Ashbourne Shire Horse Society President for 2015 – Mr Nick Hansen Secretary Mrs Andrea Adams, The Cottage, Great Gate, Tean, Staffordshire ST10 4HF Tel 01889 507497 e-mail - enquires@ashbourneshow.co.uk Annual General Meeting The A.G.M. Will be held at The Shoulder of Mutton, Osmaston. On 5 TH May 2015 at 7.45pm Please see below The Agenda and Minutes of the 2014 AGM, together with the Directors report on 2014 All are welcome to attend but only Members may vote. Ashbourne Shire Horse Society is a Company Limited by Guarantee. Reg. in England Company No. 4743737. Reg. Office Smith Cooper LLP, St John Street, Ashbourne, Derbyshire DE6 1GH VAT No. 289 1764 09 Ashbourne Shire Horse Society President for 2015 – Mr Nick Hansen Secretary Mrs Andrea Adams, The Cottage, Great Gate, Tean, Staffordshire ST10 4HF Tel 01889 507497 e-mail - enquires@ashbourneshow.co.uk Notice is hereby given that the Annual General Meeting of Members of the Society will be held at the Shoulder of Mutton, Osmaston, Ashbourne, on Tuesday 5 May 2014 at 7.45 pm prompt. The President, Mr Nick Hansen, has been invited to preside, and the business to be transacted will be: 1. To receive apologies for absence. 2. To confirm the minutes of the 2014 Annual General Meeting. 3. To receive and approve the Directors’ Review for 2014. 4. To receive and approve the Accounts of the Society for the period 1 January 2014 to 31 December 2014. 5. To confirm the Society’s Accountants. - Proposal: That Smith Cooper Ltd be appointed Accountants to Ashbourne Shire Horse Society for the ensuing year. 6. To elect a President-Elect for 2017 - Proposal from Council: That Her Grace the Duchess of be President-Elect of the Society for 2017. 7. To approve the Ex-Officio Members of Council. MINUTES OF THE ANNUAL GENERAL MEETING HELD AT THE SHOULDER OF MUTTON, OSMASTON, ON TUESDAY 6 MAY 2014 1 TO CONFIRM THE MINUTES OF THE 2013 ANNUAL GENERAL MEETING The minutes of the 2013 meeting, having been previously circulated, were signed as a correct record by the President. Proposed by R Stevenson and seconded by F White. All were in favour. 2. TO RECEIVE AND APPROVE THE DIRECTORS’ REVIEW FOR 2013 The review, having been previously circulated, was approved. Proposed by P Oven and seconded by D Taylor. All were in favour. 3. TO APPROVE THE SOCIETY’S ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2013 W Stevenson presented a report of the accounts which was approved. Proposed by W Stevenson and seconded by C Trafford. All were in favour. 4. TO CONFIRM THE SOCIETY’S ACCOUNTANTS FOR 2014 W Stevenson proposed that Smith Cooper Ltd be appointed as the Society’s accountants for the ensuing year. This was seconded by D Taylor. All were in favour. 5. TO ELECT A PRESIDENT-ELECT FOR 2016 R W Carr proposed that Mr Jim Yates be elected as President of the Society for 2016. This was seconded by A Dutton. All were in favour. 6. TO APPROVE THE EX-OFFICIO MEMBERS OF COUNCIL It was proposed by R W Carr that the following be elected as Ex-Officio Members of Council; F C Hollis, A Harding, Hon J Greenall, Sir A Walker-Okeover, J Litchfield, J Boden, D Spencer, K White, P Hollingsworth, I P Wayne, F White, Mrs P Stubbs and C Trafford. This was seconded by A Dutton. All were in favour. The President thanked the members for their attendance and declared the meeting closed. DIRECTORS’ REVIEW 2014 The Directors present their review for the year ended 31 December 2014. Mrs Carol Frost presided over the year’s activities with Mrs Carol Frost and the Annual General Meeting at the Shoulder of Mutton, Osmaston, in May elected Mr Jim Yates as President-Elect for 2016. The Membership of the Society continues strongly and we now have over 50 life members. The 123 rd Show was a very successful with attendance up on 2013 and the Show continues to be well supported by both trade and livestock exhibitors and we continue to work hard to keep gate numbers up. The Main Arena provided entertainment throughout the day and the Grand Parade provided a wonderful spectacle as usual. The other rings provided a variety of entertainments, and we must be thankful for the support given by the subsidiary societies with their displays and competitions. The support and help of volunteers, officials, stewards and secretaries, together with that of our sponsors and advertisers is essential to ensure future Shows and the continuance of the Society. Without all this help and support, in times of increasing costs and continued financial hardship, our Society would be looking towards a very bleak future and we offer our sincere thanks to all for their contributions. The Company’s accounts this year show an operating surplus, however over the last five years the cost of holding the show has risen by 25%, but the trading receipts by only 8% even though we continue to make an annual profit it very necessary that we increase the income. The Directors thank all members for their continued loyalty and commitment to the Society, and look forward to the 124 th Ashbourne Show at the Polo Ground on Saturday 15 August 2015. P Oven R W Carr A Dutton Chairman Vice-Chairman Director