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Overseas Events – Trade Exhibition Application Form
Please complete all sections in full
Event Name
Date
Summer Fancy Food Show
28-30 June 2015
Location
NEW YORK
1
Company/Representative Details
Company Name
Full Name (as shown on passport)
Position in Company
Mobile Number
E-mail Address
Full Name 2nd Delegate, exhibitors
only (as shown on passport)
Position in Company
Mobile Number
E-mail Address
Company Address
Local Authority
Postcode
Telephone
Fax
Website
2
Contact for Exhibition Correspondence
If different from the exhibition representative(s), please provide details of the person to whom
we should send all correspondence relating to this exhibition
Name
Telephone
E-Mail Address
3
Participation Options (Please tick as appropriate)
1. Exhibition Package
a. Full Stand
Requirements
WG appointed stand
build contactor will
contact you in due
course to discuss your
stand requirements e.g
graphics, furniture,
refrigeration etc.
- Individual Stand _________ sqm (please specify size)
@ £400 (Inc VAT) per square metre (sizes available: 6sqm,
9sqm or larger in multiples of 3sqm)
Total Cost £………………………(Inc VAT)
Invoices for the full stand cost will be issued 6 weeks before
the event and payment is required immediately. Failure to
make payment within the required timescales may result in
your application being withdrawn.
b. Delivering your
products / Samples to
the Exhibition
- Delivering your products and samples to the exhibition
has been included in the stand costs – but is limited to
150kg. Anything above this amount will be invoiced
directly to yourself by GBH. (Please do not make
arrangements to deliver your products to the event until
you receive confirmation of your presence on the stand)
c. Travel /
Accommodation
requirements for
Exhibiting delegates
(maximum 2 delegates
per stand)
- £800 per delegate for the cost of your Travel and
Accommodation for the duration of the event. Please
Note – this is the cost to the company when booked
through the appointed travel agent within 2 months of
your application being confirmed. When companies
chose to book certain elements themselves, WG cannot
give any sort of subsidy/support.
2. Trade Mission
- £800 for the cost of your Travel and Accommodation for
delegate
the duration of the event. (Terms and conditions as above)
3. (max 1 delegate per
company)
Please note:
The prices above include subsidy for eligible Welsh companies. Non-commercial
organisations do not receive a subsidy and will pay the full cost of Travel and
Accommodation
All companies are responsible for the insurance of their goods whilst on display at the
exhibition.
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It shall be the responsibility of the exhibitor at any show, exhibition or display to
ensure that all products comply with Acts of Parliament, Orders, Regulations or
Codes of Practice relating to quantity, quality, description, safety or price.
4.
Marketing
We promote our Food and Drink Wales
presence on the event website
www.llyw.cymru/bwydadiodcymru,
www.gov.wales/foodanddrinkwales at the
exhibition and the participating companies on
our website, in Welsh press as well as in-Market
press. Please confirm if you are happy for us to
include your company in this activity.
Yes
No
5. Company Information for Food and Drink Wales brochure at event
Please provide a brief summary of your company contact details and information (if different to
company representative details) for the visit. This information will be featured in the Food and
Drink Wales brochure and press release which will be used to promote the exhibition in-market
or for other uses such as input into an exhibition catalogue (where applicable). Please ensure
your summary is tailored to the market being visited and refrain from using abbreviations. The
mission manager may contact you for further details
Key Contact Name/s
(if different to Company
Representative provided in 1)
Telephone
Email address
Business Status (sole trader /
partnership / ltd)
Date established
Turnover
No employees
Sector / Products (Dairy /
cheese, Bakery etc)
Social media details
Technical Accreditations
Approximately 50 -80 words
on your company of interest
e.g. product range, unique
selling points, new products
you are launching at this
event.
Do you manufacture the
product or provide the service
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in Wales?
If no – please provide details
on where you manufacture
your product?
If no – what sales right do you
have?
6.
Exhibition Objectives
To support your application, which of the following objectives for attending this exhibition would
apply to your company? This information, in addition to that provided in 7 and outputs gained in
previous attendance at the events may be used to prioritise participants in the event of oversubscription.
To research a new market(s)
Yes
If yes, provide details
To make contacts in a new market(s)
Yes
If yes, provide details
To do business in a new market(s)
Yes
If yes, provide details
To find new contacts in existing
market(s)
Yes
If yes, provide details
To increase sales in existing market(s)
Yes
If yes, provide details
To launch a new product / service?
Yes
If yes, provide details
To follow up preparations already made
for the exhibition (ITD, ITO. Lead
generation activity)
Yes
If yes, provide details
To build on earlier export success?
Yes
If yes, provide details
To use as a platform to demonstrate
innovative / niche products from Wales
Yes
If yes, provide details
To visit local agents, distributors or
partners
Yes
If yes, provide details
Please confirm that you will make every
effort to attend all official functions in
market?
Yes
If yes, provide details
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Other (Please specify)
Is this part of your overall business development / export strategy? Please provide details.
7.
Preparation for the Exhibition
To ensure that you maximise your time in-market, it is essential that you are as well prepared as
possible. If you require assistance with this, the Welsh Government can help you prepare for
your visit by providing market research, identifying potential business contacts, arranging your
programme etc
If you are a new visitor/exhibitor at Summer
Fancy Food please indicate:
The number of new leads you anticipate
generating/meetings you intend arranging and
any other expected outputs
I would like further advice about the support
available (Welsh Government Export Manager
will contact you about the services
available and any costs involved.
Please note that there are deadlines
for certain elements of this support)
Yes
No
If no please give details of your own
preparation.
If you are a previous attendee at Summer
Fancy Food, please indicate:
Whether you would be willing to mentor new
missioners /present at any pre-event briefing
Yes
No
8.
Previous Support
Please give details of all previous exhibition support received in the last 3 years to include
exhibitions attended through UKTI / Welsh Government support
Name of exhibition
Financial value secured as a
result of support received
from each individual show
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New jobs created as a result of
support received
9.
Travel Booking Details (if applicable)
Note: All flights are economy and each delegate is responsible for all additional costs including meals, hotel
incidentals and transfers in Wales and in UK
1st Delegate
Home Address
Nationality
2nd Delegate (where applicable)
Home Address
Nationality
10.
Special Requirements
Dietary
Other (please specify)
11.
Emergency Contacts
For 1st Delegate -
For 2nd Delegate
Contact Name
Contact Name
Home #
Home #
Work #
Work #
Mobile #
Mobile #
The assistance provided by this programme constitutes de minimus state aid as defined by the
European Commission. Awards of de minimus aid, from all public sources, must not exceed 200,000
euros within any 3-year fiscal period. Please ensure that your Company has not received de minimus
state aid of more than 200,000 euros within the 3-year fiscal period before the date of this application.
If the company exceeds the limit then they are responsible for any action as a result, including
repayment of the support they have received
It is important to recognise that the resources and effort which go into arranging these activities and the
'assistance' offered to participating companies are, in reality, a direct investment by the Welsh Government
into Welsh companies. It is essential, therefore, that the Welsh Government ensures that it invests wisely. All
participating companies, therefore, need to demonstrate a clear commitment to maximise opportunities, either
in terms of identifying and securing business, or in exploring market potential.
Failure to complete this application form in full will in the first instance be immediately returned for missing
details to be added. Continuous failure to complete this application form may result in it being rejected.
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I acknowledge that the contribution paid by my company will be from our own private resources and not from
any other resources such as European Funds or other public funds
I understand that by signing this form I am entering into an agreement with the Welsh Government to attend this
event. I agree that if, as a result of non-attendance any costs are incurred, I may be liable for the full cost of the
stand package costs, travel, accommodation and any other expenses associated with this event
Data Protection Act, 1998
WG will store on its database all and any information (including personal data) provided by you in this
questionnaire. All or other such information may be utilised by WG for the sole purpose of sourcing of services or
products from Wales or for other projects which WG undertakes. In such circumstances all such information may
also be disclosed to other partners or contractors in the public sector for the purpose of initiatives or projects that
they are launching. By completing and returning this form you are agreeing to the information contained within it
being used for such purposes.
Authorised Company Signatory
Name (printed)
Date
To be completed by Business Development Manager
Authorised Signature (Approval)
Name (printed)
CRM Number
Sector
Date
Please return to. bwyd-food@wales.gsi.gov.uk.
For further information please contact Rhian Williams, Events & Marketing Manager on
Rhian.M.Williams@wales.gsi.gov.uk
Please note:
THE WELSH GOVERNMENT AND/OR APPOINTED TRAVEL
AGENTS WILL NOT BE RESPONSIBLE FOR THE
FOLLOWING:
If, the airline, through your late arrival or in their judgement deem
you to pose any kind of security risk refuses to allow you to board.
Any additional costs incurred associated with re-arranging the time
or date of your travel tickets and/or accommodation.
For any costs incurred as a result of you being late for the
arranged transfers from your accommodation to the airport
For settling any additional facility you may have incurred during
your stay, you are responsible for settling your hotel bill before you
leave.
It is your responsibility to ensure that you have valid travel and
medical insurance for your journey(s). Please carry the card or
documents with you.
It is your responsibility to arrive in good time for check-in at the
departure airport.
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