 2. Mayor's Comments 3. Moment of Reflection 4. Disclosures of Interest 5. Presentations 1. Kings Way Care & Squire Drive Playground Committee Proposal 1 - 7 Spokesperons, Judy Lane, Kings Way Care Centre & David Aube, Squire Drive Neighbourhood Group 2. Key Industries - Request for Financial Contribution ($5000) 3. PRO Kids Presentation - Request for Financial Contribution ($5000) 8 - 8 9 - 24 In Attendance, Mr. David Dobbelsteyn, PRO Kids Manager, City of Saint John 4. Proposed 2015 Engineering, Transportation & Utility Services Departmental Budget Presentation - Director of Engineering & Works, Gary Losier, P. Eng. 6. Public Hearings (none) 7. Minutes of Previous Meetings 1. November 4, 2014 - Regular Meeting Page 1 of 2 25 - 31 32 - 41 8. Unfinished Business 1. 9. Appointment of Comex Review Ad Hoc Committee – Ratification of Email Poll 42 - 43 Correspondence 1. Mr. Steve Sanderson - Budget Transparency Process 44 - 46 2. International Sculpture Symposium 2016 - Formal Request from Diana Alexander, Ex. Director 47 - 48 (This item Referred to Finance Committee @ Nov. 4/14 Regular Meeting) 3. Kennebecasis Crime Stoppers' Request for $3000 Contribution 49 - 49 4. Christel Seeberger, Request for Safety Measures at Gondola Point Arterial/ Squire Drive & Alma Lane Intersection 50 - 50 10. By-laws 11. New Business 12. Reports 1. Steve Sanderson Re Recyling 51 - 54 2. Animal Control Monthly Response Report As At October 2014 55 - 57 3. Building Report As At October 31, 2014 58 - 58 4. The Royal Canadian Legion - Certificate of Appreciation 59 - 60 13. Business Arising from Committee of the Whole 14. Adjournment Page 2 of 2 Page 1 of 60 Squire Drive Community Playground Proposal Back Ground Information Quispamsis is growing in leaps and bounds. For many years now there has been a trend to move to the suburbs such as Quispamsis. Because of this, the town of Quispamsis has been busy building infrastructure to support the population growth. The neighbourhoods that come off of Squire Drive are a true example of this growth. Thirty years ago, this land was vacant property and today it has over one hundred and eighty families living on it. Due to the expansion of this neighbourhood and the amount of young children living in this area, the residents would like to develop a community playground that they can walk to so that the children of the neighbourhood can have a place to go where they can be active. Physical activity has also been documented to have many other benefits. Research shows physical activity can be associated with improved psychological well-being, reduced depression and anxiety levels, reduced bullying, and improved self-esteem 1. Being physically active and fit is most successful when it is adopted early in life. In spite of this knowledge we have not been successful in achieving a healthy population. According to the Public Health Agency of Canada, our young generation today is predicted to be the unhealthiest of all generations. In fact, more than one in four children and youth in Canada are overweight or obese 2. As well, our province received a failing grade on their annual student wellness survey which reports on healthy behaviours. In 2010-11, twelve thousand (12,000) students from Kgrade 5 participated in this newly developed wellness survey. Out of the five targets, we failed in four of the five, including being physically active 3. Creating a playground in this community would give our children a chance to change their generational profile and grow into healthy and fit adults. The residents of the Squire Drive Neighbourhood set out to make this happen. Three years ago, they pitched a proposal to the Town of Quispamsis to create a playground in their neighbourhood. Although it was felt that this was a good idea, there was no land available to build it on. The residents of this neighbourhood have not given up and have continued to meet and strategize on how to make this playground happen. They have even raised $800.00 to put towards it. Last year, the group connected with Kings Way Care Centre, a not for profit care home for the elderly and adults with disabilities. Kings Way is located at 8 Squire Drive and is part of the Squire Drive neighbourhood. Their vision and values support community and they invite community to be part of the daily life. They encourage and support the residents to still participate in community life to the extent that they can. They also very much support intergenerational relationships such as bringing children and elders together. Elders receive so much joy in watching children play and children can learn so much from this generation. 1 Active Healthy Kids Canada. (2010). Healthy Habits Start Earlier Then You Think: Canada’s Report Card on Physical Activity for Children and Youth. Toronto, ON. 2 Public Health Agency of Canada. Curbing Childhood Obesity: An F/P/T Framework for Action to Promote Healthy Weights. Retrieved July 2013from www.phac-aspc.gc.ca 3 Government of New Brunswick. The New Brunswick Student Wellness Survey Provincial Fact Sheet. Retrieved July 2013 from www.gnb.ca/0131/wellness-e.asp Page 2 of 60 Squire Drive Community Playground Revised Proposal November 18th, 2014 Supporting Community Today, Tomorrow, Together Page 3 of 60 Squire Drive Community Playground Revised Proposal Partnership with Town Town to purchase/operate playground Kings Way Care Centre to lease land to Town $1.00 (Life of equipment with opportunity to renew) Total project to be completed with prior years approved $25k Location moved to Entrance of Kings Way Care Centre Kings Way Assembly to donate land to Kings Way Care Centre Supporting Community Today, Tomorrow, Together Page 4 of 60 Squire Drive Community Playground Page 5 of 60 Squire Drive Community Playground Page 6 of 60 Squire Drive Community Playground Page 7 of 60 239 Charlotte St. Saint John, NB E2L 2K1 506-634-6888 fax: 506-632-1073 November 12, 2014 Quispamsis Council 12 Landing Court P.O. Bo 21085 Quispamsis, NB E2E 4Z7 RE: REQUEST TO PRESENT Attention: Mayor Driscoll and Council: On behalf of the Board of Directors of Key Industries and myself, we would like to express our sincere thanks and appreciation for your support. With the financial sponsorship awarded by the Quispamsis Council, we have been able to expand our programs and improve our services. Currently, we are in the process of expanding our Elite Support Services Division and are excited about the increase in services that we will soon be able to provide. We have received some government funding for this renovation but no funding for infrastructure costs. This space will have 3 accessible washrooms with Hoyer lifts, several quiet areas, 2 tube feeding rooms, a new therapeutic sensory room and a large common area for social, communication, and therapy recreation. Included in this space will be a new Snoezelen Room for therapeutic relaxation. We would like to present at your next meeting on November 18, 2014 and request continued support with a donation of $5,000. Tom James and Rod Belyea, both members of the Key Industries Board of Directors will be providing an oral presentation. We look forward to your response. Sincerely, Christine Evans President/CEO ___________________________________________________________________________________________________________ Providing personal support services to empower persons with a disability achieve social, community, and economic independence. Page 8 of 60 Page 9 of 60 Vision All children and youth in Greater Saint John have the opportunity to participate in the arts, cultural, recreation, and sport activity of their choice. Mission To provide assistance to as many children and youth as possible who are unable to participate in sport, art, recreation or cultural activities due to financial limitations. Activities such as the arts, culture, recreation and sports are known to promote self-esteem, healthy growth, increased knowledge and personal development. Page 10 of 60 Background P.R.O. Kids is a non-profit program from the Growth and Community Development Department in the City of Saint John Program started in Saint John in 2002 and expanded to Greater Saint John in 2005 P.R.O. Kids is a proactive and confidential service offered to all children and youth in Greater Saint John All administration costs are covered by local Municipalities. 100% of the funds received through donations, grants and fundraisers to go directly to the children and youth of our community. Page 11 of 60 The Need for P.R.O. Kids P.R.O. Kids has had over 7000 placements of local children and youth in financial need over the last 12 years in our community. In Canada, one in three families cannot afford to enroll their children in organized sport or recreation activities because of financial barriers (Vision Critical 2011). What Would You Do Without P.R.O. Kids Support Go Without 75% Scrape By 25% 0% 10% 20% 30% 40% Page 12 of 60 50% 60% 70% 80% Child Poverty in Greater Saint John Region # of Low – Income Children Under 18: Saint John 3790 Quispamsis 350 7.69% Rothesay 320 7.03% Grand Bay-Westfield 90 1.98% Total 4550 100% 83.30% Based on Taxfiler (T1FF) Data (2012) Provided by Saint John Human Development Council Page 13 of 60 Quispamsis Placements (2013) Activity Placements Baseball Basketball 2 2 Cheerleading 2 Dance Football Hockey 4 2 10 Martial Arts 1 Music Lessons Skating Soccer 5 5 2 Summer Camps 3 Swimming 6 Theatre Arts 2 Total Gender 43% 57% 46 Page 14 of 60 Male Female Children Assisted by P.R.O. Kids (2012) 100% 90% 80% 70% 60% 3200 310 274 78 3862 590 40 46 12 688 Saint John Quispamsis Rothesay Grandbay Westfield Overall 50% 40% 30% 20% 10% 0% Service Delivery 2012 – Children in Poverty Served – Children in Poverty Not Served Page 15 of 60 Placements (2014) as of Nov 13, 2014 Children Assisted - Overall Placements 743 Waiting List 198 Children Provided Equipment 355 Total 1296 Children from Quispamsis Placements 42 Waiting List 11 Page 16 of 60 P.R.O. Kids Financials (2013) REVENUES: Opening Balance January 1, 2013 AMOUNT: $13,468.43 Private Grants $67,656.00 Personal Donations $29,874.52 Corporate Donations $21,805.96 Dickie Crossman Memorial Golf Tournament $15,000.00 Rocky’s Golf Tournament $13,982.50 Service + Community Group Donations $8,800.00 Other Fundraising Revenues: $7,423.36 Total Revenues: Closing Balance December 31, 2013 PLACEMENT EXPENSES: AMOUNT: Registration Fees: $129,376.30 Transportation (Bus Cards) $5,731.00 Transportation (Taxi Fares) $3,946.90 Equipment Costs: Total Expenses: $164,542.30 $38,290.21 Page 17 of 60 $666.28 $139,720.48 Administrative Budget 2013 100% of administrative costs are covered by the municipalities of Saint John, Quispamsis, Rothesay and Grand Bay- Westfield. Administrative Contribution Amount Quispamsis (5.2%) $5000 Overall $95,716 Placement Value 26% 17% 46% 11% Page 18 of 60 P.R.O. Kids Service Provider Donation Parent Contribution Municipal Admin Cost Value of Placements Value per placement Source of Funding 5 year Average P.R.O. Kids – Donations, Fundraising $220 Service Provider - In Kind $50 Parent Contribution $80 Administrative Cost – Municipal Contribution $125 Total $475 Municipal Funding of P.R.O. Kids provides a 3 to 1 Return on Investment! A conservative estimate of Social Return on Investment (SROI) would likely double that. Page 19 of 60 Benefits to the Community Builds healthy communities and a healthy lifestyle Is an investment in the future of our young people Fosters cooperation and good citizenship Promotes positive behaviours Encourages community involvement Develops leadership skills Develops physical and creative skills Provides fun and enjoyment Is an important tool in crime prevention Strengthens families Promotes healthy development Builds social skills Lowers rates of illness and associated costs Results in higher grades and children and youth who stay in school longer Page 20 of 60 “I want you to know how much I appreciated the opportunity you gave my son. I am very proud of him. – PRO Kids Mom. “I feel like I’m a somebody when I play goalie.” - PRO Kid “I have to convey what a success PRO Kids has been for this boy and what a positive influence it has been. This is truly a success story with him getting involved in martial arts and staying out of trouble. It’s been awesome!” - Probation Officer Page 21 of 60 P.R.O. Kids City of Saint John 171 Adelaide St P.O. Box 1971 Saint John, NB E2L 4L1 Phone: (506) 642-7529 Fax:(506) 658-2902 E-mail - prokids@saintjohn.ca Website – www.prokidssj.ca Page 22 of 60 Annual Report 2013 WHO ARE WE? P.R.O. Kids is a not-for-profit program the operates out of the City of Saint John Leisure Services Department and gives under-privileged youth of the Greater Saint John Area the opportunity to participate in the registered arts, cultural or recreation activity of their choice. OUR ADVISORY BOARD MEMBERS: OUR STAFF: Kathy Davison, Chair Pat Darrah Katie Langmaid Rob Scott Connie Coffin Barry Farnsworth Councillor Gary Clark Andrew Miller Tammy DeSaulniers, P.R.O. Kids Manager Kyle Graham, Support Coordinator Allie Newman, Special Events Coordinator - Temp Naomi Ward, Special Events Coordinator – Temp Total - 1.5 FTE Charles Swanton Charles Jensen Glen Jackson Councillor John Mackenzie Lisa Frechette Michael Whelton Dr. Susan Sanderson Deanne Price-Mackenzie OUR MISSION: To provide assistance to as many youth as possible who are unable to participate in extracurricular athletic, artistic or cultural activities due to financial limitations and barriers. OUR VISION: All children and youth in the Greater Saint John Area have the opportunity to participate in the athletic, artistic or cultural activities of their choice. WHY? Builds a healthy and safe community Promotes a healthy lifestyle Invests in the future of our youth Fosters cooperation and good citizenship Promotes positive behaviours Encourages community involvement Develops social, physical, creative and leadership skills Page 23 of 60 Dollars spent on recreation are dollars saved on health care and public safety! OU R FINANCIALS: Opening Balance January 1st, 2013: $13,468.43 Revenues: Expenses: Private Grants Personal Donations Corporate Donations Dickie Crossman Memorial Golf Tournament Rocky’s Golf Tournament Service + Community Group Donations Other Fundraising Revenues: $67,656.00 $29,874.52 $21,805.96 $15,000.00 $13,982.50 $8,800.00 $7,423.36 Registration Fees: Transportation (Bus Cards) Transportation (Taxi Fares) Equipment Costs: $129,376.30 $5,731.00 $3,946.90 $666.28 Total Revenues: $164,542.30 Total Expenses: $139,720.48 Closing Balance December 31st, 2013: $38,290.21 *All administrative costs are covered by the municipalities of Saint John, Quispamsis, Rothesay and Grand Bay- Westfield. PLACEMENT BREAKDOWN: Activity Saint John Rothesay Quispamsis Grand bay-Westfield Total Art Ball Hockey Baseball Basketball Bowling Boxing Cheerleading Curling Dance Fitness Membership Football Girl Guides Gymnastics Hockey Horseback Riding Martial Arts Lacrosse Music Lessons Scouts Skating Soccer Summer Camp Swimming Theatre Arts Volleyball 1 1 6 13 1 8 64 1 56 1 6 8 21 63 9 44 2 10 1 38 23 11 160 12 2 0 0 0 6 0 0 1 0 3 0 0 1 0 1 0 3 0 1 1 1 1 1 4 0 0 0 0 2 2 0 0 2 0 4 0 2 0 0 10 0 1 0 5 0 5 2 3 6 2 0 0 0 0 0 0 0 0 0 1 0 0 0 0 3 0 0 0 0 0 0 0 0 0 0 0 1 1 8 21 1 8 67 1 64 1 8 9 21 77 9 48 2 16 2 44 26 15 170 14 2 Total 563 24 46 4 637 st As of December 31 , 2013, there was a remaining wait list of 209 applications Thanks for helping make 2013 possible! Page 24 of 60 Page 25 of 60 Page 26 of 60 Page 27 of 60 Page 28 of 60 Page 29 of 60 Page 30 of 60 Page 31 of 60 QUISPAMSIS TOWN COUNCIL REGULAR MEETING MINUTES November 4, 2014, 7:00 pm Council Chambers Quispamsis Town Hall Members Present: Mayor G. Murray Driscoll Deputy Mayor Libby O'Hara Councillor Gary Clark Councillor Kirk Miller Councillor Emil T. Olsen Councillor Pierre Rioux Councillor Beth Thompson Members Absent: Councillor Lisa Loughery (another commitment) Staff Present: Deuville, Susan; Acting CAO Losier, Gary; Director of Engineering & Works McGraw, Jo-Anne; Town Treasurer Snow, Catherine; Town Clerk 1. Approval of Agenda Moved By Deputy Mayor O'Hara Seconded By Councillor Clark The agenda be approved as prepared with the addition of the 2016 International Sculpture Symposium being added to Correspondence as item 9.5. Motion Carried. 2. Mayor's Comments (none) 3. Moment of Reflection Councillor Clark led the meeting in prayer. 1 Page 32 of 60 4. Disclosures of Interest No disclosures were declared. 5. Presentations 5.1. Saint John Transit - Comex Bus Service (Grand Bay-Westfield, Rothesay, Quispamsis and Hampton) Update - Mr. Frank McCarey, General Manager, In Attendance Mr. McCarey made presentation to Council on the Comex Service, which commenced in August, 2007. The three year funding agreement with Quispamsis and Rothesay is up for renewal January 1, 2015. The subsidy for the No. 52 KV Comex route is $86,520 each from Quispamsis and Rothesay; while the subsidy for the No. 53 Quispamsis Comex is $82,892 for Quispamsis; a total of $169,412. Mr. McCarey stated Saint John Transit has seen an overall ridership decline over the past three years by 409,911 passengers (-15%). The Quispamsis Service has seen a similar decline of 8,800 passengers, (-10.7%). Numbers indicate approximately 200 – 250 Quispamsis households are impacted by the Comex service. The trend in the industry, he reported tends to reflect the economy – a declining economy results in declining ridership numbers. People who have lost their jobs or have relocated for work no longer use the service. The projected 2015 ridership numbers for the No. 52 KV Comex bus is 47,991; and the No. 53 Quispamsis Comex, 27,872. Other factors to consider is the current 8 year old buses should be scheduled for replacement every 12 years. He stated adding a route to the SJRH and UNBSJ has been explored but not found to be feasible as the start and end times of work shifts and/or class schedules are not consistent with bus schedules. Currently there is a connection every 20 minutes from King Square to the Hospital and University for Comex passengers. Moved By Councillor Miller Seconded By Councillor Thompson 2 Page 33 of 60 Saint John Transit be asked to provide Council with ridership information from their recent sample counts; and also be asked to explore alternate route options, based on primary stops in combination with ridership numbers with the view towards decreasing overall costs to Quispamsis for the Comex Community Express Service, and this information be made available as soon as possible to the Finance Committee for review as part of the 2015 budget process. Motion Carried 5.2. Saint John Theatre Company - Mr. Stephen Tobias, Ex. Director & Artistic Director, In Attendance Request for Financial Support - $1500 Mr. Tobias made presentation to Council stating the Saint John Theatre Company, in 2013-2014 experienced one of their largest ever seasons with strong attendance and growth in new programs. They launched their new Provincial fringe festival, produced three major works, plus held their legal-show fundraiser at Imperial Theatre, in addition to producing several smaller works at the SJTC Building on Princess Street. The SJTC has offered 120 performances of 22 theatre works with total attendance of 15,000 people, and worked with over 150 community based theatre practitioners from the region while also serving as a major employer of professional theatre artists. In addition, their Education Outreach activities served several thousand students throughout the region with partnerships at the high school and university level. In light of this impact, Mr. Tobias stated his hopes that Quispamsis will again support the work of the SJTC with a contribution of $1500 for 2015. Moved By Deputy Mayor O'Hara Seconded By Councillor Olsen The Saint John Theatre Company's request for a financial contribution of $1500 be referred to the Finance Committee for consideration as part of the 2015 Budget Deliberations. Motion Carried 3 Page 34 of 60 5.3. Cherry Brook Zoo - Request for Financial Support Cathy White, Board Director and Lynda Collrin, BSc, MSc, Volunteer Director Zoo Development/Primatologist - In Attendance Cathy White, Board Director, addressed Council informing Members the Cherry Brook Zoo is dependent upon the community for support, noting they are entering their 41st year of operation, and are working hard to raise monies to continuously maintain and improve the Zoo. She turned the presentation over to Lynda Collrin to expand upon the request for financial support. Mr. Collrin expanded upon her written submission, noting the Cherry Brook Zoo has depleted its savings which has been used for many years to do deficit funding for their operations. They have worked diligently to increase revenues and decrease expenditures, which has led to a decrease in their request to the communities from $150,000 to $100,000. Their operations’ expenditures run at a projected $454,650 of which they raise a projected $354,597. She acknowledged they have brought to the community a 2 m debt free facility that provides recreation, education, conservation and study to the greater Saint John area, including providing jobs for many summer and Co-op students entering into specialized programs. They have just attained an endangered Siberian tiger, Karma, noting they hope someday to release these animals back to the wild. She introduced other Board Members in attendance, Maria Conway and Rory Grant noting the Board Chair, Alice O’Neil is out of town. Ms. Collrin concluded her presentation by stating the Zoo is a living, breathing entity, and requires staffing 24-7 – 365 days a year. It is hoped that the Town would consider making a financial contribution to assist in their 2015 operations Moved By Councillor Clark Seconded By Deputy Mayor O'Hara The Cherry Brook Zoo's request for financial support be referred to the Finance Committee as part of the 2015 budget deliberation process. Motion Carried 4 Page 35 of 60 6. Public Hearings (none) 7. Minutes of Previous Meetings 7.1. October 21, 2014 - Regular Meeting Moved By Councillor Olsen Seconded By Councillor Clark Minutes be approved as prepared. Motion Carried 8. Unfinished Business 8.1. Ratification of Email Poll – Build Canada Fund Application Moved By Councillor Rioux Seconded By Councillor Thompson Council ratify the email poll taken October 22, 2014 to adjust the Build Canada Fund application amount to $6.9 million versus the $6.3 million for the Ritchie Lake Collector and Associated Improvement Project: Motion Carried 9. Correspondence 9.1. Regional Facilities Commission 2015 Budgets The Regional Facilities Commission’s approved 2015 budget totaled $2,845,659 to cover the Operating Budgets of Harbour Station, Imperial Theatre, Trade & Convention Centre, Aquatic Centre, and the Arts Centre with Quispamsis’ 2015 share amounting to $459,545, a 16% increase over last year. Deputy Mayor O’Hara and Councillor Olsen expressed their view that the Town of Hampton and adjoining LSD areas should also be financially contributing to the Regional Facilities. It was acknowledged, however, the composition of the membership is legislated through the Greater Saint John Regional Facilities Act. 5 Page 36 of 60 Moved By Councillor Clark Seconded By Councillor Olsen The Regional Facilities Commission Budgets be referred to the 2015 Budget Deliberation Process. Motion Carried 9.2. Harbour Skating Club - Request for Sponsorship - $50 (Quispamsis Granted Request in 2013) Correspondence from the Harbour Skating Club requested the four municipal councils of the Greater Saint John partner as ‘ice time sponsors’ for a one night Harbour Skating Club’s adult recreational skating. The full cost ice time is $250, and the one night sponsorship would entail $100 from the City of Saint John and $50 from each of the Towns of Grand BayWestfield, Quispamsis and Rothesay. Moved By Councillor Rioux Seconded By Councillor Clark The Harbour Skating Club’s request for a $50 sponsorship be referred to the Finance Committee. Motion Carried 9.3. FCM - Request to Lobby Federal Government for Dedicated Fund for Wastewater Treatment Upgrades Needed Correspondence from FCM’s CEO encouraged Councils from across the country to write to the Minister of Infrastructure, Communities and Intergovernmental Affairs requesting the establishment of a dedicated fund, to be matched by local and provincial governments, to assist communities with the capital cost of rebuilding wastewater systems to meet the new national Wastewater Systems Effluent Regulations. The new legislation was established to support the protection of Canadian waters. Estimates prepared by FCM shows that meeting the regulations 6 Page 37 of 60 will require capital expenditures in excess of $18 billion dollars, with at least $3.4 billion of those costs being incurred before 2020. Moved By Councillor Thompson Seconded By Councillor Olsen The Town send a letter to Denis Lebel, Minister of Infrastructure, Communities and Intergovernmental Affairs highlighting the additional cost to municipalities for wastewater treatment systems, and to request a dedicated fund. Further, the letter be copied to Finance Minister Joe Oliver, Environment Minister Leona Aglukkaq, and MP(s) The Honourable Rob Moore and Rodney Weston. Motion Carried 9.4. Elementary Literacy Inc. - Erin Schryer, PhD, Executive Director Request for Financial Support - $2500 Dr. Schryer presented to Council the One-on-One reading support program, ELF (Elementary Literacy Friends), which offers and champions the development of high quality early literacy programs and policies across New Brunswick. The program works by training volunteers and providing them with the literacy materials to work with a Grade 2 student one hour twice per week for a 10 week period. Studies have shown that students increased, on average, 2 reading levels over the 10 week tutoring period, with 94% of teachers reporting that participants’ enjoyment and motivation of reading increases. This fall, ELF is being offered in 104 schools across New Brunswick, with 33 schools participating from the Anglophone School District South, including Quispamsis Elementary School (21 participants). Dr. Schryer concluded her presentation by asking Council to consider a contribution of $2500 to ELF, which is the costs, on average, to offer the literacy program to a school for the school year. Moved By Councillor Rioux Seconded By Deputy Mayor O'Hara The Elementary Literacy Friends Inc.’s request be referred to the Finance Committee. Motion Carried 7 Page 38 of 60 9.5. 3rd International Sculpture Symposium - 2016 Deputy Mayor O’Hara stated she serves on the Sculpture Symposium Committee and recommends the Town’s participation in the 3 rd International Sculpture Symposium for a total cost of $15,000 ($7500 in 2015 and $7500 in 2016) for a piece of artwork be referred to the Finance Committee. Moved By Deputy Mayor O’Hara Seconded By Councillor Clark The 3rd International Sculpture Symposium 2016 ($7500 for 2015 & $7500 for 2016) be referred to the Finance Committee for a recommendation. Motion Carried. 10. By-laws 10.1. (Sept.16/14) Proposed By-law No. 48; A By-law to Stop Up & Close A Portion of the Old Colton Brook Road Right of Way - Dr. Patrick Maloney, Applicant Moved By Councillor Thompson Seconded By Councillor Clark Third and final reading be given to By-law No. 048: A By-law to Stop Up and Close a Portion of the Colton Brook Road Right of Way. On the question, Mayor Driscoll read By-law No. 048 in its entirety. Motion Carried 10.2. (Oct.21/14) Proposed Traffic By-law No. 27-25 - Kensington Avenue Speed Reduction to 40 km Moved By Councillor Olsen Seconded By Deputy Mayor O'Hara 8 Page 39 of 60 Third and final reading be given to Traffic By-law Amendment No. 27-25. On the question, Mayor Driscoll read Traffic By-law Amendment No. 2725 in its entirety. Motion Carried 11. New Business 11.1. Ritchie Lake Collector Sewer and Longwood Upgrades - Consulting Engineering RFP – Recommendations Moved By Councillor Olsen Seconded By Councillor Clark Council accept Staff’s recommendation that the town enter negotiations with Crandall Engineering Ltd of Saint John to commence Part “A” of the Engineering Services associated with the Ritchie Lake Collector and Longwood Upgrades for the upset fee of $110,208.90 and that subsequent award of parts B and C will require approval of Council prior to proceeding. Motion Carried 12. Reports 12.1. 12.2 12.3 Kennebecasis Regional Joint Board of Police Commissioners – September 24, 2014 Meeting Additional Letters from Residents Re Curbside Recycling – Cathy & Brian Prosser, Julie Beattie, Katherine Handcock, Michael Wornell, Haily Kimball & Dave Sstonehouse Teamsters Canada – Rail Safety Moved By Councillor Clark Seconded By Deputy Mayor O'Hara Reports be received and filed. Motion Carried 9 Page 40 of 60 14. Adjournment Moved By Deputy Mayor O'Hara Seconded By Councillor Olsen Meeting adjourn. Motion Carried Meeting adjourned at 9:15 p.m. X X G . M u r r a y D r is c o ll M ayor C a t h e r in e P . S n o w C le r k 10 Page 41 of 60 Staff Report to Council Date: November 13, 2014 From: Cathy Snow, Town Clerk Subject: Appointment of Comex Review Ad Hoc Committee – Ratification of Email Poll Background and Discussion: Mr. Frank McCarey, further to his presentation to Council at the November 4, 2014 Regular Meeting, had indicated he wants to involve Quispamsis representatives in any suggested changes to Comex routes. Therefore, with the budget process upon us, the Nominating Committee recommends Mayor Murray Driscoll, Councillor Emil Olsen, Councillor Kirk Miller, (Due to work commitments, may not be able to attend meetings), the Acting CAO and the Town Clerk be appointed to an Ad Hoc Committee whose mandate will be to review alternate route options based on ridership information and come back to Council with recommendations to decrease the overall costs to Quispamsis for the Comex Community Express Service. Email Poll Results: Mayor Murray Driscoll – Yes Deputy Mayor Libby O’Hara – Yes Councillor Kirk Miller - Yes Councillor Emil Olsen – Yes Councillor Pierre Rioux – Yes Councillor Beth Thompson - Yes Motion Carried. Financial Implications: Staff Report to Council 1 Page 42 of 60 Under the current agreement up for renewal December 31, 2014; Quispamsis pays $86,520 annually to subsidizes the KV Route No. 52; (Rothesay also contributes this amount), and Quispamsis pays $82,892 annually as its subsidy for the Quispamsis Route No. 53. The Ad Hoc Committee will be meeting with Mr. McCarey and his Staff to explore options to reduce the Town’s overall costs and bring recommendations back to Council. Attachment(s): None Recommendation: Council ratify the email poll conducted on November 10, 2014 to appoint Mayor Murray Driscoll, Councillor Olsen, Councillor Miller, the Acting CAO and the Town Clerk to a Comex Review Ad Hoc Committee to review ridership numbers in conjunction with exploring alternate route options with the view towards reducing the Town’s overall annual costs for the Comex Service. Staff Report to Council 2 Page 43 of 60 November 12, 2014 To the Quispamsis Council, Last February as a result of concerns by residents regarding the town's budget process Council passed a motion to review this issue. An Ad Hoc committee was struck with the instruction to review this matter. At the March 4th Council meeting the Mayor indicated that the Ad Hoc committee had met and would be reporting back to Council soon. The purpose of this review was to make the budget process more accessible to citizens. I want to commend Council on this initiative. However, although I have reviewed the Council meeting minutes since that time I have been unable to find any comments either through the Mayor's comments or in reports or otherwise that outline the recommendations of the Ad Hoc committee. If I have missed this information then I would appreciate it if I could be directed to the proper place to find this report. Having said the above, I have learned that the upcoming budget process will be open to the public and will be divided into presentations based on specific jurisdictions (for example, the meeting this week on Community services). I have been informed that these meetings qualify as special meetings and as such need 24 hours notice to the public. Most people are quite busy with their lives and may not be looking at the town's web page daily so it is quite possible that some citizens who may be interested in participating in this process will miss this opportunity. The more notice the more probable that interested citizens would be able to more reasonably make arrangements to attend these important meetings. Considering that Council saw fit to open these processes to the public it seems reasonable to think that creating a better window of opportunity for citizens to actually attend these meetings is in keeping with the intent of the motion that was passed last February. It would also be helpful if these meetings were announced at Council meetings in a further effort to inform the public of such activities and welcome their presence. I look forward to hearing from Council on this matter. Steve Sanderson 19 McCarron Drive Quispamsis Page 44 of 60 Staff Report to Council Date: November 13, 2014 From: Susan Deuville,BBA, CHRP, Acting CAO Subject: Correspondence from Steve Sanderson Re Budget Process Background and Discussion: Mr. Sanderson’s correspondence references the lack of a written report to Council from the Budget Transparency Ad Hoc Committee providing recommendations on the budget process. The Committee met on three occasions, February 28, 2014, June 17, 2014 and July 9, 2014 and was focused on examining the Budget procedure with the view towards making it a more transparent process. At the August 19, 2014 Committee of the Whole meeting, the Budget Transparency Ad Hoc Committee had proposed the 2015 Budget discussion be moved to Open Session for all items not restricted under the Municipalities Act. The Committee also recommended that the information provided to Council be placed in two categories, fixed or non-discretionary costs, and variable or project costs. The Committee recommended the new format will include visuals, pie charts, and Departmental presentations, all done in Open meetings of Council. An example of the 2014 budget was presented in the new format for Council’s review. Following the Ad Hoc Committee’s presentation, Council directed Staff to proceed with the proposed budget transparency process as presented by the Town Treasurer and the Budget Ad Hoc Committee for the 2015 Budget Process, which is currently underway. Mr. Sanderson also notes it would be helpful to provide more public notice of the budget meetings, in advance. As the meeting dates have been confirmed, we have recently posted them on the Town’s website. The content will also be posted for each meeting the day prior to the meeting, as is our standard practice for agenda package content. In addition, Media Advisory Notices were issued to the local media November 12, 2014 providing them with notification of the Budget Meeting dates. Financial Implications: N/A Staff Report to Council 1 Page 45 of 60 Attachment(s): N/A Recommendation: Once the 2015 Budget has been finalized, the Budget Transparency Ad Hoc Committee to meet to review the 2015 budget process, and based on this analysis, prepare final recommendations to Council for consideration for future budget processes. Staff Report to Council 2 Page 46 of 60 Mayor and Council Town of Quispamsis PO Box 21085 Quispamsis, NB E2E 4Z4 Dear Mayor Driscoll, In the very near future we will be confirming the community partners for participation in Sculpture Saint John 2016. In 2013 the Board of Directors of the New Brunswick International Sculpture Symposium had a request from the Town of Grand Bay-Westfield to receive a second sculpture. In granting this request the board agreed on the condition that all the original six partners who participated in 2012 would be given the opportunity to also receive a second piece. I am writing to inquire if the Town of Quispamsis would be interested in becoming a community partner for the 2016 symposium. The cost would be $15,000 payable in two installments of $7500, one in January 2015 and the other in January 2016. The final pieces are valued at over $100,000. As you may remember the partners are also responsible for transportation from the Sculpture Saint John site as well as the site installation and any landscaping. We will have a volunteer engineer who works with the town. Participation not only benefits the community by adding a significant piece of public art but it also includes the community on the International Sculpture Trail between Maine and New Brunswick. In 2015 we will be updating the sculpture trail map as well as producing a mobile app for smart phones which will be featured on the Provincial Government Two Nation Vacation web site. There are many communities who have expressed an interest in the next symposium. I would like to have your answer by mid December as we hope to confirm all the community partners by December 31st.Thanking you in advance for your consideration. Diana Alexander Executive Director New Brunswick International Sculpture Symposium Page 47 of 60 Page 48 of 60 Page 49 of 60 Page 50 of 60 From: Steve <steve.sanderson@rogers.com> Date: October 27, 2014 at 3:29:53 PM ADT To: Murray Driscoll <mdriscoll@quispamsis.ca>, Libby O'Hara <lohara@quispamsis.ca>, Gary Clark <gclark@quispamsis.ca>, Lisa Loughery <lloughery@quispamsis.ca>, Kirk Miller <kmiller@quispamsis.ca>, Emil Olsen <eolsen@quispamsis.ca>, Pierre Rioux <prioux@quispamsis.ca>, Beth Thompson <bthompson@quispamsis.ca> Subject: Concerns regarding Council's position with respect to recycling As members of Council know, my wife and I make an effort to regularly attend Council meetings. We believe that citizens have a responsibility to participate in the democratic process and to provide input/feedback on the deliberations and initiatives undertaken by their elected representatives. This includes supporting or critiquing issues based on their merit. Nancy and I both have a keen interest in environmental issues and have for many many years actively participated in composting and recycling as a means of reducing the amount of waste going to landfills. On October 16th I sent an email expressing our concerns with the decision taken by Council on October 7th regarding recycling. In that same email I requested an opportunity to speak about the future of waste diversion at the October 21st Council meeting. At the October 7th Council meeting after a presentation by both Brenda MacCallum and Marc MacLeod of Fundy Region Solid Waste there ensued a Q & A between Councillors and the Fundy representatives. These and further comments revealed to us a lack of clarity on the part of Councillors regarding the options. Hence the questions of the deadline for a decision. Mr MacLeod clarified that the Fundy Regional Service Commission meeting at which the mayors and LSD representatives will each vote for their community's preferred option is October 28th. Given the overall apparent confusion of Councillors around the two options presented, it appeared the matter would be tabled for the October 21st meeting in order to allow Council time to arrive at a more fully informed decision. This seemed like a prudent and thoughtful approach in dealing with this very important issue which will impact on residents for the next 15 years. So Nancy and I were very surprised that the motion that came forth was to stay with Option 1. Even more flabbergasting to us was that this motion received unanimous endorsement. For the two of us, this was one of those 'what just happened?" experiences. It seemed like a completely incongruous course of action following as it did on the heels of a debate during which it was apparent to us as observers that Council was unclear about various aspects of Option 3 (the option recommended by the Waste Review Diversion Committee after many hours and months of reviewing the economic, environmental and social impacts of various options). We went home after the October 7th meeting and had much discussion to try and understand what had occurred. By the next day we decided that we needed to express our concern to Council. Over the next 10 days I left telephone messages for 5 of you. Additionally, we sent an email on October 17th to all members of Council (including the Mayor) and included our telephone number, thus indicating that we were available and desiring to speak to all of you about our concerns. We heard back from only 3 of you. We were surprised by this paucity of response by Councillors to a request for dialogue initiated by citizens. In our October 17th email we expressed some of our concerns regarding Option 1 (status quo services, i.e., continuing with blue bin depots for recyclables) and we urged you as a Council to reconsider your position and have further debate at the October 21st Council meeting. Unfortunately, on October 21st the motion to reconsider the matter did not go forward as no member of Council would second the motion. Since the motion to reconsider did not succeed in being established, my opportunity to speak to that issue was also ended. Subsequently, there has been much media attention (tv, radio and print as well as social media) on the issue. The following outlines the points we had planned to raise with Council on October 21st. Page 51 of 60 Generally we have found Council arrives at its decisions after thoughtful and informed debate. However, the discussion on the options regarding waste diversion was different. • presentation by Fundy Region Solid Waste (Brenda MacCallum and Marc MacLeod) • Councillors seemed confused and lacking clarity on how to proceed • comments about tabling for further debate at the Oct 21st Council meeting • question was asked as to when decision needed to be taken • Marc MacLeod stated that the date of the FRSC meeting is October 28 • motion to go with Option 1 - unanimous approval OPTION 1 (status quo service) - CONS • same number of bins (more bins would mean more $) • depot bins overflowing, messy, dirty, illegal dumping • carbon footprint (driving to bins) • disenfranchisement of people with limited mobility (physical disability, age, health) • depot locations are precarious, at the mercy of the property owners hosting the sites (presently losing the site at Shoppers Drug Mart) • locating bins on town property would need consideration given to - enhanced lighting - video surveillance & monitoring - police patrols - cleaning & maintenance - liability issues - added costs, more headaches OPTION 3 (curbside pickup of recyclables) - PROS • citizen friendly • large carts to accommodate storage of recyclables for the 2 week period between pickups • greater diversion of recyclables from the landfill, extending life of the landfill by 2 years • greater sustainability at minimal cost increase Common and oft used references to Option 3 as being a 'Cadillac' model have not been helpful. Using the word Cadillac infers that the service is a luxury item. That is incorrect. It is a better quality service for the community albeit at an increased cost. Using the term Cadillac is intentioned to undermine the consideration of this option. Furthermore, the added cost is not extraordinary. Figures and information we use emanate from: • presentation at the October 7th Council meeting by Fundy Region Solid Waste • remarks by Council members at the October 7th meeting • Diversion Review Committee Report and Recommendations, including Table 5 (Impacts to Municipalities) • River Valley News (Sept 2014) Commentary by Diversion Committee member Ray Riddell • Telegraph Journal (Aug 9, 2014) Commentary by Diversion Committee member Anne McShane • Telegraph Journal (Aug 13, 2014) Commentary by Diversion Committee member Tom Simpson Various ways of presenting costs have been used in different reports. Going forward with either Option 1 or 3 will see further refining of costs. This is the normal process. Bottom line is that the cost difference is not extraordinary, but on October 7th the lower cost for Option 1 seemed solely to be what propelled Council toward their hasty decision. Option 1 - status quo services with cost increase of 12% over present Option 3 - curbside recycling with cost increase of 21% over present Page 52 of 60 IMPORTANT to remember that Option 1 has an increased cost of 12%, so that becomes the new base cost. Therefore, the difference in cost between Option 1 and Option 3 is only 9%. Based on costs borne by households who contract garbage/compost pickup: FERO $252/year currently 21% increase = $53/year $1.00/wk 9% increase = $23/year .44/wk GFL $314/year currently 21% increase = $66/year $1.27/wk 9% increase = $28/year .55/wk So using these figures, the cost of moving from Option 1 (status quo services but at an increased cost of 12%) to Option 3 is somewhere between 44 and 55 cents per week. PERSPECTIVE More telling than the percentages are the sums that the percentages are calculated on. What seemed to have been lost in the discussions at the Council meeting of October 7th is that the % increases are on relatively small amounts; eg., 9% increase on an average figure of $277/ year, in other words $25/year or 50 cents/week. COST INCREASES • Some will see any cost increase as unacceptable and oppose any and all increases. • Others see taxation as a vehicle to deliver services to the community and judge each tax increase on its merit and benefit to the overall health of the community. EXAMPLES FOR COMPARISON PURPOSES Approx 18,000 residents in the town of Quispamsis • Comex $170 K. Used by 200 residents (about 1%) This is a progressive service • 200 less vehicles on the road • citizens without vehicles can work or study in Saint John Nancy & I do not use this service, but we feel it is progressive and we support it. • Qplex $660 K. Only used by a portion of the populace. We fully support all that it offers to the community because these services contribute to a healthy and active youth and an overall strengthening of our community. Similarly with ProKids, Holiday Dreamland light display, Christmas Parade, Easter Egg Hunt • and the library with all its programs. These all cost money but they contribute to building a strong healthy community. So we support them all, together with their associated costs. On the other hand, curbside recycling (Option 3) is a service that would be offered to the vast majority of the approximately 6300 households in Quispamsis. A plan to include apartments could be phased in. In light of all this and the 'branding' of the town as progressive, we find the position taken by Council regarding the future of recycling in our community paradoxical and confounding. ICE AWARD The October 7th Council meeting started with an announcement that Bonfire Communications had won an ICE Award in the Identity Design category for the new logo and branding they developed for our town. The logo and its tagline 'There is no other' represents "a forward-thinking community and a family-friendly active lifestyle in a beautiful, natural environment". This announcement was followed later in the Council meeting by an unanimous decision to support status quo services for recycling in our community rather than taking a position that would move us in the direction of a more socially responsible and environmentally progressive option. We believe Council's decision, taken to save a few dollars today, is short-sighted given that a decision to remain with the status quo services (blue bins/depots) would lock us into a 15 year financial commitment because of the costs required to upgrade that infrastructure. Page 53 of 60 What does it tell our young citizens now in school where recycling and care for our community is part of what they are learning? We fear it conveys a very negative message to them and in fact to the community at large. FINALLY This is not a one-off event, choosing to remain with the blue bin depots rather than curbside pickup is a 15 year commitment. If the town commits to Option 1 then decides to do curbside recycling on their own that would mean paying for two services, which would defeat the present argument about increased costs for Option 3. Council needs to take the long view. What is best for the community as a whole and for its future must be what guides this Council's decision on the overall issue of waste management. Council needs to do the right thing. Reconsideration Had Council agreed to reconsideration and then after vigorous discussion and debate decided to support Option 3, we don't believe that would be viewed as a sign of weakness. In fact, the contrary is true. The ability to reconsider decisions based on comprehensive review and further deliberation is after all a true sign of a strong and progressive Council. Follow up to Oct 21st meeting and responses During a media scrum that followed the October 21st meeting, Mayor Driscoll commented that he was concerned about the lack of information regarding the full cost implications for Option 3 and that Councillors were uncomfortable about committing to such a plan that would require a 15 year commitment. In a Telegraph Journal article by Karissa Donkin on October 23rd, it was reported that Mayor Driscoll believes Quispamsis could run its own curbside recycling program for less cost than the option proposed by Fundy Region Solid Waste. If so, that is great but why is that information only coming to light now? What kind of analysis was done and when was it undertaken? The same article also reported Mayor Driscoll as saying there were too many unanswered questions and that Council was concerned about a lack of information about the full cost implications of Option 3. The article also reports that Rothesay Councillor Matt Alexander (chair of the Waste Diversion Review Committee) was "taken aback by Driscoll's comment about not having enough information, saying the town never approached the committee for more details". Alexander is quoted as saying "The committee spent a year looking at it. We had monthly meetings. Quispamsis did have a representative, but they only attended one meeting. They were asked to replace that person and they did not." Nancy and I were surprised to hear this. So we did more reading and in the Fundy Regional Service Commission Meeting Minutes of July 22, 2014, we found the following statement: "A Waste Diversion Committee was formed which consists of representatives from the Towns of Grand Bay-Westfield, Quispamsis, Rothesay, City of Saint John, Villages of Hampton and St Martins and two from the LSD's. (Quispamsis representative opted out of the committee)." Why did Quispamsis not participate in the Review Committee? This is very disconcerting and leaves us contemplating whether Quispamsis Council did its due diligence to be fully informed about the future of waste management in this region. Page 54 of 60 Total # of Incoming Calls No. of calls from other municipality (Rothesay) Registration and Licensing (Animal Control Bylaw 031, Section 3) No. of Dog Licenses obtained No. of Cat Licenses obtained Running at Large (Animal Control Bylaw 031, Section 8) a. running at large(DOG) a. running at large(CAT) b. barking d. defecate on property other than own e. refusing to poop and scoop f. damage to property g. public beach Jan Feb Mar Apr May Jun Jul 25 2 20 5 22 1 18 1 37 3 30 2 267 35 30 23 31 32 6 12 0 2 13 13 11 10 3 1 7 5 2 2014 Total to date 2013 Total 2012 Total 2011 Total 36 3 303 19 408 18 549 40 482 22 30 16 480 556 625 625 4 2 60 73 86 79 10 5 12 118 145 149 154 7 16 9 65 92 143 124 5 5 15 37 45 30 3 2 11 8 2 0 0 1 0 1 0 2 0 0 40 177 240 242 206 0 0 0 38 54 87 73 62 0 0 0 Aug Sept 38 2 31 0 46 28 10 10 1 1 0 19 15 10 3 3 11 5 Oct Nov 1 2 2 Dec Fierce or Dangerous Animals (Animal Control Bylaw 031, Section 9) Impounding (Animal Control Bylaw 031, Section 10) b. i. not registered/licensed b. ii. not wearing collar or tag (impounded) b.iv. affected with rabies/contagious disease aggressivley pursued b.vii. abandoned b.viii. alleged to have bitten a person b.ix. alleged to have bitten a domestic animal b.x. female dog or cat in public while heat b.xi. fierce or dangerous animal b.xii. damage to property b.xiv.noncompliance of section 9 Feeding Deer (Animal Control Bylaw 031, Section 12) 16 1 1 13 2 14 2 1 1 1 1 15 2 1 22 3 15 3 1 10 1 1 1 1 1 8 1 1 17 20 5 6 25 17 1 3 9 3 7 15 11 10 12 16 5 41 61 60 44 3 5 9 11 2 1 11 7 6 4 0 0 0 1 1 0 0 0 0 0 0 0 2 1 7 1 3 20 1 1 2 Page 55 of 60 4 Penalty (Animal Control Bylaw 031, Section 14) Fees and Tarriffs (Animal Control Bylaw 031, Section 14) 1 2 1 1 2 2 1 1 6 9 31 26 21 1 3 12 16 17 10 Page 56 of 60 1 Page 57 of 60 Town of Quispamsis BUILDING INSPECTION SERVICES 12 Landing Court, PO Box 21085 Quispamsis, NB E2E 4Z4 Telephone: 506.849.5741 Fax: 506.849.5799 Building Inspector's Report from January 1, 2014 to December 31, 2014. Month Permits Issued New Single Family Dwelling New Commercial Building New Two-Family & Multi-Residential Buildings # of Buildings January February March April May June July August September October November December 2 5 3 18 56 57 16 31 24 24 0 0 New Industrial Building New Government & Institutional # of Units Residential 1 2 5 13 8 4 4 3 7 Additions, Alterations & Demolitions 1 1 1 1 3 1 3 3 7 2 7 3 5 Totals To Date 2012 Totals To Date 2011 Totals To Date (Detached Garage, Shed, Pool, Deck, Fence, Sign, Water & Sewer) Construction Value of all permits Building Permit Fees Non-Residential 1 2 1 NOTE: Permit Fees include Electrical Waivers (at $20 each) that are not captured in Permit Counts. # of Waivers YTD = 2014 TOTALS 2013 Accessory Buildings & Structures 9 39 40 10 19 18 12 $201,555.00 $452,460.00 $0.00 $1,046,576.00 $12,483,403.25 $2,617,477.00 $1,073,595.00 $960,733.00 $872,450.00 $1,460,780.00 $3,180.00 $2,897.00 $340.00 $4,156.00 $74,097.00 $14,688.00 $7,127.00 $3,773.00 $6,877.00 $5,301.00 57 236 47 2 0 0 0 2 34 3 148 $21,169,029.25 $122,436.00 226 48 13 2 4 0 2 28 3 130 $28,822,751.98 $177,877.71 250 57 2 5 10 0 3 40 1 142 $12,811,874.66 $110,769.84 242 66 2 6 13 0 0 33 0 135 $14,227,567.50 $97,772.89 Page 58 of 60 Page 59 of 60 Page 60 of 60
© Copyright 2024