1. sports
2. swimming

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2014-15
ECA Handbook
Scott Pake and Casey Charles
ECA
2014-15
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MISSION STATEMENT
East Carolina Aquatics is a not-for-profit organization which strives to serve
Eastern North Carolina by building quality individuals through the team sport
of swimming.
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WELCOME TO THE PROGRAM!
INTRODUCTION
The purpose of this handbook is two-fold: to explain to new members just what the East Carolina Aquatics Gators
(ECA-NC) is and to outline various policies that affect all swimmers, year after year. It should be read by all
families so that they may become familiar with important facts and rules of the team.
WELCOME!
Welcome to East Carolina Aquatics! We look forward to working with your swimmer(s) as all of us progress
through our swimming/coaching careers. Our team is a year-round, competitive swimming team offering
instruction, training, and competition to people of all ages and abilities. The team is financed and supported by
ECA parents. The head coach/CEO and the coaching staff supervise the management and operation of the ECA.
East Carolina Aquatics has established itself as the top team in North Carolina. The team competes in local,
regional, national, and international competitions sanctioned by USA Swimming, Inc., the national governing
body for amateur swimming in this country, and by FINA, the international governing body for swimming.
This handbook will help familiarize you with all facets of the ECA program and with competitive swimming in
general. As you look through the following pages you will be introduced to our philosophy, team policies, and to
the basic information concerning your day-to-day participation in the ECA swimming program. It is our hope that
this handbook will help you better understand and enjoy the inner workings of ECA and the world of competitive
swimming.
TEAM PHILOSOPHY
The ECA views swimming as an important part of the overall development of a young boy or girl. Besides the most
obvious benefit of physical conditioning, swimming requires introspection, reasoning, and problem solving under
duress. The sport fosters confidence building through progress in competition; it allows for social growth through
peer interactions. Swimming also teaches its athletes that winning and losing must be accepted equally with both
grace and composure.
The ECA program strives to instill in swimmers an understanding of, and appreciation for such concepts as high
self-esteem, personal accountability, constructive self-motivation, goal-setting, and goal achievement as their
ideas relate to their success in training and in competition. It is our belief that the process of achieving is as
significant as realizing the achievement itself. At each level of the ECA program, swimmers are instructed to strive
for excellence. Excellence in this sense represents the achievement of that level at which each swimmer knows
that they have done their utmost to become the best they are capable of becoming. This philosophy is consistent
throughout the program in every swimmer, novice through Olympian. We want every swimmer to swim to the
best of their own ability and seek the opportunity to attain the level of excellence to which their desire and ability
will move them. We believe swimmers and their parents alike should enjoy swimming and remember it is a
positive experience.
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LONG RANGE OBJECTIVES
PERSONAL AND PHYSICAL DEVELOPMENT
 To provide an opportunity for young people in Eastern North Carolina to engage in a wholesome,
lifesaving, lifetime sport and recreational activity.
 To promote physical fitness and encourage proper conditioning and health habits.
 To provide opportunities for healthy social, emotional, and educational development, and to encourage
peer and family participation.
 To foster the development of high self-esteem and help cultivate positive self-images.
COMPETITIVE DEVELOPMENT
 To create an environment in which the desire for self-improvement and goal achievement motivates the
individual to fully develop their natural abilities and help others to do likewise.
 To provide opportunities to learn the values of hard work, dedication, self-discipline, and perseverance.
 To promote the ideals of honesty, integrity, good sportsmanship, and team loyalty.
 To provide quality instruction, training, and competition at all peer and ability levels.
COMMUNITY INVOLVEMENT
 To cultivate the support of community-oriented individuals, corporations, and foundations to help fund
programs and improve facilities.
STATE, REGIONAL, AND NATIONAL ADMINISTRATION
 Participate in the direction and management of North Carolina Swimming and to further the growth and
development of competitive swimming in the state.
 Provide the leadership in the Southeastern Region that will allow the southeast to continue to be one of
the national centers of competitive swimming.
 Participate in the administration of USA Swimming, Inc. to represent the interests of North Carolina and
the Southeastern Region and to establish the ECA as a contributor to the national program
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OUR COACHING STAFF
Nothing has a greater influence on the quality of an athlete's sport than the excellence of the coach. The ECA staff
consists of professionally trained coaches. Certified coaches in USA Swimming, Inc. programs possess training and
experience in the physiology and psychology of adolescent development. Our coaching staff provides the
assurances that the time your children spend in swimming will be quality time.
COACHING STAFF
Casey Charles – Head Coach/CEO
(252)341-1044
Scott Pake – General Manager, Associate HC
(252)945-8400
Randy Jarman – Carteret Head Satellite Coach (704)300-4058
Amy Quinn – Head AG Coach (Carteret)
(252)422-4895
Doug Parker – Head AG Coach (Greenville)
(252)902-7390
Amy Baiotto – Assistant Coach (Carteret)
Jordan East – Assistant Coach (Carteret)
Steve Farnau – Assistant Coach (Greenville)
Jay Feimster – Assistant Coach (Carteret)
Becky Fitzula – Assistant Coach (Carteret)
Mike Jolly – Assistant Coach (Greenville)
Madison Keesling – Strength/Conditioning (Greenville)
Attila Kiraly – Assistant Coach (Greenville)
Kate Moore – Master’s Coach (Greenville)
Spencer Pake – Assistant Coach (Washington)
AJ Parker – Assistant Coach (Greenville)
Chelsea Ann Parker – Assistant Coach (Greenville)
Paul Quinn – Assistant Coach (Carteret)
Patricia Rodriguez – Assistant Coach (Carteret)
Robyn Tetterton – Assistant Coach (Washington)
Nathan Walters – Assistant Coach (Greenville)
Kevin Woodhull-Smith – Assistant Coach (Greenville)
Chris Worsinger – Assistant Coach (Greenville)
ecacoachcasey@gmail.com
ecacoachscott@gmail.com
ecacoachrandy@gmail.com
amyquinnsurf@gmail.com
ecacoachdoug@gmail.com
baiotto6@yahoo.com
jeast531@yahoo.com
steve.farnau@gmail.com
ecacoachbecky@gmail.com
michaeljolly91@gmail.com
KEESLINGM10@students.ecu.edu
karaly90@gmail.com
KSG0530@ecu.edu
spake@beaufort.k12.nc.us
parkera12@students.ecu.edu
chelseaparker1991@gmail.com
ecacoachpatricia@gmail.com
rstetterton1@gmail.com
WALTERSN11@students.ecu.edu
kmwoodhullsmith@gmail.com
crworsinger@gmail.com
Please visit our website for full bios
COACHES’ RESPONSIBILITIES
The coaches' job is to supervise the entire competitive swim program. The ECA coaching staff is dedicated to
providing a program that will enable all swimmers to learn the value of striving to improve oneself--"to be the best
you can be." Therefore, the coaches must be in total control in matters affecting training and competition.
 The coaches are responsible for placing swimmers in practice groups. This is based on the age and ability
level of each individual. When it is in the best interest of a swimmer, he/she will be placed in a more
challenging training group by their coach and in accordance with the ECA Group Progression.
 Sole responsibility for stroke instruction and the training regimen rests with the ECA coaching staff. Each
group’s practices are based on sound scientific principles and are geared to the specific goals of that group.
 The coaching staff will make the final decision concerning which meets ECA swimmers may attend. The
coaching staff also makes the final decision concerning which events a swimmer is entered into.
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 At meets, the coaching staff will conduct and supervise warm-up procedures for the team. After each race,
the coaches will offer constructive criticism regarding the swimmer’s performance. (It is the parent's job to
offer love and understanding regardless of their swimmer's performance.)
 The building of a relay team is the sole responsibility of the coaching staff.
 During practices and meets, each coach has a responsibility to constantly be aware of the swimmers’ safety
and wellbeing
 Each coach has a responsibility to be a positive role model for the swimmers.
 Each coach has a responsibility to be a technical expert on the sport of swimming.
 Each coach has a responsibility to help construct a vision for the athlete of what is possible in the sport of
swimming and the path each swimmer will need to follow to achieve that goal.
The coaching staff is constantly updating and improving the ECA program. It is the swimmer's and parents'
responsibility to make the most out of the excellent opportunity this program provides for success in swimming.
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ECA PROGRAMMING
SATELLITE PROGRAMS
GREENVILLE
Minges Natatorium
1 Ficklen Drive, Greenville, NC 27858
Head Coach on Deck:
Casey Charles
ecacoachcasey@gmail.com
(252)341-1044
WASHINGTON
Susiegray McConnell Sports Complex
101 Airport Road, Washington, NC 27889
Head Coach on Deck:
Scott Pake
ecacoachscott@gmail.com
(252)945-8400
MOREHEAD CITY
The Sports Center of Morehead City
701 N 35th Street, Morehead City, NC 28557
Head Coach on Deck:
Randy Jarman
ecacoachrandy@gmail.com
(704)300-4058
CAPE CARTERET
Cape Carteret Aquatics & Fitness Center
300 Taylor Notion Road, Cape Carteret, NC 28584
Head Coach on Deck:
Randy Jarman
ecacoachrandy@gmail.com
(704)300-4058
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ORGANIZATIONAL STRUCTURE
ECA – Board of Directors
Casey Charles
Head Coach/CEO,
Greenville Site Head Coach
Scott Pake
Gen Manager, Assoc Head Coach,
Washington Satellite Head Coach
Randy Jarman
Carteret Head Satellite Coach
Doug Parker
Amy Quinn
Greenville Head AG Coach
Carteret Head AG Coach
Greenville
AG Assistant Coaches
SEN Assistant Coaches
Greenville
AG Assistant Coaches
GROUP STRUCTURE
GROUP TIERS
Competitive Prep, Age Group Competitive, Senior Competitive, Special
COMPETITIVE PREP
Gator, White, HS Prep
AGE GROUP COMPETITIVE
Green, Purple, Black, Currents
SENIOR COMPETITIVE
National Prep, Senior, National
SPECIAL
Masters, College Summer Training
AG Assistant Coaches
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GATOR GROUP
REQUIREMENTS:
Must not be afraid of water - kicking, screaming, excessive crying will not be tolerated. Beginning swimmers must at least
be comfortable in the water.
GROUP DESCRIPTION:
This is a learn-to-swim program with in-water instruction. This group will cover the basics of floating, body position,
kicking, and freestyle and backstroke swimming.
LOCATIONS OFFERED:
Greenville
# OF SWIMMING SESSIONS PER WEEK:
ONE
AGE RANGE:
3-6 years old
GROUP OBJECTIVES:
1.
2.
3.
4.
Swimmers will learn proper head position and understand the relationship between head and hips in the water
Swimmers will learn the proper body position for float kick both on the stomach and the back
Swimmers will learn how to use a kickboard for flutter kick
Swimmers will learn how to streamline
ATTENDANCE REQUIREMENTS:
None
DRYLAND PRACTICES:
None
TYPES OF COMPETITION:
None
GROUP FLOW:
White
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WHITE GROUP
REQUIREMENTS:
1. Must be able to complete a 25 yard swim without stopping.
GROUP DESCRIPTION:
This is a beginner group for children who know how to swim, but who need further technical training. All four strokes will
be performed with a primary focus on freestyle and backstroke.
LOCATIONS OFFERED:
Greenville, Washington, Morehead City, Cape Carteret
# OF SWIMMING SESSIONS PER WEEK:
TWO
AGE RANGE:
5-9 years old
GROUP OBJECTIVES:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Learn basic swimming rules
Introducing training sets and reading clock intervals (:30/1:00)
Learn and improve upon concepts of head/body position
Introduce butterfly and breaststroke with pull-outs
Learn bi-lateral breathing in freestyle swimming
Become competition-ready in freestyle and backstroke
Learn how to dive
Introduce flip turns
Develop a sense of TEAM and what it means to be a good teammate
ATTENDANCE REQUIREMENTS:
None
DRYLAND PRACTICES:
None
TYPES OF COMPETITION:
Sanctioned ECA Home Meets and Non-Sanctioned Showdown Meets
GROUP FLOW:
Green
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GREEN GROUP
REQUIREMENTS:
1.
2.
3.
4.
5.
Swimmer must be able to complete a 100 yard freestyle breathing every 3 strokes and attempting flip turns
Swimmer must be able to complete a 100 yard freestyle kick without stopping
Swimmer must be able to legally complete a 50 yard backstroke while attempting a flip turn
Swimmer must be able to streamline effectively with tight arms, hands forward, and head down
Swimmer must understand and be able to demonstrate float kick progressions for freestyle and backstroke
GROUP DESCRIPTION:
This is an intermediate group that focuses on further developing Freestyle and Backstroke to an advanced level. This
group will also allow for your swimmer to be competition-ready in Butterfly, Breaststroke, and Individual
Medley. Underwater dolphin kicking will also be introduced.
LOCATIONS OFFERED:
Greenville, Washington, Morehead City, Cape Carteret
# OF SWIMMING SESSIONS PER WEEK:
THREE
AGE RANGE:
7-11 years old
GROUP OBJECTIVES:
1. Develop a strong base for flutter kicking with a board
2. Introduce Hypoxic training through under water kicking with fins as well as breathing patterns and breath control
on turns
3. Become competition ready in butterfly, breaststroke, and individual medley
4. Introduce racing starts
5. Understand that the process is more important than the outcome at this point in a swimmer’s career
6. Understand how to read a clock for intervals of :15/:30/:45/1:00
7. Develop flip turns and add underwater dolphin kicking out of the wall
8. Introduced to concepts of body line and how positioning affects drag
9. Develop an understanding for relay swimming and continue to stress the importance of team and being a good
teammate
ATTENDANCE REQUIREMENTS:
None
DRYLAND PRACTICES:
ONE per WEEK
TYPES OF COMPETITION:
Sanctioned ECA Home Meets and Non-Sanctioned Showdown Meets
GROUP FLOW:
Purple, HS Prep
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PURPLE GROUP
REQUIREMENTS:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
4 x 25 underwater dolphin kicking with fins without breathing
6 x 50 Freestyle breathing every 3 strokes @ 1:00 holding under :50
16 x 25 IM order by 4s @ :45 - legally completing all strokes with proper streamlining
12 x 50 freestyle kick at 1:30 holding under 1:00
8 x 25 butterfly breathing every other stroke @ 1:00 - must complete legally
Complete a 200 IM legally
Complete a 25 freestyle without breathing
Complete a 300 freestyle kick without stopping
Complete a 300 freestyle breathing every 3 strokes without stopping
Must have an IMR score - Swimmer will need to compete legally in the following events at a sanctioned competition - 200 FR,
50 BK, 50 BR, 50 FL, 100 IM
GROUP DESCRIPTION:
Athlete is a solid intermediate level swimmer able to compete in each stroke at swim meets. Coaches will work with group to move
them to an advanced swimmer not only able to compete, but able to compete with technical proficiency. Flutter kicking continues to
be a staple of the group as well as underwater kicking and streamlining.
LOCATIONS OFFERED:
Greenville, Washington, Morehead City, Cape Carteret
# OF SWIMMING SESSIONS PER WEEK:
THREE
AGE RANGE:
7-11 years old
GROUP OBJECTIVES:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Understand concepts of low-breathing in FR, FL, and BR and refine how, when, and why we breath
Understand concepts of negative splitting
Understand concepts of IM training and racing
Understand concepts of sprint racing
Continue to develop a kick base
Continue to develop racing start techniques
Understand how to read a clock on all intervals
Understand the relationship between bodyline and drag
Reinforce concepts of being a good teammate
ATTENDANCE REQUIREME NTS:
None
DRYLAND PRACTICES:
ONE per WEEK
TYPES OF COMPETITION :
Sanctioned ECA Home Meets and Non-Sanctioned Showdown Meets
GROUP FLOW:
Purple, HS Prep
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BLACK GROUP
REQUIREMENTS:
1. Swimmers are one year or less away from Currents Group Status based on practice abilities, competitions, and
coach observations
2. Must have an IMX Score - legally complete 500 FR, 100 BK, 100 BR, 100 FL, and 200 IM
GROUP DESCRIPTION:
This is a hyper-focused prep group for to get swimmer ready for the Currents Group. Black group looks to build and
solidify concepts from Purple group.
LOCATIONS OFFERED:
Greenville
# OF SWIMMING SESSIONS PER WEEK:
FIVE
AGE RANGE:
9-12 years old
GROUP OBJECTIVES:
1. In one year or less, swimmers should be ready to become a member of the Currents group.
ATTENDANCE REQUIREMENTS:
70% Every 3 Weeks
DRYLAND PRACTICES:
TWICE per WEEK
TYPES OF COMPETITION:
Sanctioned ECA Home Meets, Non-Sanctioned Showdown Meets, North Carolina Swimming Meets, Qualified
GROUP FLOW:
Currents, HS Prep
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CURRENTS GROUP
REQUIREMENTS:
1.
2.
3.
4.
Attend 80% of practices in Purple and/or Black Groups
IMX Score of @ least 2400 points
20 x 25 Freestyle No Breath @ :40
20 x 25 underwater kick to 15m @ :40 in a tight streamline
GROUP DESCRIPTION:
The Currents Group represents the highest-level of swimming in ECA Age Group Competitive Program. Typically
swimmers in this group will compete at state and regional-level competitions.
LOCATIONS OFFERED:
Greenville, Washington, Morehead City
# OF SWIMMING SESSIONS PER WEEK:
UP To SEVEN
AGE RANGE:
10-13 years old
GROUP OBJECTIVES:
1.
2.
3.
4.
5.
Understand how to apply a strategy to a race while understanding why they are using that strategy
Understand the healthy eating habits of young athletes for optimal performance
Develop the ability to kick 8-15m well off each wall
Understand time limitations and how to manage time effectively
Become a leader amongst the 12&U members of the ECA
ATTENDANCE REQUIREMENTS:
80% Every 3 Weeks
DRYLAND PRACTICES:
THREE per WEEK
TYPES OF COMPETITION:
Sanctioned ECA Home Meets, Non-Sanctioned Showdown Meets, North Carolina Swimming, Regional (Qualified)
GROUP FLOW:
National Prep, Senior
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HS PREP GROUP
REQUIREMENTS:
1. Swimmer must be able to complete 100 yards of swimming without stopping
2. Swimmer must be able to complete 5 push-ups and 50 crunches
3. Swimmer must attempt a pull-up
GROUP DESCRIPTION:
HS Prep prepares swimmers for competition in the HS setting by getting them in shape and refining swimming
techniques.
LOCATIONS OFFERED:
Greenville, Morehead City
# OF SWIMMING SESSIONS PER WEEK:
FOUR
AGE RANGE:
13-18 years old
GROUP OBJECTIVES:
1. Establish an aerobic base
2. Refine swimming technique
3. Refine flip-turns and race starts
ATTENDANCE REQUIREMENTS:
NONE
DRYLAND PRACTICES:
FOUR per WEEK
TYPES OF COMPETITION:
Sanctioned ECA Home Meets, Non-Sanctioned Showdown Meets
GROUP FLOW:
Senior
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NATIONAL PREP GROUP
REQUIREMENTS:
1.
2.
3.
4.
5.
6.
Attend 90% of practices in Currents Group
IMX Score above 2599
Compete at a state-level competition
Complete a 100 yard swim while spending 60% of the swim underwater
Complete a 50 yard freestyle without a breath
Understand concepts of sprinting, IM, and distance swimming - written test - 80% or better
GROUP DESCRIPTION:
National Prep is as the name indicates - a preparatory group for the ECA National Group. Swimming should be this
athlete’s number one activity. Swimmer should start to think about swimming in college and have a firm handle on
juggling academics and athletics with social activities.
LOCATIONS OFFERED:
Greenville, Morehead City, Washington
# OF SWIMMING SESSIONS PER WEEK:
6-10
AGE RANGE:
13-16 years old
GROUP OBJECTIVES:
1. Develop positive leadership qualities
2. Understand limitations, fears, and perceptions and attempt to find ways to compensate effectively
3. Learn that the time on the clock is an indication of where you were physically, mentally, and emotionally during
that swim.
4. Understand and actively participate in dedication
5. Interact with all members of the team in a positive manner while remembering that you are a role model to
someone
ATTENDANCE REQUIREMENTS:
80%
DRYLAND PRACTICES:
THREE per WEEK
TYPES OF COMPETITION:
Home, ECSL, NCS, Regional, and Eastern USA meets
GROUP FLOW:
National, Senior
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SENIOR GROUP
REQUIREMENTS:
1. IMX Score above 2000
2. 75% practice attendance in previous group
GROUP DESCRIPTION:
Senior is the group for advanced swimmers who want to compete at a high-level in local and HS competitions. Practice
requirements are also scaled back to allow the athlete time to participate in other activities outside of the water.
LOCATIONS OFFERED:
Greenville, Morehead City, Washington
# OF SWIMMING SESSIONS PER WEEK:
7 practices per week
AGE RANGE:
13+ years old
GROUP OBJECTIVES:
1. Develop positive leadership qualities
2. Understand limitations, fears, and perceptions and attempt to find ways to compensate effectively
3. Learn that the time on the clock is an indication of where you were physically, mentally, and emotionally during
that swim.
4. Understand and actively participate in dedication
5. Interact with all members of the team in a positive manner while remembering that you are a role model to
someone
ATTENDANCE REQUIREMENTS:
75%
DRYLAND PRACTICES:
THREE per WEEK
TYPES OF COMPETITION:
Home, ECSL, NCS, and Regional
GROUP FLOW:
National (or finish program in Senior)
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NATIONAL GROUP
REQUIREMENTS:
1.
2.
3.
4.
5.
6.
10 x 100 kick @ 1:30
20 x 25 no-breather @ :40
15m underwater kick in under 8 seconds
Senior Sectional Cut in TWO events (Boys 14 & Under must have at least a Senior State Cut)
Recommendation from National Prep coach
Head Coach’s decision
GROUP DESCRIPTION:
This is the highest level of the ECA program. Swimmers in this group prepare to be college-ready athletes while focusing
on 4-6 events. They also want to compete at the highest level against the fastest competition in the world. This is the #1
activity for group members and those members understand that sacrifices go hand and hand with being
successful. Training is highly individualized and involves requires that both coach and swimmer are open with one
another about expectations and execution of race and practice plans.
LOCATIONS OFFERED:
Greenville, Morehead City, Washington
# OF SWIMMING SESSIONS PER WEEK:
7-10 practices per week
AGE RANGE:
13+ years old
GROUP OBJECTIVES:
1. Swimmers live up to their potential; they don’t just talk about it
2. Swimmer is a leader
ATTENDANCE REQUIREMENTS:
90%
DRYLAND PRACTICES:
3-5 per week
TYPES OF COMPETITION:
Home, NCS, Regional, National, and International meets
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ECA SWIMMER REQUIREMENTS & EXPECATIONS
SWIMMER BILL OF RIGHTS
Swimmers have a right to:
 Be treated with respect and to be free of verbal or physical abuse from a coach or another swimmer.
 Expect that his or her coach, after being made aware of a limiting physical condition, will not ask the
swimmer to perform or train in a manner that the coach knows will be harmful to the swimmer.
 Expect that all practices, both in and out of the water, will be conducted in a safe manner so that the
swimmer will not be exposed to unnecessary risk.
 Know that his or her coach cares about them as a person/individual as well as an athlete.
 Be positively encouraged to do better, to be congratulated on a good performance, and to be criticized
constructively when improvement is needed and attainable.
 Expect practice to be challenging and that, overall, competition is a rewarding endeavor
 Set his or her own swimming goals with his or her coach, and to change these goals as circumstances arise.
SWIMMER CODE OF CONDUCT
The ECA rules are to be followed at all times, in all facilities.
 The consumption or purchase of alcohol, smoking or chewing tobacco, or use of any other illegal drug or
substance of any kind is prohibited. Partaking in any of the above activities will be subject to expulsion
from ECA.
 Disrespectful, indiscreet or destructive behavior will not be tolerated. It is the responsibility of each
swimmer to make every effort to avoid guilt by association with such activities at any time.
 Use of proper language is expected at all times.
 All athletes are expected to treat team members, coaches, staff, and competitors with respect, support, and
kindness.
 Any person guilty of thievery will be subject to expulsion from the team.
 Each swimmer is responsible for replacing accidentally lost or damaged equipment.
 Each swimmer must have the required team gear: swim bag, warm up, T-shirts, caps, suits and equipment
as determined by ECA coaches at the beginning of each swim year. These items can be found on the Team
Store.
 All athletes are expected to abide by the dress code determined by the ECA coaching staff at all practices,
competitions, and during team travel.
 Be on time and prepared for each practice, competition, and team event.
 ALWAYS represent the team positively in your behavior, appearance, and sportsmanship.
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SWIMMER TRAINING RESPONSIBILITIES
As a swimmer's level of swimming ability increases so does his/her responsibility. The program is designed to
encourage all swimmers to be Senior Swimming bound. As swimmers improve this is a deep commitment that
requires great effort on all parts. A swimmer has responsibilities to the team, the coach, his/her parents, and most
importantly to themselves. Swimmers need to prepare themselves for a 100% effort each time they come to
practice.
Swimmers have the following responsibilities:
 To treat his or her coach with respect at all times and to use proper channels to address any problems or
complaints.
 To adhere to the coach’s rules governing training sessions and to focus on the training program.
 To take his or her commitment to swimming seriously at whatever his or her training level may be.
 To support the ECA team, fellow swimmers, and his or her coach by encouragement and attendance at
practice and meets.
 To make the minimum number of training sessions set by the coach and strive for the recommended
attendance percentage.
 To train and race as hard as he or she can.
 To arrive 10 minutes before scheduled practice begins and should be picked up within five minutes of the
completion of practice.
 To understand that the use of audio or visual recording devices, including a cell phone camera, is not
allowed in changing areas
 To conduct themselves as good representatives of ECA at all meets and team functions.
 Must wear shirts and shorts when exiting all facilities
 Must wear shorts and shoes when partaking in dryland activities
Swimmers will be required to bring specified training accessories (i.e., goggles, flippers, etc.) to
workouts. It is the swimmer's responsibility to make sure these items are properly adjusted and that
spares are readily available. Equipment adjustment and repair will not be accepted as excuse to miss
part of a training session.
Unruly or disruptive behavior will not be tolerated. Swimmers disrupting practice may be removed from
practice at the coaches’ discretion.
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TEAM UNIFORM AND EQUIPMENT
East Carolina Aquatics is fortunate to be sponsored by ARENA. The company provides our team with equipment,
advertising, tents, coaches’ gear and more. Our relationship with ARENA is dependent on the commitment by our
team to wear ARENA suits and to try, whenever possible, to use ARENA equipment.
PRACTICE ATTENDANCE POLICIES
The following guidelines are to inform parents and swimmers of the coaches’ policies regarding practice. These
policies are designed to provide the best possible practice environment for all.
 Each training group has specific attendance requirements appropriate for the objectives of that group. As a
general rule, the least possible interruption in the training schedule will produce the greatest amount of
success. The expectation level of the coaches’ that each swimmer attends practices increases as swimmers
move to higher groups.
 For the safety and protection of the swimmers they should arrive at the pool no more than 10 minutes
before the start of practice and be picked up immediately after practice. It is imperative that the swimmers
arrive on time so that the coaching staff can efficiently use the allotted time. However, it is also extremely
important that children not be left unsupervised at the pool prior to or after practice. The coaching staff is
NOT responsible for supervising athletes either prior to or following a practice session.
 Each swimmer should plan to stay the entire practice as each practice is designed to be most beneficial
when completed in its entirety and coaches often make announcements at the end of practice. In the event
that your child needs to be dismissed early from practice, please notify the coach prior to the beginning of
practice.
 All practice groups are expected to be at their designated starting place with their practice equipment
ready to start practice on time.
 Swimmers must notify their coach if they leave the pool and/or pool deck at any time during the practice.
 Occasionally some or most of a practice group may be at a meet, in which case your swimmer will be
notified of a practice change or cancellation. Such notice will be provided through email or posted on the
ECA Website.
 Swimmers and parents are discouraged from disrupting the coach or other swimmers with unnecessary
communication, unless there is an emergency.
 It is of the utmost importance that ALL swimmers and parents remember that we are guests at every pool
we step foot on. Therefore, it is imperative that we treat each facility with respect.
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PRACTICE CODE OF CONDUCT FOR SWIMMER AND FAMILIES
 Swimmers are expected to support their teammates at practice as well as in competition. Working
together as a team benefits all individuals in the group and is an important part of the ECA. Swimmers are
encouraged always to be positive at practice.
 Swimmers are expected to follow the instructions of the coaching staff at all times.
 Abusive language, lying, stealing, and/or vandalism will not be tolerated. These behaviors are directly
contrary to the objective of East Carolina Aquatics and may warrant strict disciplinary actions, up to and
including expulsion from the team.
 Swimmers may leave practice early only with the coaches' permission.
 Swimmers are not permitted in any part of the ECU hallways (save the lobby leading into the pool) unless
a member of the coaching staff is present or the swimmer is accompanied by a responsible adult.
 During workouts, the pool deck is for coaches and swimmers. If you need to speak with the coaches, please
call or email them at least two hours before practice.
 Parents are responsible for a swimmer's behavior before and after workouts. This includes carpool
members as well.
 Any individual not registered with USA Swimming, Inc. through ECA is not permitted in the pool at any
time or on pool deck.
 Any siblings or guests must have adult supervision at ALL times.
ILLNESS AND INJURY
 Whenever possible, the coach should be informed in advance of an illness or injury, regardless of how
serious or trivial it may be.
 If your swimmer will be out of the water over a long period of time with an injury or illness, please notify
your swimmer’s coach by phone or email.
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ECA PARENT’S ROLE
Your kid’s success or lack of success in sports does not indicate what
kind of parent you are… But having an athlete that is coachable,
respectful, a great teammate, mentally tough, resilient and who tries
their best is a direct reflection of your parenting.
A successful swimming program requires understanding and cooperation among the coaches, swimmers, and
parents. This relationship can be critical to your child’s successful development on the team. The coaching staff
understands your commitment to your child. Many of the coaches are also mothers and fathers. The coaches
understand that you will always be looking out for your child’s best interests. While the coaches are also
committed to ensuring that your child’s best interests are served, their responsibility is to serve each athlete on
the team. Your perspective and the coaches’ perspective may differ when it comes to your child’s development.
Patience, understanding, and most importantly, communication are the cornerstones of this relationship.
With this in mind, please review and consider the following guidelines:
1. Individuals learn at different rates and in different ways. Some athletes will quickly pick up a skill while others
may require more time to learn the same skill. Please be patient with your child and his/her development. Direct
any questions to the coach.
2. Progress is rarely immediate. New team members will always go through a period of adaptation, no matter their
age, that may impede immediate progress. This could be caused by greater training demands, a stronger emphasis
on technique, or simply nerves. Patience, trust, and communication among coaches, swimmers, and parents will
help any struggling swimmer through such a period.
3. Plateaus can occur at one time or another in every swimmer's career. Plateaus can be both in competition and
training. A plateau signifies the swimmer has mastered lower-order skills, but they are not yet sufficiently
automatic to leave the attention free to attack newer, higher-order skills. It is important to explain to the athlete
that plateaus occur in all fields of physical learning. The more successful athletes are those who work through this
momentary delay in improvement and go on to achieve greater performance to approach their personal potential.
4. Swimmers ten years and younger are the most inconsistent swimmers. This can be frustrating for parents,
coaches, and swimmers alike! We must be patient and permit these youngsters to learn to love the sport.
5. Parents must realize that slow development of the competitive drive at an early age is normal and perhaps more
desirable than precocious or forced early development. It is important that everyone learn to compete and develop
some competitive spirit. It is also important for children to learn to adapt to reasonable levels of emotional stress.
The small disappointments we must learn to handle as youngsters prepare us for the larger ones we are certain to
experience as adults.
6. It is the coaches' job to offer constructive criticism of a swimmer's performance. It is the parents' job to supply
love, recognition, and encouragement necessary to help the young athlete feel good about him or herself.
7. Parents’ attitudes often dictate those of their children. A child might not be consciously aware of what is taking
place while subconsciously absorbing powerful messages about his/her parents' desires. For example, be
P a g e | 24
enthusiastic about taking your child to practice and meets, fund-raising projects, meetings, etc. – don’t look at
these functions as chores.
8. If you have any questions about your child's training or team policies, contact the coach. Criticizing the coach
in front of the child undermines the coach's authority and breaks the swimmer-coach support that is necessary for
maximum success.
9. No parent should behave in such a way as to bring discredit to the child, the team, or competitive swimming.
Any disagreement with a meet official should be brought to the attention of the coach and handled by the coach.
10. Children should swim because he/she wants to. It is natural to resist anything they “have to do.” Selfmotivation is the stimulus of all successful swimmers.
11. The etymology of the word ''competition'' goes back to two Latin words: ''com'' and ''pet ere,'' which means
“together to strive.” Avoid ''playing'' your child against his nearest competitor, thereby creating friction within the
team and swimming community. Close competition provides two great services for the athlete: it brings out the
best in him/her and shows where improvement is needed.
12. The communication between coach and swimmer is very important. A two-way relationship must exist daily at
practice. It is imperative that the coach has the swimmer’s full attention at these times.
Please leave all coaching to the coaching staff. If you have questions about technique or coaching
strategies, we encourage you to arrange a time (NOT during practice) to speak to your child’s coach.
Remember, particularly in the case of younger swimmers, that attitude and behavior of the parents in
regard to their outlook on the sport has an important effect on the child.
In swimming, as in life, nobody can “win” or succeed all the time – there will always be some
disappointments. Every child can gain from his experience, whether or not he/she ever wins a single
race. The important thing is to keep on striving to do better next time.
GUIDE TO BEING A GREAT SWIM PARENT
1. The first is to remind your child that you love them, no matter how they perform either at
practice or at a meet.
a. Support your child’s goals by first allowing them to make goals of their own in consultation with
their coach.
b. Remember that this is your son’s or daughter’s childhood and not your own: Recognize their
dreams and support their ambitions, but don’t create them for the child.
c. Make sure that your child is having “fun!” If this isn’t fun, then why do it? If they are not having
fun, find out why or ask the coach to find out why.
d. Do not let your child’s performance affect your attitude towards them. If your child swims poorly it
will not make them feel better to see disappointment in their parents. Before they race encourage
them to have fun and after they race tell them you love them. Simple words can have a drastic
impact on a child’s outlook.
P a g e | 25
2.
3.
4.
5.
e. Do not pay your child or provide material rewards for swimming well. Children must learn that
doing a thing well is worthwhile in its own right. Through swimming they should earn respect
because of their commitment and not money for their accomplishments.
f. Understand that swimming can be daunting, especially to new swimmers or younger swimmers. A
fifty meter pool looks awfully long to an eight year old! If your child is afraid to swim an event
remind them that the coach would only suggest it or enter them in it because they believe in your
child.
It is imperative that your swimmer believe you support the coach, even when you disagree with
him/her.
a. Disagreements are natural and when they exist everyone wants resolution, but there is a time and a
place to discuss disagreements. The pool deck is not the place to argue or confront the coach about
any disagreement. All coaches are available away from the pool deck and will respond to either
email or telephone calls.
b. During practice a coach’s attention must be focused on the group. If you wish to meet in person
with your child’s coach please schedule a time to do so; do not arrive at practice assuming that
either the coach will be available to meet with you or that it is the appropriate time and place to
meet.
c. Support the coach by understanding they do have a life outside of the pool. This sport requires
long hours of work. Respect the coach’s desire to go home to his/her family after practice.
Support the team at practice, at away meets, and at home.
a. Supporting the team means everything from making sure your child wears team apparel at meets
to volunteering your own time at any of our home meets. Do not leave it to others to do this work.
Our team extends beyond the coaches and swimmers and we need everyone’s involvement to be
successful.
b. Supporting the team also means being a positive influence at any meet from the sidelines. There
are often instances where parents from opposing teams do not get along, which only creates more
tension for the child. We want each swimmer to be a good sport, which means we need our parents
to be good sports.
c. In order to support the team one must be an active member, beyond just dropping your child off
before practice and picking them up afterwards.
d. Attend parent meetings.
e. Volunteer at meets
f. Become an official
g. Make donations for meets
h. Pay all bills promptly and in full.
Be punctual for practices and meets and plan for your child to spend the entire practice at the
pool. It is disruptive to have a child arrive late or leave early. It also diminishes the value of
teaching a child the concept of commitment.
Do not coach from the sidelines or stands
a. Leave the racing strategies to the coach.
b. Allow the coach to discuss technical issues with the swimmer and do not second-guess them either
with or in front of your child. If you have questions please discuss it with the coach.
c. Do not compare your child to anyone else on the team. Your child is unique, wonderful, and full of
potential. Remember that everyone achieves potential in different ways and at different times.
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d. Don’t time your child from the stands. There are enough timing devices around at meets and at
practice. When a parent times from the stands it simply adds pressure on the child.
6. Do not criticize officials. Most times officials are parents just like you, committed to their
children and committed to their sport.
7. Winning is NOT everything. The most important things a child can do in a race are:
a. Have fun!
b. Try to employ the coach’s technical instructions and racing strategy.
c. Give their best effort and RACE!
d. Congratulate the other competitors no matter what the outcome.
8. Encourage healthy eating. Make smart eating decisions for your child and for yourself. Your
children will emulate the people they respect and love most, their parents. Allow their desire to
swim to make a positive influence on your own life and health by using it as another reason to
make good eating decisions.
THE TEN COMMANDMENTS FOR PARENTS OF ATHLETIC CHILDREN
Reprinted from The Young Athlete by Bill Burgess included in “The Swim Parents Newsletter”
I. Make sure your child knows that - win or lose, scared or heroic – you love him/her, appreciate their efforts, and
are not disappointed in them. This will allow then to do their best without a fear of failure. Be the person in their
life they can look to for constant positive reinforcement.
II. Try your best to be completely honest about your child'’ athletic ability, his/hers competitive attitude, their
sportsmanship, and their actual skill level.
III. Be helpful, but don’t coach him/her on the way to the pool or on the way back, or at breakfast, and so on. It’s
tough not to, but it’s a lot tougher for the child to be inundated with advice, pep talks and often critical
instruction.
IV. Teach them to enjoy the thrill of competition, to be “out there trying,” to be working to improve his/her
swimming skills and attitudes. Help him/her to develop the feel for competing, for trying hard, for having fun.
V. Try not to re-live your athletic life through your child in a way that creates pressure; you lost as well as won.
You were frightened, you backed off at times, and you were not always heroic. Don’t pressure your child because
of your pride. Athletic children need their parents so you must not withdraw. Just remember there is a thinking,
feeling, sensitive free spirit out there in that uniform who needs a lot of understanding, especially when his world
turns bad. If he/she is comfortable with you – win or lose – he/she is on their way to maximum achievement and
enjoyment.
VI. Don’t compete with the coach. If the coach becomes an authority figure, it will run from enchantment to
disenchantment, etc., with your athlete.
VII. Don’t compare the skill, courage, or attitudes of your child with other members of the team, at least within
his/her hearing.
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VIII. Get to know the coach so that you can be assured that his/her philosophy; attitudes, ethics, and knowledge
are such that you are happy to have your child under his/her leadership.
IX. Always remember that children tend to exaggerate, both when praised and when criticized. Temper your
reaction and investigate before over-reacting.
X. Make a point of understanding courage, and the fact that it is relative. Some of us can climb mountains, and are
afraid to fight. Some of us will fight, but turn to jelly if a bee approaches. Everyone is frightened in certain areas.
Explain that courage is not the absence of fear, but a means of doing something in spite of fear of discomfort.
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SWIM MEETS
EXPECTATIONS
Swim meets are a great family experience! They're a place where the whole family can spend time
together. Listed below are some very in-depth guidelines geared to help you through your first couple of
swim meets. It may seem a little overwhelming, but we tried to be as specific and as detailed as we
possibly could.
Competitive swim meets are chosen to foster the growth of each swimmer in each group. Meet schedules vary by
level, but do contain overlap meets between groups, meaning that sometimes different groups may be at different
meets on the same weekend or different groups may be at the same meet on the same weekend. Generally, meets
are held on Saturdays and Sundays. Championship meets are usually Thursday-Sunday. The cost of each meet
varies because of host meet fees, but, generally ranges from $35-$75 per meet.
The more meets your son or daughter attends the better swimmer s/he will become. Swim meets give coaches an
idea of where your swimmer is and what the coach needs to do to help your swimmer get better.
Meets are carefully selected for each group thus all meets on the schedule should be attended. Please see your
swimmer’s individual coach if you will not be able to attend any scheduled swim meet.
1.
Arrive at the pool at least 15 minutes before the scheduled warm-up time begins. This time will be listed in
the Meet Announcement and emailed to you by the coach.
2.
Upon arrival, find a place to put your swimmer's blankets, swimbags and/or sleeping bags. The team
usually sits in one place together, so look for some familiar faces.
3. Once "checked in" with Coach, write each event-number on your swimmer's hand, arm, or thigh in ink.
This helps him/her remember what events he/she is swimming and what event number to listen for.
4. Your swimmer now gets his/her cap and goggles and reports to the pool and/or coach for warm-up
instructions. It is very important for all swimmers to warm-up with the team. Swimmer's bodies are just
like cars on a cold day-he/she needs to get the engine going and warmed-up before he/she can go all out.
5. After warm-up, your swimmer will go back to the team area where his/her towels are and sit there until
the next event is called. This is a good time to make sure he/she goes to the bathroom if necessary, gets a
drink, or just gets settled in.
6. The meet will usually start about 10-15 minutes after warm-ups are over.
7. According to USA Swimming Inc. rules (because of insurance purposes), parents are not allowed on deck
unless they are serving in an official capacity. Similarly, all questions concerning meet results, an
officiating call, or the conduct of a meet, should be referred to the coaching staff. They, in turn, will pursue
the matter through the proper channels.
8. Heat Sheets. A heat sheet is usually available for sale in the lobby or concession area of the pool. Heat
sheets generally sell for 2-5 dollars per day. It lists all swimmers in each event in order of "seed time".
When the team entry is sent in, each swimmer and his/her previous best time in that event is listed. If the
swimmer is swimming an event for the first time, he/she will be entered as a "no-time" or "NT". A "notime" swimmer will most likely swim in one of the first heats of the event.
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MEET STARTS
1.
It is important for any swimmer to know what event numbers he/she is swimming (again, why they should
have the numbers on their hand). He/she may swim right away after warm-up or they may have to wait
awhile.
2. A swimmer's event number will be called, usually over the loudspeaker, and he/she will be asked to report
to the area behind the starting blocks. Swimmers should report with his/her cap and goggle. Generally,
girls’ events are odd-numbered and boys’ events are even-numbered.
3. The announcer or referee will signal the swimmers to get on the starting block with a series of whistles.
The Starter will then ask the swimmers to “take their mark” and a buzzer will sound when to take off. You
can expect at least 4-8 heats of each event.
4. The swimmer swims their race.
5.
After each swim:
a.
He/she is to ask the timers (people behind the blocks at each lane) his/her time.
b. He/she should go immediately to their coach. The coach will ask him/her their time and discuss
the swim with each swimmer.
c. Generally, the coach follows these guidelines when discussing swims:
i. Positive comments or praise
ii. Suggestions for improvement
6. Things you, as a parent, can do after each swim if they visit you:
a. Tell him/her how great they did! The coaching staff will be sure to discuss stroke technique with
them. You need to tell him/her how proud you are and what a great job he/she did.
b. Recommend they go back to sit with the team and relax.
c. This is another good time to revisit the bathrooms, get a drink or something light to eat.
d. The swimmer now waits until his/her next event is called and starts the procedure again.
7. When a swimmer has completed all of his/her events he/she and their parents get to go home. Make sure,
however, you, as a parent, check with the coach before leaving to make sure your swimmer is not included
on a relay. It is not fair to other swimmers who may have stayed to swim on a relay where your swimmer is
expected to be a member and he/she is not there.
WHAT HAPPENS IF YOUR CHILD HAS A DISAPPOINTING SWIM?
 If your child has a poor race and comes out of it feeling bad, talk about the good things. The first thing you
say is, "Hey that is not like you. You're usually a top swimmer." Then you can go on and talk about the
good things the child did. You never talk about the negative things.
 If your child comes up to you and says, "That was a bad race, don't tell me it wasn't," there is nothing
wrong with a swimmer negatively evaluating a race. The important thing is for the child not to dwell on it.
You should move the swimmer on to something good. "All right, you have had a bad race. How do you
think you can do better next time?" Immediately start talking about the positive things.
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WHAT TO TAKE TO THE MEET?
1.
Most important: Appropriate Swim Suit and ECA cap, and goggles.
2. Towels-Realize your swimmer will be there awhile, so pack at least two.
3. Something to sit on. Example: sleeping bag, old blanket, or anything that will be comfortable to sit on. The
swimmers will be spending a lot of time on it.
4. Team shirts/sweatshirts/warm ups: Swimmers and their clothes get very wet and soggy. Even if it is warm
out be prepared with dry clothes.
5. Games: travel games, coloring books, books, anything to pass the time.
6. Food: bring a small cooler. It is better to bring snacks. They usually have snack bars at the meet, but the
lines are long and most of the time they only sell junk food.
Once you have attended one or two meets this will all become very routine to you and your swimmer.
Please do not hesitate to ask any other ECA parent for help or information!
These meets are a lot of fun for the swimmers! He/she gets to visit with his/her friends, play games, and
meet kids from other teams. He/she also gets to "race" and see how much he/she has improved from all
the hard work he/she has put in at practice.
MEET REGISTRATION PROCEDURES
Meet registration is handled online through our website. Coaches select the events for their swimmers based on
either the individual or group progression and goals. Due dates are usually set 2 to 4 weeks before the meet start
date. Late entries may be accepted but are not guaranteed. There is a $10 fee for late registrations
Please check the meet information page for current schedule, meet information, directions to pools, due dates,
entries, results, fees, and requirements.
COMPETITION SUITS
There will be certain meets this season that swimmers will have the opportunity to wear a technical racing suit if
they would like. The wearing of a racing suit is optional. Swimmers need to remember that so much more goes
into fast swimming than just wearing a special suit. How much did they train over the season, what level are they
at without a racing suit, are they mentally ready to swim fast, etc. Please keep in mind that we are an ARENA
sponsored team and our swimmers are expected to race in ARENA technical suits.
Girls:
10 & under: Powerskin Classic (No legs)
11-14: Powerskin EVO (with thigh coverage)
15+ or Senior Sectional Cut: Carbon Pro, Carbon Flex
Boys:
10 & under: Powerskin ST Jammer
11-14: Powerskin EVO Jammer,
15+ or Senior Sectional Cut: Carbon Pro, Carbon Flex
NOTE: This policy goes into effect immediately. If a swimmer already has a swim suit that does not follow the guidelines,
s/he may wear that suit until it wears-out. After that, they must follow the guidelines.
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GENERAL COMMUNICATION
EMAIL
Email is our first line of communication. We send group specific and team wide emails many times throughout the week. It
is vital you read the contents of each email. Most questions are answered by reading the details. ECA sends emails to up to 2
emails addresses for each account.
WEBSITE
The website is constantly updated with tons of information. You will find meet information, team records, pictures, news
updates, educational materials, and much more. Please check the website often, if not daily.
MEETINGS
Parent meetings are held throughout the year for educational purposes. The beginning of the year parent orientation is an
important event and must be attended by all families.
PROBLEMS OR QUESTIONS
1.
2.
3.
4.
Email your swimmer’s group coach to resolve the matter (You may also want to meet face to face)
If you feel the problem has not been resolved, contact the head site coach.
If you feel the problem has not been resolved, contact the Head Coach.
If you have any questions about account information, website, and/or registration, please contact the ECA General
Manager
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FINANCIALS
ECA is a non-profit organization that relies on club dues and fundraising for success. Dues are kept as minimal as possible.
Scholarships are available.
ACCOUNTS RECEIVABLE POLICY
Contract term: By joining East Carolina Aquatics, you agree to the payment of monthly dues for a period of time specific for
each practice group on a 10 month, 11 month, or 12 month pay schedule. All payment plans end in June, July, or August,
regardless of the time of registration, also specific to each practice group.
Returning Athletes: Returning athletes must have a $0 balance of their account before being accepted on the team for the
new season.
Due Dates: Monthly dues are assessed on the 1st of the month and are due on the 15th. A late fee of $15 will be charged to
your account if payment is not received by the 15th. Accounts more than 45 days past due will be subject to suspension.
Swimmers of these account holders will not be allowed to participate in practice or any team related functions until the
account balance is paid in full.
Early termination: Requests for early withdrawal must be submitted in writing to the ECA Treasurer and General Manager.
Early withdrawal requests made after the 1st of the month will be charged for that calendar month. Failure to submit
withdrawal requests in writing will result in charges accumulating on your account. You will be held accountable for these
charges through failure to properly communicate termination requests.
Temporary suspension: Accounts suspension may be granted during the contract term. Account suspension requests must
be submitted in writing to the ECA Treasurer and General Manager. Reactivation of accounts must also be submitted in
writing, and will be subject to a $20 fee unless the suspension is medical related. Medical related suspensions will be excused,
but must be verified by a doctor.
FINANCIAL AID
East Carolina Aquatics has a financial aid/scholarship program that exists for the sole purpose of helping members through
periods of financial hardship. Scholarships are available annually until funds are depleted. The program is designed to cover
the cost of the swimmer’s dues for a period of up to one year. The eligibility period is from the beginning of the short course
season (September) through the end of the long course season the following August. The program does not cover
registration, meet fees, or other swimming expenses.
Financial assistance is based on a sliding scale considering family income, number of swimmers, number of members in
family household, and hardship expenses.
Families that apply will have to comply with the requirements as set forth below. Failure to do so can lead to the termination
or lack of eligibility for aid.
Applications are considered in the order that they are received. For the 2014/2015 season, applications will be accepted
starting August 31st. See the website for application.
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EMERGENCIES
FACILITY EMERGENCY:
 Life Guards will notify Coaches of Emergency
 All members will evacuate with their respective Coach
 Coaches will remain with the members until they are retrieved by their designated guardian
 In the event the members must vacate the premises, Coaches will notify GM and Head Coach of Site.
Emails will be sent to all guardians and notify them of their swimmer’s location and the reason for the
evacuation to the best of their ability.
WEATHER EMERGENCY
 Life Guards of the facility have the responsibility to close the pool in the event of lightening. Times will be
determined by site.
 Coaches may cancel practice if lightening is present while practicing in the pool.
 Coaches will reconvene practice if the lightening stops for the appropriate wait time.
FIRE AND/OR CHEMICAL EMERGENCY
 Alarm will sound and Lifeguard will direct all members to evacuate
 Follow FACILITY EMERGENCY PLAN
EMERGENCY INCIDENT
 If a swimmer is injured during the course of practice or meet, the facility Life Guards will be notified.
 First aid will be administered if required or 911 will be called if necessary.
 Coach will immediately notify the swimmer’s parent/guardian of the situation
 Appropriate facility first aid and incident reports shall be completed and submitted.
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VOLUNTEERING
ECA’s success is dependent on the parent volunteers. Many positions must be filled at meets or social events. We organize
volunteers through our website and on Volunteer Spot. Please be willing to help out at ECA events.
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GLOSSARY OF TERMS
A Glossary of those strange and wacky words we use in the sport of swimming. Parents! You may or may not find these words
in the English Dictionary, and if you do, their definitions will probably be radically different than the ones listed in this
Glossary. Relax and take your time reading. Soon you'll be understanding and maybe even speaking some "SWIMSLANG".
A Finals
The top 6 or 8 swimmers (depending on the # of pool lanes) in Prelims/Finals meet who, after the
Prelims swim, qualify to return to the Finals. Big Finals is the fastest heat of finals when multiple
heats are held.
Admission
Certain swim meets charge for spectators to view the meets. These are usually the larger more
prestigious meets. Sometimes the meet program (heat sheet) is included in the price of admission.
Age Group
Division of swimmers according to age. The National Age Group divisions are: 10-under, 11-12, 13-14,
15-16, 17-18. Some LSC's have divided the swimmers into more convenient divisions specific to their
situations: (i.e.) 8-under, 13-Over, 15-Over, Junior, Senior.
Alternate
In a Prelims/Finals meet, after the finalists are decided, the next two fastest swimmers other than the
finalist are designated as alternates. The faster of the 2 being first alternate and the next being
second alternate. If a finalist cannot participate, the alternates are called to take their place, often on
a moment’s notice.
Anchor
The final swimmer in a relay.
Approved Meet
Swim meets conducted by organizations (other than USS member clubs or LSC's) that have applied
to USS or the local LSC for approval. If approval is granted, swimmers may use times achieved as USS
qualifying times. A USS official must be present at all sessions of the meet. Approval does not mean
Sanctioned.
Backstroke
One of the 4 competitive racing strokes, basically any style of swimming on your back. Backstroke is
swam as the first stroke in the Medley Relay and second stroke in the I.M. Racing distances are 50
yds./m., 100 yds./m., and 200 yds./m. (LSC's with 8-under divisions offer the 25 yd back)
Banner
A team sign that is displayed at swim meets. Banners are usually made from nylon material and carry
the Team Logo and possibly the name of a popular team sponsor. Some size restrictions are enforced
at certain meets.
Beep
The starting sound from an electronic, computerized timing system.
Bell Lap
The part of a freestyle distance race (400 meters or longer) when the swimmer has 2 lengths plus 5
yards to go. The starter fires a gun shot over the lane of the lead swimmer when swimmer is at the
flags.
Blocks
The starting platforms located behind each lane. Some pools have blocks at the deeper end of the
pool, and some pools have blocks at both ends. Blocks have a variety of designs and can be
permanent or removable.
Bonus Heat
The heat held during the finals session of a Prelims/Finals meet, which is slower than the swimmers
participating in Big Finals. The Bonus Heat may refer to Consolation Finals or and extra heat in
addition to Consolation finals.
Bottom
The floor of the pool. Bottom depths are usually marked on the walls or sides of the pool.
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Breaststroke
One of the 4 competitive racing strokes. Breaststroke is swam as the second stroke in the Medley
Relay and the third stroke in the I.M. Racing distances are 50 yds./m, 100 yds./m, and 200 yds./m.
(LSC's with 8-under divisions offer the 25 yd back)
Bull Pen
The staging area where swimmers wait to receive their lane and heat assignments for a swimming
event. Area is usually away from the pool and has rows of chairs for the swimmers to sit. The Clerk of
the Course is in charge of the Bull Pen.
Butterfly
One of the 4 competitive racing strokes. Butterfly (nicknamed FLY) is swam as the third stroke in the
Medley Relay and first stroke in the I.M. Racing distances are 50 yd./m, 100 yd./m, and 200 yd./m.
(LSC's with 8-under divisions offer the 25 yd back)
Button
The manual Timing System stopping device that records a back-up time in case the touch pad
malfunctioned. The button is at the end of a wire, plugged into a deck terminal box. There are
usually 3 buttons per lane. It is the timers responsibility to push the button as the swimmer finishes
the race.
Cap
The latex or silicone covering worn on the head of swimmers.
Championship Meet
The meet held at the end of a season. Qualification times are usually necessary to enter meet.
Championship Finals
The top 6 or 8 swimmers (depending on the # of pool lanes) in Prelims/Finals meet who, after the
Prelims swim, qualify to return to the Finals.
Check-In
The procedure required before a swimmer swims an event in a deck seeded meet. Sometimes
referred to as positive check in, the swimmer must mark their name on a list posted by the meet
host.
Circle Seeding
A method of seeding swimmers when they are participating in a prelims/finals event. The fastest 18
to 24 swimmers are seeded in the last three heats, with the fastest swimmers being in the inside
lanes. See USA Swim rule book for exact method for seeding depending on the lanes in the pool.
Club
A registered swim team that is a dues paying member of USA Swimming and the local LSC.
Colorado
A brand of automatic timing system used at swim meets.
Consolation Finals
After the fastest 6 or 8 swimmers, the next 6 or 8 swimmers (depending on the # of pool lanes) in a
Prelims/Finals meet who, after the Prelims swim, qualify to return to the Finals. Consolations are the
second fastest heat of finals when multiple heats are held and are conducted before the
Championship heat.
Course
Designated distance (length of pool) for swimming competition. Long Course = 50 meters / Short
Course = 25 yards or 25 meters.
Deadline
The date meet entries must be "postmarked" by, to be accepted by the meet host. Making the meet
deadline does not guarantee acceptance into a meet since many meets are "full" weeks before the
entry deadline.
Deck
The area around the swimming pool reserved for swimmers, officials, and coaches. No one but an
"authorized" USA Swimming member may be on the deck during a swim competition or practice.
Disqualified
A swimmers performance is not counted because of a USA Swimming rules infraction. A
disqualification is shown by an official raising one arm with open hand above their head.
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Dive
Entering the water head first. Diving is not allowed during warmups except at the designated time,
in specific lanes that are monitored by the swimmers coach.
Diving Well
A separate pool or a pool set off to the side of the competition pool. This pool has deeper water and
diving boards/platforms. During a meet, this area may be designated as a warm-down pool with
proper supervision.
Division I-II-III
NCAA member colleges and universities are assigned divisions to compete in, depending on the
schools total enrollment.
Drag
Resistance created by an extra suit, body hair, or device as part of the training process.
Dropped Time
When a swimmer goes faster than the previous performance they have "dropped their time".
Dryland
The exercises and various strength programs swimmers do out of the water.
Dry Side
That part of the Code book (rule book) that deals with the "Administrative" Regulations of
Competition.
Dual Meet
Type of meet where two (2) teams/clubs compete against each other.
Entry
An Individual or Relay event list into a swim competition.
Entry Fees
The amount per event a swimmer or relay is charged. This varies depending on the LSC and type of
meet.
Entry Limit
Each meet will usually have a limit of total swimmers they can accept, or a time limit they cannot
exceed. Once an entry limit has been reached, a meet will be closed and all other entries returned.
Electronic Timing
Timing system operated on DC current (battery). The timing system usually has touchpads in the
water, junction boxes on the deck with hook up cables, buttons for backup timing, and a computer
type console that prints out the results of each race. Some systems are hooked up to a scoreboard
that displays swimmers time.
Eligible to compete
The status of a member swimmer that means they are registered and have met all the requirements.
Equipment
The items necessary to operate a swim practice or conduct a swim competition.
Event
This is a label for a race over a given distance. An event equals one preliminary race with a final to be
swum at another session, or 1 timed final.
False Start
When a swimmer flinches or leaves the starting block before the horn or gun. One false start will
disqualify a swimmer or a relay team.
False Start Rope
A recall rope across the width of the racing pool for the purpose of stopping swimmers who were not
aware of a false start. The rope is about 1/2 way on yard pools and about 50 feet from the starting end
on meter pools.
Fastest to Slowest
A seeding method used on the longer events held at the end of a session. The fastest seeded
swimmers participate in the first heats followed by the next fastest and so on. Many times these
events will alternate one girls heat and one boys heat until all swimmers have competed.
Fees
Money paid by swimmers for services. Practice fees, registration fee, USA membership fee, etc. FINA
The international, rules making organization, for the sport of swimming.
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Finals
The final race of each event.
Final Results
The printed copy of the results of each race of a swim meet.
Flags
The colored pennants that are suspended over the width of each end of the pool approximately 15
feet from the wall.
Format
The order of events and type of swim meet being conducted.
Freestyle
One of the 4 competitive racing strokes. Freestyle (nicknamed Free) is swam as the fourth stroke in
the Medley Relay and fourth stroke in the I.M. Racing distances are 50 yds./m, 100 yds./m, 200
yds./m, 400 m/500 yds. 800 m/1000yds., 1500 m/1650 yds. (LSC's with 8-under divisions offer the 25
yd free)
Goals
The short and long range targets for swimmers to aim for.
Goggles
Glasses type devices worn by swimmers to keep their eyes from being irritated by the chlorine in the
water.
Handbook
A reference manual published by teams/clubs and LSC's or other swimming organizations.
Heats
A division of an event when there are too many swimmers to compete at the same time. The results
are compiled by swimmers time swam, after all heats of the event are completed.
Heat Sheet
The pre-meet printed listings of swimmers seed times in the various events at a swim meet. These
sheets vary in accuracy, since the coaches submit swimmers times many weeks before the meet. Heat
sheets are sold at the admissions table and are used mainly to make sure the swimmer has been
properly entered in all the events they signed up for. Parents enjoy looking at the seeding prior to
the race plus swimmers can tell the order the events will be conducted and get a rough idea how
long the meet sessions will last.
High Point
An award given to the swimmer scoring the most points in a given age group at a swim meet. All
meets do not offer high point awards; check the pre meet information.
Illegal
Doing something against the rules that is cause for disqualification in a race.
IM
Individual Medley. A swimming event using all 4 of the competitive strokes on consecutive lengths
of the race. The order must be: Butterfly, Backstroke, Breaststroke, and Freestyle. Equal distances
must be swum of each stroke. Distances offered: 100 yds., 200 yds./m, 400 yds./m.
Insurance
USA Swimming Inc. offers "accident insurance coverage” which is automatic when swimmer, coach,
official, pays their USS membership fee. Many restrictions apply so check with your club for detailed
information.
Interval
A specific elapsed time for swimming or rest used during swim practice.
Invitational
Type of meet that requires a club to request an invitation to attend the meet.
Jump
An illegal start done by the 2nd, 3rd, or 4th member of a relay team. The swimmer on the block
breaks contact with the block before the swimmer in the water touches the wall.
Jr. Nationals
A USA National Championship meet for swimmers 18 years old or less. Qualification times are
necessary. National Meets are conducted both short course (in April) and long course (in August).
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Kick Board
A flotation device used by swimmers during practice.
Lane
The specific area in which a swimmer is assigned to swim.
Lane Lines
Continuous floating markers attached to a cable stretched from the starting end to the turning end
for the purpose of separating each lane and quieting the waves caused by racing swimmers.
Lap
One length of the course. Sometimes may also mean down and back (2 lengths) of the course.
Lap Counter
The large numbered cards (or the person turning the cards) used during the freestyle events 500
yards or longer. Counting is done from the end opposite the starting end. The numbers on the cards
are "odd numbers” only with the final lap being designated by a bright orange card.
Late Entries
Meet entries from a club or individual that is received by the meet host after the entry deadline.
These entries are usually not accepted and are returned to sender.
Leg
The part of a relay event swam by a single team member.
Length
The extent of the competitive course from end to end.
Long Course
A 50 meter pool.
LSC
Local Swim Committee. The local level administrative division of USA Swimming, Inc. with
supervisory responsibilities within certain geographic boundaries designated by USA Swim.
Mark
The command to take your starting position on the block.
Marshal
The adult(s) who control the crowd and swimmer flow at a swim meet.
Medals
Awards given to the swimmers at selected meets. They vary in size and design and method of
presentation.
Meet
A series of events held in one program.
Meet Director
The official in charge of the administration of the meet.
Mile
The slang term referring to the 1500 meter or the 1650 yard freestyle, both of which are slightly short
of a mile.
NAGTS
National Age Group Time Standards - the list of "C" through "AAAA" times published each year.
Nationals
USA senior or junior level meets conducted in March/April and August. See Senior or Junior
Nationals.
Natatorium
A building constructed for the purpose of housing a swimming pool and related equipment.
NCAA
National Collegiate Athletic Association
Non-Conforming Time A short course time submitted to qualify for a long course meet, or vice versa.
Novice
A beginner or someone who does not have experience.
NT
No Time. The abbreviation used on a heat sheet to designate that the swimmer has not swam that
event before.
Officials
The USA Swimming certified, adult volunteers, who operate the many facets of a swim competition.
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Olympic Trials
The USA sanctioned long course swim meet held the year of the Olympic Games to decide what
swimmers will represent the USA on our Olympic Team. Qualification times are faster than Senior
Nationals.
OT
Official Time. The swimmers event time recorded to one hundredth of a second (.01).
OTC
Olympic Training Center in Colorado Springs, Colorado.
Open Competition
Competition which any qualified club, organization, or individual may enter.
Pace Clock
The large clocks with highly visible numbers positioned at the ends or sides of a swimming pool so
the swimmers can read their times during warmups or swim practice.
Paddle
Colored plastic devices worn on the swimmers hands during swim practice.
Positive Check In
The procedure required before a swimmer swims an event in a deck seeded or pre seeded meet. The
swimmer must mark their name on a list posted by the meet host.
Practice
The scheduled workouts a swimmer attends with their swim team/club.
Prelims
Session of a Prelims/Finals meet in which the qualification heats are conducted.
Prelims-Finals
Type of meet with two sessions. The preliminary heats are usually held in the morning session. The
fastest 6 or 8 (Championship Heat) swimmers and the next fastest 6 or 8 swimmers (Consolation
Heat) return in the evening to compete in the Finals. A swimmer who has qualified in the
Consolation Finals may not place in the Championship Finals even if their finals time would place
them so. The converse also applies.
Pre-seeded
A meet conducted without a bull pen in which a swimmer knows what lane and heat they are in by
looking at the Meet heat sheet, or posted meet program.
Proof of Time
An official meet result or other accepted form. Swimmers/Coaches must supply proof of time with
some meet entries, and other meets it is not required unless a swimmer misses a cut of time at the
meet.
Psych Sheet
This booklet lists the swimmers in a meet based on fastest to slowest in each event.
Pull Buoy
A flotation device used for pulling by swimmers in practice.
Qualifying Times
Published times necessary to enter certain meets, or the times necessary to achieve a specific
category of swimmer.
Ready Room
A room pool side for the swimmers to relax before they compete in finals.
Referee
The head official at a swim meet in charge of all of the "Wet Side" administration and decisions.
Registered
Enrolled and paid as a member of USA Swimming and the LSC – North Carolina Swimming.
Relays
A swimming event in which 4 swimmers participate as a relay team each swimmer swimming an
equal distance of the race. There are two types of relays: 1.) Medley relay - One swimmer swims
Backstroke, one swimmer swims Breaststroke, one swimmer swims Butterfly, one swimmer swims
Freestyle, in that order. 2.) Freestyle relay - Each swimmer swims freestyle.
Ribbons
Awards in a variety of sizes, styles, and colors, given at certain swim meets.
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Sanction
A permit issued by an LSC to a USA Swimming registered team to conduct an event or meet.
Sanction Fee
The amount paid by a USA Swimming registered team to an LSC for issuing a sanction.
Scratch
To withdraw from an event after having declared an intention to participate. Some meets have
scratch deadlines and specific scratch rules, and if not followed, swimmer can be disqualified from
remaining events.
Seed
Assign the swimmers heats and lanes according to their submitted or preliminary times.
Senior Nationals
A USA National Championship swim meet for swimmers achieving qualifying times. National Meets
are conducted both short course (in April) and long course (in August).
Session
Portion of meet distinctly separated from other portions by locale, time, type of competition, or age
group.
Shave
The process of removing all arms, legs, and exposed torso hair, to decrease the "drag" or resistance of
the body moving through the water. Only recommended for certain senior swimmers.
Short Course
A 25 yard or 25 meter pool.
Splash
USA Swimming Inc. newsletter that is mailed bi-monthly to members.
Split
A portion of an event, shorter than the total distance that is timed.
Stations
Separate portions of a dryland or weight circuit.
Start
The beginning of a race. The dive used to begin a race.
Starter
The official in charge of signaling the beginning of a race and insuring that all swimmers have a fair
takeoff.
Stand-up
The command given by the Starter or Referee to release the swimmers from their starting position.
Step-Down
The command given by the Starter or Referee to have the swimmers step off the blocks. Usually this
command is a good indication everything is not right for the race to start.
Stroke
There are 4 competitive strokes: Butterfly, Backstroke, Breaststroke, and Freestyle.
Stroke Judge
The official positioned at the side of the pool, walking the length of the course as the swimmers race.
If the Stroke Judge sees something illegal, they report to the referee and the swimmer may be
disqualified.
Suit
The racing uniform worn by the swimmer, in the water, during competition.
Swim-off
In a Prelims/Finals type competition, a race after the scheduled event to break a tie. The only
circumstance that warrants a swim-off is to determine which swimmer makes finals or an alternate,
otherwise ties stand.
Taper
The resting phase of a senior swimmer at the end of the season before the championship meet.
Team Records
The statistics a team keeps, listing the fastest swimmer in the clubs history for each age group/each
event.
Timed Finals
Competition in which only heats are swum and final placing is determined by those times.
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Timer
The volunteers sitting behind the starting blocks/finish end of pool, who are responsible for getting
watch times on events and activating the backup buttons for the timing system.
Time Standard
A time set by a meet, LSC, or USA Swimming that a swimmer must achieve for qualification or
recognition.
Time Trial
An event or series of events where a swimmer may achieve or better a required time standard.
Top 10
A list of times compiled by the LSC or USA Swimming that recognizes the top number of swimmers
(boys & girls) in each event and distance.
Touch Out
To reach the touchpad and finish first in a close race.
Touch Pad
The removable plates (on the end of pools) that are connected to an automatic timing system. A
swimmer must properly touch the touchpad to register an official time in a race.
Transfer
The act of leaving one club or LSC and going to another. Usually 120 days of unattached competition
is required before swimmer can represent another USA Swimming club.
Trophy
Type of award given to teams and swimmers at certain meets.
Unattached
An athlete member who competes, but does not represent a club or team until the 120 days have
passed since representing another team.
Uniform
The various parts of clothing a swimmer wears at a meet. (Parka, Warm up outfit, swim bag, bathing
suits, cap, goggles, T-shirts, etc.)
Unofficial Time
The time displayed on a read out board or read over the intercom by the announcer immediately
after the race. After the time has been checked, it will become the official time.
USA Swimming Inc.
The governing body of USA swimming.
USA Swim Number
A 14 digit identification assigned to a swimmer after they have registered and paid their annual dues.
The swimmers date of birth, then first three letters of swimmers first name, middle initial, then last
four letters of last name.
Watch
The hand held device used by timers and coaches for timing a swimmers races and taking splits.
Whistle
The sound a starter/referee makes to signal for quiet before they give the command to start the race.
Yardage
The distance a swimmer races or swims in practice. Total yardage can be calculated for each practice
session.
Zones
The country is divided up into 4 major zones: Eastern - Southern - Central - Western. At the end of
the long course season (in August) the Zone Administration sponsors a championship age group
meet.