1. law, govt and politics
2. law enforcement
3. fire department

VILLAGE OF BELCARRA
REGULAR COUNCIL AGENDA
VILLAGE HALL
MONDAY, FEBRUARY 16, 2015
7:30 PM
COUNCIL
Mayor Ralph Drew
Councillor Bruce Drake
Councillor Jennifer Glover
Councillor Perry Muxworthy
Councillor Jamie Ross
1.
CALL TO ORDER
Deputy Mayor Bruce Drake will call the meeting to order.
2.
APPROVAL OF THE AGENDA
2.1
Regular Council Meeting Monday, February 16, 2015
Recommendation:
That the Agenda for the regular Council Meeting, Monday, February 16, 2015 be
approved as circulated.
3.
ADOPTION OF MINUTES
3.1
Regular Council Meeting Monday, January 26, 2015
Recommendation:
That the Minutes from the regular Council Meeting held Monday,
January 26, 2015 be adopted.
4.
DELEGATIONS AND PRESENTATIONS
4.1
Coquitlam Search and Rescue Society - Mobile Command Centre
Replacement Project
Sandy Burpee, Fundraising Chair, Coquitlam Search and Rescue Society, to
present on a fundraising campaign to assist with replacement of Tri-Cities Search
and Rescue Society Mobile Command Centre.
5.
REPORTS
5.1
Village of Belcarra Corporate Plan 2015 – 2018
Nancy Gomerich, Financial Services Consultant, to provide a presentation
regarding the Village of Belcarra Corporate Plan 2015 - 2018 for community
comment and Council’s consideration.
J:\Files SK\Word\Council Meetings\Agenda\Agenda 2015\2015 02 16\2015 02 16 Agenda.Docx
1
FEBRUARY 16, 2015
REGULAR COUNCIL AGENDA
Opportunity for Public Input
Recommendation:
That Council receive public input regarding the Corporate Plan 2015 – 2018.
5.2
Appointment of Acting Corporate Officer
Shelly Kean, Acting Corporate Officer to provide a verbal report regarding
appointment of Shelly Kean as Acting Corporate Officer for the Council meeting
of February 23, 2015.
Recommendation:
That the appointment of Shelly Kean as Acting Corporate Officer for the Council
meeting of February 23, 2015 be approved.
6.
REPORTS FROM MAYOR AND COMMITTEES
6.1
Mayor’s Report
6.1.1 Evergreen Line Will Bring Improved Shuttle Bus Service to Belcarra
7.
BYLAWS
7.1
Village of Belcarra Revenue Anticipation Borrowing Bylaw No. 480, 2015
Recommendation:
That the “Village of Belcarra Revenue Anticipation Borrowing Bylaw No. 480,
2015” be adopted.
8.
CORRESPONDENCE/PROCLAMATIONS
Recommendation:
That correspondence items 8.1-8.5 be received.
REQUEST FOR ACTION
No items presented.
INFORMATION ITEMS
8.1
Sasamat Volunteer Fire Department Board of Trustees Meeting Minutes of
May 1, 2014
8.2
Sasamat Volunteer Fire Department Board of Trustees Meeting Minutes of
July 30, 2014
8.3
Sasamat Volunteer Fire Department Board of Trustees Meeting Minutes of
September 18, 2014
8.4
Sasamat Volunteer Fire Department Board of Trustees Meeting Minutes of
December 11, 2014
8.5
Neil Belanger, Executive Director, British Columbia Aboriginal Network On
Disability Society, February 11, 2015, regarding “BC Without Barriers – Assisting
Aboriginal Individuals and Families Living with a Disability in British Columbia”.
J:\Files SK\Word\Council Meetings\Agenda\Agenda 2015\2015 02 16\2015 02 16 Agenda.Docx
2
FEBRUARY 16, 2015
9.
NEW BUSINESS
10.
PUBLIC QUESTION PERIOD
11.
RESOLUTION TO CLOSE MEETING
12.
ADJOURNMENT
REGULAR COUNCIL AGENDA
Recommendation:
That the February 16, 2015 Regular Meeting be terminated.
J:\Files SK\Word\Council Meetings\Agenda\Agenda 2015\2015 02 16\2015 02 16 Agenda.Docx
3
3.1
VILLAGE OF BELCARRA
REGULAR COUNCIL MINUTES
VILLAGE HALL
MONDAY, JANUARY 26, 2015
Council in Attendance
Mayor Ralph Drew
Councillor Jennifer Glover
Councillor Perry Muxworthy
Councillor Jamie Ross
Council Absent
Councillor Bruce Drake
Staff in Attendance
Lynda Floyd, Chief Administrative Officer
Larry Scott, Superintendent of Public Works and Building Inspector
Shelly Kean, Corporate Services Assistant
1.
CALL TO ORDER
Mayor Ralph Drew called the meeting to order at 7:37 pm.
2.
APPROVAL OF THE AGENDA
2.1
Regular Council Meeting Monday, January 26, 2015
Moved by:
Seconded by:
Councillor Ross
Councillor Glover
That the Agenda for the regular Council Meeting, Monday, January 26, 2015 be
amended by adding:
Item 5.4 Village of Belcarra Revenue Anticipation Borrowing Bylaw No. 480, 2015
And that the agenda be approved as amended.
CARRIED
3.
ADOPTION OF MINUTES
3.1
Regular Council Meeting Monday, January 12, 2015
Moved by:
Seconded by:
Councillor Glover
Councillor Ross
That the Minutes from the regular Council Meeting held Monday,
January 12, 2015 be adopted.
CARRIED
J:\Files SK\Word\Council Meetings\Minutes\Minutes 2015\2015 01 26 Minutes.docx
4
JANUARY 26, 2015
REGULAR COUNCIL MINUTES
4.
DELEGATIONS AND PRESENTATIONS
4.1
Maple Creek Middle School – Real Acts of Caring
Students from Maple Creek Middle School presented on the Real Acts of Caring
initiative.
Moved by:
Seconded by:
Councillor Muxworthy
Councillor Ross
That Council proclaim February 8-14, 2015 as Real Acts of Caring Week in the
Village of Belcarra.
CARRIED
4.2
Tri-Cities Early Childhood Development (ECD) Committee Strategic Plan
Susan Foster, Tri-Cities Early Childhood Development (ECD) Community
Development Co-ordinator, Ministry of Children and Family Development
presented on the Tri-Cities ECD Committee Strategic Plan for 2015-18, noting:
• The Tri-Cities Early Childhood Development (ECD) Committee mission,
member organizations and committee composition;
• Examples of types of services provided;
• That the organization is holding a strategic planning day February 24;
• The Tri-Cities ECD 2014 accomplishments and plans for 2015;
• The challenges faced by the organization’s goals regarding social
development; and
• Ideas for involvement by the Village of Belcarra.
Discussion ensued relative to:
• The vulnerability of the middle class sector;
• “Time poverty” being an important piece in social development;
• Complex economics affecting social development of children;
• The impact of technology;
• The role of various levels of government to improve social development in
children;
• Social isolation in communities; and
• The benefit of community groups to bring families with children together.
J:\Files SK\Word\Council Meetings\Minutes\Minutes 2015\2015 01 26 Minutes.docx
5
JANUARY 26, 2015
REGULAR COUNCIL MINUTES
5.
REPORTS
5.1
Consent to Assignment of Recreational Waterfront Licence Agreement No.
BEL116-00264F-004; Highway Encroachment Agreement – 3590 Marine
Avenue
Lynda Floyd, Chief Administrative Officer provided a report dated
January 20, 2015, to seek authority to execute the Highway Encroachment
Agreement with the owners of 3590 Marine Avenue.
Moved by:
Seconded by:
Councillor Glover
Councillor Ross
That:
1. The Mayor and Chief Administrative Officer be authorized to execute Consent
to Assignment of Recreational Waterfront Licence Agreement No. BEL11600264F-004 renewal between the Village of Belcarra and Vancouver Fraser
Port Authority, waterlot fronting 3590 Marine Avenue, reflecting ownership
change of upland property PID 323, Lot 9, Block 4, NWD Plan 3014;
2. The issuance of a Highway Encroachment Agreement to the owners of 3590
Marine Avenue authorizing permission to encroach, occupy and maintain
existing stairs on municipal lands fronting property located at 3590 Marine
Avenue, be approved; and
3. The Mayor and Chief Administrative Officer be authorized to execute the
Highway Encroachment Agreement for the five year period January 28, 2015
to January 27, 2020.
CARRIED
5.2
Appreciation Night for Volunteers and Belcarra Day
Lynda Floyd, Chief Administrative Officer provided a report dated
January 21, 2015, to seek Council’s support for hosting two community events in
2015.
Moved by:
Seconded by:
Councillor Ross
Councillor Glover
That Council:
1. Host an Appreciation Night for Volunteers on Thursday, April 16, 2015; and
2. Declare Sunday, June 28, 2015 as Belcarra Day in the Village of Belcarra and
host a community event.
CARRIED
J:\Files SK\Word\Council Meetings\Minutes\Minutes 2015\2015 01 26 Minutes.docx
6
JANUARY 26, 2015
5.3
REGULAR COUNCIL MINUTES
Passing Official Vehicles with Flashing Yellow
Larry Scott, CPWI 3, Superintendent of Public Works and Building Official
provided a verbal report regarding Passing Official Vehicles with Flashing Yellow,
noting that, effective January 1, 2015, B.C.'s “Slow Down and Move Over”
legislation was amended to include all vehicles that display a flashing red, blue or
yellow light. The change was made to include highway maintenance workers,
utility workers, land surveyors, animal control workers and garbage collectors,
reducing the risk of them being struck by passing vehicles.
Discussion ensued relative to:
• Driver speed in Belcarra; and
• The need for drivers to respect worker safety.
5.4
Revenue Anticipation Borrowing Bylaw No. 480, 2015
Lynda Floyd, Chief Administrative Officer, provided a verbal report regarding
Village of Belcarra Revenue Anticipation Borrowing Bylaw No. 480, 2015, noting
that Section 177 of the Community Charter provides for the borrowing of such
sums of money as may be requisite to meet the lawful expenditures of the
municipality equal to the amount of unpaid taxes for the 2015 tax year.
Moved by:
Seconded by:
Councillor Muxworthy
Councillor Glover
That Village of Belcarra Revenue Anticipation Borrowing Bylaw No. 480, 2015 be
read a first, second and third time.
CARRIED
Discussion ensued relative to the criteria for choosing either TD Canada Trust or
the Municipal Finance Authority from which to borrow requisite funds.
6.
REPORTS FROM MAYOR AND COMMITTEES
6.1
Mayor’s Report
6.1.1 2014 SVFD Call-Out Statistics
It was noted that:
• Medical emergencies calls to the SVFD are growing in Belcarra; and
• Recruitment of new volunteers for SVFD is needed.
7.
BYLAWS
No items presented.
J:\Files SK\Word\Council Meetings\Minutes\Minutes 2015\2015 01 26 Minutes.docx
7
JANUARY 26, 2015
8.
REGULAR COUNCIL MINUTES
CORRESPONDENCE/PROCLAMATIONS
Moved by:
Seconded by:
Councillor Glover
Councillor Muxworthy
That correspondence items 8.1 – 8.5 be received.
CARRIED
REQUEST FOR ACTION
No items presented.
INFORMATION ITEMS
8.1
Melissa Chaun, Co-organizer, Tri-City Greendrinks, January 14, 2015, regarding
“Our Right to a Healthy Environment is…Now!”
8.2
Michael De Jong, QC, Minister of Finance, Province of British Columbia,
January 8, 2015 regarding BC Hydro grant-in-lieu of property taxes.
8.3
Ian Devlin, 3552 Main Avenue, January 7, 2015 regarding Thoughts on the
Village Recycle Program.
8.4
Larry Scott, CPWI 3, Superintendent of Public Works and Building Official,
January 21, 2015 response to Ian Devlin, 3552 Main Avenue, regarding Thoughts
on the Village Recycle Program.
8.5
David Stuart, Chief Administrative Officer, District of North Vancouver,
January 16, 2015, regarding Water Access Only Properties – Wharf and Parking
Options.
It was noted that District of North Vancouver is organizing a forum for Saturday,
February 21, 2015, to discuss parking issues in Deep Cove.
9.
NEW BUSINESS
9.1
Drainage Study
It was noted that staff are working with the engineer contracted to develop the
drainage study and that information will be shared, as available, with the public.
10.
PUBLIC QUESTION PERIOD
Ted Baxter, 3307 Main Avenue, queried new regulations on recycling and refuse
disposal and related communication efforts.
8:32 pm
Councillor Muxworthy left the meeting.
8:34 pm
Councillor Muxworthy returned to the meeting.
J:\Files SK\Word\Council Meetings\Minutes\Minutes 2015\2015 01 26 Minutes.docx
8
JANUARY 26, 2015
REGULAR COUNCIL MINUTES
Ian Devlin, 3552 Main Avenue, queried
• How Council plans to raise awareness of risk and consequences of detection
of disposal violations at the Recycle and Refuse Facility; and
• The costs involved in and resources provided for enforcement of solid waste
disposal rules in Belcarra.
It was noted that:
• Status quo is no longer sufficient and changes will have to be made to move
Belcarra forward; and
• A public forum on Solid Waste Disposal is scheduled for Thursday,
January 29, 2015 at 7:00 pm at Municipal Hall.
11.
RESOLUTION TO CLOSE MEETING
Moved by:
Seconded by:
Councillor Glover
Councillor Ross
That the January 26, 2015 regular meeting of Council be closed pursuant to the
Community Charter section 90 (1) “a part of a council meeting may be closed to
the public if the subject matter being considered relates to or is one or more of
the following”:
(c) labour relations or other employee relations.”
CARRIED
12.
ADJOURNMENT
Moved by:
Seconded by:
Councillor Glover
Councillor Muxworthy
That the January 26, 2015 Regular Meeting be terminated (8:54 pm).
CARRIED
CERTIFIED CORRECT
Bruce Drake
Deputy Mayor
Lynda Floyd
Chief Administrative Officer
J:\Files SK\Word\Council Meetings\Minutes\Minutes 2015\2015 01 26 Minutes.docx
9
4.1
COQUITLAM SEARCH AND RESCUE
SOCIETY
1300 Pinetree Way, Coquitlam B.C. V3B 7S4
December 28, 2014
Municipal Administrator
Village of Belcarra
4084 Bedwell Bay Road
Belcarra, BC V3H 4P8
Dear Ms. Floyd,
I would appreciate an opportunity to appear as a delegation at the January 26, 2015
regular meeting of the Village of Belcarra council.
Coquitlam Search & Rescue is currently conducting a fundraising campaign to assist with
replacement of our Mobile Command Centre (the attached flyer will provide an
overview of our project). We believe that the Tri-Cities councils have an interest in the
project as the services we provide are in support of the Coquitlam RCMP detachment
which is responsible for ground search & rescue in its area of jurisdiction.
The purpose of my delegation would be to briefly describe the project and request a
one-time grant of $500 from the Village of Belcarra.
Yours truly,
Sandy Burpee,
Fundraising Chair
Coquitlam Search & Rescue Society
985 Corona Crescent, Coquitlam
604-461-2926
sandy.burpee@coquitlam-sar.bc.ca
www.coquitlam-sar.bc.ca
10
COQUITLAM SEARCH & RESCUE SOCIETY
Serving the communities of Coquitlam, Port Coquitlam, Port Moody, Anmore, Belcarra, Burnaby and New Westminster, BC
MOBILE COMMAND CENTRE REPLACEMENT PROJECT
Coquitlam Search & Rescue (SAR) has been providing emergency services in both urban
and wilderness settings since 1972. The team operates under the authority of Emergency
Management BC (EMBC) and performs inland water, wilderness and urban search and rescue in an area bounded by Indian Arm on the west, Pitt Lake on the east, Garibaldi Park to
the north, and the Fraser River to the south. In 2013, Coquitlam SAR responded to 38
callouts for a total of 3,044 volunteer hours, resulting in the rescue or recovery of 29 persons.
The team’s current Mobile Command Centre, in which search and rescue activities are
planned, implemented and managed, is 20 years old and due for retirement. In addition
to providing command centre capacity for the next 20 years, a new Mobile Command Centre will provide a more robust vehicle to meet the needs of one of the fastest growing areas of the Lower Mainland. It will have the capability to travel on more challenging roads
and with greater fuel efficiency, transport additional field equipment, and enhance search
and rescue management with new technology and additional floor space for work stations
and briefings. Ordering of command centre components will begin in January 2015, with
an in-service date for the new Mobile Command Centre of December 2015, at a total estimated cost of $407,300, including sales taxes and a 5% contingency.
Current Mobile Command Centre
Command Centre Volume: 588 cu. ft.
Work Stations: 3
Open Floor Area: 30 sq. ft.
New Mobile Command Centre Concept
Command Centre Volume: 1,536 cu. ft.
Work Stations: 6
Open Floor Area: 111 sq. ft.
www.coquitlam-sar.bc.ca
Canadian Revenue Agency B/N 14095 8984 RT0001
11
FUNDING OF THE MOBILE COMMAND CENTRE REPLACEMENT PROJECT
Coquitlam SAR is reimbursed by EMBC for its operating costs, but the team is dependent
upon fundraising for the capital cost of new vehicles and equipment. We are currently
conducting a campaign to fund the replacement of the team’s aging Mobile Command
Centre (MCC). A portion of the cost of the new command centre will be covered by the
team through its own endowment fund and by the City of Coquitlam; however, substantial additional funding will be required to complete this project. By contributing to the
financing of the Mobile Command Centre Replacement Project, you will be supporting
enhanced command centre capability for Coquitlam SAR for the next 20 years.
Corporate donors to the Mobile Command Centre Replacement Project will receive the
following recognition:
Bronze Donor
$2,500
Silver Donor
$5,000
Gold Donor
$10,000
Platinum Donor
$25,000
Charitable donation receipt




Corporate logo and URL on Coquitlam SAR website’s “Donors” page




Donor recognition via Coquitlam SAR’s social media
channels




Invitation to MCC dedication ceremony




Framed certificate recognizing donation

7” x 9”
8” x 10”
9” x 12”





Plaque recognizing donation
Donor recognition ad in local newspapers of the
communities served by Coquitlam SAR
Press release to Metro Vancouver media outlets
Corporate logo in prominent location inside Command Centre

For more information:
A detailed prospectus including information on the role and need for a replacement Mobile
Command Centre, project budget, timeline and specifications is available at www.coquitlam
-sar.bc.ca/mcc
To meet with a team representative or to obtain a print copy of the prospectus, please
call 604 927-3484 or e-mail mcc@coquitlam-sar.bc.ca
www.coquitlam-sar.bc.ca
Canadian Revenue Agency B/N 14095 8984 RT0001
12
5.1
VILLAGE OF BELCARRA
“Between Forest and Sea”
Corporate Strategic Plan
2015 – 2018
J:\Files SK\Word\Council Meetings\Agenda\Agenda 2015\2015 02 16\2015-2018 Corporate Plan - Draft (5.1).doc
13
Corporate Strategic Plan Purpose & Process
This Corporate Strategic Plan (“the Strategic Plan”) is Council’s leadership document for the Village.
The purpose of the Strategic Plan is to provide overall direction and set strategic priorities to focus the Village’s limited resources to best
support the achievements of a community, and the provision of services, desired by the citizens of Belcarra.
Although the Village is guided by various plans, the Strategic Plan fulfills a need to have a single plan that provides over-riding direction given
the complexity of our operating environment and the ever-increasing demand on our limited resources. As such, the Strategic Plan is
considered the “mother of all plans”, and accordingly, all plans, activities and actions of the Village must be consistent with, and support the
implementation of, the Strategic Plan.
The Strategic Plan articulates the purpose of the Village (Mission Statement), details Community and Corporate Values to be honored and
used to guide all actions and decisions, sets out the longer-term direction of the Village (Vision and Goal Statements), and identifies and
prioritizes a limited number of Strategic Objectives and supporting Strategies and Action Plans. The Strategic Objectives are the “core” of the
Strategic Plan as they identify the areas of Village operations, identified by Council, to be the most important to focus on, in order to move
the Village towards achievement of its longer-term Vision and Goals. Strategic Objectives are prioritized and limited in number in recognition
of the Village’s limited resources and existing legislative and operational requirements.
The Mission, Vision, Values, Goals, Strategic Objectives and Strategies contained in the Strategic Plan will be revisited and either confirmed
or amended by Council near the beginning of each new term of Council, augmented by annual review and adjustments as required prior to
the coming years financial planning process. In response to Council’s set Strategic Objectives and Strategies the Village’s Management Team
will develop two year supporting Action Plans that will identify the actions to be undertaken to support their achievement. The Action Plans
will be approved by Council and included in the Strategic Plan. The Action Plans will be reviewed and updated as required, following
quarterly Progress Reports to Council that identify actions and achievements to date and provide an opportunity to make timely changes
thereto as approved by Council.
J:\Files SK\Word\Council Meetings\Agenda\Agenda 2015\2015 02 16\2015-2018 Corporate Plan - Draft (5.1).doc
14
Corporate Plan 2015-2018
Village of Belcarra Mission
To enhance the quality of life for citizens, visitors and future generations in our municipality and the region. We strive to live in harmony with
each other and our environment, while providing core municipal services.
Community Values
Belcarra is a proud and unique community.
Belcarra recognizes our municipality’s natural west coast beauty as a source of pride worth protecting. We treasure tradition in our
community comprised in its welcoming character and accessible allure.
Belcarra is a model municipal entity that works effectively to engage and respect the diverse interests of its citizens.
Belcarra celebrates the diverse and active engagement of its citizens and the significance of its volunteerism. Belcarra offers simple and basic
neighbourhood opportunities to sustain and enrich our lives. We are actively involved in the social, environmental and political life of the
region.
Belcarra is a clean, green, semi-rural and sustainable municipality.
We recognize the importance of the natural beauty surrounding Belcarra and integrate environmental stewardship into our daily activities.
We respect, preserve and enhance the health of the environment for present and future generations.
Corporate Values
The Village of Belcarra supports community engagement and advocates accessible and transparent local government
administration.
We utilize clear, consistent and transparent decision-making processes, offering opportunities for input and guidance; embracing change
while respecting tradition.
The Village of Belcarra fosters civic stability and security.
Our semi-rural setting provides a distinct perspective within the regional district, and the municipality seeks to represent the interests of
those in similar environments while supporting economic, social and community consistency and sustainability. In endeavoring to preserve
health and safety, we consider the needs and well being of the community, our operations and our physical environment.
The Village of Belcarra promotes wellness and progression in the workplace.
We embrace principles which facilitate staff empowerment, development and succession opportunities, while striking a balance between
home and work life.
15
3
Corporate Plan 2015-2018
Village of Belcarra Vision & Goals
We are committed to achieving social, environmental and economic sustainability. Given the value of our community’s heritage and its
diversification, we will harness a balance between consistency and progression – enhancing the livability, health, safety and
civic pride for future generations of Belcarra.
Community Sustainability:
Goal 1
Goal 2
Goal 3
Individuals and groups have a collective sense of belonging and contributing to the municipality, and
the municipality’s social, political, economic and cultural life.
Volunteerism is an integral component of community sustainability and is encouraged.
Individuals have access to the natural amenities of the area and feel safe and secure in doing so.
Environmental Sustainability:
Goal 1
Goal 2
Goal 3
Awareness of environmental impacts results in active public participation in environmental improvements.
Human activities and consumption are balanced with the environment's ability to absorb emissions and impacts.
The health of residents is protected from environmental risks.
Governance:
Goal 1
Goal 2
Goal 3
Goal 4
We are a model of open, accessible, democratic decision-making processes. We encourage and embrace dialogue
encouraging residents to contribute their ideas, opinions, and energy to the well being of the municipality.
The municipality has appropriate legislative authority, financial tools and organizational structures and processes
to undertake its responsibilities and achieve goals that support and enhance the municipality’s quality of life
within its financial capacity.
Core Public services are appropriate for community needs, of high quality, well-coordinated and easy to access.
The Village of Belcarra actively engages with other orders of government particularly regarding issues affecting
the municipality.
Economic Sustainability:
Goal 1
Goal 2
Goal 3
The Village of Belcarra has the necessary social, budgetary and physical infrastructure to ensure sustainability
as a municipality.
Long term financial planning with minimal debt financing, focused on maintaining and acquiring quality
infrastructure.
Projects and initiatives are evaluated against sustainability.
16
4
Corporate Plan 2015-2018
Village of Belcarra Strategic Objectives, Strategies and Two-Year Action Plans
Priority #1 - Public Relations, Volunteerism and Communications
Objective
Strategy
2015
Increase public
Through communications,
• Council to identify and
confidence, satisfaction
discussions and/or survey,
assess public relations
and volunteerism issues
with, and understanding
identify issues and then
of Village operations, and
change operations,
• Council, working with
retain and increase
governance processes,
staff, to identify
volunteerism
and/or communications to
operational, governance
and/or communication
address.
changes to address
Priority #2 – Refuse & Recycling – Organic Waste
Objective
Strategy
Meet Metro Vancouver’s
Research and implement
Zero Waste Initiative
actions to meet Metro
Vancouver's requirements to
remove from the waste
stream and recycle organic
waste
•
•
•
•
2015
Communicate issues and
requirements with, and
gather input from
community
Identify issues and
options to address (incl.
costs of)
Develop Implementation
and Monitoring Plan
Implement and monitor
in accordance with Plan
•
•
2016
To be determined
based on outcomes of
2015 work
2016
To be determined
based on outcomes of
2015 work
•
2017/2018
To be determined
•
2017/2018
To be determined
17
5
Corporate Plan 2015-2018
Priority #3 – Municipal Bylaw - Review/Updates
Objective
Strategy
Ensure key municipal
Identify, prioritize, review
bylaws meet legislative
and update municipal bylaws
and operational
requirements
•
•
Priority #4 – Drainage Study
Objective
Strategy
Drainage (and related)
Update/Identify risks and
infrastructure meets
requirements (maintenance
community needs and
& capital) to address
provides protection from
drainage needs
climate change related
events
•
2015
Complete review and
update of the
Subdivision &
Development Bylaw
- Review and finalize
DRAFT with Council
- Hold Public Hearing
- Obtain Council
approval
Start review and update
of Zoning Bylaw
- Engage municipal
planning consultant to
develop DRAFT
- Start review process
2015
Complete Drainage
Study
•
•
•
2016
Complete review and
update of Zoning Bylaw
- Complete public
consultation
- Hold Public Hearing
- Obtain Council
approval
2016
Consider and address
any bylaw changes
Develop drainage (and
related) infrastructure
Long-Term Asset
Management and
Financial Plan that
identifies maintenance
and capital expenditure
needs and supporting
funding plan
•
•
•
2017/2018
To be determined
Possible options
include:
- Municipal
Ticketing
Information
Bylaw
- Highway
Encroachment
2017/2018
To be determined
18
6
Corporate Plan 2015-2018
Priority #5 - Emergency Preparedness
Objective
Strategy
Ensure emergency plans
Identify and update the
and supplies are up to
municipality’s emergency
date and relevant in the
supplies and review and
event of an emergency
update emergency plan
•
2015
Work to commence in
2016
•
•
•
Priority #6 – Records Management
Objective
Strategy
Support and enhance
Establish and implement
operational efficiency and policy and procedures with
ensure legislative
respect to the retention,
requirements are met
storage and disposal of
municipal records
•
2015
Work to commence in
2016
Priority #7 – Public Safety – Non-Vehicular Travel on Roadways
Objective
Strategy
2015
Improve non-vehicle
Increase vehicle driver
• Work to commence in
(pedestrian, bike etc.)
awareness
2017/2018
safety on roadways
Identify and implement new
and improved signage
and/or physical roadway
changes/additions
•
•
•
2016
Hire consultant to lead
and facilitate process
Prepare inventory of
current emergency
supplies and replenish
identified needs
Start review of
emergency plan
2017/2018
• To be determined
2016
Identify Records
Management needs and
issues and develop a
Plan to address, using
contracted services
Begin implementation of
Plan
2017/2018
• To be determined
2016
Work to commence in
2017/2018
2017/2018
• To be determined
Identify and implement new
and improved trail options to
travel on roadways
19
7
Corporate Plan 2015-2018
Priority #8 – Water System – Water Metering
Objective
Strategy
Increase benefiter/user
Implement water metering
pay component of water
fee and encourage water
conservation
Priority #9 – Infrastructure/Asset Management
Objective
Strategy
Infrastructure meets
Develop infrastructure Longcurrent and future
Term Asset Management
community needs
and Financial Plan(s) that
identifies maintenance, and
capital expenditure needs
and supporting funding plan
Priority #10 – Human Resources
Objective
Strategy
Support staff development Document job duties and
and career progression
requirements
Document key operational
processes and requirements
•
2015
Work to commence in
2017/2018
•
2015
Work to commence in
2017/2018
•
2015
Update all employee job
descriptions using
contracted services
•
2016
Work to commence in
2017/2018
2017/2018
• To be determined
•
2016
Work to commence in
2017/2018
2017/2018
• To be determined
2016
To be determined
2017/2018
• To be determined
•
20
8
Corporate Plan 2015-2018
The following Strategic Objective is a high priority of Council that is currently being addressed within Village operations. It is included in the
Strategic Plan due to its high priority nature and the desire to continue to more closely monitor and prioritize its implementation/delivery.
Vegetation Management
Objective
Management and
reduction of invasive
plants within municipal
boundaries.
Strategy
Implement a phased
approach for invasive plant
control using contemporary
management techniques and
education outreach
2015 – 2018
•
Continue to consult with Invasive Species Council of Metro Vancouver, and other
relevant authorities, and implement annual recommendations for invasive plant
removal and community education, within financial plan constraints.
21
9
6.1.1
Mayor’s Report
Evergreen Line will bring improved Shuttle Bus Service to Belcarra
On January 28th, Tri-Cities politicians and senior staff met at Port Coquitlam’s municipal hall to
be briefed by TransLink planners on the Northeast Sector Area Transit Plan. Discussion
focused on the near-term transit priorities identified in the plan, including the reconfiguration of
bus routes and schedules to be delivered with available resources as part of the Evergreen Line
extension. Important to note is that the near-term proposed changes are due to the Evergreen
Line, and are not related to either the Mayors’ Council Plan or upcoming plebiscite.
In a little more than one year, the new Evergreen Line rapid transit system for the Northeast
Sector is scheduled to begin service. Once the line begins operation in 2016, some bus routes
within the Northeast Sector, including the community shuttle bus service to Belcarra, will be
reconfigured to take advantage of the new SkyTrain extension by re-allocating existing transit
resources (i.e. buses, service hours, etc.) from services that will be discontinued or reduced.
The Northeast Sector Area Transit Plan identifies that transit service to Belcarra will be
maintained at current levels when the Evergreen Line begins operation. The C26 will continue to
provide regular service throughout the day along Bedwell Bay Road and Belcarra Bay Road
with a minor route adjustment to have all trips travel via Ravine Drive in Port Moody. The C25
will continue to provide limited late night service to Belcarra, and seasonal service to White Pine
Beach will continue to be provided via the 150.
When new resources become available (i.e. new buses, more service hours) to expand the
regional transit network, the plan identifies future changes to the C25 community shuttle bus
along Ioco Road in Port Moody, and the C26 community shuttle bus that provides service
between Moody Center Station and Anmore/Belcarra as a priority.
The new configuration will see creation of a C25A community shuttle bus that will provide hourly
service along Ioco Road to the turn-around in Ioco, and a C25B community shuttle bus that will
provide hourly bus service along Ioco Road out to Belcarra and return by the same route.
Belcarra residents will no longer have to travel the longer route via Anmore to get to and from
Moody Center Station (see route map). The C26B community shuttle bus will provide service
along Ioco Road, north on First Avenue to Sunnyside Road in Anmore, and return via East
Road to Port Moody. This will enable Belcarra residents travelling to Anmore to transfer onto the
C26B community shuttle bus at Ioco.
These proposed changes are very positive! The travel time between Belcarra and Port Moody
will be substantially reduced due to the shorter bus route, and the service level will be increased
due to a greater frequency of shuttle bus service to Belcarra. There will also be more consistent
late night service with a connection between Belcarra and Moody Center Station once an hour
in the late evening until approximately midnight throughout the week. However, it is important to
note that additional funding — via a successful plebiscite or other process — is required to
ensure that the proposed changes to the C25 and C26 shuttle bus service can be implemented
in the near-term.
Ralph Drew
Mayor
22
January 30, 2015.
‐DRAFT FOR REVIEW‐ 12/18/14 MediumPriority:C25A/B,C26A/B
Current Recommended Route C25 C26 Current Frequency (in Minutes) Non‐Peak Peak 60 30 60 30 Current Vehicle Type
Non‐Peak
Minibus
Minibus
Peak
Minibus
Minibus
Route C25A C25B C26A C26B Target Frequency (in Minutes) Non‐Peak
Peak
60
60
60
60
60
60
60
60
Target Vehicle Type
Non‐Peak
Minibus
Minibus
Minibus
Minibus
Peak
Minibus
Minibus
Minibus
Minibus
Recommended Changes: ‐
Redesign C25 to provide alternating connections and expanded span of service to Ioco (C25A) and Belcarra (C25B). ‐
Redesign C26 to provide alternating connections to Anmore (C26A) and Sunnyside Rd (C26B). ‐
Seasonal service to Buntzen Lake and White Pine Beach is maintained. Outcomes: ‐
Direct service for customer traveling between Belcarra, Anmore, Newport Village and Port Moody. ‐
30 minute frequencies are maintained in busier sections along Ioco Road and Heritage Mountain Boulevard. ‐
More consistent and reliable service for people traveling to and from Ravine Drive ‐
Opportunity for timed connection between C25 and C26 at Ioco Rd and First Ave. ‐
More consistent late night service to Anmore and Belcarra. Future Considerations: ‐
Consistent service along Ravine Drive allows C27 to provide more direct service along Heritage Mountain Boulevard. *All recommended projects are subjected to resource availability and other factors and 23
may be revised or modified based on condition at the time of implementation. 7.1
VILLAGE OF BELCARRA
Revenue Anticipation Borrowing
Bylaw No. 480, 2015
A Bylaw to provide for borrowing of money as may be requisite to meet the current
lawful expenditures for the Village of Belcarra for the year 2015
WHEREAS the Council of the Village of Belcarra, hereinafter called the “Village”, is
empowered by section 177 of the Community Charter to provide, by bylaw, for the
borrowing of such sums of money as may be requisite to meet the 2015 lawful
expenditures of the Village, such borrowing not to exceed at any time the aggregate sum
of:
a)
the whole amount remaining unpaid of the taxes for all purposes during the year
2015;
AND WHEREAS prior to the adoption of the annual rates bylaw in any year, the taxes in
the current year shall be deemed to be seventy-five per cent (75%) of all taxes levied for
all purposes in the preceding year;
AND WHEREAS the aggregate sum that the Village may presently borrow calculated in
accordance with the foregoing is: $1,319,630.00;
NOW THEREFORE, the Municipal Council of the Village of Belcarra, in open meeting
assembled, enacts as follows:
1.
This bylaw shall be cited for all purposes as the “Village of Belcarra Revenue
Anticipation Borrowing Bylaw No. 480, 2015”.
2.
The Village of Belcarra is hereby authorized and empowered to borrow upon the
credit of the Village from the TD Canada Trust or Municipal Finance Authority, the
sum of one million, three-hundred nineteen thousand, six hundred thirty dollars in
such amounts and at such times as the same may be required and to pay interest
thereon.
3.
The form of obligation to be given as an acknowledgement of the liability shall be
a promissory note or notes bearing the corporate seal and signed by the Mayor
and the Chief Administrative Officer of the Village.
4.
All unpaid taxes and the taxes of the current year when levied or so much thereof
may be necessary shall, when collected, be used to repay the money so borrowed.
24
J:\Files SK\Word\Council Meetings\Agenda\Agenda 2015\2015 02 16\Bylaw 480 2015 Revenue Anticipation Borrowing Bylaw.docx
Village of Belcarra Revenue Anticipation Borrowing Bylaw No. 480, 2015
5.
2
If a portion of this bylaw is held invalid by a Court of competent jurisdiction, then
the invalid portion must be severed and the remainder of this bylaw is deemed to
have been adopted without the severed section, subsection, paragraph,
subparagraph, clause or phrase.
READ A FIRST TIME on January 26, 2015.
READ A SECOND TIME on January 26, 2015.
READ A THIRD TIME on January 26, 2015.
ADOPTED by the Council on
Bruce Drake
Deputy Mayor
Lynda Floyd
Chief Administrative Officer
This is a certified a true copy of
Village of Belcarra Revenue Anticipation
Borrowing Bylaw No. 480, 2015
Chief Administrative Officer
25
j:\files sk\word\council meetings\agenda\agenda 2015\2015 02 16\bylaw 480 2015 revenue anticipation borrowing bylaw.docx
8.1
Sasamat Volunteer Fire Department
Board of Trustees
May 1, 2014
7:00 – 9:00 PM
Anmore Firehall
2690 East Road, Anmore
Chair:
Note Taker:
Members:
Staff :
Guests:
Councilor Michael Wright
Diana Bennett
Mayor Heather Anderson
Councilor Bruce Drake
Mayor Ralph Drew
Councilor Jennifer Glover
Councilor Anne-Marie Thiele
Councilor John McEwen
Fire Chief Larry Scott
Rob Nicholls
Jay Sharpe
MV Board
Metro Vancouver
Village of Anmore
Village of Belcarra
Village of Belcarra
Village of Belcarra
Village of Anmore
Village of Anmore
SVFD Fire Chief
Metro Vancouver
Anmore District Chief
P
P
P
A
P
P
P
P
P
P
P
MINUTES
Call to order 7:10 pm
Item #
1.
Item
Approval of Agenda:
Moved and seconded
2.
Status
Carried
Housekeeping Items and Metro Vancouver Updates
From Metro Vancouver there is nothing to report on under
housekeeping.
The Board had previously requested a preliminary budget discussion
prior to the budget process beginning. This has been added as agenda
item # 6.
3.
Approval of Draft Minutes of November 14, 2013 Meeting
Moved and seconded
Carried
26
May 1, 2014
4.
Sasamat Volunteer Fire Department
Board of Trustees
Page 2
Business Arising from the previous minutes and old business:
Fire Protection Bylaw Update
MV has provided a copy of the Bylaw as adopted by the Board last
month.
RN would like to thank the trustees and Chief Scott who reviewed the
Bylaw and made comments and changes right up to the last minute.
Fire Department master plan update and discussion
Dave Mitchell and Associates are working to have a report ready for
review as soon as possible.
Will the report be available to the Board when it is submitted? Chief
Scott would like to have the chance to review the report before going
to the Board. Chair Wright requested that the Board have ample
opportunity to review the document before the next meeting.
MOTION to receive the Business Arising Report.
Moved and Seconded
5.
Carried
Fire Chief’s Report
MANPOWER - Attendance is still problematic for us. We are currently
at 31 + 2 with a target of 42 + 4. Belcarra is still showing a poor
response. This may have some importance when the master fire plan
comes through relative to what Fire Underwriters might suggest as a
minimum requirement to a jurisdiction. We are looking for new ideas
in which to recruit new members.
Our basic training standard requires 3 or 4 of our firefighters 10 to 12
weeks to prepare and provide the training. During the last training
session, there were 8 to 10 starting the process and only 3 completed.
This was due to recruits finding it impossible to commit the time
required and moving out of the community.
We have applicants that live in Coquitlam and Port Moody wishing to
join us. After speaking with Chief Faedo of Port Moody about their
volunteers, Chief Scott chose to continue with the residency
requirement for all members.
The Village of Belcarra supports two of our members by allowing them
to leave the worksite to attend to a call.
27
May 1, 2014
Sasamat Volunteer Fire Department
Board of Trustees
Page 3
Chief Scott would like to see Anmore encourage their staff to join the
department knowing that they won’t have to worry about losing pay
while attending to a call.
Anmore had in the past looked at the possibility of training their
workers to be available during work hours. This may be an idea to look
at again. This would require an amendment to residency requirement
to include the daytime component of working in the Village.
As well as the aging demographics, it’s the commitment that is required
to be a member that makes recruitment difficult.
APPARATUS - is being well cared for by Metro Vancouver.
3.0 HALLS AND GROUNDS
Maintained by both Municipal public works staff.
Belcarra Fire Hall is now connected to Municipal Water System.
4.0 TRAINING
4.1. 2014/15 training curriculum has been completed. We have
had a lot of our training packages put online and that is
working well. We have also begun using more outside
providers to add more interest for our members.
5.0 PUBLIC EDUCATION
5.1. Anmore Elementary kindergarten students were provided a
tour of the fire hall, including a demonstration of a fire fighter
in full turn out gear. The tour was very well received.
6.0 OLD BUSINESS
6.1. Eagle Mountain Middle School
The School District is hoping for a September opening with
June occupancy.
6.2. Engine #1 Replacement
Master Fire Plan will give us confidence that the specs are
correct.
6.3. Master Fire Plan Update
At the time of the preparation of the agenda, Chief Scott has
not had a response from the consultant.
28
May 1, 2014
Sasamat Volunteer Fire Department
Board of Trustees
Page 4
7.0 REPORTS AND INFORMATION
7.1. Revised Duty Roster
MOTION to adopt Duty Roster
Moved and Seconded
Carried
7.2. Call-out statistics YTD
After checking the new system against the manual system, the
numbers were exact.
8.0 NEW BUSINES
8.2. Port Moody Fire Department Response to Anmore Elementary
School.
At the invitation of Mayor Clay and Mayor Drew, Chief Scott
met with Chief Faedo (PMFD) to discuss any opportunities in
reinstating the automatic response from Port Moody Fire to
Anmore Elementary School. There was a proposal that SVFD
would service White Pine Beach, Sasamat corridor and some
of the cabins off of Belcarra Regional Park in exchange, PMFD,
having the resources, would attend to Anmore Elementary in
the event that no response was heard by our dispatch when
called out to the school. Chief Faedo and the City Manager
agreed that it was premature to enter into an agreement if the
SVFD did not have an on-call policy. We can establish a
Mutual Aid situation at anytime when our internal resources
are exceeded or may be exceeded. We would make the
request by calling another agency and if they have availability
they will attend. We must have someone available to make
that call, and that agency would be used in a passive role, we
would still be responsible for the primary response. We
cannot put PMFD in a dispatch situation. Is it appropriate to
establish policy that recruits may be required to be “on-call”
for a specified period of time?
Automatic Aid is a contract, similar to the previous agreement,
whereby PMFD would automatically attend to all calls to
Anmore Elementary in exchange for SVFD attending to all calls
in the Sasamat corridor. The problem with this is that SVFD
cannot guarantee response. PMFD would like to see a
guaranteed response.
We have limited availability. We have never committed to
specific service levels or response times. If the School District
wants a higher level of protection, they will have to find a way
29
May 1, 2014
Sasamat Volunteer Fire Department
Board of Trustees
Page 5
to purchase that. It was pointed out to the School District on
more than one occasion that they have failed to install
sprinkling in Anmore Elementary. It is their responsibility to do
so.
Mayor Anderson left the meeting with the School District with
the feeling that there would be a possibility of coming to some
sort of agreement.
Chief Scott has been tasked with responding to SD43’s
response to the Chair’s letter to them regarding the
installation of sprinklers in Anmore Elementary. Chief Scott
would like to hear the results of the meeting between Mayor
Anderson and Mayor Clay before crafting his response.
The Consultant currently writing the Fire Master Plan asked
Chief Scott to inquire if the School District is planning on
renewing the agreement with PMFD at the end of 2017. Chief
Scott does not feel the inquiry should come from him; he
would rather the request come from the Chair.
Mayor Drew reiterated that it is not SVFD responsibility. The
school site has been excluded from our Fire Protection Area.
When the agreement expires, it is SD43’s responsibility to
acquire fire protection for the school.
As for Anmore Elementary School our response will continue
to be focused on life safety for our members, evacuation of
the building, eliminate exposures, and then fight the fire.
SD43 will need to put in sprinklers or it may be impossible to
save the building.
Should the Board of Trustees bring it to the attention of SD43
that when their agreement ends, SVFD will not have the
responsibility to provide fire protection as it is outside the Fire
Protection Area?
MOTION to defer this item to first quarter 2015.
Moved and Seconded
Carried
Is there further direction for Chief Scott to continue to discuss
opportunities for Anmore Elementary?
Mayor Anderson would like to see Chief Scott and Chief Faedo
30
May 1, 2014
Sasamat Volunteer Fire Department
Board of Trustees
Page 6
continue with their discussion and call on Mayor Anderson and
Mayor Drew for assistance if required. Chief Scott suggested
he would like to see the results of the Master Fire Plan before
continuing on as it may provide some direction or
opportunities.
Mayor Anderson and Mayor Drew met with SD43 and
highlighted the fact that PMFD had withdrawn their automatic
response to Anmore Elementary, they were unaware. They
were also advised that SVFD would continue to negotiate to
reinstate the automatic response. Should we write a letter to
SD43 making them aware that an agreement still has not been
reached? They should be aware that if there are no members
available in the community to respond, there is the possibility
that there will be no response at all.
MOTION to send a letter to SD43 following up with them regarding the
current situation at Anmore Elementary. There is no agreement with
the Port Moody Fire Department to provide fire response services to
Anmore Elementary School and in the event that SVFD is unavailable to
respond, there may be no response at the School. Also, to strongly
advise they install a sprinkler system.
Chief Scott asked if this would encompass his response to the
Board’s previous letters.
The principal of the school should also be made aware.
Moved and seconded
Carried
8.3. Update – BCEHS Resource Allocation Plan
In consultation Surrey Dispatch, Port Moody Fire Department,
the Fire Service has issue with their policy. BC Fire Chiefs
Association is discussing this issue. There may be resolutions
from FCA that will go to councils.
MOTION to receive Fire Chiefs Report
Moved and Seconded
Carried
31
May 1, 2014
6.
Sasamat Volunteer Fire Department
Board of Trustees
Page 7
New Business
Preliminary Discussion 2015 SVFD Budget
Recognizing a few factors we did have an expectation that the Master
Fire Plan would be completed to develop budget based on new
requirements. We can continue this discussion once the Master Fire
Plan has been received.
7.
Next Meeting
Next meeting will be scheduled after receipt of the Master Fire Plan.
Meeting Adjourned at 9:20pm
32
8.2
Sasamat Volunteer Fire Department
Board of Trustees
July 30, 2014
7:00 – 9:00 PM
Belcarra Municipal Hall
4084 Bedwell Bay Road, Belcarra
Chair:
Note Taker:
Members:
Staff :
Councilor Michael Wright
Diana Bennett
Mayor Heather Anderson
Councilor Bruce Drake
Mayor Ralph Drew
Councilor Jennifer Glover
Councilor Anne-Marie Thiele
Councilor John McEwen
Fire Chief Larry Scott
Rob Nicholls
Jay Sharpe
MV Board
Metro Vancouver
Village of Anmore
Village of Belcarra
Village of Belcarra
Village of Belcarra
Village of Anmore
Village of Anmore
SVFD Fire Chief
Metro Vancouver
Anmore District Chief
A
P
P
A
P
A
P
A
P
P
P
MINUTES
Item #
Item
1.
Approval of Agenda:
A Quorum was not reached. Those in attendance decided that the
presentation of the Fire Department Master Plan should go ahead as
planned.
2.
Business Arising from the previous minutes and old business:
Status
Fire Department Master Plan Presentation
Dave Mitchell and Ian MacDonald of Dave Mitchell and Associates
presented the Master Plan. The Presentation will be distributed with
the minutes.
Metro Vancouver have committed to addressing the Occupational
Health & Safety recommendations from the Fire Services Master Plan
before the end of the year.
Chief Scott has committed to having a Draft Policy on Level of Service
in respect to Interior/Exterior Firefighting for the September meeting.
Chief Scott has been directed to move forward with the replacement
33
July 31, 2014
Sasamat Volunteer Fire Department
Board of Trustees
Page 2
of the Fire Fighting Apparatus with a Quint.
2015 SVFD Budget
Those present suggested that the 2015 SVFD Budget with the
decrease should be submitted and approved. Both Mayor Ralph
Drew and Mayor Heather Anderson were in attendance and endorsed
the suggestion.
Next Meeting
Next meeting will be scheduled for early in September to discuss the
Fire Services Master Plan and approve the 2015 Budget.
Meeting Adjourned at 9:45pm
34
8.3
Sasamat Volunteer Fire Department
Board of Trustees
September 18, 2014
7:00 – 9:00 PM
Belcarra Municipal Hall
4084 Bedwell Bay Road, Belcarra
Chair:
Note Taker:
Members:
Staff :
Councilor Michael Wright
Diana Bennett
Mayor Heather Anderson
Councilor Bruce Drake
Mayor Ralph Drew
Councilor Jennifer Glover
Councilor Anne-Marie Thiele
Councilor John McEwen
Fire Chief Larry Scott
Rob Nicholls
Jay Sharpe
MV Board
Metro Vancouver
Village of Anmore
Village of Belcarra
Village of Belcarra
Village of Belcarra
Village of Anmore
Village of Anmore
SVFD Fire Chief
Metro Vancouver
Anmore District Chief
A
P
P
A
A
P
P
P
P
P
P
MINUTES
Item #
Item
Status
Appointment of Acting Chair
MOVED that Mayor Heather Anderson be appointed as Acting Chair in
Councilor Michael Wright’s absence.
Moved and seconded
1.
Approval of Agenda:
Moved and seconded
2.
Carried
Carried
Housekeeping Items and Metro Vancouver updates
Rob had an opportunity to meet with Chief Scott, Deputy-Chief Sharpe
and Michelle Postulka, Metro Vancouver Safety Advisor, to go over the
Fire Services Master Plan in regards to the safety requirements.
Michelle will be writing some SOG’s and working with Jay and Larry in
arranging additional training that may be required.
35
September 18, 2014
3.
Sasamat Volunteer Fire Department
Board of Trustees
Page 2
Approval of Draft Meeting Minutes of May 1, 2014
Moved and seconded
Carried
Approval of Draft Meeting Minutes of July 30, 2014
Moved and seconded
4.
Carried
Fire Chief’s Report
1.0
1.1. Manpower is at the top of the list in the report apropos of the
Fire Safety Master Plan. Belcarra Hall continues to have far
fewer members than Anmore Hall. The Associate members
only provide rehab, food & drink to members at a major event.
They are not obligated to train, or maintain certification.
1.2. Apparatus – Metro Vancouver come to the Fire Halls to do
most of the work required thus eliminating the need to remove
a vehicle. Chief Scott would like the minutes to reflect the
exceptional service being provided by Metro Vancouver.
2.0 Equipment – Maintenance of all equipment is now being provided
by Metro Vancouver. Specialty equipment continues to be sent to
appropriate services providers for service/inspection where
required.
3.0 Halls & Grounds – Grounds continue to be maintained by Municipal
Staff. Halls are cleaned by contract cleaners.
4.0 Training – Live Fire Training has been discussed in the past. There
are a number or pre-requisites required in order to take the training.
Once we have a number of members who have acquired the proper
skills, this training will be provided again.
5.0 Public Education – All public education even is an opportunity for
recruitment. 3 events were scheduled. Two applications were
received. One outside of the area and the other inside.
6.0 Old Business
6.1. Master Fire Plan
MOTION to receive the Sasamat Volunteer Fire Department Master
Fire Plan as a benchmark of existing emergency services and a
36
September 18, 2014
Sasamat Volunteer Fire Department
Board of Trustees
Page 3
foundation for developing the delivery of sustainable emergency
services meeting legislative and community determined service
levels.
Moved and seconded
Carried
6.2. Remuneration Comparisons – Information
Councilor Bruce Drake had requested comparisons of remuneration
of fire fighters around the Province.
Councilor John McEwen encourages the board to continue
recognizing the value of the fire fighters.
Chief Scott commented that the Fire Underwriters’ Survey is one
tool that can be used to justify extra costs. A low rating on our Fire
Services would result in higher Fire Insurance Premiums for
residents. At present we are, because of manpower at Belcarra, in
danger of losing ratings points.
MOTION to receive the report.
Moved and seconded
Carried
6.3. Replacement Fire Truck Update – Verbal
Fire Truck Replacement Committee is being chaired by Deputy Fire
Chief Sharpe. They have reviewed a few different chassis designs
that were brought to Belcarra. Took best features from all of them,
and created a requirements document, wanting to keep as close to
stock as possible. Chief Scott met with Rob Nicholls, Deputy Fire
Chief Sharpe and Tom Nelson from Metro Vancouver Purchasing
Department. It was decided that in order to get the most cost
effective price a Request for Proposal was the way to go.
The Fire Truck Replacement Committee met to discuss the RFP
process. Three key points were decided:
•
•
•
Considering grades of area, all wheels must stay on the ground.
Reaffirmed that we want the device to protect the workers from
issues due to Human Error.
Short Jacking – has to do with the stabilizing of the vehicle.
Metro Vancouver will formalize the specifications document into a
37
September 18, 2014
Sasamat Volunteer Fire Department
Board of Trustees
Page 4
Request for Proposal. Delivery time of the Vehicle can be anywhere
from 6 months to 18 months.
7.0
7.1. Duty Roster
MOTION to Receive Report
Moved and Seconded
Carried
7.2. Call out Report
The majority of calls are Medical Aid calls and our numbers seem to
be climbing. A problem being encountered is the new BC
Ambulance Services response protocols. The BC Fire Chiefs
Association was successful in lobbying the BC Ambulance Service.
Any fire service member on-scene can now change the status from
Routine to Code 3. This is increasing the length of time our
members are required to be on-scene.
8.0
8.1. Exterior Defensive Fire Suppression Policy
Written by the consultant and reviewed by Chief Scott.
Wording in this meets the intent. Presently we arrive at a scene and
treat it as defensive only until otherwise decided. This Policy follows
this same procedure. It satisfies legislative requirements and
Workers’ Compensation Act.
MOTION that draft of the “Policy Regarding Aggressive Interior Fire
Attacks” dated September 9, 2014 be adopted.
Moved and seconded
Carried
8.2 – Regional Radio Proposal
This was identified in the Fire Services Master Plan to obtain
interoperability with other agencies. Fire and Ambulance are
already on Regional Radio. Regional Radio will allow us full radio
coverage in the service delivery area. For 2015 the costs will may
come out of the Communications Reserve. In 2016, the operating
budget will require an increase in Radio costs.
MOTION that:
1.
Scenario 1 for Radio Infrastructure annual cost of $37,136
be approved as a partner in Regional Radio;
2.
a modified Scenario 1 for 3 mobile radios and 6 portable
radios at an annual cost of $10,000 be approved.
38
Sasamat Volunteer Fire Department
Board of Trustees
September 18, 2014
Moved and seconded
5.
Page 5
Carried
Business Arising from the previous minutes and old business:
MOTION to approve previously endorsed 2015 operating budget.
Moved and seconded
6.
Carried
Next Meeting
Call of the Chair.
7.
MOTION to Adjourn
Moved and seconded
Carried
Meeting Adjourned at 9:00 pm
39
8.4
Sasamat Volunteer Fire Department
Board of Trustees
December 11, 2014
7:00 – 9:00 PM
Village of Belcarra Hall
4084 Bedwell Bay Road, Belcarra
Chair:
Note Taker:
Members:
Staff :
Diana Bennett
Councilor Bruce Drake
Mayor Ralph Drew
Councilor Jennifer Glover
Mayor John McEwen
Councilor Kim Trowbridge
Councilor Paul Weverink
Rob Nicholls
Fire Chief Larry Scott
Jay Sharpe
MV Board
Metro Vancouver
Village of Belcarra
Village of Belcarra
Village of Belcarra
Village of Anmore
Village of Anmore
Village of Anmore
Metro Vancouver
SVFD Fire Chief
Anmore District Chief
P
P
P
P
P
P
P
P
P
P
MINUTES
Call to order 7:12 pm
Item #
1.
Item
Status
Appointment of Acting Chair
MOTION: to appoint Mayor Ralph Drew as Acting Chair for this
meeting.
Moved and seconded.
Carried
Mayor Drew welcomed the two newly elected Council members from
the Village of Anmore to the Sasamat Volunteer Fire Department
Board of Trustees. Councilor Kim Trowbridge and Councilor Paul
Weverink. Our Communities have benefited from the SVFD for 37
years. Our challenge is to keep it healthy and moving forward for the
next 37 years.
Mayor McEwan and Mayor Drew met at the Council of Councils
meeting this past weekend and discussed the Metro Vancouver
appointment of a trustee. They are recommending that Daryl Penner
be chosen by the Metro Vancouver Board.
40
December 11, 2014
2.
Sasamat Volunteer Fire Department
Board of Trustees
Page 2
Approval of Agenda:
Chief Scott requested time in the Agenda to make a couple of
presentations to those who were not available at the SVFD Social
held December 10, 2014.
•
•
•
A number of presentations were made at the Social for years
of service with the Sasamat Volunteer Fire Department
A presentation was made to Mayor John McEwan for 5 years
of service for his 5 years with the Sasamat Volunteer Fire
Department Board of Trustees.
A presentation was made to Mayor Ralph Drew for 25 years’
service with the Sasamat Volunteer Fire Department Board of
Trustees.
MOTION: to approve the Agenda as distributed.
Moved and seconded
3.
Carried
Housekeeping Items and Metro Vancouver Updates
Metro Vancouver received the signed Agreement with the City of
Surrey for the continuation of dispatch services for next 5 years.
There were no surprises and the increases were in line with previous
years.
Metro Vancouver Safety Staff members completed the Respirator fittesting for all the firefighters. This is a WorkSafeBC annual
requirement.
A Safety Advisor is working with Chief Scott and Deputy Chief Sharpe
on establishing a Joint Health & Safety Committee for the SVFD. The
Committee should be ready to train and launch in January. This
should bring us into full compliance as the gaps were identified by the
Fire Services Master Plan.
Requirement under the Motor Vehicle Act and Commercial Vehicle
Operations Regulations to obtain and review driver abstracts for all
drivers of vehicles over 5500 kg on an annual basis. It is quite an
onerous process and instead of having Chief Scott do it, we have
asked the Risk Management Group at Metro Vancouver to include
the Volunteer Fire Fighters in the employees they currently maintain.
We will need to maintain the list with Risk Management Group.
41
December 11, 2014
Sasamat Volunteer Fire Department
Board of Trustees
MOTION: to receive the housekeeping updates.
Moved and seconded
4.
Carried
Approval of Draft Minutes of September 18, 2014 Meeting
Moved and seconded
5.
Page 3
Carried
Business Arising from the previous minutes and old business:
See Fire Chief’s Report
6.
Fire Chief’s Report
For benefit of new trustees. The Fire Chief’s Report is structured in
such a way as to comply with Provincial, WorkSafeBC and Bylaw
requirements.
MANPOWER – Recruitment and retention is the most challenging
jobs of the board of trustees. From a council perspective the Villages
may wish to look at increasing the allowable size of suites in order to
allow for families to rent. Bringing more young families into the area
would increase the numbers from which to recruit. Another group
we could recruit from are those who Work from Home. The more
immediate plan would be looking at new and innovative ideas for
recruitment drives.
APPARATUS – 2 Engines, heavy rescue command unit and a tender
vehicle. We also have a recreational ATV for wild land interface with
a trailer. Preventive Maintenance Program being well cared for by
Metro Vancouver.
Replacement plan on equipment. Fire Underwriters Survey is the
Insurance Bureau of Canada Agency that audits a Fire Protection
Area. It assigns points for different aspects of a Fire Department
within a Municipality and comes up with a Rating of the Department.
Presently, Sasamat has the highest rating for a Volunteer Fire
Department. There are standards for equipment. 15 years is the
standard end of life of a primary response vehicle. Fortunately we
have been setting money aside for the replacement of the vehicle for
years.
We are currently in the process of acquiring an aerial ladder truck
that will give us the ability to fight fires on some of the larger
buildings on steep terrain.
42
December 11, 2014
Sasamat Volunteer Fire Department
Board of Trustees
Page 4
The new school is not within the SVFD Service Area Boundary. The
school would tax our department beyond its ability.
Anmore Elementary is still in our service area. Mutual aid agreement
was in place. The ability for Volunteer Fire Departments to keep up
with the structures.
2.0 EQUIPMENT
Variety of small equipment that is maintained by either MV or
specific suppliers.
3.0 HALLS AND GROUNDS
Maintained by both Municipal public works staff.
4.0 TRAINING
The Fire Commissioners audit was provided to the Trustees 3 or 4
years ago. It gave us a report card of how we are doing with our
training, equipment, WorkSafeBC programs etc. It gave us some
guidance on where we need to put our energies. It was further
embellished with the Fire Commissioners Playbook. It sets out a
Training Curriculum that embraces NFPA training standards. Our
Bylaw outlines the services we will provide to the Villages. The
Playbook provides guidance on how to structure the training to
provide those services.
We have a 2 year training cycle. Over and above the standard in
the Playbook, there is site specific and specialized training that is
required. We have just finished a 2 year training cycle. We used
to have a single training officer. We now have a training division
composed of 7 members. Training is scheduled well in advance
to give the members providing the training, the opportunity to
prepare for the training. One of the things we are implementing
with our training is we are signing members off on the Basic
Training Standard which is a minimum requirement for us to fight
fires from the outside.
There are areas that we are unable to train internally. We will
have to go outside to get additional training.
5.0 PUBLIC EDUCATION
Where we outreach and serve our community. We take school tours
and participate in all community functions.
43
December 11, 2014
Sasamat Volunteer Fire Department
Board of Trustees
Page 5
6.0 OLD BUSINESS
6.1. Implementation of Regional Radio
At the last meeting trustees opted to join the Lower Mainland
Regional Radio Network out of EComm. With this we will be
leasing a number of mobile radios and a number of portable
radios as well as contributing to the Repeater infrastructure
which will allow us interoperability with all other agencies
within the radio network (Key members: RCMP, Ambulance,
Search and Rescue, Coast Guard). Chief Scott met today with
EComm to discuss the transition. Regional Radio Network
will be moving to new equipment 3 years from now. We may
have the opportunity to use a piece of equipment that would
allow our VHF radios to be translated into 800mhz. Starting
implementation in early 2015. EComm will be providing the
radio equipment, services and training.
How many pieces of equipment would be purchased? There
were a number of scenarios. The first would be to replace all
of our VHF radios with new UHF radios. The option we chose
would be to purchase a few new radios, but keep our VHF
radios, and only use the 800mhz when required. The cost to
lease the equipment will be $37,000 yearly. There may be an
opportunity to share this cost with Metro Vancouver as they
also have a need for a few radios.
Rob Nicholls will follow up on the ability to use the Capital
reserve to lease the equipment instead of outright purchase.
6.2. Replacement Fire Truck Update
• Fire Underwriters Survey suggested a number of
features that would be appropriate for the services we
will provide.
• The Replacement Truck Committee came up with a
number of features they wished to see.
• Five different companies provided us with trucks in
order to evaluate them. We took them to some of the
areas where we would have the greatest challenges with
a vehicle.
• A truck was chosen by the Committee which met most
of the needs of the Department.
• Chief Scott and Rob Nicholls met with the Purchasing
division at Metro Vancouver to begin the Request for
Proposal process. The final requirements document will
go to MV before year end.
44
December 11, 2014
Sasamat Volunteer Fire Department
Board of Trustees
Page 6
7.0 REPORTS AND INFORMATION
7.1. Duty Roster
Adoption of the duty roster is a requirement:
• to identify those firefighters for coverage by WorkSafeBC
• and our Bylaw gives members designated authority in the
case of a call out situation.
MOTION to adopt Duty Roster
Moved and Seconded
7.2. Call-out statistics YTD
At this time of year we would normally have had about 65
calls. As of November 18, 2014 we were already at 80 calls.
The number of Medical Aid calls is quite significant.
8.0 NEW BUSINESS
8.1. SVFD Master Fire Plan Implementation Plan
GVRD By-law sets out a number of responsibilities and authorities
to the Fire Chief and by delegation to other members of the
Department in his absence. The Playbook has set out Provincially
their expectations with training and WorkSafeBC compliance.
The Master Fire Plan laid out all of these expectations. Chief
Scott does not have the resources or time required to address the
issues while working on a spare time basis. In his opinion, a plan
with continued progress and a conclusion date focused on the
Safety of the Firefighters, Regulatory obligations Community and
Member expectations needs to be prepared in order for the plan
to be executed.
Chief Scott recognizes one of the big steps taken by the Trustees
focused on Firefighter safety was the direction to not enter
burning buildings. Firefighters will no longer feel the blame when
choosing not to enter.
Chief Scott feels that the consequences of him not being able to
address the issues are putting himself and his family at personal
liability. It is also becoming an increased burden on his employer.
The members are looking for the Department’s leadership to
provide them with the guidance, the equipment and the
resources to do that, and he feels he is unable to provide it under
the existing terms.
45
Sasamat Volunteer Fire Department
Board of Trustees
December 11, 2014
Page 7
A dedicated person with time and resources is required to
complete the 33 recommendations in the plan.
The Trustees are unable to provide for a dedicated person at this
time, but are committed to moving forward with the
implementation of the Master Plan.
MOTION: to receive report 8.1 SVFD Master Plan Implementation
Plan and that the trustees proceed to schedule expedited meetings to
address the concerns and issues within the first quarter of 2015.
Moved and seconded
MOTION: to receive the Fire Chief’s Report
Moved and seconded
7.
New Business
8.
Next Meeting
The two new trustees will receive an Orientation as soon as possible.
Next Meeting will be scheduled by the Acting Chair
Carried
Carried
Meeting Adjourned at 11:05pm
46
8.5
Belcarra Mayor and Council
Belcarra, British Columbia
February 11th , 2015
Re: “BC Without Barriers”
Dear Mayor Drew and Council,
I hope this letter finds you well. My name is Neil Belanger and I am the Executive
Director of the British Columbia Aboriginal Network on Disability Society (BCANDS),
which is an award winning, provincial Aboriginal disability and health organization.
BCANDS disability services are provided across British Columbia and available to
Aboriginal individuals and families living with a disability, regardless of age, location,
disability type or disability related need(s). I am contacting you today to request your
community’s support and participation in a new Society initiative:
“BC Without Barriers – Assisting Aboriginal Individuals and Families Living with a
Disability in British Columbia”.
As you may be aware, the Aboriginal (First Nation, Métis, Inuit) population of British
Columbia is the second highest in Canada, with British Columbia enjoying the highest
number of First Nation communities within the Nation. In 2011 according to the National
Household Survey, over 232,000 individuals residing within British Columbia identified
as being Aboriginal.1
As reported by Employment and Social Development Canada in 2011, “The disability
rate among Canadian Aboriginal people is higher than the overall disability rate.
Regardless of age, Aboriginal Canadians are more likely to have disabilities than
Canadians who are not Aboriginal”.2
In 2012, 13.7% of Canadians reported living with a disability. Research has shown
that 30% of Aboriginal adults report living with a disability and that Aboriginal adults,
aged 15 to 34, have a disability rate that is three times the national rate for the same age
group.3
Knowing this, we can conservatively estimate that within British Columbia there are over
50,000 Aboriginal persons who live with a disability.
It is additionally known that Aboriginal people, racialized communities and persons
living with disabilities all continue to face higher barriers as it relates to economic
inclusion (lower employment rates / living in poverty) which in turn, is correlated to
decreased overall well-being, lower educational attainment rates and lower levels of
social inclusion.
1
2
3
https://www.aadnc-aandc.gc.ca/eng/1370438978311/1370439050610
http://www.esdc.gc.ca/eng/disability/arc/federal_report2011/section1.shtml
http://www.ccdonline.ca/en/socialpolicy/poverty-citizenship/income-security-reform/in-unison#sec-appendix-c
“Supporting the unique and comprehensive disability, health and resource needs of Aboriginal persons and organizations across British Columbia, through
relevant, timely and accessible client services”
47
Understanding these factors, we see that the disabled Aboriginal population of British Columbia represent
a marginalized population within an already marginalized population and have become the “invisible
members” within the provinces disability sector, with minimal understanding of the difficulties, limited
resources and the jurisdictional and mandate issues that are experienced by this important segment of our
population.
Our Society is continually examining ways to bring awareness to the work that we do and to the needs of
those we serve. As with many not-for-profit organizations, we are challenged daily in our work due to
increased service requests, limited resources and increased competition for available resources from other
very worthwhile and important service organizations that work within the province’s not-for-profit sector.
As such, to raise awareness and to solicit support for our work and for our clients, we have developed the
“BC Without Barriers” campaign, which we are hopeful your community will consider supporting both
initially and on an ongoing basis.
We are requesting your support of this initiative through your community’s donation of $200 to the
British Columbia Aboriginal Network on Disability Society. All donations received will be utilized to
assist in the provision of current and expanded disability related support services for Aboriginal
individuals and families living with a disability within British Columbia.
Each community supporting this initiative will be issued an official tax receipt (Charity # 896694098RR0001)
and will have their support highlighted on the BCANDS website, through the BCANDS Facebook Page
and on the Society’s Twitter Account, as well as being issued a certificate of appreciation from the
Society for your support. It is our hope to gain annual support from communities, organizations and
individuals from across British Columbia, both Aboriginal and non, and illustrate across Canada and
beyond, British Columbia’s solidarity and commitment to the success and well-being of these very
important members of our communities.
Additionally, should you chose to support this initiative, we would request that you email a short video
clip from your organization saying “(Your community’s name) supports BC without Barriers……
join us” Please be as creative as you wish with the message, involving as many people as you want, but
we would request that you keep it the total length of the video under 50 MB, due to the limitations of our
website. Your video can be sent to my attention at exdir@bcands.bc.ca and will be posted on our website.
In closing, I would like to thank you for your time and attention to our request and hopefully your
community’s support of this very worthwhile and important initiative. Your community’s donation /
support can be sent to:
BC Without Barriers - BCANDS
Attention: Finance Manager
1179 Kosapsum Crescent
Victoria, British Columbia – V9A 7K7
Should you require further information or clarity, please do not hesitate to contact my office. Information
on our Society and our work can be viewed at www.bcands.bc.ca.
Respectfully,
Neil Belanger
Executive Director - British Columbia Aboriginal Network On Disability Society
exdir@bcands.bc.ca
(250) 381 7303 ext. 208
“Supporting the unique and comprehensive disability, health and resource needs of Aboriginal persons and organizations across British Columbia, through
relevant, timely and accessible client services”
48