JINGLE PUBLISHERS HOW TO USE THE ONLINE PORTAL FOR UPLOADING SONGS Membership | 0800 69 2772 | nz@apra.co.nz | www.apraamcos.co.nz Following consultation with the Jingle Advisory Group, we are now in the process of implementing a brand new jingle system, to move away from self-reporting. The first step in this transition is OPUS (Online Portal for Uploading Songs). This new system is now ready for you to use. STEP-BY-STEP GUIDE: OPUS only accepts audio in these three formats: AIFF, WAV, MP3. Once it’s uploaded, you can play it to make sure it’s the right work. 1. 2. 3. 4. 5. Register a work as per usual. Select the usage as a ‘jingle’ rather than a ‘general work.’ Finish registering your jingle through CMS.EXE. To upload audio files, you’ll need to log out of CMS.EXE and login to your Publisher Portal on the APRA AMCOS website. 6. Select OPUS on the main menu. 7. The first time you access OPUS, you will be asked to read 8. You don’t have to add in metadata if you don’t want to – a lot of it is already pulled in by the system. But if you want to add in more, you can. The more metadata there is, the easier it will be to track where and when your jingles have been played. Only upload the longest version of your jingle. (I.e. if there’s a 15-second, a 30-second, and a 1-minute version, only upload the 1-minute version). Login to your account through CMS.EXE. 9. When searching for your jingle, use the and accept the Terms & Conditions. brand name/client When you accept, you will then be able to search for the name as a leading edge writer for whom you wish to upload jingle audio files. search to find the jingle You will see a list of their jingles without audio files. To add you’ve registered. e.g. MCDONALDS* audio press the ‘+’ button and upload audio files in the accepted format from your computer. 10. Follow the prompts and fill out details about the work. 11. Add in metadata by clicking the ‘extract metadata’ button or type it in manually. 12. Press the ‘SUBMIT AUDIO FILE’ button to complete the process. 13. Submit your self reporting form by 31 July, 2015. What is metadata? Put simply, it’s data about your music file i.e. track name, publisher, etc. In this instance, it’s keywords to help track when and where your jingle is used. This is required so that we can process your royalties for the current financial year. The first field is mandatory but the ISRC field doesn’t have to be filled in. You can click the tool tips to find out what each option means. What is the Jingle Advisory Group? APRA AMCOS set up the Jingle Advisory Group in 2014 to consult with a broad range of jingle writers, publishers & production music houses to improve our jingle system. The jingle identifier (i.e. your JG number) that is created when you register a jingle is needed to process the form. WHAT DO YOU NEED TO DO? 1. Make sure all your jingles are registered. 2. Use OPUS to upload audio files to registered jingles that you know will be aired this year (starting from 1 January, 2015). 3. Submit self-reporting forms by 31 July 2015 so that we can process your royalties for the current financial year. Next year, you won’t need to submit a selfreporting form. The new jingle system will take care of that for you in most instances. 30 APRIL: TESTING DEADLINE Upload your audio now so we can iron out any technical issues before the full system is launched. We want our jingle members to be paid as accurately as possible. Your help in this process is invaluable. Thank you for your help in this transition phase. THE NEW JINGLE SYSTEM Membership | 1800 642 634 | writer@apra.com.au | publisher@apra.com.au | www.apraamcos.com.au Let’s use an example – say you need to register a new jingle that will be used in a ‘Baby Favourite’ advertisement. When you register the jingle, here are the details you need to include: This is the product your jingle is advertising. For example, if the brand is ‘Baby Favourite’, the product might be ‘Nappies’. BRAND/CLIENT This is the company you’ve written the jingle for. e.g. Baby Favourite. PRODUCT Product description is a title to help you identify your jingle. PRODUCT DESCRIPTION You’ll supply this information to APRA AMCOS via the new writer portal or, if you’re a publisher, via your CMS.EXE account. For example: BRAND/CLIENT BABY FAVOURITE Don’t forget! When you register your jingles, please make sure you only submit one registration for each jingle composition, even if there are different versions of the one jingle. PRODUCT PRODUCT DESCRIPTION NAPPIES NEW JINGLE 2015 Your new jingle registration will be given a JG number to identify it. If there are multiple versions of your jingle, or your jingle has been used in different ways, it all comes under the one JG number. Please note: The three fields are mandatory. If you don’t have a Product Description, just insert a ‘space’. If there is a main audio mix of your jingle, then this is all you need to upload. However, if your jingle has been remixed in any form or fashion, then each new version should also be uploaded. You will then have multiple audio files for the one JG registration.