1. education

AGENDA
SUTTER COUNTY BOARD OF EDUCATION
Wednesday, February 11, 2015
Regular Meeting
5:30 p.m.
Sutter County Superintendent of Schools Office
Board Room
970 Klamath Lane, Yuba City, CA
A full Board packet is available for review at the Sutter County Superintendent of
Schools Office Reception Desk, 970 Klamath Lane, Yuba City, CA (8:00 a.m. –
5:00 p.m., Monday through Friday – excluding legal holidays) and the Sutter
County Superintendent of Schools’ website at www.sutter.k12.ca.us.
Members of the public wishing to address the Board on specific agenda
items, or any item of interest that is within the subject matter jurisdiction of
the Board, will be given an opportunity to do so. At the discretion of the
Board president, time limits may be imposed upon such presentations. No
action may be taken on items not appearing on the posted agenda.
1.0 Call to Order
2.0 Pledge of Allegiance
3.0 Roll Call of Members:
June McJunkin, President
Victoria Lachance, Vice President
Karm Bains, Member
Jim Richmond, Member
Ronald Turner, Member
4.0 Recognition of Visitors
5.0 Approve Minutes of the January 14, 2015, Regular Sutter
County Board of Education Meeting – ACTION ITEM
The minutes of the January 14, 2015, Regular Meeting of the Sutter
County Board of Education are presented for approval.
6.0 Approve Minutes of the January 22, 2015, Special Sutter
County Board of Education Meeting – ACTION ITEM
The minutes of the January 22, 2015, Special Meeting of the Sutter
County Board of Education are presented for approval.
Sutter County Board of Education Agenda
Page 2 of 4
February 11, 2015
7.0
Items of Public Interest to Come to the Attention of the Board
Members of the public are given an opportunity to address the Board
regarding items not listed on the agenda. No action will be taken.
8.0 Quarterly Report on Williams/Valenzuela Uniform Complaints
(October 1, 2014 through December 31, 2014) – Bill Cornelius
Education Code 35186 requires the county superintendent to report
on the number and nature of complaints.
9.0 2014 Annual Report on Williams Uniform Complaints – Bill Cornelius
As per Education Code 35186, the county superintendent reports on
the annual number and nature of complaints filed.
10.0 Second Reading and Third Readings of Board Policies – Bill
Cornelius – ACTION ITEM
The following policies will be presented for a second and third
reading and possible adoption:
Second Reading:
BP 6011 – Academic Standards
AR 1312.4 – Williams Complaint Procedures
E 1312.4 – Williams Complaint Procedures
Third Reading:
BP 3311 – Bids
AR 3311 – Bids
11.0 Second Reading to Rescind Policies – Bill Cornelius - ACTION ITEM
The following Board Policies are presented to the Board for a second
reading to rescind:
BP 6110 – Audio-Visual Services
BP 6111 – Coordination of District Programs
BP 6112 – Guidance Services
BP 6113 – Library Services
BP 6113.1 – County School Teachers Library
BP 6114 – Publication of Materials
BP 6211 – Developmental Programs
BP 6310 – Children’s Institutions
BP 6311 – Handicapped Pupils
BP 6413 – Conservation Education
BP 6416 – Gifted and Exceptional Children
BP 6418 – Driver Education
BP 6419 – Opportunity Schools
Sutter County Board of Education Agenda
Page 3 of 4
February 11, 2015
BP 6510
BP 6511
BP 6512
BP 6513
BP 6514
BP 6710
12.0
–
–
–
–
–
–
Citizenship Programs
Contracts and Services to Private Schools
Nutritional Programs for Senior Citizens
Rehabilitation Contracts
Resource Centers
Leasing of Equipment and Services
First Reading of Board Policies and Administrative Regulations – Bill
Cornelius
The following Board Policies and Administrative Regulations are
being presented for a first reading by the Board:
BP 6111 – School Calendar
BP 6112 – School Day
AR 6112 – School Day
AR 6116 – Classroom Interruptions
13.0 Adopt Resolution No. 14-15-VII – California Uniform Public
Construction Cost Accounting Program – Gail Atwood – ACTION
ITEM
The Sutter County Board of Education, pursuant to Public Contract
Code 22030, elects to become subject to the uniform procedures set
forth in the Act and to the Commission’s policies and procedures
manual and cost accounting review procedures, as they may each
from time to time be amended, and directs County staff to notify the
California State Controller’s office of this election.
14.0 Community/Staff/Student Recognition
14.1 Acknowledge Receipt of Donations – January 2015
15.0 Business Services Report – Gail Atwood
15.1 Monthly Financial Report – January 2015
15.2 Investment Statement Report – November and December 2014
16.0 Items from the Superintendent/Board
The Superintendent and individual Board members have an
opportunity to report events, issues, and ideas to the Board.
16.1 Shady Creek Update
16.3 Other
17.0 Adjournment
Sutter County Board of Education Agenda
Page 4 of 4
February 11, 2015
Meeting facilities are accessible to persons with disabilities. By request,
alternative agenda document formats are available to persons with disabilities.
To arrange an alternative agenda document format or to arrange aid or
services to modify or accommodate persons with a disability to participate in a
public meeting, please provide a written request to: Bill Cornelius,
Superintendent, Sutter County Superintendent of Schools Office, 970 Klamath
Lane, Yuba City, CA 95993, at least three working days prior to any public
meeting.
Agenda Item No.
5.0
BOARD AGENDA ITEM: Approve Minutes of the January 14, 2015 Regular Meeting of the
Sutter County Board of Education
BOARD MEETING DATE:
AGENDA ITEM SUBMITTED FOR:
X
Action
Reports/Presentation
Information
Public Hearing
Other (specify)
February 11, 2015
PREPARED BY:
Cindy Stassi
SUBMITTED BY:
Bill Cornelius
PRESENTING TO BOARD:
Bill Cornelius
BACKGROUND AND SUMMARY INFORMATION:
The minutes of the January 14, 2015, regular meeting of the Sutter County Board of
Education are presented for approval.
Please include 18 copies of any background material you wish included in the packet.
Unadopted
SUTTER COUNTY BOARD OF EDUCATION MINUTES
Regular Meeting
January 14, 2015
1.0
CALL TO ORDER
A regular meeting of the Sutter County Board of Education was called to order by
President, June McJunkin, 5:30 p.m., January 14, 2015, at the Sutter County
Superintendent of Schools Office, 970 Klamath Lane, Yuba City, California.
2.0
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Ronald Turner.
3.0
ROLL CALL OF MEMBERS
June McJunkin, President – Present
Victoria Lachance, Vice President – Present
Karm Bains, Member – Present
Jim Richmond, Member – Present
Ronald Turner – Present
Bill Cornelius, Ex-officio Secretary – Present
Staff Members Present: Gail Atwood, Barbara Henderson, and Cindy Stassi.
4.0
RECOGNITION OF VISITORS
The Board recognized Mr. Steve Buckner from Crowe Horwath, LLP.
5.0
APPROVE MINUTES OF THE DECEMBER 10, 2014 REGULAR SUTTER
COUNTY BOARD OF EDUCATION MEETING
A motion was made to approve the minutes of the December 10, 2014 Regular
Meeting of the Sutter County Board of Education.
MOTION:
ACTION:
AYES:
NOES:
ABSENT:
ABSTAIN:
6.0
Karm Bains
SECONDED: Victoria Lachance
Motion Carried
5 (Bains, Lachance, McJunkin, Richmond, Turner)
0
0
0
APPROVE MINUTES OF THE DECEMBER 18, 2014 SPECIAL MEETING OF THE
SUTTER COUNTY BOARD OF EDUCATION
A motion was made to approve the minutes of the December 18, 2014 Special
Meeting of the Sutter County Board of Education.
MOTION:
ACTION:
AYES:
NOES:
ABSENT:
ABSTAIN:
Jim Richmond
SECONDED: Karm Bains
Motion Carried
5 (Bains, Lachance, McJunkin, Richmond, Turner)
0
0
0
Sutter County Board of Education Minutes
Page 2 of 5
January 14, 2015
7.0
ITEMS OF PUBLIC INTEREST TO COME TO THE ATTENTION OF THE BOARD
None.
8.0
FIRST READING – BOARD POLICY, ADMINISTRATIVE REGULATION, AND
EXHIBIT
The following Board Policy, Administrative Regulation, and Exhibit were presented
for their first reading:
BP 6011 – Academic Standards
AR 1312.4 – Williams Complaint Procedures
E 1312.4 – Williams Complaint Procedures – Notice to
Parents/Guardians, Students, and Teachers
Changes on AR 1312.4 and E 1312.4 were noted and will be corrected (district to
county office).
The above policies were recommended for a second reading and approval at the
February 11, 2015, Sutter County Board of Education meeting.
9.0
RESCIND POLICIES
The following Board Policies were presented to the Board for first reading to
rescind.
BP 6110 –
BP 6111 –
BP 6112 –
BP 6113 –
BP 6113.1 –
BP 6114 –
BP 6211 –
BP 6310 –
BP 6311 –
BP 6413 –
BP 6416 –
BP 6418 –
BP 6419 –
BP 6510 –
BP 6511 –
BP 6512 –
BP 6513 –
BP 6514 –
BP 6710 –
Audio-Visual Services
Coordination of District Programs
Guidance Services
Library Services
County School Teachers Library
Publication of Materials
Developmental Programs
Children’s Institutions
Handicapped Pupils
Conservation Education
Gifted and Exceptional Children
Driver Education
Opportunity Schools
Citizenship Programs
Contracts and Services to Private Schools
Nutritional Programs for Senior Citizens
Rehabilitation Contracts
Resource Centers
Leasing of Equipment and Services
The above policies were recommended for a second reading to rescind at
the February 11, 2015, Sutter County Board of Education meeting.
Sutter County Board of Education Minutes
Page 3 of 5
January 14, 2015
10.
ACCEPT 2013 – 2014 SUTTER COUNTY SUPERINTENDENT OF SCHOOLS
AUDIT REPORT
Barbara Henderson introduced Mr. Steve Buckner from Crowe Horwath, LLP. Mr.
Buckner presented the Sutter County Superintendent of Schools’ audit report for
the year ended June 2014 to the Board. It was noted the report contained no audit
findings.
A motion was made to accept the 2013-2014 Sutter County Superintendent of
Schools Audit Report.
MOTION:
ACTION:
AYES:
NOES:
ABSENT:
ABSTAIN:
Karm Bains
SECONDED: Victoria Lachance
Motion Carried
5 (Bains, Lachance, McJunkin, Richmond, Turner)
0
0
0
11.0
QUARTERLY SURPLUS REPORT – NOVEMBER 12, 2014 AND DECEMBER 8,
2014
Gail Atwood presented a quarterly list of surplus property (November 12, 2014 and
December 8, 2014) to be removed from inventory. The Board reviewed the lists
and inquired about the process to remove vehicles from inventory. Ms. Atwood
explained the process outlined in Board Policy and explained to the Board she was
considering lease options for our vehicles versus purchasing.
12.0
ADOPT RESOLUTION NO. 14-15-VI RESOLUTION ON LOCAL RESERVES CAP
The Sutter County Board of Education is calling upon the Legislature and the
Governor to repeal SB 858, Section 27/California Education 42127.01.
A motion was made to adopt Resolution No. 14-15-VI – Resolution on Local
Reserves Cap.
MOTION:
ACTION:
AYES:
NOES:
ABSENT:
ABSTAIN:
Karm Bains
SECONDED: Jim Richmond
Motion Carried
5 (Bains, Lachance, McJunkin, Richmond, Turner)
0
0
0
13.0
BUSINESS SERVICES REPORT
13.1 MONTHLY FINANCIAL REPORT – DECEMBER 2014
Barbara Henderson reviewed the Summary Report of Revenues,
Expenditures and Changes in Fund Balances for the month of December
2014 with Board members.
14.0
RECESS TO CLOSED SESSION
14.1 Liability Claims (Gov. Code § 54954.5 and 54956.95)
Claimants: Samantha Terriss and Jade Talamo, a minor.
Sutter County Board of Education Minutes
Page 4 of 5
January 14, 2015
Agency claimed against: Sutter County Board of Education/Sutter County
Superintendent of Schools
President June McJunkin announced at 6:00 p.m., the Board was going into closed
session to discuss the liability claim.
15.0
RECONVENE TO OPEN SESSION
The Board reconvened to open session at 6:06 p.m.
16.0
REPORT OF ACTION TAKEN IN CLOSED SESSION
President McJunkin reported the Board in closed session instructed Gail Atwood,
Assistant Superintendent of Administrative Services, to deny the claim of Samantha
Terriss and Jade Talamo against the Sutter County Board of
Education/Superintendent of Schools.
17.0
ITEMS FROM THE SUPERINTENDENT/BOARD
17.1 SHADY CREEK UPDATE
Bill Cornelius reported Shady Creek staff is in the process of visiting local
schools to promote the Shady Creek Outdoor School.
Board members were invited to attend the Sutter Yuba Community
Foundation’s 4th Annual Banquet, Saturday, January 24, 2015, Walnut
Avenue Community Center, 1431 Walnut Avenue, Yuba City, at 5:30 p.m.
17.2
LEGISLATIVE UPDATES
ESEA (Special Education) – Bill Cornelius reported CCSESA supports
adequate funding for special education, as well as proposals to improve the
quality of instruction and outcome for students with disabilities. The
CCSESA legislative task force is working on a draft proposal to take to
Washington D.C., in April 2015, to address these concerns.
E-rate – Bill Cornelius reported the E-rate Modernization Order expands WiFi networks in schools and libraries across America; however, additional
funds are needed to fully implement these services.
Nuestro Elementary School District, Winship-Robbins Elementary School
District, and Marcum-Illinois Union School District were recipients of an Erate grant.
Career Pathway Grant – Bill Cornelius explained the Tri-County ROP
program is working with five other counties on the Career Pathway grant.
Recently, the Governor has proposed matching funds for CTE in his budget.
17.3
OTHER
Leadership Blueprint – June McJunkin and Victoria Lachance reported they
attended the Leadership Blueprint workshop with our county office
employees. They were appreciative of the opportunity to attend and
encouraged other Board members to attend in the future.
Sutter County Board of Education Minutes
Page 5 of 5
January 14, 2015
CSBA – Annual Conference – June McJunkin and Victoria Lachance shared
information regarding the Brown Act and “Critical Legal Issues Facing
Schools” they received while attending the Annual CSBA Conference in
December.
18.0
ADJOURNMENT
A motion was made to adjourn the meeting at 6:30 p.m.
MOTION:
ACTION:
AYES:
NOES:
ABSENT:
ABSTAIN:
Jim Richmond
SECONDED: Victoria Lachance
Motion Carried
5 (Bains, Lachance, McJunkin, Richmond, Turner)
0
0
0
Agenda Item No.
6.0
BOARD AGENDA ITEM: Approve Minutes of the January 22, 2015 Special Meeting of the
Sutter County Board of Education
BOARD MEETING DATE:
AGENDA ITEM SUBMITTED FOR:
X
Action
Reports/Presentation
Information
Public Hearing
Other (specify)
February 11, 2015
PREPARED BY:
Cindy Stassi
SUBMITTED BY:
Bill Cornelius
PRESENTING TO BOARD:
Bill Cornelius
BACKGROUND AND SUMMARY INFORMATION:
The minutes of the January 22, 2015, special meeting of the Sutter County Board of
Education are presented for approval.
Please include 18 copies of any background material you wish included in the packet.
Unadopted
SUTTER COUNTY BOARD OF EDUCATION MINUTES
Special Meeting
January 22, 2015
1.0
CALL TO ORDER
A special meeting of the Sutter County Board of Education was called to order by
President, June McJunkin, 1:04 p.m., January 22, 2015, at the Sutter County
Superintendent of Schools Office, 970 Klamath Lane, Yuba City, California.
2.0
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by June McJunkin.
3.0
ROLL CALL OF MEMBERS
June McJunkin, President – Present
Victoria Lachance, Vice President – Present
Karm Bains, Member – Present
Jim Richmond, Member – Absent
Ronald Turner – Present
Bill Cornelius, Ex-officio Secretary – Present
Staff Members Present: Cindy Stassi
4.0
RECOGNITION OF VISITORS
The Board recognized the following: Bruce Morton, Director of Student
Welfare/Attendance, Heather Edwards, Attorney at Law, Paul Gant, Attorney at Law, Eric
Meyer, Attorney at Law, Ashley Meyer, Attorney at Law, Melissa Sullivan, MOA Deposition
Reporters, and the appellants (Yuba City Unified School District – Student ID No. 91603).
5.0
ITEMS OF PUBLIC INTEREST TO COME TO THE ATTENTION OF THE BOARD
None.
6.0
ANNOUNCEMENT OF CLOSED SESSION ITEM: STUDENT EXPULSION APPEAL
(YUBA CITY UNIFIED SCHOOL DISTRICT – STUDENT I.D.
NUMBER 91603)
President, June McJunkin, announced at 1:04 p.m., the Board would go into closed session
to hear the appeal of an expulsion of a Yuba City Unified School District – Student ID No.
91603.
7.0
CLOSED SESSION – CLOSED SESSION WILL BE HELD PURSUANT TO EDUCATION
CODE § 48920 REGARDING STUDENT EXPULSION APPEALS
The Sutter County Board of Education entered into closed session to hear the expulsion
appeal of Student ID No. 91603 from the Yuba City Unified School District at 1:04 p.m., at
the administrative office of the Sutter County Superintendent of Schools, located at 970
Klamath Lane, Yuba City, CA. The purpose of the hearing is to determine whether to
uphold the expulsion of Student ID No. 91603, by the Yuba City Unified School District.
8.0
BOARD REVIEW OF EXPULSION APPEAL PROCEDURES
President, June McJunkin, reviewed Sutter County Superintendent of School’s Board
Policy 5060.6 regarding the Sutter County Board of Education’s scope of expulsion appeal.
Sutter County Board of Education Minutes
Special Meeting
Page 2 of 2
January 22, 2015
9.0
HEARING ON AN APPEAL OF THE EXPULSION OF A STUDENT BY THE
YUBA CITY UNIFIED SCHOOL DISTRICT
The Sutter County Board of Education proceeded with the expulsion appeal hearing of
Student ID No. 91603 from the Yuba City Unified School District.
10.0
BOARD REVIEW OF THE EVIDENCE PRESENTED REGARDING THE EXPULSION
PROCEDURE CONDUCTED BY THE YUBA CITY UNIFIED SCHOOL DISTRICT
President, June McJunkin, listed the records filed with the Sutter County Board of
Education and made them part of the record.
11.0
RECONVENE TO OPEN SESSION – CALL TO ORDER
President, June McJunkin, announced at 3:44 p.m., the Board would reconvene to open
session.
President, June McJunkin, addressed the objection by the Yuba City Unified School District
that the Sutter County Board of Education did not have the authority to extend the timeline
for an expulsion appeal. The letter of appeal was received by the Sutter County Board of
Education on January 5, 2015, and the date of expulsion was December 9, 2014, which
met the 30 day deadline to appeal an expulsion. Sutter County Board of Education Board
Policy states the hearing shall be held within 20 schooldays after the County
Superintendent receives the appellant’s appeal unless a postponement has been granted.
In addition, the Yuba City Unified School District’s letter to the appellant, dated December
12, 2014, stated the appellant had 30 days from the day of notice of the expulsion.
Therefore, the Sutter County Board of Education worked within the guidelines of their
Board Policy 5060.6.
12.0
ACTION TAKEN REGARDING THE EXPULSION APPEAL
President, June McJunkin, reported in closed session the Board affirmed the decision of
expulsion of Student ID No. 91603 by the Yuba City Unified School District.
A motion was made to affirm the decision of expulsion of Student ID No. 91603 by the
Yuba City Unified School District.
MOTION:
Victoria Lachance
SECONDED: Ronald Turner
ACTION:Motion Carried
AYES:
4 (Bains, Lachance, McJunkin, Turner)
NOES:
0
ABSENT:
1 (Richmond)
ABSTAIN:
0
13.0
ADJOURNMENT
A motion was made to adjourn the meeting at 3:46 p.m.
MOTION:
Victoria Lachance
SECONDED: Ronald Turner
ACTION: Motion Carried
AYES:
4 (Bains, Lachance, McJunkin, Turner)
NOES:
0
ABSENT:
1 (Richmond)
ABSTAIN:
0
Agenda Item No. ___8.0_
BOARD AGENDA ITEM: Quarterly Report on Williams/Valenzuela Uniform Complaints
BOARD MEETING DATE:
February 11, 2015
AGENDA ITEM SUBMITTED FOR:
PREPARED BY
_ __
Dorothy Griffin
Action
___ Reports/Presentation
SUBMITTED BY:
____
Information
Dorothy Griffin
_
Public Hearing
PRESENTING TO BOARD:
__
Other (specify)
Bill Cornelius
BACKGROUND AND SUMMARY INFORMATION:
As per Education Code 35186 the county superintendent reports on the number and
nature of complaints filed for:
1) Textbooks and instructional materials
2) Teacher vacancies or misassignments
3) Facilities and conditions
4) CAHSEE Intensive Instruction and Services.
There were no complaints filed by a district and no complaints filed by the county office
programs in the county during the period October 1, 2014 thru December 31, 2014.
Please include 18 copies of any background material you wish included in the packet.
Agenda Item No. 9.0
BOARD AGENDA ITEM:
2014 Annual Report on Williams Uniform Complaints
BOARD MEETING DATE: February 11, 2015
AGENDA ITEM SUBMITTED FOR:
PREPARED BY
_ __
Dorothy Griffin
Action
___ Reports/Presentation
SUBMITTED BY:
____
Information
Dorothy Griffin
_
Public Hearing
PRESENTING TO BOARD:
__
Other (specify)
Bill Cornelius
BACKGROUND AND SUMMARY INFORMATION:
As per Education Code 35186, the county superintendent reports on the number and
nature of complaints filed for:
1) Textbooks and instructional materials
2) Teacher vacancies or misassignments
3) Facilities and conditions
4) CAHSEE Intensive Instruction and Services
There were no complaints filed by a district and no complaints filed by the county office
programs in the county during the period January 1, 2014 – December 31, 2014.
Please include 18 copies of any background material you wish included in the packet.
Agenda Item No.
BOARD AGENDA ITEM:
Regulations, and Exhibit
Second Reading and Third Reading – Board Policies, Administrative
BOARD MEETING DATE:
February 11, 2015
AGENDA ITEM SUBMITTED FOR:
X_
___
10.0
PREPARED BY:
Action
Cindy Stassi
Reports/Presentation
SUBMITTED BY:
Information
Bill Cornelius________________________
Public Hearing
PRESENTING TO BOARD:
Other
Bill Cornelius________________________
BACKGROUND AND SUMMARY INFORMATION:
The following Board Policy, Administrative Regulation, and Exhibit are being
presented for adoption.
Second Reading:
BP 6011 – Academic Standards
AR 1312.4 – Williams Complaint
E 1312.4 – Williams Complaint Procedures
Third Reading:
BP 3311 – Bids
AR 3311 – Bids
Please include 18 copies of any background material you wish included in the packet.
BP 6011
Page 1 of 3
Policies and Regulations Manual
Sutter County Board of Education
Series 6000 – Instruction
Academic Standards
The Sutter County Board of Education (Board) shall adopt the California Common Core
State Standards (CCCSS) for English Language Arts (ELA) and Mathematics; the Next
Generation Science Standards (NGSS); and the English Language Development (ELD)
Standards for student achievement which challenge all students to reach their full
potential and specify what students are expected to know and to be able to do at each
grade level and in each area of study. These standards shall reflect the knowledge and
skills needed for students to be adequately prepared for postsecondary education,
employment, and responsible citizenship.
The Superintendent or designee shall provide the Board with the adopted standards
which used a process that involves teachers, school site and administrators, students,
parents/guardians, representatives from business/industry and postsecondary
institutions, and/or community members. He/she shall ensure the proper articulation of
standards between grade levels and the alignment of the standards with the Sutter
County Superintendent of Schools’ (SCSOS) vision and goals, graduation requirements,
college entrance requirements, and other desired student outcomes. He/she also shall
ensure that the standards are easily understandable and measurable.
(cf. 0000 - Vision)
(cf. 6146.1 - High School Graduation Requirements)
(cf. 6146.5 - Elementary/Middle School Graduation Requirements)
The SCSOS’ standards for English language arts, English language development,
mathematics, science, health education, history-social science, physical education,
visual and performing arts, world languages, career technical education, and preschool
education shall meet or exceed statewide model content standards adopted by the
State Board of Education or the State Superintendent of Public Instruction as
applicable.
(cf. 5148.3 - Preschool/Early Childhood Education)
(cf. 6142.2 - World/Foreign Language Instruction)
(cf. 6142.6 - Visual and Performing Arts Education)
(cf. 6142.7 - Physical Education and Activity)
(cf. 6142.8 - Comprehensive Health Education)
(cf. 6142.91 - Reading/Language Arts Instruction)
(cf. 6142.92 - Mathematics Instruction)
(cf. 6142.93 - Science Instruction)
(cf. 6142.94 - History-Social Science Instruction)
(cf. 6174 - Education for English Language Learners)
Sutter County Board of Education
Approved:
BP 6011
Page 2 of 3
Policies and Regulations Manual
Sutter County Board of Education
(cf. 6178 - Career Technical Education)
SCSOS’ curriculum, instruction, student assessments, and evaluations of the
instructional program shall be aligned with SCSOS standards. In accordance with
Education Code 44662, standards of expected student achievement also shall be used
in evaluating teacher performance.
(cf. 0500 - Accountability)
(cf. 4115 - Evaluation/Supervision)
(cf. 6141 - Curriculum Development and Evaluation)
(cf. 6143 - Courses of Study)
(cf. 6162.5 - Student Assessment)
(cf. 6190 - Evaluation of the Instructional Program)
Teachers and school administrators shall receive ongoing professional development to
inform them of changes in the standards and to build their capacity to implement
effective standards-based instructional methodologies.
(cf. 4131 - Staff Development)
(cf. 4331 - Staff Development)
The Superintendent or designee shall annually communicate the applicable standards
to students and their parents/guardians to inform them of the expectations for student
learning at their grade level.
Staff shall continually assess students' progress toward meeting the standards, report
each student's progress to the student and his/her parents/guardians, and offer
remedial assistance in accordance with Board policy and administrative regulation.
(cf. 5121 - Grades/Evaluation of Student Achievement)
(cf. 5123 - Promotion/Acceleration/Retention)
(cf. 6177 - Summer School)
(cf. 6179 - Supplemental Instruction)
The Superintendent or designee shall ensure that SCSOS’ standards are regularly
reviewed and updated as necessary. At a minimum, SCSOS’ standards shall be
reviewed whenever applicable statewide standards are revised and in response to
changing student needs.
Legal Reference:
EDUCATION CODE
44662 Evaluation of certificated employees
Sutter County Board of Education
Approved:
BP 6011
Page 3 of 3
Policies and Regulations Manual
Sutter County Board of Education
51003 Statewide academic standards
60605-60605.9 Adoption of statewide academically rigorous content and performance
standards
UNITED STATES CODE, TITLE 20
6311 State academic standards and accountability for Title I, Part A
Sutter County Board of Education
Approved:
Policies and Regulations Manual
Sutter County Board of Education
AR 1312.4
Page 1 of 5
Series 1000 - Community Relations
Community Relations
Williams Uniform Complaint Procedures
Types of Complaints
The district shall use the procedures described in this administrative regulation only to
investigate and resolve the following: (Education Code 35186; 5 CCR 4680-4683)
The Sutter County Superintendent of Schools (SCSOS) shall use the procedures
described in this administrative regulation only to investigate and resolve the following:
(Education Code 35186; 5 CCR 4680-4683)
1. Complaints regarding the insufficiency of textbooks and instructional materials
including any complaint alleging that:
a. A student, including an English learner, does not have standards-aligned
textbooks or instructional materials or state- or districtcounty-adopted textbooks
or other required instructional materials to use in class.
b. A student does not have access to textbooks or instructional materials to use at
home or after school. This does not require two sets of textbooks or instructional
materials for each student.
c. Textbooks or instructional materials are in poor or unusable condition, have
missing pages, or are unreadable due to damage.
d. A student was provided photocopied sheets from only a portion of a textbook or
instructional materials to address a shortage of textbooks or instructional
materials.
(cf. 6161.1 - Selection and Evaluation of Instructional Materials)
2. Complaints regarding teacher vacancy or misassignment, including any complaint
alleging that:
a. A semester begins and a teacher vacancy exists.
b. A teacher who is not EL authorized to teach English learners cannot be assigned
to teach a class with one or more English learners.
(cf. 4112.22 - Staff Teaching English Language Learners)
c. A teacher is assigned to teach a class for which the teacher lacks subject matter
competency.
Adopted:
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Sutter County Board of Education
AR 1312.4
Page 2 of 5
Teacher vacancy means a position to which a single designated certificated
employee has not been assigned at the beginning of the year for an entire year
or, if the position is for a one-semester course, a position to which a single
designated certificated employee has not been assigned at the beginning of the
semester for an entire semester. (Education Code 35186; 5 CCR 4600)
Beginning of the year or semester means the first day classes necessary to
serve all the students enrolled are established with a single designated
certificated employee assigned for the duration of the class, but not later than 20
working days after the first day students attend classes for that semester. (5 CCR
4600)
Misassignment means the placement of a certificated employee in a teaching or
services position for which the employee does not hold a legally recognized
certificate or credential or the placement of a certificated employee in a teaching
or services position that the employee is not otherwise authorized by statute to
hold. (Education Code 35186; 5 CCR 4600)
(cf. 4112.2 - Certification)
(cf. 4113 - Assignment)
3. Complaints regarding the condition of school facilities, including any complaint
alleging that:
a. A condition poses an emergency or urgent threat to the health or safety of
students or staff.
Emergency or urgent threat means structures or systems that are in a condition
that poses a threat to the health and safety of students or staff while at school,
including, but not limited to, gas leaks, nonfunctioning heating; ventilation; fire
sprinklers; air-conditioning systems; electrical power failure; major sewer line
stoppage; major pest or vermin infestation; broken windows or exterior doors or
gates that will not lock and that pose a security risk; abatement of hazardous
materials previously undiscovered that pose an immediate threat to students or
staff; structural damage creating a hazardous or uninhabitable condition; or any
other condition deemed appropriate. (Education Code 17592.72)
b. A school restroom has not been cleaned, maintained, or kept open in accordance
with Education Code 35292.5.
Clean or maintained school restroom means a school restroom has been cleaned
or maintained regularly, is fully operational, or has been stocked at all times with
toilet paper, soap, or paper towels or functional hand dryers. (Education Code
Adopted:
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Policies and Regulations Manual
Sutter County Board of Education
AR 1312.4
Page 3 of 5
35292.5)
Open restroom means the school has kept all restrooms open during school hours
when students are not in classes and has kept a sufficient number of restrooms
open during school hours when students are in classes. This does not apply
when the temporary closing of the restroom is necessary for student safety or to
make repairs. (Education Code 35292.5)
(cf. 3514 - Environmental Safety)
(cf. 3517 - Facilities Inspection)
Filing of Complaint
A complaint alleging any condition(s) specified in the section "Types of Complaints"
above shall be filed with the principal or designee at the school in which the complaint
arises. The principal or designee shall forward a complaint about problems beyond
his/her authority to the Superintendent or designee in a timely manner, but not to
exceed 10 working days. (Education Code 35186; 5 CCR 4680)
Investigation and Response
The principal or designee shall make all reasonable efforts to investigate any problem
within his/her authority. He/she shall remedy a valid complaint within a reasonable time
period not to exceed 30 working days from the date the complaint was received.
(Education Code 35186; 5 CCR 4685)
Complaints may be filed anonymously. If the complainant has indicated on the
complaint form that he/she would like a response to the complaint, the principal or
designee shall report the resolution of the complaint to him/her at the mailing address
indicated on the complaint form within 45 working days of the initial filing of the
complaint. At the same time, the principal or designee shall report the same information
to the Superintendent or designee. (Education Code 35186; 5 CCR 4680, 4685)
When Education Code 48985 is applicable and the complainant has requested a
response, the response shall be written in English and in the primary language in which
the complaint was filed. (Education Code 35186)
If a complainant is not satisfied with the resolution of a complaint, he/she has the right to
describe the complaint to the Governing Board at a regularly scheduled meeting.
(Education Code 35186; 5 CCR 4686)
For any complaint concerning a facilities condition that poses an emergency or urgent
threat to the health or safety of students or staff as described in item #3a in the section
"Types of Complaints" above, a complainant who is not satisfied with the resolution
proffered by the Superintendent or designee may file an appeal to the Superintendent of
Adopted:
Sutter County Board of Education
Policies and Regulations Manual
Sutter County Board of Education
AR 1312.4
Page 4 of 5
Public Instruction within 15 days of receiving the district's SCSOS response. The
complainant shall comply with the appeal requirements specified in 5 CCR 4632.
(Education Code 35186; 5 CCR 4687)
All complaints and written responses shall be public records. (Education Code 35186;
5CCR 4686)
(cf. 1340 - Access to District Records)
Reports
On a quarterly basis, the Superintendent or designee shall report, to the Sutter County
Board of Education at a regularly scheduled public Board meeting, summarized data on
the nature and resolution of all complaints. The report shall include the number of
complaints by general subject area with the number of resolved and unresolved
complaints. (Education Code 35186; 5 CCR 4686)
Forms and Notices
The Superintendent or designee shall ensure a Williams complaint form is available at
each school. However, complainants need not use the district's Sutter County
Superintendent of Schools complaint form in order to file a complaint. (Education Code
35186; 5 CCR 4680)
The Superintendent or designee shall ensure that each district's sites’ complaint form
contains a space to indicate whether the complainant desires a response to his/her
complaint and specifies the location for filing a complaint. A complainant may add as
much text to explain the complaint as he/she wishes. (Education Code 35186; 5 CCR
4680)
The Superintendent or designee shall ensure that a notice is posted in each classroom
in each school containing the components specified in Education Code 35186.
(Education Code 35186)
Legal Reference:
EDUCATION CODE
234.1 Prohibition of discrimination, harassment, intimidation, and bullying
1240 County superintendent of schools, duties
17592.72 Urgent or emergency repairs, School Facility Emergency Repair Account
33126 School accountability report card
35186 Williams uniform complaint procedures
35292.5 Restrooms, maintenance and cleanliness
48985 Notice to parents in language other than English
60119 Hearing on sufficiency of instructional materials
Adopted:
Sutter County Board of Education
Policies and Regulations Manual
Sutter County Board of Education
AR 1312.4
Page 5 of 5
CODE OF REGULATIONS, TITLE 5
4600-4670 Uniform complaint procedures
4680-4687 Williams uniform complaint procedures
Management Resources:
WEBSITES
CSBA: http://www.csba.org
California County Superintendents Educational Services Association:
http://www.ccsesa.org
California Department of Education, Williams case: http://www.cde.ca.gov/eo/ce/wc
State Allocation Board, Office of Public School Construction:
http://www.opsc.dgs.ca.gov
Adopted:
Sutter County Board of Education
Policies and Regulations Manual
Sutter County Board of Education
E 1312.4
Page 1 of 4
Series 1000 - Community Relations
Community Relations
Williams Uniform Complaint Procedures
NOTICE TO PARENTS/GUARDIANS, STUDENTS, AND TEACHERS:
COMPLAINT RIGHTS
Parents/Guardians, Students, and Teachers:
Pursuant to Education Code 35186, you are hereby notified that:
1. There should be sufficient textbooks and instructional materials. That means each
student, including an English learner, must have a textbook or instructional materials, or
both, to use in class and to take home.
2. School facilities must be clean, safe, and maintained in good repair.
3. There should be no teacher vacancies or misassignments. There should be a
teacher assigned to each class and not a series of substitutes or other temporary
teachers. The teacher should have the proper credential to teach the class, including
the certification required to teach English learners, if present.
Misassignment means the placement of a certificated employee in a teaching or
services position for which the employee does not hold a legally recognized certificate
or credential or the placement of a certificated employee in a teaching or services
position that the employee is not otherwise authorized by statute to hold.
Teacher vacancy means a position to which a single designated certificated employee
has not been assigned at the beginning of the year for an entire year or, if the position is
for a one-semester course, a position to which a single designated certificated
employee has not been assigned at the beginning of a semester for an entire semester.
4. A complaint form may be obtained at the school office or district office Sutter County
Superintendent of Schools Office (SCSOS), or downloaded from the school or district
Sutter County Superintendent of School’s web site. You may also download a copy of
the California Department of Education complaint form from the following web site:
http://www.cde.ca.gov/re/cp/uc. However, a complaint need not be filed using either the
district's SCSOS complaint form. or the complaint form from the California Department
of Education.
Adopted:
Sutter County Board of Education
Policies and Regulations Manual
Sutter County Board of Education
E 1312.4
Page 2 of 4
Exhibit (2) 1312.4
WILLIAMS UNIFORM COMPLAINT PROCEDURES
COMPLAINT FORM: WILLIAMS UNIFORM COMPLAINT PROCEDURES
Education Code 35186 creates a procedure for the filing of complaints concerning
deficiencies related to instructional materials, conditions of facilities that are not
maintained in a clean or safe manner or in good repair, or teacher vacancy or
misassignment. The complaint and response are public documents as provided by law.
Complaints may be filed anonymously. However, if you wish to receive a response to
your complaint, you must provide the contact information below.
Response requested? ___________ Yes
___________ No
Contact information: (if response is requested)
Name: ____________________________
Address:
____________________________
Phone number: Day: _______________
Evening: ___________________
E-mail address, if any: ____________________________
Date problem was observed:
____________________________
Location of the problem that is the subject of this complaint:
School name/address:
____________________________
Course title/grade level and teacher name:
____________________________
Room number/name of room/location of facility: ____________________________
Only the following issues may be the subject of this complaint process. If you wish to
complain about an issue not specified below, please contact the school SCSOS. or for
the appropriate district complaint procedure.
Specific issue(s) of the complaint: (Please check all that apply. A complaint may contain
more than one allegation.)
1. Textbooks and instructional materials: (Education Code 35186; 5 CCR 4681)
___A student, including an English learner, does not have standards-aligned textbooks
or instructional materials or state- or district county-adopted textbooks or other required
instructional materials to use in class.
___A student does not have access to textbooks or instructional materials to use at
home or after school. This does not require two sets of textbooks or instructional
materials for each student.
___Textbooks or instructional materials are in poor or unusable condition, have missing
Adopted:
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Policies and Regulations Manual
Sutter County Board of Education
E 1312.4
Page 3 of 4
pages, or are unreadable due to damage.
___A student was provided photocopied sheets from only a portion of a textbook or
instructional materials to address a shortage of textbooks or instructional materials.
2. Teacher vacancy or misassignment: (Education Code 35186; 5 CCR 4682)
___A semester begins and a teacher vacancy exists. A teacher vacancy is a position to
which a single designated certificated employee has not been assigned at the beginning
of the school year for an entire year or, if the position is for a one-semester course, a
position to which a single designated certificated employee has not been assigned at
the beginning of a semester for an entire semester.
___A teacher who lacks credentials or training to teach English learners is assigned to
teach a class with more than 20 percent one or more English learners in the class.
___A teacher is assigned to teach a class for which the teacher lacks subject matter
competency.
3. Facilities conditions: (Education Code 17592.72, 35186, 35292.5; 5 CCR 4683)
___A condition exists that poses an emergency or urgent threat to the health or safety
of students or staff including gas leaks; nonfunctioning heating, ventilation, fire
sprinklers, or air-conditioning systems; electrical power failure; major sewer line
stoppage; major pest or vermin infestation; broken windows or exterior doors or gates
that will not lock and that pose a security risk; abatement of hazardous materials
previously undiscovered that pose an immediate threat to students or staff; structural
damage creating a hazardous or uninhabitable condition; and any other condition
deemed appropriate by the district SCSOS.
___A school restroom has not been cleaned or maintained regularly, is not fully
operational, or has not been stocked at all times with toilet paper, soap, or paper towels
or functional hand dryers.
___The school has not kept all restrooms open during school hours when students are
not in classes and has not kept a sufficient number of restrooms open during school
hours when students are in classes. This does not apply when temporary closing of the
restroom is necessary for student safety or to make repairs.
Adopted:
Sutter County Board of Education
Policies and Regulations Manual
Sutter County Board of Education
E 1312.4
Page 4 of 4
Please describe the issue of your complaint in detail. You may attach additional
pages and include as much text as necessary to fully describe the situation. For
complaints regarding facilities conditions, please describe the emergency or urgent
facilities condition and how that condition poses a threat to the health or safety of
students or staff.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Please file this complaint at the following location:
(Principal or title of designee of the Superintendent)
(address)
Please provide a signature below. If you wish to remain anonymous, a signature is not
required. However, all complaints, even anonymous ones, should be dated.
_______________________________________
(Signature)
Adopted:
Sutter County Board of Education
_______________________
(Date)
Policies and Regulations Manual
Sutter County Board of Education
BP 3311
Page 1 of 3
Series 3000 – Business and Non-Instructional Operations
Bids
In order to ensure transparency and the prudent expenditure of public funds, Sutter
County Superintendent of School (SCSOS) shall award contracts in an objective
manner and in accordance with the law. SCSOS equipment, supplies, and services
shall be purchased using competitive bidding when required by law or if the
Superintendent determines that it is in the best interest of SCSOS to do so.
When the Superintendent has determined that it is in the best interest of SCSOS,
SCSOS may piggyback onto the contract of another public agency or corporation to
lease or purchase equipment or supplies to the extent authorized by law. (Public
Contract Code 20118)
Bid specification shall be carefully designed and shall describe in detail the quality,
delivery, and service required.
To assist the SCSOS in determining whether bidders are responsible, the
Superintendent may require prequalification procedures as allowed by law and specified
in administrative regulation.
The Uniform Public Construction Cost Accounting Act (UPCCAA)
The Uniform Public Construction Cost Accounting Act (UPCCAA) allows SCSOS to
follow its procedures to change both the dollar amount limitations and the advertising
procedures ordinarily applicable in competitive bidding. Rather than the usual $15,000
bid limit for public projects applicable to Counties, under the Act, public works projects
may be performed as follows:
1. Projects of $45,000 or less may be performed by force account, negotiated
contract, or purchase order
2. Projects of $175,000 or less may be left to contract by so-called “informal bidding
procedures” established in the Act
3. Projects of more than $175,000 remain subject to standard formal bidding
procedures
Existing law governing public contracts establishes procedures that public agencies, as
defined, are required to follow when performing public works projects, and authorizes
the governing body of the SCSOS to adopt a resolutions, by a 4/5 vote, to award the
Sutter County Board of Education
Adopted:
Policies and Regulations Manual
Sutter County Board of Education
BP 3311
Page 2 of 3
contract at $187,500 or less to the lowest responsible bidder when all informal bids on
the public works project are in excess of $175,000.
In electing to become subject to the Act, SCSOS must implement and adhere to
detailed notice and accounting systems published in the Cost Accounting Policies and
Procedures Manual published by the California Uniform Public Construction Cost
Accounting Commission.
LEGAL REFERENCE: Education Code
17595 Purchases through Department of General Services
38083 Purchase of perishable foodstuffs and seasonable commodities
38110 Purchase of supplies through county superintendent
38111 Purchases by County governing board
38112 Purchases of necessary supplies
39802 Transportation bids and contracts for services
Government Code
4330-4334 Preference of California-made materials
6252
Definition of public record
53060 Special services and advice
54201-54205 Purchase of supplies and equipment by local agencies
Public Contract Code
2000-2001 Responsive bidders
3002
Roofing projects
3400
Bids, specifications by brand or trade name not permitted
3410
United States produce and processed foods
6610
Bid visits
12161 Definitions, recycled paper products
12168 Preference for purchase of recycled paper products
12169 Bidders to specify percentage of recycled paper product
12200 Definitions, recycled goods, materials and supplies
20103.8 Award of contracts
12210 Purchase of recycled products preferred
12213 Specification by bidder of recycled content
20103.8 Award of contracts
20107 Bidder's security
20111-20118.4 School County s
20189 Bidder's security, earthquake relief
22002 Definition of public project
22010 Uniform Construction Accounting Procedures
22030-22045 Alternative procedures for public projects (UPCCAA)
22050 Alternative emergency procedures
Court Decisions
Konica Business Machines v. Regents of the University of
California, (1988) 206
Cal.App.3d 449
City of Inglewood-Los Angeles County Civic Center
Authority v. Superior Court, (1972) 7 Cal.3d 861
Sutter County Board of Education
Adopted:
Policies and Regulations Manual
Sutter County Board of Education
Management Resources: Web Sites
CSBA: www.csba.org
California Association of School Business Officials: www.casbo.org
Sutter County Board of Education
Adopted:
BP 3311
Page 3 of 3
Policies and Regulations Manual
Sutter County Board of Education
AR 3311
Page 1 of 9
Series 3000 – Business and Non-Instructional Operations
Advertised/Competitive Bids
Sutter County Superintendent of Schools (SCSOS) shall seek competitive bids through
advertisement for contracts involving an expenditure of $175,000 or more for a public
project. Public project means construction, reconstruction, erection, alteration,
renovation, improvement, painting, repainting, demolition, and repair work involving
SCSOS owned, leased, or operated facility. (Public Contract Code 20111, 22002)
The SCSOS shall also seek competitive bids through advertisement for contracts
exceeding the amount specified in law, and as annually adjusted by the Superintendent
of Public Instruction, for any of the following: (Public Contract Code 20111; Government
Code 53060)
1. The purchase of equipment, materials, or supplies to be furnished, sold, or
leased to the County
2. Services, not including construction services or special services and advice in
accounting, financial, legal, or administrative matters
3. Repairs, including maintenance that is not a public project
Maintenance means routine, recurring, and usual work for preserving, protecting, and
keeping any SCSOS facility operating in a safe, efficient, and continually usable
condition for the intended purpose for which it was designed, improved, constructed,
altered, or repaired. Maintenance includes, but is not limited to, carpentry, electrical,
plumbing, glazing, and other craft work designed to preserve the facility, as well as
repairs, cleaning, and other operations on machinery and other permanently attached
equipment. This definition does not include, among other types or work, janitorial or
custodial services and protection provided by a security forces, nor does it include
painting, repainting, or decorating other than touchup. (Public Contract Code 20115)
Unless otherwise authorized by law, contracts shall be let to the lowest responsible
bidder who shall give such security as the Governing Board requires, or else all bids
shall be rejected. (Public Contract Code 20111)
When letting a contract for the procurement and/or maintenance of electronic data
processing systems and supporting software, the Board may contract with any one of
the three lowest responsible bidders. (Public Contract Code 20118.1)
Sutter County Board of Education
Adopted:
Policies and Regulations Manual
Sutter County Board of Education
AR 3311
Page 2 of 9
The Board shall secure bids pursuant to Public Contract Code 20111 and 20112 for any
transportation service expenditure more than $10,000 when contemplating that such a
contract may be made with a person or corporation other than a common carrier,
municipally owned transit system, or a parent/guardian of students who are to be
transported. The Board may let this contract to other than the lowest bidder. (Education
Code 39802)
No work, project, services, or purchase shall be split or separated into smaller work
orders or projects for the purpose of evading the legal requirements of Public Contract
Code 20111-20118.4 for contracting after competitive bidding. (Public Contract Code
20116)
Instructions and Procedures for Advertised Bids
The Superintendent or designee shall call for bids by placing a notice at least once a
week for two weeks in a local newspaper or general circulation published in the County,
or if no such newspaper exists, then in some newspaper of general circulation,
circulated in the county. The Superintendent or designee also may post the notice on
the County’s website or through an electronic portal. The notice shall state the work to
be done or materials or supplies to be furnished and the time and place and website
where bids will be opened. SCSOS may accept a bid that has been submitted
electronically or on paper. (Public Contract Code 20112)
The notice shall contain the time, date, and location of any mandatory pre-bid
conference, site visit, or meeting. The notice shall also detail when and where project
documents, including final plan and specifications, are available. Any such mandatory
visit or meeting shall not occur within a minimum of five calendar days of the publication
of the initial notice. (Public Contract Code 6610) Bid instructions and specifications
shall include the following requirements and information:
1. All bidders shall certify the minimum, if not exact, percentage of post-consumer
materials in products, materials, goods, or supplies offered or sold. (Public
Contract Code 22152)
2. All bids for construction work shall be presented under sealed cover and shall be
accompanied by one of the following forms of bidder’s security: (Public Contract
Code 22152)
Sutter County Board of Education
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Policies and Regulations Manual
Sutter County Board of Education
AR 3311
Page 3 of 9
a. Cash
b. A cashier’s check made payable to SCSOS
c. A certified check made payable to SCSOS
d. A bidder’s bond executed by an admitted surety insurer and made payable
to SCSOS
The security of unsuccessful bidders shall be returned in a reasonable
period of time, but in no event later than 60 days after the bid is awarded.
(Public Contract Code 20111)
3. When a standardized proposal form is provided to SCSOS, bids not presented
on the standard form shall be disregarded. (Public Contract Code 20111.5)
4. Bids shall not be accepted after the advertised bid opening time, regardless of
whether the bids are actually opened at that time. (Public Contract Code 20112)
5. When two or more identical lowest or highest bids are received, the Board may
determine by lot which bid shall be accepted. (Public Contact Code 20117)
6. If SCSOS requires that the bid include prices for items that may be added to or
deducted from the scope of work in the contract, the bid solicitation shall specify
which one of the following methods will be used to determine the lowest bid. In
the absence of such a specification, only the method provided in item a below
shall be used. (Public Contract Code 20103.8)
a. The lowest bid shall be the lowest total of the bid prices on the base
contract without consideration of the prices on the additive or deductive
items.
b. The lowest bid shall be the lowest total of the bid prices on the base
contract and those additive or deductive items that were specifically
identified in the bid solicitation as being used for the purpose of
determining the lowest bid price.
Sutter County Board of Education
Adopted:
Policies and Regulations Manual
Sutter County Board of Education
AR 3311
Page 4 of 9
c. The lowest bid shall be the lowest total of the bid prices on the base
contract and those additive or deductive items that, when taken in order
from a specifically identified list of those items in the solicitation, and
added to or subtracted from the base contract, are less than or equal to a
funding amount publicly disclosed by SCSOS before the first bid is
opened.
The lowest bid shall be determined in a manner that prevents any
information that would identify any of the bidders or proposed
subcontractors or suppliers from being revealed to SCSOS before the
ranking or all bidders from lowest to highest has been determined. (Public
Contract Code 20103.8)
7. Any subsequent change or alteration of a contract shall be governed by the
provisions of Public Contract Code 20118.4.
8. After being opened, all submitted bids become public records pursuant to
Government Code 6252 and shall be made available for review pursuant to law,
Board policy, and administrative regulation.
Alternative Bid Procedure for Technological Supplies and Equipment
Rather than seek competitive bids, the Superintendent may use competitive negotiation
when it makes a finding that SCSOS procurement is for computers, software,
telecommunications equipment, microwave equipment, or other related electronic
equipment and apparatus. Competitive negotiation shall not be used to contract for
construction or for the procurement of any product that is available in substantial
quantities to the general public. (Public Contract Code 20118.2)
The competitive negotiation shall include, but is not limited to, the following
requirements: (Public Contract Code 20118.2)
1. The Superintendent or designee shall prepare a request for proposals (RFP) that
shall be submitted to an adequate number of qualified sources, as determined by
SCSOS, to permit reasonable competition consistent with the nature and
requirement of the procurement.
2. Notice of the RFP shall be published at least twice in a newspaper of general
circulation, at least 10 days before the date for the receipt of the proposals.
Sutter County Board of Education
Adopted:
Policies and Regulations Manual
Sutter County Board of Education
AR 3311
Page 5 of 9
3. The Superintendent or designee shall make every effort to generate the
maximum feasible number of proposals from qualified sources and shall make a
finding to that effect before proceeding to negotiation if only a single response to
the RFP is received.
4. The RFP shall identify all significant evaluation factors, including price, and their
relative importance.
5. The Superintendent or designee shall provide reasonable procedures for the
technical evaluation of the RFPs received, the identification of qualified sources,
and the selection for the award of the contract.
6. The Superintendent or designee shall award the contract to the qualified bidder
whose proposal meets the evaluation standards and will be most advantageous
to SCSOS with price and all other factors considered.
7. If the Superintendent or designee does not award the contract to the bidder
whose proposal contains the lowest price, then the Superintendent shall make a
finding setting forth the basis for the award.
8. The Superintendent, at its discretion, may reject all proposals and request new
RFPs.
9. Provisions in any contract concerning utilization of small business enterprises
that are in accordance with the RFP, shall not be subject to negation with the
successful proposer.
Bids Not Required
Without advertising for bids and upon a determination that it is in the best interest of
SCSOS, the Superintendent may authorize, by contract, lease, requisition, or purchase
order, and other public corporation or agency to lease data-processing equipment or to
purchase materials, supplies, equipment, automotive vehicles, tractors, and other
personal property for SCSOS in the manner that the other public corporation or agency
is authorized to make the leases or purchases form a vendor (“piggyback”). (Public
Contract Code 20118)
Alternatively, if there is an existing contract between a public corporation or agency and
a vendor for the lease or purchase of personal property, SCSOS may authorize the
lease or purchase of personal property directly from the vendor by contract, lease,
Sutter County Board of Education
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Policies and Regulations Manual
Sutter County Board of Education
AR 3311
Page 6 of 9
requisition, or purchase order and make payment to the vendor under the same terms
that are available to the public corporation or agency under the contract. (Public
Contract Code 20118)
Supplementary textbooks, library books, education films, audiovisual materials, test
materials, workbooks, instructional computer software packages, or periodicals may be
purchased in any amount without taking estimates or advertising for bids. (Public
Contract Code 20118.3)
Perishable commodities, such as foodstuffs, needed in the operations of cafeterias may
be purchased through bid or on the open market. (Education Code 38083)
In an emergency when any repairs, alterations, work, or improvement to any school
facility is necessary to permit the continuance of existing school classes or to avoid
danger to life or property, the Board may, by unanimous vote and with the approval of
SCSOS, contract for labor and materials or supplies without advertising for or inviting
bids or may authorize the use of day labor or force account for the emergency purpose.
(Public Contract Code 20113)
Bids shall also not be required for day labor under circumstances specified in Public
Contract Code 20114. Day labor shall include the use of maintenance personnel
employed on a permanent or temporary basis. (Public Contract Code 20114)
Sole Sourcing
In any contract for the construction, alteration, or repair of school facilities, the
Superintendent or designees shall not draft the bid specification in a manner that, either
directly or indirectly, limits bidding to any one specific concern or calls for a designated
material, product, thing, or service by a specific brand or trade name, unless the
specification designating the specific material, product, thing, or particular brand name
is followed by the words “or equal” so that bidders may furnish any equal material,
product, thing, or service. In such cases, the bid specification shall provide a time
period, before and/or after the award of the contract, for the contractor to submit data
substantiating the request for substituting the designated material, product, thing, or
service. If no such time period is specified, the contractor may submit the data within 35
days after the award of the contract. (Public Contract Code 3400)
When the bid is for a roof project, a material, product, thing, or service is considered
“equal” to the one designated if it is equal in quality, durability, design, and appearance;
will perform the intended function equally well; and conforms substantially to detailed
requirements in the bid specification. (Public Contract Code 3002)
Sutter County Board of Education
Adopted:
Policies and Regulations Manual
Sutter County Board of Education
AR 3311
Page 7 of 9
However, the Superintendent or designee may designate a specific concern, material,
product, thing, or service by brand or trade name (sole sourcing), if the Board has made
a finding, described in the invitation for bids or RFP, that a particular material, product,
thing, or service is designated for any of the following purposes: (Public Contract Code
3400)
1. To conduct a field test or experiment to determine its suitability for future use
2. To match others in use on a particular public improvement that has been
completed or is in the course of completion
3. To obtain a necessary item that is only available from one source
4. To respond to the Board’s declaration of an emergency, as long as the
declaration has been approved by four-fifths of the Board when issuing the
invitation for bid or RFP
Prequalification Procedure
For any contract for which bids are legally required, the Superintendent may require that
each prospective bidder complete and submit a standardized questionnaire and
financial statement. For this purpose, the Superintendent or designee shall supply a
form which requires a complete statement of the bidder’s financial ability and
experience in performing public works. The information shall be verified under oath in
the manner in which civil law pleadings are verified. The questionnaires and financial
statements shall not be public records and shall not be open to public inspection.
(Public Contract Code 20111.5)
Prospective bidders shall submit the questionnaire and financial statement at least five
days before the date fixed for public opening of sealed bids. (Public Contract Code
20111.5)
The Superintendent or designee shall establish a uniform system for rating bidders on
the basis of completed questionnaires and financial statements in order to determine
the size of contracts on which each bidder is qualified to bid. Bidders must be deemed
prequalified by SCSOS at least one day before the fixed bid-opening date. (Public
Contract Code 20111.5)
Sutter County Board of Education
Adopted:
Policies and Regulations Manual
Sutter County Board of Education
AR 3311
Page 8 of 9
SCSOS may establish a procedure for prequalifying bidders on a quarterly basis and
may authorize that prequalification be considered valid for up to one calendar year
following the date of the initial prequalification. (Public Contract Code 20111.5)
California Uniform Public Cost Accounting Protocol
SCSOS is subject to the uniform construction accounting procedures set forth in Article
2 (Public Contract Code commencing with Section 22010) which states SCSOS shall
enact an informal bidding ordinance to govern the selection of contractors to perform
public projects pursuant to subdivision (b) of Section 22032. The ordinance shall
include all of the following:
1. In November of each year, the SCSOS shall maintain a list of qualified
contractors, identified according to categories of work. Minimum criteria for
development and maintenance of the contractors list shall be determined by the
commission.
2. All contractors on the list for the category of work being bid or all construction
trade journals specified in Public Contract Code, Section 22036, or both all
contractors on the list for the category of work being bid and all construction
trade journals specified in Public Contract Code, Section 22036, shall be mailed
a notice inviting informal bids unless the product or service is proprietary.
3. All mailing of notices to contractors and construction trade journals pursuant to
subdivision (b) of Section 22032 shall be completed not less than 10 calendar
days before bids are due.
4. The notice inviting informal bids shall describe the project in general terms and
how to obtain more detailed information about the project, and state the time and
place for the submission of bids.
5. The Superintendent may delegate the authority to award informal contracts to the
Assistant Superintendent of Business Services.
6. If all bids received are in excess of one hundred seventy-five thousand dollars
($175,000), the Board of the SCSOS may, by adoption of a resolution by a fourfifths vote, award the contract, at one hundred eighty-seven thousand five
hundred dollars ($187,500) or less, to the lowest responsible bidder, if it
determines the cost estimate of SCSOS was reasonable.
Sutter County Board of Education
Adopted:
Policies and Regulations Manual
Sutter County Board of Education
AR 3311
Page 9 of 9
Protest by Bidders
A bidder may protest a bid award if he/she believes that the award was inconsistent with
Board policy, the bid’s specifications, or was not in compliance with law. A protest must
be filed in writing with the Superintendent or designee within five working days after
receipt or notification of the contract award. The bidder shall submit all documents
supporting or justifying the protest. A bidder’s failure to file the protest documents in a
timely manner shall constitute a waiver of his/her right to protest the award of the
contract.
The Superintendent or designee shall review the documents submitted with the bidder’s
claims and render a decision in writing within 30 working days. The Superintendent or
designee may also convene a meeting with the bidder in order to attempt to resolve the
problem.
The bidder may appeal the Superintendent or designee’s decision to the Board. The
Superintendent or designee shall provide reasonable notice to the bidder of the time for
Board consideration of the protest. The Board’s decision shall be final.
Sutter County Board of Education
Adopted:
Agenda Item No.
BOARD AGENDA ITEM:
Second Reading – Board Policies to Rescind
BOARD MEETING DATE:
February 11, 2015
AGENDA ITEM SUBMITTED FOR:
X_
___
11.0
PREPARED BY:
Action
Cindy Stassi
Reports/Presentation
SUBMITTED BY:
Information
Bill Cornelius________________________
Public Hearing
PRESENTING TO BOARD:
Other
Bill Cornelius________________________
BACKGROUND AND SUMMARY INFORMATION:
The following Board Policies are presented to the Board for a second reading to rescind:
BP 6110 –
BP 6111 –
BP 6112 –
BP 6113 –
BP 6113.1 –
BP 6114 –
BP 6211 –
BP 6310 –
BP 6311 –
BP 6413 –
BP 6416 –
BP 6418 –
BP 6419 –
BP 6510 –
BP 6511 –
BP 6512 –
BP 6513 –
BP 6514 –
BP 6710 –
Audio-Visual Services
Coordination of District Programs
Guidance Services
Library Services
County School Teachers Library
Publication of Materials
Developmental Programs
Children’s Institutions
Handicapped Pupils
Conservation Education
Gifted and Exceptional Children
Driver Education
Opportunity Schools
Citizenship Programs
Contracts and Services to Private Schools
Nutritional Programs for Senior Citizens
Rehabilitation Contracts
Resource Centers
Leasing of Equipment and Services
Please include 18 copies of any background material you wish included in the packet.
Agenda Item No.
BOARD AGENDA ITEM:
First Reading – Board Policies, and Administrative Regulations
BOARD MEETING DATE:
AGENDA ITEM SUBMITTED FOR:
X
12.0
February 11, 2015
PREPARED BY:
Action
Cindy Stassi
Reports/Presentation
SUBMITTED BY:
Information
Bill Cornelius______________________
Public Hearing
PRESENTING TO BOARD:
Other
Bill Cornelius________________________
BACKGROUND AND SUMMARY INFORMATION:
The following policies are being presented for a first reading by the Sutter County Board of
Education:
BP 6111 – School Calendar
BP 6112 – School Day
AR 6112 – School Day
AR 6116 – Classroom Interruptions
Please include 18 copies of any background material you wish included in the packet.
BP 6111
Page 1 of 2
Policies and Regulations Manual
Sutter County Board of Education
Series 6000 – Instruction
School Calendar
For each county program, the Sutter County Board of Education (Board) shall
adopt a school calendar that meets the requirements of law as well as the needs
of the community, students, and the work year as negotiated with the county's
teacher associations. As appropriate, the Superintendent or designee shall
ensure that the proposed calendar is aligned with assessment and accountability
schedules in order to support the Sutter County Superintendent of Schools’
(SCSOS) goals for student achievement.
(cf. 4143/4243 - Negotiations/Consultation)
(cf. 6162.51 - State Academic Achievement Tests)
(cf. 6162.52 - High School Exit Examination)
Each school calendar shall show the beginning and ending school dates, legal
and local holidays, staff development days, minimum days, vacation periods, and
other pertinent dates.
(cf. 6112 - School Day)
(cf. 6115 - Ceremonies and Observances)
(cf. 6177 - Summer School)
The Board shall offer 180 days of instruction per school year, except for any
school year in which the California Teachers Association (CTA) agree to have
fewer days of instruction pursuant to the authorization in Education Code
46201.2.
Staff development days shall not be counted as instructional days.
(cf. 4131 - Staff Development)
(cf. 4231 - Staff Development)
(cf. 4331- Staff Development)
Notification of the schedule of minimum days shall be sent to all
parents/guardians at the beginning of the school year. If any minimum days are
added to the schedule, the Superintendent or designee shall notify
parents/guardians of the affected students as soon as possible and at least one
month before the scheduled minimum day. (Education Code 48980)
(cf. 5145.6 - Parental Notifications)
Legal Reference:
________________________________________________________________________
Sutter County Board of Education
Adopted:
BP 6111
Page 2 of 2
Policies and Regulations Manual
Sutter County Board of Education
EDUCATION CODE
37200-37202 School calendar
37220-37223 Holidays
37252-37254.1 Summer school
37618 School calendar
________________________________________________________________________
Sutter County Board of Education
Adopted:
BP 6112
Page 1 of 2
Policies and Regulations Manual
Sutter County Board of Education
Series 6000 – Instruction
School Day
The Sutter County Board of Education (Board) shall fix the length of the school
day subject to the provisions of law. (Education Code 46100)
(cf. 6111 - School Calendar)
The length of the school day shall apply equally to students with disabilities
unless otherwise specified in the student's individualized education program or
Section 504 plan.
(cf. 6159 - Individualized Education Program)
(cf. 6164.6 - Identification and Education Under Section 504)
The schedule for elementary schools shall include at least one daily period of
recess of at least 20 minutes in length in order to provide students with
unstructured but supervised opportunities for physical activity.
(cf. 5030 - Student Wellness)
(cf. 6142.7 - Physical Education and Activity)
In establishing the daily instructional schedule for each secondary school, the
Superintendent or designee shall give consideration to course requirements and
curricular demands, availability of school facilities, and applicable legal
requirements.
The Board encourages flexibility in scheduling so as to provide longer time
blocks or class periods when appropriate and desirable to support student
learning, provide more intensive study of core academic subjects or extended
exploration of complex topics, and reduce transition time between classes.
Legal Reference:
EDUCATION CODE
8970-8974 Early primary program, including extended-day kindergarten
37202 Equal time in all schools
46010 Total days of attendance
46100 Length of school day
46110-46119 Kindergarten and elementary schools, day of attendance
46140-46147 Junior high school and high school, day of attendance
46190-46192 Adult education classes, day of attendance
________________________________________________________________________
Sutter County Board of Education
Adopted:
BP 6112
Page 2 of 2
Policies and Regulations Manual
Sutter County Board of Education
46200-46206 Incentives for longer instructional day and year
48200 Compulsory attendance for minimum school day
48663 Community day school, minimum school day
48800-48802 Concurrent enrollment in community college
51222 Physical education, instructional minutes
52325 Regional occupational center, minimum day
________________________________________________________________________
Sutter County Board of Education
Adopted:
AR 6112
Page 1 of 2
Policies and Regulations Manual
Sutter County Board of Education
Series 6000 – Instruction
School Day
Kindergarten
Except as otherwise provided by law, the average school day established for
kindergarten students shall be at least three hours, including recesses but
excluding noon intermissions, but no longer than four hours, excluding recesses.
(Education Code 46111, 46114, 46115, 46117)
Recess may be counted as instructional minutes for purposes of determining the
maximum school day if teacher supervision occurs.
In any Sutter County Superintendent of Schools’ (SCSOS) county office program
operating an early primary program pursuant to Education Code 8970-8974, the
kindergarten school day may exceed four hours, excluding recess, if both of the
following conditions are met: (Education Code 8973)
1. The Sutter County Board of Education (Board) has declared that the
extended-day kindergarten program does not exceed the length of the
primary school day.
2. The extended-day kindergarten program includes ample opportunity for both
active and quiet activities within an integrated, experiential, and
developmentally appropriate educational program.
Grades 1-8
Except as otherwise provided by law, the school day for elementary and middle
school students shall be:
1.
At least 230 minutes for students in grades 1-3, unless the Board has
prescribed a shorter school day because of lack of school facilities requiring
double sessions, in which case the minimum school day shall be 200
minutes. (Education Code 46112, 46142)
2.
At least 240 minutes for students in grades 4-8 (Education Code 46113,
46142)
________________________________________________________________________
Sutter County Board of Education
Adopted:
AR 6112
Page 2 of 2
Policies and Regulations Manual
Sutter County Board of Education
In determining the number of minutes for purposes of compliance with the
minimum school day for students in grades 1-8, both noon intermissions and
recesses shall be excluded. (Education Code 46115)
Grades 9-12
The school day for students in grades 9-12 shall be at least 240 minutes.
(Education Code 46141, 46142)
However, the school day may be less than 240 minutes when authorized by law.
Programs that have a minimum school day of 180 minutes include, but are not
necessarily limited to:
1. County community school or classes (Education Code 46145)
2.
Work experience education program approved pursuant to Education Code
51760-51769.5 (Education Code 46141, 46144)
A student in grade 12 who is enrolled in work experience education and is in
his/her last semester or quarter before graduation may be permitted to attend
school for less than 180 minutes per school day if he/she would complete all
requirements for graduation, except physical education courses, in less than 180
minutes each day. (Education Code 46147)
(cf. 6178.1 - Work-Based Learning)
3.
Concurrent enrollment in a community college pursuant to Education Code
48800-48802 or, for students in grades 11-12, part-time enrollment in
classes of the California State University or University of California, provided
academic credit will be awarded upon satisfactory completion of enrolled
courses (Education Code 46146)
(cf. 6172.1 - Concurrent Enrollment in College Classes)
4.
An early college high school or middle college high school, provided the
students are enrolled in community college or college classes in accordance
with item #5 above (Education Code 46141, 46146.5)
________________________________________________________________________
Sutter County Board of Education
Adopted:
AR 6116
Page 1 of 1
Policies and Regulations Manual
Sutter County Board of Education
Series 6000 – Instruction
Classroom Interruptions
In order to allow students to take full advantage of learning opportunities while in
the classroom, school staff shall ensure that interruptions are kept to a minimum.
Strategies to reduce classroom interruptions include, but are not limited to, the
following:
1.
Keep announcements made through intercom or public address systems to a
minimum, limit announcements to specific times during the day, and only use
the intercom or public address systems for announcements that apply to all
students or groups of students. Announcements that apply to individual
students or staff members should be distributed in writing.
2.
Establish a fixed time for the delivery of written messages to students and
staff, except in cases of emergencies.
3.
Schedule school maintenance operations involving noise or classroom
disruption, as well as deliveries of equipment and supplies, to classrooms
before or after school hours whenever possible.
4.
Inform school visitors that, whenever possible, they should make
appointments in advance, in accordance with district policy.
(cf. 1250 - Visitors/Outsiders)
(cf. 3515.2 - Disruptions)
5.
Notify parents/guardians that they should go to the school office rather than
the classroom when they are dropping off their child late, picking him/her up
early, or bringing by any forgotten items from home.
6.
Notify school staff that they should refrain from conducting personal business
during instructional time.
(cf. 4040 - Employee Use of Technology)
7.
Provide professional development in classroom management as needed to
enable staff to more effectively reduce interruptions caused by inappropriate
student conduct in the classroom.
(cf. 4131 - Staff Development
________________________________________________________________________
Sutter County Board of Education
Adopted:
Agenda Item No.
13.0
BOARD AGENDA ITEM: Adopt Resolution # 14-15-VII – California Uniform Public
Construction Cost Program
BOARD MEETING DATE February 11, 2015
AGENDA ITEM SUBMITTED FOR:
X
PREPARED BY:
Action
Reports/Presentation
Lisa Richardson
SUBMITTED BY:
Information
Public Hearing
Gail Atwood
PRESENTING TO BOARD:
Other (specify)
Gail Atwood
BACKGROUND AND SUMMARY INFORMATION:
Resolution # 14-15-VII – California Uniform Public Construction Cost Accounting
Program will be presented to the Board for adoption.
Please include 18 copies of any background material you wish included in the packet.
SUTTER COUNTY SUPERINTENDENT OF SCHOOLS
RESOLUTION NO. 14-15-VII
“ADOPT CALIFORNIA UNIFORM PUBLIC CONSTRUCTION
COST ACCOUNTING (CUPCCAA) PROGRAM”
WHEREAS, Prior to the passage of Assembly Bill No. 1666, Chapter 1054, Statues 1983,
which added Chapter 2, commencing with 22000, to Part 3 of Division 3 of the Public Contract
Code, existing law did not provide a uniform cost accounting standard for construction work
performed by local public agencies: and
WHEREAS, Public Contract Code 22000 et seq., the Uniform Public Construction Cost
Accounting Act (the “Act”) established such a uniform cost-accounting standard;
WHEREAS, the Act provides for the implementation of uniform, construction cost accounting
procedures and informal budding procedures for all public agencies electing to participate,
together with instructions for their adoption and implementation by such public agencies;
WHEREAS, pursuant to Public Contract ode 22010 and 22017, the California Uniform
Construction Cost Accounting Commission (the “Commission”) developed and recommended to
the California State Controller uniform construction cost accounting and informal budding
procedures (the “Uniform Procedures”), consistent with the Public Contract Code 22031 and
22017, for consideration;
WHEREAS, pursuant to Public Contract Code 22019, the California State Controller adopted
the Uniform Procedures;
WHEREAS, the Act only applies to a public agency whose governing board has by resolution
elected to become subject to the uniform procedures and has notified the California State
Controller of that election;
WHEREAS, Public Contract Code 20150. 1(b), authorizes County Offices to participate in the
Uniform Public Construction Cost Accounting Act.
NOW THEREFORE, the Governing Board of the Sutter County Superintendent of Schools
hereby resolves as follows:
1.
That the above recitals are all true and correct
2.
That the County hereby, pursuant to Public Contract Code 22030, elects to
become subject to the uniform procedures set forth in the Act and to the
Commission’s policies-and-procedures manual and cost accounting review
procedures, as they may each from time to time be amended, and directs County
staff to notify the California State Controllers of this election.
3.
That the notice inviting informal bids shall describe the projects in general terms
and explain how to obtain more detailed information about the project, and state
the time and place for submission of informal bids.
4.
That the superintendent or superintendent’s designee is authorized to award
informal contracts pursuant to this resolution.
5.
That this resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED by the Governing Board of the Sutter County Superintendent of
Schools Office, Yuba City, California, on the 11th day of February 2015, at a regular meeting by
the following vote:
Ayes:
Noes:
Abstentions:
Absent:
STATE OF CALIFORNIA
COUNTY OF SUTTER
I, BILL CORNELIUS, Secretary to the Governing Board of the Sutter County Superintendent of
Schools of Yuba City, California, do hereby certify that the foregoing is a full, true, and correct
copy of a resolution adopted by the said Board at a regular meeting thereof held at its regular
place or meeting at the time and by the vote above stated, which resolution is on file in the office
of said Board.
Bill Cornelius
Secretary to the Governing Board
Agenda Item No.
SUBJECT:
14.1
Donations – January 2015
BOARD MEETING DATE:
February 11, 2015
AGENDA ITEM SUBMITTED FOR:
PREPARED BY:
Action
Lisa Richardson
Reports/Presentations
X Information
SUBMITTED BY:
Public Hearing
Gail Atwood
Other (specify)
PRESENTING TO BOARD:
Gail Atwood
BACKGROUND AND SUMMARY INFORMATION:
DONOR
VALUE
Jarett Garringer
$69.99
TOTAL
Total donations – Cash
Total donations – Value
Total donations
PURPOSE
ASD Program at Riverbend.
$69.99
14/15 Year
Current Period
To Date
$2,788.09
$6,896.59
$9,684.68
$69.99
$-0$69.99
$2,858.08
$6,896.59
$9,754.67
Please include 18 copies of any background material you wish included in the packet.
Agenda Item No.
BOARD AGENDA ITEM:
BOARD MEETING DATE:
Business Services Report – January 2015
February 11, 2015
AGENDA ITEM SUBMITTED FOR:
PREPARED BY:
Action
Reports/Presentation
X
Whitney Hardison ___
SUBMITTED BY:
Information
Public Hearing
15.1
Barbara Henderson
PRESENTING TO BOARD:
Other (specify)
Barbara Henderson
BACKGROUND AND SUMMARY INFORMATION:
The monthly financial report for January 2015 will be reviewed.
Please include 18 copies of any background material you wish included in the packet.
Summary Report of Revenues, Expenditures and Changes in Fund Balance
(Unrestricted and Restricted Combined)
January 2015
Description
Account
Codes
Original
Budget
Operating
Budget
Actuals to
Date
Projected
Yr Totals
Difference
(Col D - B)
7/1/14
(A)
12/1514
(B)
1/15/14
(C)
1/15/14
(D)
(E)
2014-15 %
Actuals
as a %
of Budget
A. Revenues
1) Local Control Funding Formula
2) Federal Revenues
3) Other State Revenues
4) Other Local Revenues
8010-8099
8100-8299
8300-8599
8600-8799
TOTAL REVENUES
B. Expenditures
1. Certificated Salaries
2. Classified Salaries
3. Employee Benefits
4. Books and Supplies
5. Services, Other Operation
6. Capital Outlay
7. Other Outgo
8. Direct Support/Indirect
9. Debt Service
1000-1999
2000-2999
3000-3999
4000-4999
5000-5999
6000-6999
7100-7299
7300-7399
7400-7499
TOTAL EXPENDITURES
$
$
$
$
9,415,759
3,333,672
8,273,572
6,765,187
$
27,788,190
$
$
$
$
$
$
$
$
7,008,884
7,972,075
4,711,138
857,865
5,691,021
81,952
597,217
(17,373)
$
$
$
$
$ 29,332,630
$ 9,574,532
$ 29,379,292
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
7,615,414
8,730,984
4,920,165
976,797
6,409,131
373,879
838,905
(18,686)
3,367,854
4,077,478
2,231,534
464,786
1,449,461
220,254
475,110
(6,858)
9,415,759
3,638,101
8,295,625
8,029,807
28,914
14,881
2,867
$
7,624,689
8,821,261
4,937,503
979,893
6,277,809
390,426
848,905
(18,686)
9,275
90,277
17,338
3,096
(131,322)
16,547
10,000
-
885,411
$
$ (2,705,088)
$
$
$
$
178,759
247,836
-
$
$
$
244,612
1,255,608
-
$
52,781
$ 1,050,000
$
244,612
$ 1,255,608
$
(69,077)
$
(1,010,996)
$
(997,219)
$ (1,010,996)
$
-
E. Net Change to Fund Balance
$
816,334
$
(1,524,955)
$ (3,702,306)
$ (1,493,504)
$
31,451
F. Fund Balance (Fund 01 only)
1. Beginning Balance
2. Adjustments/Restatements
$
10,434,950
$ 10,434,950
$
-
$ 10,434,950
$
-
$ 10,434,950
$
-
$
11,251,284
$
8,909,995
$ 6,732,644
$ 8,941,446
$
31,451
$
$
$
$
$
10,000
2,446,972
7,449,174
1,345,138
-
$
$
$
$
$
10,000
2,396,449
5,209,098
1,510,936
-
$
10,000
$ 2,415,647
$ 4,996,559
$ 1,519,240
$
-
$
$
$
$
$
-
G. Components of Ending Fund Balance
Designated Amounts
9711-9730
Legally Restricted
9740-9760
Assigned
9780
Restricted Economic Uncertainty
9789
Unassigned/Unappropriated
9790
(513,959)
(482,508)
$
A
B
C
D
46,662
$ 29,861,800
Ending Balance
$
$ 3,915,099
$
949,644
$ 3,714,359
$
995,429
$ 12,279,619
Total, Other Fin Sources/Uses
26,902,779
9,415,759
3,609,187
8,280,744
8,026,940
$ 29,846,589
Excess ( Deficiency) of Revenues
Over Expenditures Before Other
Financing Sources and Uses
(A5-B9)
D. Other Financing Sources/Uses
1. Transfers In
8910-8979
2. Transfer Out
7610-7629
3. Contributions
8980-8999
$
$
$
$
$
41.6%
26.3%
44.9%
12.4%
32.6%
E
F
G
H
I
J
K
L
M
44.2%
46.7%
45.4%
47.6%
22.6%
58.9%
56.6%
36.7%
0.0%
15,211
41.1%
31,451
560.6%
-
-
N
O
P
21.6%
83.6%
0.0%
98.6%
Explanation of Differences
Net Change in Current Year Budget NOVEMBER 2014
Amount
A
B
C
D
E
F
G
Explanation of Differences
Local Control Funding Formula (8010-8099)
$
-
One Stop
$
28,651
Various departments
$
263
$
28,914
Other State Revenues (8300-8599)
County Office
$
13,426
One Stop
$
1,455
$
14,881
County Office
$
1,504
Adjust Vision Screening revenue to match actual
expenditures.
Regional Occupation Program (ROP)
$
1,363
Adjust budget for ROP interest revenue.
$
2,867
County Office
$
9,705
Various departments
$
Federal Revenues (8100-8299)
WIA contract awarded. Adjust budgets to match award
amount.
Net miscellaneous adjustments
Adjust revenue to actuals for Mandated Cost grant.
Additional WIA funding for 54 students.
Other Local Revenues (8600-8799)
Certificated Salaries (1000-1999)
(430)
Superintendent contract salary increase.
Net miscellaneous adjustments
$
9,275
County Office
$
(18,732)
Special Education
$
(2,994)
One Stop
$
111,683
Shady Creek Outdoor School
$
2,045
Student Support Services
$
(1,782)
Various departments
$
57
$
90,277
Employee Benefits (3000-3999)
County Office
$
(28,467)
Decrease H&W due to waive out for payroll specialist.
Special Education
$
(688)
Move substitute benefit overages to supplies to cover
computer replacement purchases.
One Stop
$
51,484
Moved funds from set aside (of expenditures) to cover
benefits due to 5 grants ending in February and March.
Shady Creek Outdoor School
$
(3,650)
Adjust benefit budgets to reflect actuals to date through
the end of the year.
Student Support Services
$
(1,008)
Adjust benefit budgets to reflect actuals to date through
the end of the year.
Various departments
$
(333)
Classified Salaries (2000-2999)
$
17,338
Adjust payroll specialist salaries budgets to match actuals
to date.
Move substitute salary overage to supplies to cover
computer replacement purchases.
Moved funds from set aside (of expenditures) to cover
salaries due to 5 grants ending in February and March.
Adjust other classified salaries budget to match actuals to
date through the end of the year.
Adjust admin secretary salary budget to match actuals to
date through the end of the year.
Miscellaneous adjustments
Net miscellaneous adjustments
Explanation of Differences
Net Change in Current Year Budget NOVEMBER 2014
Amount
H
Books and Supplies (4000-4999)
County Office
$
2,704
Special Education
$
4,716
One Stop
$
(7,074)
Moved funds to cover salaries due to grants ending.
Shady Creek Outdoor School
$
3,205
Create budget to purchase propane tank and system
supplies. Also, adjust budget for laptop computer
purchase for Program Director.
Various departments
$
$
I
J
M
N
$
(132,825)
Regional Occupation Program (ROP)
$
1,153
Various departments
$
350
$
(131,322)
P
Miscellaneous adjustments
$
16,547
$
16,547
$
10,000
$
10,000
$
-
$
-
$
-
$
-
$
-
$
31,451
Moved funds to cover salaries and benefits due to 5
grants ending in Feb/March, and no additional grant
funding expected during mid-year.
Move funds to cover salaries and benefits.
Net miscellaneous adjustments
Capital Outlay (6000-6999)
Purchase of two propane heaters.
Other Outgo (7100 - 7299)
Direct Support / Indirect (7300-7399)
Debt Services (7400 - 7499)
Transfers In (8910-8979)
Special Education
O
Replace XP computers for ED classrooms, and iPad mini
purchase for student use.
3,096
One Stop
Special Education Local Plan Area (SELPA)
L
(455)
Create budget for re-key project for Klamath building.
Services, Other Operations (5000-5999)
Shady Creek Outdoor School
K
Explanation of Differences
Transfers Out (7610-7629)
Contributions (8980-8999)
Net Change in Current Year Budget
Set aside of non-provider Medi Cal Mini Grants.
Agenda Item No.
BOARD AGENDA ITEM:
15.2
Investment Statements – November and December 2014
BOARD MEETING DATE February 11, 2015
AGENDA ITEM SUBMITTED FOR:
PREPARED BY:
Action
Reports/Presentation
X
Gail Atwood
SUBMITTED BY:
Information
Public Hearing
Gail Atwood
PRESENTING TO BOARD:
Other (specify)
Gail Atwood
BACKGROUND AND SUMMARY INFORMATION:
The Investment Statement for November 2014 and December 2014 from the County
Treasurer will be presented.
Please include 18 copies of any background material you wish included in the packet.