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NationalHighwayAuthority
REQUESTFORPROPOSAL
DESIGNREVIEW
&
CONSTRUCTION
SUPERVISION
OF NEWISLAMABAD
INTERNATIONAL
AIRPORT
CONNECTING
ROAD
NETWORK
(aage
1to 9s)
DECEMBER,20L4
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Table of Contents
Sr. #
Description
1.
Letter of Invitation (LOt)
',
Data Sheet
PageNo.
03
11
3"
TechnicalProposalForms
l6
4.
FinancialProposalForms
27
f,.
Appendix A (TORs)
35
6.
Appendix B (Man-Months and Activity Schedute)
45
7.
Appendix C (Client Requirementsfrom the
Consultants)
46
Appendix D @ersonalEquipment,F,acilities
and
other servicesto be provid.O Uy the Client)
47
Appendix E (Copy of Model Agreement)
48
9.
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APPENDTX
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GOVERNMENT OF PAKISTAII
NATIONAL HIGHWAY AUTHORITY
28-MauveArea, G-gll,
PostBox No. 1205,
ISLAMABAI)
Datedthe
Ref No.
LETTER OF II\IVITATION
To,
All consultants
Gentlemen!
we extendwarm welcometo you and invite you participate
to
in this project.
we hopethat you will live up to your reputation-and
provideus accurateinformationso that the
evaluationis carried
und-ttuntpurent".Pleaseunderstandthat tne contenls
9$'lyt
ortni, Rnp,
whereapplicable,shall
be deemedpart;f the-cont*l .grd;"r.
An exampleto this affectcan
be the contentsof your work plan and methodorogv
irri.rtlou shall be submiuingin your
technicalproposal'since that iJthe basiso_fJhe
r.tJtion, tne.efore,it shall u."om. part of the
contractagreementsubjectto approvavrevisions
of the sameby NHA during the negotiations.
similarly, all other servicesandihe contentcontributing
to servicesshall be i"".J
part of the
contractagreementunlessit is specificallymentioned
lor any particularitem up-front in your
technicalproposalwhich obviously will make your proposai
a conaitionalproposalwhereby,
authorizingNHA to may or may not considerto
i""iproposal. pleaseunderstand
that if
no such mention appearsu.P-front(i.e. on front
"""r"":1"
page or t.rini.ul proposai;,t * i shall be
deemedthat the consultantis in 100;z agreement
to the above.you are'alsoadvisedto kindly
readthe RFP thoroughlyas it candrasticilly affect
tttr p.i"" ,t ucturefor variousserviceswhich
may not be appearingdirectly in the terms of
refeience.In the end, we appreciateyour
participationand hopethat you will feeda goodproposal
to merit considerationby NHA.
l.
INTRODUCTION
1.1
You are hereby invited to submit a technicaland
a financial proposalfor consulting
servicesrequiredfor the assignmentnamedin the
attacheo
Loi'oata sheet(refenedto as
o'Data
sheef' hereafter)annexedwith this letter. Your p.p"*r
could form the basisfor
future negotiationsand ultimatelya contract betweenytu.
nr- andthe client namedin
the Data Sheet.
r.2
brief description
1
F" assignmentand its objectivesare giyen in the Data Sheet.
Detailsareprovided9f
,:
in the attachedRFp.
I
1.3
The assignmentshall be implementedin accordance
with the phasingindicatedin the
Data Sheet.
1.4
The client (M{A) has been entrustedthe^
duty to implementthe project as Executing
Agencyby GoP andf'rnds for the projectfor
the prtur. rruu"i""n upprouedandprovided
in the budget for PSDP Fiscal y"ui zool-t0
for utilizution towaros the cost of the
assignment,and the
to apply part of the ilr;"
eligible paymentsunder
9l1.lr_,"J:lds
the Contractfor which
this LOI is issueO.
1.5
To obtain first-handinformationon the assignment
and on the local conditions,you are
encouragedto pay a visit to the client befory.
submittingu froporut and attenda preproposalconferenceif specifiedin the Data
Sheet. Youi r"irerentative shall meetthe
officials namedin the Data sheet. Pleaseensure
that thesefffi"iut, are advisedof the
visit in advanceto allow adequatetime forlhem
to makeappropriatearrangements.you
must fully inform yourself ol local conditions
and take flrJr into accountin preparing
your proposal.
t.6
Pleasenotethat:
ll.
lll.
The cost of preparingthe proposaland of negotiating
the contrac! incrudinga
visit to the client, arenot reimbursableas a dirJct
assignment,
and
"ort"orit "
The client is not boundto acceptany of the proposals
submitted.
The consultantsare notified in advancetht t!.
supervisionof the project shall
commenceupon undertakingof the works by the
contractorand shall be notified
through issuanceof commencementnotice by
NHA. Any inordinatedelay or
cancellationof the constructionwork for any reason
includingnon availabilityof
funds shall not allow the consultantsto any nn*"iui
o, r"g?r
However
tle project shall.commencethe supervisoryconsultants "rui.s.
ryh.en
shall maintainthe
rig-htsubjectto availability of proposedstarr uasea
on *t i.r, tne consultantwas
selectedor if the derayis beyondihree months
then
staff with
equalor higher qualificationor experienceshall pr"1ffiis1ie
ur "quutty"o-petent
mr consideration
of issuanceof commencementnotice by NHA. In
caseihe work is delayedor
abandonedfor any reasonwhat so .u.r, th, consultant
shail not have any legal
recourse.
The consultant is responsibleto have the whole work
completedthrough the
contractorin a professionalmannerso that all itemsof
work are completedfrom
one end to the other includingpaying attentionto site clearance
of debrisor any
other left over material.The treeVshrubsproneto landscape
andearthwork slopes
grassedin RoW. All signsof constructionwork dispensed
with whethercovered
in BOQ or not. To achievethis objectiveconsultantmay include
the pricefor such
incidentalor ancillaryworks which will leadto the nnur ro.pietion
of the works
the.priceguotgdby the consultant.No separatecostsarepayable
as extracosts
1n
for this head.All such costs shall be included in theserates
submittedby the
consultantin his financial proposal.Here consultanthas to basically
.nrr.. thut
contractorhas completedtotal work with particular reference
to site clearance
beforetaking over the projecton completion.
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r.7
v.
The consultantmay please note not to suggestnames of
key staff akeady
proposedin other proposalswith NFIA or awardedrecently.
ihis will affect
adverselymarking of theseprofessionalsin evaluationof theiechnical proposal.
Their securedpointsareliableto be reducedby 50%if their nameappea6
in 11,or.
than 1 previousproposalin which they are rankedNo.1. Also the
#sting loadof
work with a firm shall be consideredas one of the factorsfor the
considelration
in
the award of the work.
vi'
Form 43 is meant for commentson provision contained
in RFp and TOR and
unless the observationsare noted in this particular forms,
uny thtd *iin.n
"shall
elsewhereon this account including financial implications, ii
any,
be
consideredofno consequence
in the evaluationprocess.
we wish to remindyou that in orderto avoid conflictsof interest:
Any firm- providing goods,works, or serviceswith which you
are affiliated or
associatedis not eligible to participatein bidding for
any goods, works, or
services(other than the servicesand any continuatiin ttrereog
resultingfrom or
associated
with the projectof which this assignmentforms a part;and
2.
ll.
Any previousor ongoingparticipationin relationwith the project
by your firm, its
professionalstaff, its affiliates or associatesunder
u io,itru.t may result in
l."j"{j.on of Y-ourproposal. You shouldclarifr your situationin that respectwith
the Client beforepreparingthe proposal.
1ll.
The final person-monthsof eachexpert is subjectto adjustment
at the stageof
contractnegotiationin line with demonstrated
ipproachesmethodologyand-need
bases.
DOCUMENTS
2.1
To preparea proposal,pleaseusethe Formsas enclosed.
2.2
Consultantsrequiringa clarificationof the Documentsmust
notiry the Client, in
writing, not later than five (05) daysbeforethe proposalsubmission
date. Any
requestfor clarificationin writing, or by cable,telei or tele-fax
shall be senrro
the Client's addressindicatedin the Data Sheet. The Client
shall respondby
cable,telex or telefaxto suchrequestsand copiesofthe response
shallbe sentto
all invited Consultants.
2.3
At any time beforethe submissionof proposals,the Client may,
for any reason,
whether at its own initiative or in responseto a clarification
,.qu.rt.l Uv un
invited consultingfirm, modiff the Documentsby arnendment.
The amendment
shall be sentin.writing or by cable,telex or telefaxto all invited
consultin! nrn',
and will be binding on them. The Client may at its discretion
ttr"
deadlinesfor the submissionof proposals
"*t"id
ry
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3.
PREPARATION OF PROPOSAL
It will consistof two parts- TechnicalandFinancial
3.1
Technical Proposal
The TechnicalProposalshouldbe submittedusingthe
format specifiedand shall include
duly signedand stamped-forms
appendedwith the RFp. This is a mandatoryrequirement
for evaluationof proposalsandn."or to be filled up
rrf.-"*n
3'r'2
For Technical.Proposal,
the generalapproachand methodologywhich you proposefor
carrying out the servicescoveredin-tire Term of Referenci'including
sutn aetaitea
information as you deemrelevan! togetherwith your
appreciationof the project from
provideddetailsand
A detailedoverall work programmeto be providedwith
timing of the assignment
oreach
."p"rto,;.'";#;Hffi;""ilffi;"rJiT."ffi:
d.
project. This will also
provide Employer an opportunitythat supervision
consuliancy serviceto be
providedwill be ableto effectivelymonitorwork progress.
Your estimateof the total numberof man-monthsaniproject
durationrequired.
Clear descriptionof the responsibilitiesof each expert rtuff
-..uer within the
overall work programme.
The curriculum vitaes of all Key staff membersand an
affidavit that proposed
staff shall be availablefor the aisignmentduring the projeat
durationand their
presentplace of duty may also be mentioned.fn"
ctnuultants are advisedto
suggestsuchnameswho shallbe availablefor the Assignment.
The technicalproposalshall includedury filled in forml provided
with this RFp.
Th-enam9,backgound and professionilexperienceof iach
expertstaff member
to be assignedto the project,with particularreferenceto his
experienceof work
of a naturesimilar to that of the proposedassignment.
Current commitmentsand past peiformanceare the basic
criteria of technical
proposal.You are requiredto provide the details of present
commitments/on
going jobs as referredin the form TECH-g of technicalproposal.
Further,the
basisfor the pastperformanceis the reportfrom DesignSeition and
construction
wing NHA.
3'1'3
In preparing the technical proposal, you are expectedto examine all terms
and
instructionsincluded in the Documents. Failure to provide all requestedinformation
shall be at voyl own risk and may result adverselyinihe scoringof your proposal.
The
proposalshouldbe preparedas per RFP andany suggestionor review-of
staff etc.should
be clearly spelt out in form TECH-3. This wiil bJdiscussedat the time of negotiation
meetingas and when called.
3"\.4
luring preparationof the technicalproposal,you must give particularattentionto the
following:
I
The Firm needsto be registeredwith pakistanEngineeringcouncil.
If you considerthat your firm doesnot have all the expertisefor the assignment
you may obtain a full range of experienceby associatingwith other firms or
entities.You may also utilize the servicesof expatriateexpertsbut only to the
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extentfor which the requisiteexpertiseis not availablein any pakistani
firm. you
may not associatewith the otherfirms invited for this assignment
unlessspecified
in the Data Sheet.In case of Joint Venture, the propos-alshould
state clearly
partnerswill be "Jointly and Severally"responsibiefor performance
under the
contract and,one pug:r yifl be "solely" risponsible foi
all dealingswith the
Employeron behalfof the Joint venture. His,;special power
of Auoirey o" trri,
accountis to be enclosed.JV will be got registeredby pEC.
Lead partnershall
retain full and undivided responsibilityro. itre p..rot ance
or obligationsand
satisfactorycompletion.ofthe consultancyservicesworks.A copy
ofjoint venture
agreementto be providedat the time of finalizing the contrait
documentswith
specificresponsibilitiesandassignments
to be lookld afterby eachpartner.
lll.
Subc^ontracting
part of the assignmentto the otherConsultantsis not discouraged
and specialistsub-consultantsmay be included.This shall be plus
a
point in the
evaluationprocess.
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The key professionalstaff proposedshall be permanent
employeesof the finn
unlessotherwiseindicated.The minimum staywith the firm
for suchpersonsis
six monthsplease.No alternativeto key proftessional
staff may be proposedand
only one CV may be submittedfor eachposition.
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3'l'5
The technicalproposalshall not include any financial
information. The consultant,s
comments,i{ ury, on the data, servicesand faoilities
to be providedby the Client and
indicatedin the ToR shallbe includedin the technicuiiroposut.
3,2
FinancialProposal
3'2'r
rhe financialproposalshouldbe submittedusingthe format
specifiedandenclosedwith
this RFP' Tht: a-rnandatoryrequirementfor Ivaluation
proposalsanJ needsto be
of
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filled up carefully.
The total costis to be mentionedin the Form FIN_6.
3'2'2 The financial proposal should list the costs
associatedwith the Assignment.These
normally coverremunerationfor staffin the field and
at headquarterr,
po?i.r1, housing,
transportationfor mobilization and demobilization,
servicesand equipment(vehicles,
office equipment furniture and. supplies), printing
of documents, surveys and
investigations.Thesecostsshouldue u.brcninto forfin (if
applicable)and local costs.
Your financialproposalshouldbe preparedusingthe foimats
attachedas formsFIN- I to
FIN- 6.
3'2'3 The financial proposalshall also take into account
the professionalliability as provided
underthe relevantPECBye-Lawsandcostof insurances
specifiedin the DataSheet.
3.2.4 costs may be expressedin currency(s) listedin the
Data sheet.
3'2'5 The evaluation committee will correct any computational
errors. when correcting
computationalerrors, in case of discrepan"yU.ttrl"n
a partial amount and the total
amount,or betwe.enword and figuresthe formerswill prevail.
In additionto the above
corrections,activitiesand items describedin the Technicalproposals
but not priced,in
the FinancialProposalsshall be assumedto be included
in the p.i"., of othei activitiesor
items' In case.an activity or item is quantifiedin the
Financial
-rrrutt proposaldifferenily from
the Technical Proposal, the evaluation committee
the quantification
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indicatedin the FinancialProposalso as to make
it consistentwith that indicatedin the
Technicalproposal.
4.
SUBMISSION OF'PROPOSALS
4'r
You shall submit one original technicalproposal
and one original financialproposaland
the number of copiesof each indicatedin irt.
nnt" it."t. E".n p.p"."i lnull b" in u
separateenvelopeindicating original or copy,
a9 appropriate.All technicalproposals
shall be placed in an envelopeclearly tnu*io ;;irffni.ur proposal,,
and the financial
proposalsin the one marked"FinancialProposal".
Thesetwo envelops,in turn, shall be
sealedin an outer envelop bearingthe addressand
information indicatedin the Data
sheet. The envelope shalr ue
i.oo
marked,
Nor opEN, ExcEpr IN
_Jtearty
PRESENCEOF THE EVALUATION
CbMMITTiB.J
4'2
In the event of.any.discrepancybetweenthe copies
of the proposal,the original shalt
govern' The original and each copy of the
technicaland rinanciai proporau shall be
-shall
prepared in indelible ink and
be signed by the authorized consultant,s
representative'The representative's
authorizatiolnshallbe confirmed by a written power
of attorney
?::"Tq"."Ying the proposals.All pages of the technical
- and financial
proposalsshall
be initialedby the personor personssigningthe proposai. "
4'3
The proposalshall containno interlineationsor
overwritingexceptasnecessary
to correct
effors madeby the consultantsthemselves.
Any suchcorrectionishallbe initialedby the
personor personssigningthe proposal.
4'4
The completedtechnicaland financialproposalsshall
be deliveredon or beforethe time
and date statedin the Data Sheet.
4'5
The proposalsshall be valid for the numberof,days
statedin the Data Sheetfrom the date
of its submission'During this pe-riod,
rrruir-t."f
availablethe professionalstaff
vou
proposed for the assignment.The ciient
shall mike its best
to complete
negotiationsat the locationstatedin the Data sheet
within this period."fiort
5.
PROPOSAL EVALUATION
5'1
A two-envelopeprocedureshall be adoptedin ranking
of the proposals.The technical
evaluationshall be canied out first, followed by the fiiancial
evaluation.Firms shall be
rankedusing a combinedtechnicaVfinancial
,.oi..
5.2
TechnicalProposal
5'2'l
The evaluationcommitteeappointedby the Client shallcarryout its evaluation
for all the
projectsas listed in]ut-u 1.1, applyingthe evaluationcriteria and point
systemspecified
in the Data Sheet.Each responiiveproposalshall be attributeda technical
score(St).
Firms scoringlessthan seventy(70) percentpoints shall be rejected
and their financial
proposalsreturnedun-opened.
5.3
Financial Proposal
5'3'1 The financial proposalsof the threetop-rankingqualiffing consultingfirms
on the basis
ofevaluation oftechnical proposalsshallbe onenea ihe prer.n.. oithe representatives
in
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of thesefirms, who shall be invited for the occasionand who
careto attend.The client
shall inform the date,time and addressfor openingof financialptoporui,
uJ'indicatedin
the data Sheet.The total cost and major
of eachpi"p"*L rl"rr be publicly
"o.ponJrt,
announcedto the attendingrepresentatives
of tire firms.
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5'3'2 The evaluationcommitteeshall determinewhether
the financial proposalsare complete
and without computationalerrors.Thelowest financialproposal
1i,m)amongall shallbe
given a financial score(Sf) of 1000points.The financiul
,"or". ;f th;6;;:rals shallbe
computedas follows:
S/= (1000x Fm)tF
(F = amountof specificfinancialproposal)
5'3'3 Proposals,in the quality cum cost basedselection
shall finally be rankedaccordingto
their combinedtechnical(st) and financial (s) scores'using
the weights(T- the weight
given to the technical proposal,P = the *rigttt gi*"
to the financial proposal;and
T+P:l) indicatedin the Data Sheet:
S = St xT %o+SfxPo/o
6.
I\EGOTIATION
6.1
Frior to the expiratign
9f proposal validity, the Client shall noti$r the successful
consultant that submitted
the highestrankin!'proporui in *riting, by registered
lener,
cable telex or facsimile and inviie it to negotiate
ihe Contract.The proposedResident
Engineershall alsobe invitedto attendthe n-gotiations.
6.2
Negotiationsnormally take from two to five days.
The aim is to reachagreementon all
pointsand initial a draft contractby the conclusion
of n.gotiutionr.
6.3
Negotiationsshall commencewith a discussionof your
technicalproposal.The proposed
methodology,work
and
any
suggesiions
you may have madeto'ffirove
ryla.n,.$1ffinq
the ToR' Agreement
shall then be reachedoi-tttr nnui ioR, the staffing
and the bar
charts,which shall indicateactivities,staff, periodsin
the neid ano in the-homeoffice,
staff months,logisticsandreporting.
6.4
changesagreeduponshallthenbe reflected.inthe financial
proposal,
usingproposedunit
^ l
rates(no negotiationof the staff monthrates).
6.5
Having selectedconsultants on the basis of, arnong
other things, an evaluationof
proposedkey professionalstaff, the client expects
to nigotiate a contracton the basisof
the staff named in the proposal.Prior to contractnegotiations,
the Client ,t uir ,rquir.
assurances
that the staff memberswill be actuallyavail-able.
The Client shallnot consider
substitutions,
of key staff exceptin casesof un-expecteddelaysin the
startingdate or
incapacityof key professionals-tafffor reasonsof health.
6.6
The negotiationsshall be concludedwith a review
of the draft form of the contract.The
Client and the Consultantsshall finalize the
contract to conclude negotiations.If
negotiationsfail' the Client shall invite the Consultants
that receivedth. J;il-iigrr.o
$'g'!|lel
s
4A
\s.
scorein rankingto contractnegotiations.
Theprocedure
will continuewith thethird in
casethenegotiation
process
is notsuccessful
wiih theseconJianked
consultants.
7
AWARD OF'CONTRACT
7.1
Thecontractshallbe awarded
aftersuccessful
negotiations
with theselected
consultants
and approved by the competentauthorityi upon
succersn
t
completion
of
negotiations/initialing
of the draft contract,the clieni shalipiomptlyinform
the other
Consultantsthat their proposalshavenot beenselected.
7.2
The selectedconsultantis expectedto commence
-Sheet.
the Assignmenton the dateand at the
locationspecifiedin the Data
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GeneralManager(p&CA)
NationalHighwayAuthority
Ministry of Communications
Govemmentof pakistan
28-MauveArea, G-9/1,Islamabad
E-mail gmpca@nha.gov.pk
Website:www.nha.gov.pk
Telephone:925l -9032727
Fax:9251-9260419
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LETTER OF III-VITATION
DATA SHEET
LOI Clause#
l.l Thenameof theAssignment
is:
DesignReview& ConstructionSupervisionof NewIslamabadInternational
Airport
ConnectingRoadNetwork
Thenameof theClientis:
NationalHishwavAuthoritv
L2 Thedescription
andtheobjectives
of theassignment
are:
As per TOR
1.3 Phasingof the Assignment(if any):
Nil
1.5 Pre-ProposalConference:yes
{
No
Dated
01.01.2015
At 1100in theofficeof GM (p&CA)
NationalHighwayAuthority
28MauveArea,G-911,
Islamabad
1.6TheClientshallprovidethefollowinginputs:
As per TOR and AppendixD
1.8Theinvitedfirmsare:
Any firm meetingthefollowingrequirements:
(a) valid Registration
certificateof pakistan
Engineering
council.
(b) Affidavit in originalon stamppaperproperlyauested
by theoath commissioner
to theeffect
that the firm hasneitherbeenblacklistednor any contractrescinded
in the pastfor nonfuIfillmentof contractual
obligations.
(c) Facilitiesavailablewith the consultantto performtheir
functionseffectively(properoffice
premises,
software,
hardware,
recordkeepingetc.)
(d) client's satisfaction
certificates
(Performance
Reports)
for thelastthreerelevantassignments
from the respectiveclients. Moreover *y iou.ir. report
regardingperformanceof
consultanton NHA projectsreceivedfromNHA's anyrelevantquartertay
becomebasis
for its disqualification
fromtheservices
abovenamedin clauseI .l.
(e) Man-months
of staffandprojectDurationasperTOR.
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2.1 TheDocuments
are:
ToR/Backgroundinformation,Draft Formof contract,sample
Formats/Appendices
etc.
RF'PEnclosed
2.2 Theaddress
for seekingclarification
is:
cM (P&CA)
NationalHighwayAuthority
28 MauveArea,G-9/1,
Islamabad
E-mail: gmoca.nha@gmail.com
3.1.1Addfollowing:
Theproposals
shouldbeboundin thehardbookbindingformto denythepossibility
of removal
or additionof page(s).All the pagesof proposalrnui u. signed
and stampedin originalby
authorizedrepresentative
of thefirm/JV.an tire pagesmustbenumberedstartingfromfirst page
to last.Any proposalfoundnot adheringto ttr.rE requirements
will be reiecltedat the time
opening.
3.3
i)
ii)
Theminimumnumber kry professional
staffmonthsis: As per TOR
9,f
Proposedkey staff shallpreferabrybe permanent
employer,*ho areemployedwith the
consultants
at leastsix monthspriorto submission
proposal.
of
yes
No-{
iiiD Theminimumrequiredqualification
andexperience
of proposed
Keystaffis:As per TOR
3.4 Trainingis animportantfeatureof thisAssignment:
Yes;L _No
3'7 Professionalliability, insurances(descriptionorreferenceto
appropriatedocumentation):
i'
The Consultants shall be responsiblefor ProfessionalIndemnity Bond
of the required
amount at their own cost. This bond shall be in the joint name of Consultant
and the
Employer.
ii.
The Consultants are required to insure their Employees and professionals
for
Ilospitalization/ Nledical, Travel and Accident Cover for the duration of the
Contract
The details provided in Para 3.5 of SpecialConditions of Contract in Modet Contract.
4.1 The numberof copiesof the proposalrequiredis:
TechnicalProposal:One Original and Three copieswith CD (soft form of completeTechnical
Proposalin PDF Form) in sealedenvelope.
FinancialProposal: One Original with CD (soft form of completeFinancialproposalin pDF as
well asMS Word/ExcelForms)in sealedenvelope.
4.2 The addressfor writing on the proposalis
General Manager (P&CA)
National Highway Authority
28,Mauve Area G-9/1 Islamabad
Telephone: +92-St-9052727
Facsimile
+92-51-9260419
'."
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The dateandtime of proposalsubmissionis: 1130hours on 14th
January 2015.
4.4 The locationfor submissionof proposalis:
cM (P&CA) Office, NHA.
4.5 Validity periodof the proposalis:
120 days beyondthe proposalssubmissiondate.
5.2 The evaluationof technicalproposalshallbe basedon followine
criteria:
Descrintion/Items
points
Qualificationof the Firm
Approach
& Methodology
.
.
Work Plan
r
Qualificationandcompetence
of the Key staff for the Assignment
Presentcommitmentof the Firm
pastperformanceof the firm
Total Points:
tL
The minimum qualifting technicalscore
[l;31
t0501
16151
[35]
ll00l
1000
70Vo
The points earmarkedfor evaluationsub criteria (iv) above
for suitability of key staff are:
Description/Items
i. Academicand Generaleualifications
ii. Professionalexperiencerelatedto the project
iii. Statuswith the firm (Stay with the firm)
Total Points:
Points
t30l
t60l
u0l
100J
5.3 The date,time and addressof the financialproposalopening
are:
After evaluationand approvalof technicalproposals(to
be informed later).
5.4 The weightsgiven to the TechnicalandFinancialproposals
are:
Technical
Financial
(80%)
Q0%)
7.2 Tl'rcassignment
is expected
to commence
in:
April,2015
l3
suMMARy
EVALUATION SHEET FOR Ft LL TECHMCAL PROPOSALS (QCBS)
EVALUATION
Mex.
CRITf,,RIA
Firm I
Weisht*
General Experience ofthe firm
JU
Specific Experience ofthe firm
100
Score
50
615
100
80
60
b) Material Ensineer
c) Structural Engineer
d) Traffic Ensineer
ConstructionSupe*rr,"t rr"
)U
e) Assispnt ResidentF:nginer / Hiehwav Ensineer
0 Quantity Surveyor
{
f)
60
40
50
30
30
30
30
35
100
e) ChiefSurvevor
h) Hishwav
Eneineer/Geometric/Prwcmenr
sm.
D qtructureExpert
) Quantity Surveyor
k) Hydraulic Engineer
ooie'n"'i"*stun
{
VI.
Rating
50
and Methodolnw
IIL Work Plan (includine st f,ing)
IV, Personnel(Areas ofExoertise) (OuNIificrtion and CompetenceofKey/Proposed steft)
a) ResidentEngine€r
V.
Frm2
Score
ls0
I. Firms Exmrience
IL Aonroach
Ratins
l) Geo-TechnicalEneineer
Prcsent Commitment of the Firm
PastPerformanceoftheFirm
The Joint Venture (JV) shall be evaluatedin the samemanner, since they function as one unit.
1000
TOTAL
Exceflent-1fi)7o. Very Good - 907e Above Averege - E$o/o Average - 70e/o Below Average - 507o Non-complyingScore: Maximum Weight X rating / 100.
Minimum quelifying score b 707o or 7(X)marks.
Oo/o
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PERSOI\NEL EVALUATION SHEET
POSITION/AREAOF
EXPERTISE
Name
(Show all expers
to be evaluated)
Academic and General
Qualification
Weight 30%
PercentageRating
Weighted
Rating (A)
Project related
Experience
Weieht60%;"
Weighted
Percentage
Rating (B)
Rating
Statuswith the Firm
t0%
Percentage
Rating
Weighted
Rating (C)
OVERALLRATING
(Sum of Weighted
Ratinss)
(A+B+C)
a) Resident Engineer
b) Material Engineer
c) Structural Engineer
d) Traffic Engineer
e) Assistant Resident Engineer / Highway
Engineer
I
QuantitySurveyor
g) ChiefSurveyor
h) Highway Engineer
Pavement Specialist
/
Geometric/
i) Structure Expert
j) Quantity Surveyor
k) Hydraulic Engineer
l) Geo-TechnicalEngineer
Rating: - Excellent - l00o/o
Yery good - 90%
Score = Maximum Weight X rating /100
Full time - 100%
Above Average - 8o%oAvenge- 70%o
Part time with orevious associations- 50o%
Below Averaee - 50olo
Non-complying-00/o
Part time only for this assignment - 0oZ
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TECHNICAL
PROPOSAL
FORMS
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Relevant ServicesCarried Out in the Last Ten years
Which Best Illustrate eualifications
Using in the format below, provide informationon each
referenceassignmentfor which your firm,
either individually as a corporateentity or as one of the
major companieswithin a consortium,was
largelycontracted.
AssignmentName:
Country:
Locationwithin Countrv:
Professional Staff provided bv
Your Firm:
Name of Client:
No of Staff:
Address:
No of StaffMonths:
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TECH.1
FIRM'S REFERENCE
StartDate (Month/year):
Completion
(Month/Year):
Name of Associated
Firm (s), if any:
Date Approx. Value of Services (in
CunentUSD/Rs.)
No. of Months of professional
Staff Provided by Associated
Firm(s)
Name of Senior Staff @rojept Director/Coordinator.
Tean Leader) involved and functions
performed:
NarrativeDescriptionof project
Descriptionof Actual Servicer
iProvided by Your Staff
Consultants'
1t
In this chapter you should explain your
understandingof the objectivesof the assignment,
approachto the services,methodologyfor carrying
out tle activitiesand obtainingthe expected
output' and the degreeof the detaiibf such
outpirt.you rrt""ro explain you, .ithodology
to
completethe projectwithin time andbudget.
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The approachmust be genuineprojectspecific
approachofconsultantandnot a genericoneor
copy of the TOR.
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TECH-2
APPROACH PAPER ON METHODOLOGY
PROPOSEI)
FOR PERFORMING THE ASSIGNMENT
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TECH-2
2of2
In caseof JV/association,the role of eachpartnermust
be clearly highlighted.Further,copy of
the JVlassociationAgreementmustbe attached.
.; ,.1,l:'r, t.-'
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TECH.3
COMMENTS/SUGGESTIONS OF' CONSULTAI\T TOR SUPERVISION SERVICES
On the TerrnsofReference(TOR)
1.
)
4.
5.
6.
Etc.
ffJ[:J"*
1.
2.
3.
4.
5.
Etc.
servicesand facilities to be providedby the clienr
indicatedin the ToR: Design
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TECH-4
FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED
KEY STAFF SUPERVISION SERVICES
ProposedPosition:
Nameof Firm:
Name of Staff:
Profession:
Dateof Birth:
Yearswith Firm:
Nationalitv:
Membershipin professionalSocieties:
(Membershipof pEC is Mandatory)
DetailedTasksAssignedon the project:
10. Key Qualifications:
[Give an outline of staff member's experienceand training most pertinent
to tasks on
assignment' Describe degree of responsibilityheld
by ;t"ffhember on relevant previous
assignments
and give datesand locations.Useupto on" pug.j.11. Education
[Summarizecollege/universityand other specializededucationof staffmember,giving
namesof
institutions,datesattended.and
degreesobtained].
12. EmploymentRecord
[Startingwith presentposition, list in reverseorder every employmentheld.
List all positions
held by staff membersincegraduation,giving dates,names
of employingorganizations,
title of
positionsheld and locationof assignmentr.rot
experiencein last ten years,also give typesof
activitiesperformedand Client references,
whereupprop.iut.1.-
*(
2l
13. Languages
lTjf"t
proficiencyin speaking,readingandwriting
of eachlanguage:excellent,good,fair, or
14. Certification
I' the undersignedcertifu that to the bestof my knowledge
andbelief,thesebio-datacorrectly
describemyself,my qualificationsandmy experience.
t
Date:
Day/I\rfonth/Year
Signatureof Staff Member
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TECH-5
COMPOSITION OF THE TEAM PERSONNEL AI\D THE TASKS TO
BE ASSIGNED TO EACH TEAM MEMBER STJPERVISIONSERVICES
1.
Name
TechnicalllVlanagerialstaff
Position
Tasks
Assignment
Present
location
Name of
assignment
involved and
clients name
23
WORK PLAII/ACTIVITY
Items of WorVActivities
Monthly Program f-l
SCHEDULE
TECH-6
dot" of assignment(in the form of a Bar chart)
24
-II-II-IIII'IIIIII-T
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III
TECH-7
WORK PLAN AI\D TIME SCHEDULE FOR KEY PERSONNEL
Months (in the form of a Bar Chart)
Name
Position
I
Full Time:
Part Time:
Number of Months
,
3
4
5
6
7
8
9
l0
l1
12
l3
t4
15
Activities Duration
Yours faithfully,
Signature
(Authorized Representative)
Full Name
Designation
Address
25
TECH-8
CT'RRENT COMMITMENTS OF THE FIRM
List must be comprehensiveincluding project from clients other then NHA as well
Name of project
Singleor JV
Task Assignment
Start date ofthe project
Expected ilate of
completion
26
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FINANCIAL
PROPOSAL
FORMS
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BREAKDOWN OF'R,ATESFOR CONSULTAI\CY
CONTRACT
Project:
Name
Fosition
Basic
Salary
per Cal.
Month
Social
Charges
(%ageof
(1)
(2\
r)
(o/oageof
r+2)
(3)
SubTotal
(l+2+3)
Fee
(%age
of4)
(4)
(s)
Rate per
Month
for
project
Office
(6)
Field
Allow.
(%ageof
1)
(7)
Notes:
IternNo. I Basic salaryshall includeactualgrosssalary
beforedeductionof taxes.
Payroll sheetfor eachproposedpersonnelshouldbe submitted
at the time
of negotiations.
Item No. 2 social chargesshall includeclient's contribution
to socialsecurity,paid
vacation,averagesick leaveandotherstandardbenefitspaid
by the
t:tqry
to the employee.Breakdownof proposedpercintag.ihurg*
shouldbe submittedand supported(seeFonn2).
Item No. 3 overheadshall includegeneraradministration
cost,rent,clericaland
junior professionalstaff andbusinessgetting
expenses,
etc.Breakdownof
proposedpercentage
chargesfor overheadshoutobe submittedand
supported(seeForm 3).
Item No. 5 Feeshall includecompanyprofit and shareof salaryof partners
and
directors(if not billed individuallyfor the project)or indicatedin overhead
costsofthe Company.
Item No. 7 Normally payableonly in caseof field work underhard
andarduous
conditions.
Note I The minimum percentage
of item (l) shouldbe preferably50%of (g).
Note 2 The consultantis to provide appointmentlettei and affidavit/undertaking
duly signedby eachof the individual staff membersshowingsalaryratei
as above. Further during executioneach invoice will also be provided
showing that the professionalshave been paid their salariesas
fer basic
ratesmentionedtherein.Failing to which, NHA will take punitive action
against the consultantand shall deduct the deficient arnountfrom his
monthly invoice.Moreoverit will be consideredas a negativemark on his
performancethat will be consideredfor futureprojects.
't
Full Name:
Signature:
Title:
.:::
-t, l'1,r,
Rateper
Month
for Field
Work
(8)
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FIN.2
BREAKDOWN OF SOCIAL CHARGES
Sr.
No.
DetailedDescription
As a %oage
of Basic Salary
BREAKDOWN OF OVERIIEAD COSTS
Sr.
No.
Detailed Description
As a %oageof Basic Salary and
Social Charges
FIN-4
Page1 of2
ESTIMATED LOCAL CURRENCY SALARY COSTS/REMUNERAiION
I-i
':; ":.
,'
. 1"1.\
r{
',, :"" 1
/
';,,
&/.
ff{ n,",,,llvl
"'
"tl:'"\!,11,-.--';r;"
:' .
.
FIN-4
ESTTMATED
LocAL cuRRENcysALARycosrs/REMUNERIT;,;;?
FOR DESIGN& SUPERVISIONSERVICES
Non-Technical Staff
Sub-Total:
7)
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FIN.5
NON-SALARY COSTS FOR ST]PERVISIONSERVICES
Sr.
Nomenclature
No.
Unit
Quantity
I
CommunicationExpenses
Months
l5
2.
Printing of Reportsand Drawings
Months
15
Insurance
a. ProfessionalLiability Cover in the joint
name of Client and Consultantand third
3.
4.
parw.
b. Medical/flospitalization, accident and
travel insurance policy costs for
Consultant'sstaff
Travel expensesof Key Technical Staff
between Head Office and Site (as per
actual)
Unit Price
Total Amount
Payable as
Salarycost
Payable as
Salarycost
L.S
5.
Preparation of Revised PC-I and printing
of I20 copies
LS
6.
Othernot coveredaboveto complywith TOR
requirements(with j ustification)
L.S
Sub-Total for Direct Cost
NonNon-
This is to be paid by
the firm from its
overheads and here
amount payable is
only to be mentioned.
L.S
PS
Remarks
400,000.00
Deemed
to
be
included in Salarv
Cost/Remuneration
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SUMMARY OF COST OF CONSULTANT FOR
SUPERVISION SERVICES
Description
Amount @s.)
SalaryCostfor Supervision
-FIN-4
DirectCostfor Supervision
-FIN_5
l- This-costis supposed b-ebuilt up in bid price
and if any thing is left blank it
shall be deemed to !o
be incruded in cost except for items provided
through
constructioncontract.
2- The dues and salariesof staff are payable
by the consultantin time and not
Iater than lOthof the precedingminth positively.
rn caseof failure to do so
Employer shall intervene and
these
dues
and
lay
,ui"ii". of the concerned
staff member(s) and recover from the invoice
of the consultant at actual
chargespaid plus lYo of the amount.This will
alsoUeaccountedfor adversely
in making assessmentof the consultant
in the next evaluation processfor
enlistmentof consultantswith report of such
defaults.
3- The grand total is inclusiveof all the applicable
Federaland provincial taxes.
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APPENDIX
A
TERMS OF REF'ERENCE
35
INTRODUCTION
1'
New IslamabadInternationalAirport has been identified
in the masterplan of
Islamabad' Due to increasingvolume of air traffio
on the existing Islamabad
Airport, the Government has taken up construction
of new Islamabad
International Airport.. Planning, design and construction
of New Islamabad
International Airport has been
by
the
civil
Aviation
Authority of
.sponsored
Pakistan'Work of planning,design
and constiuctionof road network requiredto
connect new,airport with existing highway network has
been entrustedto the
NHA. Site for new airport is_approximately 3 kms
west of zero point of
motorway M-2. The terrain of the area is rolling with
numberof streams.Road
network to New IslamabadInternationalAirportfs divided
in to two pu"tug"r,a"
Constructionof,Road from junction of Kashmir Flighway
and N-5 to New
Islamabad InternationarAirport (Main Link Ro--ad,
i5 K-r, 6 l_ane
Carriageway).
b.
2'
construction of road from Thallian on M-2 to
New Islamabad
Internationar Airport (L.ink-r, 4.65 Kms, 4 Lane
carriageway) and
Periphery Road around new Airport,
ir,iot -2, 7.g Kirs, 2-Lane
carrrageway).
This ToR stipulates consultancy services for construction
supervision of
construction of above-mentionedroad network which
will connect New
Islamabad International Airport with Islamabadand other
National Highway
Network' Work also includes constructionsupervision
of roads, intersections,
interchanges,--bridges,
flyovers, drainage& eiosion works, culverts, retaining
walls and all allied works. construciion supervision
of t"ri pr"r"r, allied
building, offices / residencesof,Employer'sstaif,andsupervirio"
,i"iirrrall also
be includedin scopeof work of supervisionconsurtant.
SFECIAL EMPIIASIS
3'
Following points merit special attentionof the Supervision/
Design Review
Consultantduring currencyof their contract:a'
The road is requiredto exhibit of all featuresof magnificenturban
road
which should be able to attract attention of the Jr pus"nj.rs
using
Islamabad International Airport. The road should u.i u,
airbassador
giving impressionof a disciplinedand civilized society.
The Consultant
shall recommendall appropriatemeasuresfor cleanliness,horticulture
and beautificationthat may be requiredfor an internationalroad.
b.
The road shall carry all featuresof a modern highway and supervision
consultant is encouragedto improve the features covered in original
design through design review. The consultant is encouragedto use
innovative ideas to achieve a road constructedthrough statJof the art
technology.
c"
The road will be accessrestrictedin full length.
d
The consultantis also encouragedto carry out value engineeringof the
completeproject in DesignReview phase.
e"
The project is required to be completed on fast track basis. The
Consultant supervision staff should be capable of preparing and
evaluatingContractor'sWork
fully supportedwilh requisite
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resource allocation. The Consultantshall generatefortnightly progress
Review Report highlighting those areaswhJre the Contractors
are found
to be lagging and the Consultantshall also suggestremedial
measure/
work plan to mitigatethe same.
OBJECTIVES
4"
The overall objectivesof,theseTermsof Referenceare
to:
a'
ensurethat high quality constructionis achieved
within stipulatedtime
within budgetand that all work is carriedout in full
compliancewith the
approved engineering designs, technical specification,
agreed *ork
schedule, and within the terms and conditions
of all other contract
documentsand soundengineeringpractices,and
b'
demonstratethe efficacy of contract administration
and supervisionby
independentexternal agenciesand promote technoiogy
transfer and the
introductionof modernContractAdministration
within NHA.
ffii."s
c'
The consultantwill_be responsiblefor providingqualified
professionals
and supportingstaff, and all necessaryJervicesiequired
for the efficienr
cost effectiveand timery executionorine consurtancy
services.
d.
carry out design review of road sections,geometry,
pavementstructure
highway safety,hydrology,soil reportand environment
report.
THE CONSULTANT
5.
servicesshall be providedby a consultantfirm to be
appointedby NHA. The
consultant
will providethe staffingasindicatedin roiro*iig sections,
though,in
preparingproposals,
the consulturitr
-uy proposealternativearrangements
that,
in their opinionwilr provideservicesor an
q""iirv. Thefinal staffing
will be adjusted
"q.riuur""i
to suittheactualprocurement
andimplementation
schedules.
PART-I: DESIGN REVIEW
DESIGNREVIEW
General:
t
SuPervisionconsultantshall review availabledesign
drawings,designreports
and calculationsin detail.Any omissions/errors
o6r"rv"o shall be reportedin
the Review Report. The amendmentvimprovements
in the Design shail be
incorporatedin the drawingsDocumentsby the
SupervisionConsultant.The
Employer shalr provide the soft copies
gfaru*infr-onty. A"y
changein documents-shall
"thJ;;;;;
be printedasaddendatolhe respective
reportunder
the signaturesofthe Supervisionconsultant.
In c.aseof any differenceof opinionin any design
review matter,oneroundof
exchangeof commentsshali be made. Afteithat,
the Design
Revied Supervisionconsultant_shallprevail. n
"pi.i"r-"r
rponriuiriry
Designshall
continueto vest with the original Designconsultant.
"r consultant
sup"ri,irion
shall
jointly responsibli for the- Design
only to the extent where
_be
modificationshavebeenmadein the originalJesign.
The Consultantshall ensurethat during the field
validation,any changeto be
incorporatedin the designdrawings,iray it
be re-designof structures.it is
deemedto be incorporatedin desigi i"ui.* rut.r.
The consultant is required to carry out independent
carcurationsof all
structuresand bridges.
The Final constructiondrawings after review,
signedand stampedshalr be
issuedby the Engineerof the FrJject.
The Serviceof SupervisionconsultantShall
Include,but not necessarilybe limited to
Review /update of existing
including
g"o."t i" J;;ign, proposeddrainage
structures,structuraldesignof{esign
bridgesandflyivir unJ puu.,n.nt design.
Tonosranhic Survev:
o
o
verifu the survey as per presentday condition.
Updatethe surveyand the
design, if required along with preparationor
tne revised drawings after
obtainingprior approvalfrom the imployer.
verifu the survey.monuments
asper drawingsif missingthen establishthe full
traverse line and bench mark elevation.
Arso ,on"nr- flr"
horizontaland verticalcon trolls.
".""r".i'"r
Geometrv:
o check (and update-ifrequired)
the adequacyof horizontaland verticalalignment,
curve radii, sight distances-andtup.t .l.uutionr
.rc *J-typical crosssectionas
per-conditionsspecifiedin the original
TOR. Geometricoesign shall be reviewed/
updatedin aocordancg-withguid-elinesof
AdsHTo,s *a poricy on Geometric
Designof StreetsandHighways,.
Pavement:
Carryout complete pavement design review
by consideringthe requisite
parametersbased.pavementDesign shall
be based on mechanisticdesien
method.
o
Determinethe most costeffectiveimprovement
optionsfor eachroadsection.
l.yity the hydrology report basedon anarysisof rainfall and flood record
including subsurfacewater characteristics,supprernented
by detail fierd
investigationto establishthe adequacyof road #bankment,
levers,culverts,
bridgesand side ditches. Also riviev updatehydraulic puru,n.t.r,
usedin
the original design.
a
Review & examinethe provisionof surfacedrainage
into side drainsand its
disposalat suitablelocation.
Soil:
a
Review/updateoriginal soil reportssubmittedby the Design
consultant. If
review consultantfinds any deficiencyin soil report then
tists on additional
soil samplesobtainedduring confirmatoryboring shall be
carriedout. The
consultantshall review and updatevarious parametersrequired
for use in
designof highwaysandstructures"
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ConstrictionMaterial:
o
Review the suitability of locally available construction
materials,and if
necessary,locate new quarriesand borrow pits and
assessthe quality and
quantityof materialandhaulingdistance.
o
Review materialsalreadyfound along the road alignment
taken at suitable
intervalsstudy samplesto veri$r the calculationsof tf,e
constructionquantities
to an accuracyof 10%.
Structures/ Bridses:
o
Consultantshall review drawingsand designcalculations
of all bridgesand
flyovers.Structuraldesignshall be in accord-ance
withfrovisions of AASHTO
LRFD 2010 and Live_Loadingas per wpcpHB tgoz.
seismicparameteis
shall be obtainedfrom Nationuinuitiing code of pakistan.
SeismicDesisn:
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BOO & Cost Estimates:
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check in detailthe Boe / Estimatesandupdatethe
same(if required)up to an
accuracyof +5oA.
Pakistan-is
Tong thosecountries,wherethe road accidentand fatalitiesare
very high. One of the major components(2g%) relati
ing to road accidents
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SupervisionConsultantshall check that the seismicdesign
has beencarried
9ut -T per provisionsof theDesign Codeand parametersspecifiedin National
Building code of pakistan,2007havebeenconectly
incorporated.
tg
roadenviionment
factors.'-ir,J
11it9,"d
"thein the original designpertaining d;;r;I""" ;;;";#')
updateprovisions
t" r,igr,."ilty andcarryout
safety
audit
per
as
internat-ional
standards
after a detail side visit.
ljgl*uv
Highway.safetyexpertwill ensurealr safetymeasures
are taken without any
compromisein the design.
Review road safetymeasurespertainingto wild life
crossingand signologyis
properlydesignedand placed. updateandor propose
measures
(if required).
Environment:
o
Based on the finding of initial environmentexamination
(IEE), review and
updatethe environmentstudy report. Ensurethat the
adequatemeasuresare
incorporated in. design to mitigate the adverse impact
including those
.
encounteredduring
construction.
Ensure that the bid documentsinclude specific provisions
to minimize
disruptions / damageto the environment and local
settlementsdurins
construction
Review Environment Managementplan to address
implementationand
monitoring parameters risted in IEE Report during
bonstruction and
OperationalPhases.
SURVEY WORK:
7.
Responsibilitiesof the consultantwith regardto
surveywork shall be:
a'
The Supervision Consultant shall be responsible
to obtain the bench
marks and other informationfrom the Design
consultantsas reluired for
commencementof constructionactivities.
b'
If necessary'carry out modificationsin survey
and stakeoutthe revised
centre Line and Right of way lirnit for the purpose
of land acquisition
and relocationof utilities wherl required.
c'
The Supervision consultant shall supervise and
verify the following
works:-
d
(a)
Stake the Centerline, RoW limits and relocation
of roadway
structureand appurtenances.
(b)
Settingof Grade_stakes
(c)
Relocationof permanentmonumentsin the construction
zone.
without relieving the contractorsof their obligations
underthe contract,
review and approvethe traffic managementand
safety plan, and ensure
compliancesuch that the Works are c-arriedout
at all times in a safeand
securernannerand damageor injury to persons property
or
is avoided.
RULES AND REGUI,ATIONS:
8'
Thu Supervision Consultant shall ensure that all Federal Government and
Provincial Governmentrules as well as Local rules
and regulationsafpiicuute to
the works are followed. The supervision consultant
,t utt irru. necessary
instructions to this effect, to the Contractor on
behalf of the Emplofer. The
consultantshall.ensureoptimum use of transport/
vehiclesand shall not be taken
out of project limit without written permission
of Employer,srepresentative.
It
shall also be ensuredthat vehicl.t rhull be parked
at-basecamp during public
holidays.
The responsibility of supervisionshall rest with the Engineer
who shall issue
instructions in writing to the SupervisionConsultantsFo, t6e
supervisionof
Works as per the Contract. SupervisionConsultantshall carry out
a revision in
the plans and specificationsas required_
by the Engineerand prepareall change
orders instantly thereto and shall furthei assist lhe Enginee,
in negotiatiois
necessaryfor execution-of the changes. Such revisionJ shall be
en-couraged
which result in improvedproject performance.
SCOPE OF SERVICES
GeneralDuties and Responsibilitiesof the Consultant:
10. The Consultant_willbe designatedas the "EngineerlEngineer'sRep or project
Manager" for all civil, electrical,mechanicaland ancillar! works financedunder
the project. The consultant will administer the civil works contracts,make
engineering decisions, be respolsibl_._..1:r
quality assurance,provide general
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guidanceand furnish timely responses
to the contractorsin all mattersrelatingto
the civil works contractorsandNHA are respected"
I 1.
-
The consultant will advise NHA on all matters relating to the efficient and
successfulexecutionof civil works contracts,and will at all times to protectthe
interestsof,the project and will take all reasonablestepsto keepthe oonstruction
coststo a minimum, oonsistentwith soundeconomicand engineeringpractices,
and will prepare a "Contract Administration and Construction Supervision
Manual" outlining routines and standatdoperatingproceduresto be applied on
contract administration and construction supervision, based on sound
internationallyrecognizedpractice.
SPECIFIC TASKS
12.
The construction supervision shall include but not limited to the following
tasks:(l)
Give Noticeto commenceworks.
(2)
Assure submissionand advice on adequacyof the Contractors,insurance
policies,performancebonds,and advancepaymentguarantees.
(3)
Review and approve the contractors' work programs and progress
scheduleensuring that the Contractorshave inc^orporated/
followed the
most effective and expeditiousmethodologyof cairying out the works;
and advise the Contractorsin setting up J computeiizei project control
system for reporting physical and financial
f.og."ss as well as the
forecasts,if includedin the bids and/ or if demandeilater on by the
NHA.
Subsequently,closely monitor the constructionprogresson regular
basis
to determinewhether it is proceedingin urcorbun.. with the-approved
work program.
(4)
Provide advanceadviceto NHA concerningthe scheduleof handingover
of sites, and possible delays due to lack of possessionof site in
accordancewith agreedwork programs.
(5)
Assess minimum construction equipment, plant and machinery
requirements,by types and specification,and ronitor, keep and regularly
updatea list of the contractors' equipment,plant and mu"hin.ry oi ord".
to keep a checkon the Contractors'mobilizalion.
(6)
Inspectand evaluatethe contractors'establishmentincluding in particular
the laboratory facilities to ensure compliance with the terms and
conditionsof ContractAgreement.
(7)
Assurethe receipt of and maintainas permanentrecordsof all warranties
required under terms of conditions of the contract Agreement for
materialsincluding their sourceand equipmentacceptedand incorporated
in the project.
(8)
without relieving the contractorsof their obligationsunderthe contract,
check and approve the contractors' working Drawings, Method
statementsand remporary works proposals' unJ revied ipprou.
uny
zubsequent design changes, and expeditiousry issue supprementary
.
drawings,site instructions,variation
ordersand day work ordersto avoid
41
delay to the works and to ensure that
the works are executed
accordanoewith Contract.
(e)
without relieving the contractorsof their
obligationsunder the contract,
review and approve the traffic management
and safety pran, and ensure
compliancesuch works are carried oit
ut all times in a safe and secure
mannerand damageor injury to persons
or propertyis avoided.
( 1 0 ) Ensure that the contractors have
all n€cessarydata for setting out and
checkthe contractors
settingout including ,tukin;1il" ,ieti or*uy
limits,
center line and grade and confirm permanent
monuments in the
constructionarea.
( 11 )
Inspect quarriesand borrow pits, and crushing
plants and
materials and ensureadherenieto specifica-tioir.:il;;;ove order tests of
the source
of materials.
(r2)
without relieving the contractorsof their
obligationsunderthe contract,
monifor the contractors' raboratorytesting,
evaruatethe Forflandcement
concreteand bituminousmixture d6signsprepared
by the contractors,and
recommend improvements(if any) to
ensure desired performanceand
accordapprovalthereof.
(l 3)
Ensurequality of the works during construction,
continuousryinspectthe
soils and materials,construction6peration,
un ih. works with regardto
workmanship and compriance *iih ,lr.r
specificationr,- uno carry out
independent testing in the field and/
oi in the .,Engineer/
project
Manager" laboratory,and approve or oisappr"""'Lo """i.,r,
the works
that confirm with the specificationsand
maintain p"r.unrnt recordsof
resultsof all the testsmade.
( 1 4 ) Give notice of the contractors
of any defectsand deficiencies,and issue
instructions for the removal and substitution
oi im;;;;;; works, where
provided under the
If required, oq{eruurpl'nrion of work(s)
and/orrecommendto 193_t3ct.
NHA otherrecourseavailableunderthe contract.
( l s ) Attend and make measurementand computation
of quantities of the
completedworks,
or any work which is aboutto be coveredor put
out of
view before permanentwork is pracedthereon,
and maintain permanent
recordsof all such measurements,
and keep tt e measurementbooks and
recordsin safecustody.
(l 6)
Monitor-and appraiseprogressof the works, and
maintain a day by day
project diary which shall recordall eventspertaining
to the administration
of the.co-ntract,
requestsfrom the ordersgiven to *r! contractors and
any
other information which may at a later date be of assistance ,
in resolving
querieswhich may ariseconcerningexecutionof
the works.
(r7)
Issuemonthly consolidatedprogressreports
on a format to be agreedwith
the NHA including paymentesiimatesand comments
on the contractors,
work program and advice NHA of any problems or potential
probrems
which might arise and cause delay'implementation
and recommend
correctiveactions(s)to be taken
a
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( 1 8 ) check the contractors' periodic statement
of the estimatedvalue of work
completed and certify that these statements
ctearty and accurately
describe the value of work executed either based'on
the value of
completed activities in the "Activity schedule,,
or on the value of
quantitiesof the items in the ,,Bill of
euantities,,.
(1e)
(20)
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(2r)
contained in the Environmentar& Sotia Management
r,ru,,,e*ork; (ii)
ensure that the day-to-day constructionactivities
ur"
out in an
environmentally sound and sustainable.manner
"urri"d
liiij---i"uerop good
practicesconstructionguidelinesto assistthe
contractor and NHA staff in
implementing the Framework and (iv) prepare
and submit monthry
'Environmental
Mitigation plan (EMp) and ResettlementAction plan
(RAP) compliancereports.
(23) Jo_intlyinspect with NHA the compreted
works, and assist in formal
taking
over and review and approve
-and or prepare,,as built,, drawingsand
plans (as the case..uy^
p.ouia. report(s) testifying to the
!e),
satisfactorycompletionof the
contracis.
(24) Insggctthe completedwork_periodicalryduring
the defect
liability period
within the term covering the consultanl's A-greement,
pi.pur" lists of
deficiencies(if any), and.carry out supervisionif
the ..r"diul works, and
issue the Defects Liability certificatesafter the
rectification of notified
defectsby the Contractors.
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Advise NHA on need for effective liaison with
local authorities,police,
landowners,utility owners,the public and other
organizationsaffectedby
the works in order to minimizebr avoid unnecessary
delaysor disputes.
(22) Assure that (i) the contractors_compry
with ail necessaryrequirements
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Issue the interim certificatesto NHA for payment
to the contractorson
the basis of the "Activity schedule" or ..Measured
work Items,,,as the
case may be having-regard to any contractualprovisions
of advance
payment,variation of price and exchangerate
fluctuationetc. certify the
completion of the Activities/ works or parts thereof
and processfinal
paymentsto contractors.The Fngineershall
be responsiblefor issuance
of Substantialcompletion certifiJatesof the
*oitr.
"orpt.iJ
Assist.with interpretationof the contract Documents,
exprain and or
reconcile any ambiguities and or dis*epancies
in the Contract
Do"yr"l!,
and app.lyvariousprovisionsof the contractdocuments,
and
provide NHA all relevantdocnmentation
neededfor settling disputes(if
any) with the contractors, and make recommendations
to NHA for
resolving the Contractors' escalationclaims, contract
time extensions,
variation orders,subletting,additionalcost,rate and
price fixing etc.
(25)
Assist NHA in settlingany Audit parasand objections
raisedand prepare
replies related to the project, and provide the
entire relevantdocuments/
papers/ letters .1r. to support ihe replies _
until two years after
completionof project and paymentof final bill.
(26)
Establish a comprehe.nsive
systemof.maintaining site recordsincluding
site correspondence,
inspectionrecords,test data, site diaries,
recordsof
meeting,financial records,progressrecords
etc.
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(27) Provide a-nyother specialistservicesrequired
by NHA
be mutuallyagreed.
underconditionsto
(28) The consultant shall instruct confirmatory
borings and lab test at the
desiredlocations
of bridgefoundations;";k-ff;";;;fi;
provisions
or where
there]si""dd;;
ffi #ri
provisions
,nud.in'l.ff"T'lf;:
opinion of the Supervision consultant.
If necessarvnecessary,fhe
the Srrnar,,ioi^Supervision
consultantcan ask or get relevantdesigna"r"
designofreview from the designconsultant.
(29)
(30)
in the original
"Jop't"o-'i
without relieving the contractors-oftheir obligations
"pori.i.r,under the contracr,
obtain and maintain record of
insurance
bank guarantees,
.ail
in^surance
guaranteesfrom the contractors
,"quir"J .rnderthe conditions
of Contract.
Review monthly progressof all activitiesand
notify the Contractorsabout
those activities where they are lagging behind.
The Supervision
consultant shall also adviseitre umptollr ino coniractor
aboutthe need
for revision in Work Schedulesas when it arise.
SPECIAL INSTRUCTIONS
13.
The consultantswill seekwritten approvalfrom
NHA to:_
a.
trssuevariation orders carrying financiar and
/ or technical implications,
including addition or deretitn 6f activitiesin
activity schedule,BOe
items, fixing ratesand prices of non-Boe items,
variation in items rates,
sumsor costs.
b.
Approve the sublettingof any part(s)of the works"
c.
Approve any extensionsof the period for completion
of the works.
d.
Approve any additional cost and I or cost escalation
claims by the
contractor.
REPORTING REOUIREMENTS
14'
The consultant shall prepareand submitto NHA sevencopies
of eachof the under
mentionedreports' The format of these reports shall be mutually
with the
NHA. One copy shall be sentdirectlyto the ilank.
"gr""d
InceptionReport:The consultantwill submitan InceptionReportat the end
of
month l. This will contain fulr detail of the consultant's supervision
methodologyand staff plan with supportingcvs of professionalstaff
and
projectedmonthlybilling.
b.
Monlhly contractAdministration
Report:The consultant
will, no laterthan
the 10"'of eachmonth,prepare
a narrative
progress
reportsummarizing:
(D
construction progressduring the month and cumulativeto date for
each individual contract drawings specific attentionto any measure
causesof delay(administrative,
technicalor financial) with detailsof
remedialactiontakenor recommended
to the employei.
44
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(iv)
statusof compliancewith the environmentalandsocialplans.
(v)
Monthly Monitoring Reportsfor planningcommissionsand any
other
suchreportasmay be requiredby the NHA-He.
u
The
consultant will prepare a co.prehensive report summarizing
alr activities
under the servicesat the end of each financial year, and also
at other times
when consideredwanantedby either consultantor NHA
b.ruuse of delayof
the constructionworks or becauseof the occurrenceof technical
or contractual
difFrculties.such reports shall summarizenot only activities
of the pro.i..i
engineer/manager
but also the progressof the contractsincluJing all contract
variations and changeorders,the statusof the contractor
claims, and brief
descriptionsof the technicaland contractualproblems
being encounteredand
otherrelevantinformationfor eachof the ongoingcontracts.d.
TeghnicalReports: The.consultant
will produceas necessary
technicalreports
andpositionpapersdealingwith technicalmattersarisingouiing
the project.
Interim contract completion Reports:The consultantwill prepare
completion
report for eachcontractwithin 30 daysof issuanceof taking
over certificate/
certificateof completion.This reportshall summarizethe im-plementation
and
financial history ofthe project.The defectslist providedto tfi"
.ont actorand
all outstanding
claimspendingresolution.
Final Project completipn. Report: The consultant will
prepare a
comprehensive
final completionreportwithin 90 daysafter issuan""of tuking
over certificate of the last civil works contract.The consultant
wil preparei
comprehensivefinal completionreport for the project including
-construction, eachof the
contractsand shall summarizethe method of
as built record
showing the location and details of all works carried out,
all defectsand
certification of satisfactory correction of such defects ior
each of the
construction contracts, the construction supervision performed,
and
recommendationsof future projects of similar nature to be
undertakenby
NHA.
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A comparisonof actualandforecastexpenditureboth duringthe month
and cumulativeto date for eachindividual oontract,and th-erecord
of
the statusof paymentof the contractorsmonthly invoices,of all claims
for cost or time extensions,and of actionsrequiredof Nire to permit
unconstrainedworks implementation.The consultantwill also advise
on the final estimatedcost for each individual contract and draw
attention.toany major changesin the project,budgetincludingdetails
of remedialactiontakenor recommended
to the
"rn-ploy.r.
Technicalappreciationof any designor quality control problems
for
each individual contractincluding detailsof rernedialaciion taken
or
recommended
to the employer.
o
Project DocumentarEThe consultantwill preparea comprehensiveproject
documentary/rnove of internationalstandari covering
o all activitiesoccuned
duringconstruction.
i,'#eqit*
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45
h.
15'
Theconsultantwill submita detailedDesignReview
@
Reportpreparedby the Geometric,Structuraland pavemlni
expertsuncer
guidanceof a team leaderwithin
*g
,nontr,,
indicating
any
91"
deficiencies/
improvements
requiredin the ".f
detaileddesignpreparedby the
consultant.The DesignReviewshallensurethat
the .oirtirJion drawings
carryall detailsnecessary
for executing
thejob andshallnoi-resuttin claims
of non-BOeitems/additionalassociatjcosts.
The consultant will also employthree(03)
fresh graduatesas TraineeEngineers
on the project for the consullancyagreementperiod.
The amountpayableto the
traineeis deemedto be included-inither q"";;;;;s;
however,minimum
stipendpayabreto eachtraineeexcrudingfouroiig-und
rodgingwil be
Rs.40,000/-per rnonth.TheseTraineeniginr"ir;ilt
ue appointedwith the
approvalof GM (p&CA.).
Moreover,the^clientmay alsodesignateits own
staffto work with the consultantsfor
the purposeof on thejob training (at no costto
the consultants).
FACILITIES
16'
The constructioncontractorshall provide,
operate,maintainthe following facilities
for the exclusiveuseof consultants:
a.
laboratorytestingequipment
b.
c.
site office andresidentiaraccommodation
(adequatery
fumished)
Sitetransport
d.
Surveyequipment
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The consultants-areencouragedto familiarize
constructionwork before submitting
their proposals.Draft samptJbioding document.
uno irrr environment^iiug"
planscan be inspectedat NHA.
"nt
18.
Following staff of the consultants shall be allowed
to continue performing
servicesfor a certain perio4 as mentionedbelowilir
of final bills and
closing of accountsand settlementof auOitparas:- ""-pr.tion
Man-Months After Substantial
Completion
ResidentEngineer
Chief Surveyor
Quantity Surveyor
ComputerOperator
..
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l9'
Following minimum qualificationsare suggestedfor key consultant
staff:SpecificExpertise
Head Office Staff
15Years
Quantity
Engineer
l0 Years
Minimum Bachelor'sdegreein Civil Engineering_
PreferablyM.Sc. in Transportation
Engineering.
Minimum 15 Years international / Local relevant
experienceas Geometric/ pavementEngineer/ M.Sc.
with minimum 12yearsrelevantexperience.
M.Sc. in StructuralEngineering.
Minimum 12 Years intemational / Local relevant
experience as Structure Engineer especially Design
Revied Vetting of Civil EngineeringStructures.
Minimum Bachelor's degree in Civil Engineering or
Diploma in AssociateEngineering.
Minimum 10 Years international / Local relevant
experienceas QuantityEngineer.euantity Engineermust
alsohaveexperienceas e.E on at leasttwo or moreNIIA
projects in caseoflocal experience.
M.Sc. in HydraulicEngineering.
Minimum 12 Years international / Local relevant
experienceasHydraulicEngineer"
Minimum B.Sc. (Civil Engineering)with 1,
)""
International/ Local relevantexperieniepreferablytrrt.s..
(civil Engineering)with minimum l0 years International
/ Local relevant experience.
Resident
Engineer
15Years
Minimum Bachelor'sdegreein Civil Engineering_
preferablyM.Sc. in Civil Engineering/ Construction
Management.Minimum 15 years international/ Local
relevant experience as Resident Engineer Resident
Engineermust alsohaveexperienceas RE on at leasttwo
NHA projects.
Assistant
Resident
Engineer/
Highway
Engineer
l0 Years
Minimum Bachelor'sdegreein Civil Engineering_
preferablyM. Sc. in Civil Engineering/Transportation
EngineeringMinimum 10 years intemational/ Local
3-lgvant experienceas Assistant Resident Engineer /
M.Sc. with minimum 8 years relevant experience.
AssistantResidentEngineermust alsohaveexpeiienceas
ARE on at least one NFIA project in case of local
experience.
Minimum Bachelor's degree in Civil Engineering or
preferablyM.Sc. in GeotechnicalEngineeringor M.Sc.
in
Minimum 15 Yearsinternational/ Localrelevantexperience
as Material Engineer. Material Engineer must have
SpecificExpertise
experienceas ME on at leastt"" or@
caseof localexperience.
Traffic
Engineer
12 Years
Minimurn B.Sc. (Civil Engineering) witla 15 years
relevant experience preferably nn"Sc. in Structural
Engineeringwith minirnum 12 years intemationalI trocar
relevantexperienceas StructuralEngineer.Experienceon
NHA projectsis prefenedin caseof local expeiience.
Minimurn Diploma in AssociateEngineering
Minimum 15 Years international / Local relevant
experienceas Quantity Surveyor and must also have
experienceasQS on at leasttwo or moreNHA projects.
Minimum Bachelor's degree in Civil nngin erirrg *
preferablyM.Sc. in Transportration
Engineeringor M.Jc. in
geologicalengineering.
Minimum 12 YearsintemationallL*,,alrelevant experience
asTraffic Engineerfor expertswith Bachelorqualificationor
l0 Yearsinternational/Local relevantexperienceas Traffic
Engineer for experts with Masters qualification. Traffio
EngineermusthaveexperienceasTE on at leasttwo or more
NH4 Projectsin caseof localexperience.
Minimum Diploma in AssociateEngineering
Minimum 15 Years international / Local relevant
experience as Chief Surveyor and must also have
experienceas CE on at leasttwo or moreNFIA projects.
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DELIVERABLES
20'
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All deliverablescompletein all respectshall be submitted
to the Employerwith
necessaryverification or certificatioS b"for" e*piry of o"ft
of all Construction Contracts fo, S"t.
rogress
Reports, which shall of course be submitted on monthly
basis. Following
deliverablesare requiredto be providedby the Supervision
consultants:
(l)
X-Section (every 25 meters) submittedby the Contractor,
checkedand
approvedby the Consultants/the
Engineer.
(2\
As-built Drawings submittedby the Contractor,after review
and approval
showingremedialworks proposed.
(3)
Prepareand submit list of all_office equipment,laboratory
equipment,
survey equipment,furniture,vehicles,completedassetsittuento.y
and any
other items
by
the
Contractor
under
the
Contract,
which
.provided
is
property of the Employer.
(4)
Prepare"and submit Project CompletionReport giving
all details of the
project in chronologicalorder
(5)
All other interim reportsmentionedin precedingsections.
TIME OF COMPLETION
21.
Total time period of the project shall be fifteen (15)
months. The design can
often be reviewed if there is any serioussite problem
not investigatedin the
design.
X_X_X-X-X
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Appendix _ Bl
s#
Description
Number
Duration
(Man- Moths)
I
Highway Engineer/
(Geometric* Pavement)
Specialist
0l
1.5
2.
3.
StructureExpert
quantity Surveyor
0l
0l
4.
2.A
2.0
Hydraulic Engineer
0l
5"
1.0
01
6.
GeotechnicalEngineer
Draftsman
7.
Office Assistant
1.0
1.0
1.0
01
0l
Rate / Month
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Appendix - 82
MAN.MONTHS FOR SUPERVISION STAF'F
s#
Description
I
ResidentEngineer
2 . AssistantResidentEngineer/
Number
0l
Duration
Rate / Month
(Man- Moths)
1 2+ 0 3 : 1 5
0l
09
0l
12+03=15
09
8 . StructuralEngineer
0l
01
02
03
01
1 2x 2 : 2 4
30
09
9.
0l
04
01
06
Site Inspector- Road works
04
2x12+2x6
:36
12. Site Inspectors- Structures
02
lx12+1x6
=18
1 3 . Chief Surveyor
01
12+l:13
1 4 . Surveyors
02
lx12+lx6
=18
t 5 . SurveyHelpers
1 6 . ComputerOperators
03
02
30
:27
12+12+3
t 7 . Office Boys
02
1 8 . Office Assistants
02
12+12+3=
27
12x2=24
Highway Engineer
Quantity Surveyor
4 . AssistantQuantity Surveyors
J.
5 . Material Engineer
6 . LaboratoryTechnicians
7 . LaboratoryHelpers
Traffic Engineer
Planning Engineer (Graduate
10.
Civil Engineer)
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Appendix- B3
CommunicationExpenses
Quoteratesin FIN-5
Printing of Reportsand Drawings
Insuranceincluding professionalLiabilitv and
medical, accidental and travel insurance of
consultantstaff
Travel expensesof Key Technical Staff between
HeadOffice and Site (as per actual)
Quoteratesin FIN-5
To be paid by the
firm
from
its
overheads
Preparation
of RevisedpC-I andprintingof 120
copies
Quoteratesin FIN-5
TOTAL(Rs)
'ffi
"tk#/
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!
APPENDIXB
MAN-MONTH
AND
ACTIVITY
SCHEDULE
To estimateconsurtant'sinputsand costsfor the
assignmen!manand activity sgle^dul1 are to be provided ur-p..
lonth
.n.ios.d
format (FormsA7 andAg). Thesetwo schedules
shouldcorrelate.
53
APPENDIXC
CLIENT'S
REQUIREMENTS
FROM THE
CONSULTAI\TS
Someimportantrequirements
are:
l'
selecting a consurting Engineeris one of the most important
decisions an owner or Client makes. The most irnportunt
standardsfor this are teohnicalcompetence,
manageriarability,
pr.ofessional
integrity and faimessoi f"" structurel rt cti"nt
will seekinformationon all theseaspectsby:
"
a. obtaining comprehensivewritten information from
the
consulting Engineer in form of RFps and shourd
be
completedin full providing all detailsas correctlyknown
as possible.It hasbeenexperiencedthat someconsurtants
try to hide their deficienciesviz-a-viz the requirements
of
TOR by making unclearand vague statement. It
will be
policy of evaluatorsthat vaguestatementand
lack of clarity
in proposalson specificissuesmay be reasonto downgraOe
the rating.
b. Talking to the seniorpersonnelof the Consultants.
c. ConsultingtheirClients.
d. Viewing the projectsthat they haveaccomplished
and visit
the users.
e. Visiting the premises of Consulting Engineers
and
examining systems and method of works as well
as
hardware and software abilities available.
Senior
\I1na.Sem.ent(minimum l)irector level) shail regularly
visit the site at leastonce a month and hold ..rtiij
*itt
Employer'srepresentation.
f. The approachand methodologyproposedincluding
work
plan, activity and man-month schedule shou-ld
be
meaningful and- fully coordinated to judge th;
understanding of the proposed assignmerit "UV
th;
Consultant.
For ltems (b) to (e), the inspection can be held any time
prior to or after award of work to the Consultants.During
the inspectionif the scenariofound is not compatibrewith
what is presentedduring presentationsor as pir Contract,
the consultant is liable for action debarring for 2 years foi
future projectswhich may or may not include Ulachlisting
action.
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APPENDIXD
PERSONNEL,
EQUIPMENT,
FACILITIES AND
OTHERS SERVICES
OF TO BE
PROVIDED BY THE
CLIENT
As per TOR
APPENDIX.E
COPYOFMODELAGREEMENT
(To be finalizedduringNegotiations)
55
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contractror t
"iiffil'f^"-"Ji urtyfe rvices
. ,@
A)-
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(r{AME OF CLIENT)
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(NAME OF THE CONSULTAT\TS)
For
(BRTEFSCOPE OF SERVTCES)
OF
(NAME OF PROJf,CT)
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Month and Year
TABLE OF'CONTENTS
PageNo.
1.
FORM OF CONTRACT
II.
GENERAL CONDITIONS OF CONTRACT
I.
GENERAL PROVISIONS
X.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10
Definitions
Law Governingthe Contract
Language
Notices
Location
AuthorizedRepresentatives
Taxes
Leaderof JointVenture
Relationbetweenthe parties
Headings
2.
C0MMEN.CJME_NT,COIVIPL__EqON,MODIFICATION,
AIID TERMINATION OF CONTRACT
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.7"l
2.7.2
2.7.3
2.7.4
?l
z.y
2.9.1
2.9.2
2.9.3
2.9.4
2.9.5
Effectivenessof Contract
Terminationof contract for Failureto BecomeEffective
Commencement
of Services
Expirationof Contract
Modification
Extensionof Time for Completion
ForceMaieure
Definitiori
No Breachof Contract
Extensionof Time
Payments
Suspension
of paymentsby the Client
I ermlnatton
By the Client
By the Consultants
Cessationof Services
PaymentuponTermination
DisputesaboutEventsof Termination
3.
3.1
3.1.1
3.1.2
3.2
3.3
3.4
3.5
3.6
3.7
3.8
1.?
3.10
OBLIGATIONS OF THE CONSULTAI\ITS
General
Standardof,Performance
Law GoverningServices
consultantsNot to Benefit from commissions,Discounts,etc.
Confidentialitv
Liability of th6 Consultants
OtherInsurancesto be takenout by the Consultants
Consultants'Actions RequiringClient'sprior Approval
ReportingObligations
DocumentsPrepared!V th" Consultantsto be the Propertyof the Client
Equipmentand MaterialsFurnishedby
- the Client
Accounting,InspectionandAuditing
4.
CONSI]LTAI\TSI PERSOI\NEL AI\D SI]BCONSULTAI\TS
4.1
4.2
4.3
General
Descriptionof Personnel
ApprovalofPersonnel
.l'
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4.4
4.5
4.6
WorkingHours,Leave,Overtime,etc.
of personnel
Semovaland/orReplacement
ResidentProjectMinager
f,.
OBLIGATIONS OF THE CLIENT
:.1 5.1.1
5.1.2
5.1.3
5.2
: 1
1.1
5.5
5.6
Assistanoe,CoordinationandApprovals
Assistance'
Co-ordination
Approvals
Abi:essto Land
Changein the Applicable*"
Law
ServidesandFaiiliti;;-'Payments
personnel
Counterpart
6.
PAYMENTS TO THE CONSULTANTS
9.!
CostEstimates,
CeilinsAmounr
3?
ifi,ffi,-.Ji;Direcr
costs
(Non-sarary
costs)
ff#JilT"ji"f"??rX.ff
9.1
6.5
9..4
6.7
Mode of Billing andpayment
Delayedpaymenrs
AddilionalServices
Consultants'Entitlernentto SuspendServices
7.
FAIRNESS AND GOOD FAITH
7.1
7.2
GoodFaith
Operationof the Contract
8.
SETTLE,MENT OF DISPUTES
8.1
8.2
Amicable Settlement
DisputeSettlement
9.
INTEGRITY PACT
10.
10.1
10.2
10.3
r0.4
10.5
III.
THE RIGHTS AND DUTIES OF THE CONSULTANTS
Oblieations
IndirEctpayments
Royaltie's
Provisionof ExpertTechnicalAdvice
Penaltv
gSEqlAL.cor\DrrroNsoF CONTRACT
^-[Detailsto be finalizedUyihJ uJ*l
IV.
APPENDICES
-{Rpendix 4- Descriptionof the Services
AppendixB^B.poftin g Requirem;;d
andSub-consultants
fPPendrx9- ley Personnel
^ppenolx D- tsreakdownof Contractpricesjn_Foreign
Currency
contiaCip;G;i" il;;f&il;#".
{RRendix
E-Breakdownof
Appendix
F- Services
andFaciliti;;ioL; p'*iaiitn"tri. ciit"t
andcounterparr.perrionnel
to bi MaJ.A;;ir"iGio ttre
Consultants
by theClient.
_
AppendixG- Integritypacd
v.
ALIERNAIE
TITL-E PAGE
IN CASE OF JV
ALTERNATEFORMoFb_oNtn,ibl
IN bisn oF Jv
59
FORM OF CONTRACT
pdotes: I'
thts Form of contract when the consultants perform
services as sole
lse
Consultonts.
2'
In casethe consultantsperfo-rmservicesas a Member
of thejoint venture,use
the Form includedat tnb eia.
3.
All notesshould be deletedin the
finat text.l
This CONTRACT (hereinaftercalledthe "contract") is
madeon the
o{-(year),
between,
on
the
day ol
one
(month)
hand,
(hereinafter oalled the "Client'o which expression
shall include the successors,legal
representatives and
permitted
assigns) and,
on
the
other
hand.
(hereinaftercalled the "Consuttu"t,
representatives
and permittedassigns).
WHEREAS
(a)
the client has requestedthe consultantsto provide certain
consultingservicesas
defined in the GeneralConditionsof contract attachedto
this contracT@ereinafter
calledthe "Services");and
(b)
the consultants, having representedto the client that
they have the required
professionalskills, and personneland technicalresources,
haveagreedto providethe
serviceson the termsand conditionssetforth in this conracu
NOW THEREFOREthe Fartiesherebyagreeas follows:
1"
The following documentsattachedheretoshall be deemedto form an
integralpart of
this Contract:
(a)
(b)
(c)
the GeneralConditionsof Contract;
the SpecialConditionsof Contract:
the following Appendices:
[Note: If orry of theseAppendicesare not used,thewords "Not (Jsed,,shauld
be iwerted below/nextto the title of the Appendix and on the sheetattached
hereto carrying the title of that Appendix.J
AppendixA:
Appendix B:
Appendix C:
Appendix D:
Appendix E:
Descriptionof Services
ReportingRequirements
Key Personneland Sub-consultants
Breakdownof contract Frice in Foreigncurrency
Breakdownof Contractprice in Local Cunency
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AppendixF: Services & Facilities to be provided
by the Client and
counterpartpersonnelto be MadeAvailableto the consultants
by the Client.
Appendix G: Integrity pact (for servicesaboveRs. r0 million)
2'
The mutual rights and obligationsof the client and
the consultantsshall be as set
forth in the Contract,in particular:
(a)
the Consultantsshall carry out the Servicesin acoordance
with the provisions
of the Contract;and
(b)
the Client shall make paymentsto the consultants
in accordancewith the
provisionsof the Contract.
IN WITNESS WHEREOF,the Partiesheretohave
oausedthis Contractto be signedin their
respectivenamesin two.identicalcounterparts,
eachof which shallbe deemedasihe original,
asofthe day,month andyearfirst abovewritten.
For andon behalfof
Witness
(cLrENT)
Signatures
Signatures
Name
Name
Title
Title
(Seaf
For andon behalfof
Witness
(coNSULTANTS)
Signatures
Signatures
Name
Name
Title
Title
(Seal)
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II. GENERALCOI\IDITIONSOF CONTRACT
1. GEIYERALPROVISIONS
1.1
Definitions
unless the context otherwiserequires,the following
terms wheneverused in this
Contracthavethe following rn.unings
(a)
"ApplicableLaw" meansthe laws and any other instruments
havingthe f,oroe
of law in the Islamic Republicof Pakistarlasthosemay
be issuedand in force
from time to time:
(b)
"contract" meansthe contract signedby the parties,to
whioh theseGeneral
conditions of contract (GC) are attached,together
with all the documents
listed in ClauseI of suchsignedContract;
(c)
"contract Price" means the price to be paid for the performance
of the
Services,in accordance
with Clause6;
(d)
"Effective Date" meansthe dateon which this contract comes
into force and
effectpursuantto Sub-Clause
2.1;
(e)
"GC" meanstheseGeneralConditionsof Contract;
(0
"Government"rneansthe Governmentof the IslamicRepublic pakistan;
of
(e)
currency" means curency other than the currency
lFore.rgn
of Islamic
Republicof Pakistan;
(h)
"Local currency" meansthe cunencyof the IslamicRepublic pakistan;
of
(i)
"Member" in casethe consultantsconsistof a joint venfureof more
than one
entity, meansany of the entities,and "Memb"rri' rn.un, all of these
entities;
c)
"Partt" meansthe client or the consultants,as the casemay be, and ,,parties,,
meansboth ofthem;
(k)
"Personnel"meanspersonshired by the consultantsor by any subconsultant
as employeesand assignedto the performanceof the Services
or any part
thereof;
0)
"SC" meansthe Specialconditions of contract by which the GC are amended
or supplemented;
(m)
"Services"meansthe work to be performedby the consultantspursuantto this
Contract,as describedin AppendixA;
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1.2
(n)
"Subconsultant"meansany entity to which the Consultantssubcontractanv
part of the servicesin aocordance
with the provisionsof Sub-clause3.6;
(o)
"Third Party" meansany personor entity otherthanthe Clien! the Consultants
or a Subconsultant;
and
(p)
"Project'omeansthe work specifiedin SC for which engineeringconsultancy
servicesaredesired.
Law Governingthe Contract
This Contrac! its meaningand interpretation,and the relation
betweenthe parties
shall be governedby the ApplicableLaw.
1.3
Language
This Contracthas beenexecutedin the English languagewhich
shall be the binding
and controlling languagefor all mattersrelatingto the meaning
or interpretationof
this Contract. All the reportsandcommunications
shallbe in the Englishlanguage.
1.4
Notices
Any notice,request,or consentmadepursuantto this Contract
shall be in writing and
shall be deemedto have been made when delivered in person
to an Authorised
Representative
of the Partyto whom the communicationis aidressed,or when sent
by
registeredmail, telex, or facsimile to such party at the address
oi trre tfi;;;
Representative
specifiedunder sub-clausesc 1.6. A party may changeits address
for noticehereunderby giving the otherparty noticeofsuch
chanse.
1.5
Location
The Servicesshall be performedat suchlocationsas are specified
in AppendixA and,
wherethe locationof a particulartaskis not so specified,at suchlocations
asmutually
agreedby the Parties.
1.6
Authorised Representatives
Any action requiredor permittedto be taken,and any document
requiredor permitted
to be executed,underthis Contractby the Client or the Consultants
shall be takenor
executedby the AuthorisedRepresentatives
specifiedin the sc.
t.7
Taxes
Unlessspecifiedin the SC,the Consultants,Subconsultants,
andtheir personnelshall
pay such taxes, fees, and other impositionsas may
be levied under the Applicable
Law.
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1.8
Leader of Joint Venture
In case the Consultantsconsist of a joint venture
of more than one entity, the
consultantsshall be jointly and severallybound to the
Client for fulfillment of the
terms of the Contractand designatethe Membernamed
in sc, to act as leaderof the
Joint venture, for the purposeof receivinginstructions
frorn the client.
1.9
Relation betweenthe parties
Nothing containedherein shall be construedas establishing
a relation of masterand
servantor of principal and agent as betweenthe Client
and the consultants. The
Consultants,subject to this Contract,have complete
chargeof personneland Sub
consultants,if any, performing the Servicesani shall
uehuy responsiblefor the
Servicesperformedby them or on their behalfhereunder.
f .10
Headings
The headingsshall not limit, alter or affectthe meaningof
this contract.
2' .'MMEN.EMENT'
coMpLETIoN' M'DIFI.ATI'N.
AIID TERMINATION OF CONTRACT
2.1
Effectivenessof Contract
This Contractshall comeinto force andeffecton the date(the ,,Effective
Date,,)of the
clienfs noticeto the Consultantsinstructingthe Consultants
to begincarryingout the
services' This notice shall confirm that thi effectiveness
conditions,if any, listed in
the SC havebeenmet.
2.2
Termination of contract for Failure to BecomeEffective
If this Contracthasnot becomeeffectivewithin suchtime period
after the dateof the
Contractsignedby the Partiesas shall be specifiedin the SC, either party
may, by
not less than twenty eight (2s) days written notice to the other party,
declarethis
Contractto be null and void, and in the eventof sucha declaration
bl either paf1y,
neitherParty shall haveany claim againstthe otherPartyexcept
for the work (if any)
alreadydoneor costsalreadyincurredby a Parfyat the requestofthe
otherparty.
2.3
Commencementof Services
The Consultantsshall begin oarryingout the Servicesat the end of suchtime period
after the EffectiveDateas shallbe specifiedin the SC.
2.4
Expiration of Contract
Unlessterminatedearlierpursuantto Sub-Clause
2.9, this Contractshall expirewhen,
pursuantto the provisionshereof,the Services.have
beencompletedandthe payments
of remunerationsincluding the direct costs if 44y,o'havp
been made. The-Services
I ",:
1i*-.:1r
.'.1:...'''"
if, ,yr, t:
tl
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shall be completedwithin a periodas is specifiedin the SC, or such
extendedtime as
may be allowedunderSub-Clause
2.6.
Theterm "Completionof Services"is asspecifiedin the
2.5
SC.
Modification
Modification of the termsand conditionsof this Contract,including
any modification
of the scopeof the Servicesor of the ContractPrice, may
only be ,nud" in writing,
which shallbe mutually agreedand signedby boththe parties.
2.6
Extensionof Time for Completion
If the scopeor durationof the Servicesis increased:
2.7
(a)
the Consultantsshall inform the Client of the circumstances
and probable
effects;
(b)
the increaseshallbe regardedasAdditional Services;
and
(c)
the client shall extendthe time for Completionof
the Servicesaccordingly.
ForceMajeure
2.7.1 Definition
(a)
For the purposesof this contract, "ForceMajeure"
meansan eventwhich is
beyond the reasonablecontrol of a party and
which makes a party,s
performanceof its obligationsunderthe contract
impossibleor so impractical
as to be consideredimpossibleunderthe circumstances,
and includes,but is
not limited to, war, riots, civil disorder,earthquake,
fre, exprosion,storm,
flood or other adverseweatherconditions,strikes,lockouts
or other indushial
actions (except where such strikes, lockouts or other industrial
actionsare
within the powerof the party invokingForceMajeure prevent),
to
confiscation
or any otheractionby governmentagencies.
(b)
Force Majeure shall not incrude (i) any event
whioh is causedby the
negligenceor intentionalaction of a Party or such party's
Subconsultants
or
agents or employees,nor (ii) any event which a
diligent party could
reasonablyhavebeenexpectedto both (A) take into accouniat
the time of the
conclusionof this contract and (B) avoid or overcomein
the carryingout of
its obligationshereunder.
(c)
ForceMajeure shall not includeinsufficiencyof funds
or failure to makeany
paymentrequiredhereunder.
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2.7.2 No Breach of Contract
The failure of-a Party to fulfill aqv of
lts obligationsunderthe contract shall not be
consideredto be a breachof, or default
uno.ittir--contract insofaru, ,*h inability
arisesfrom an event of Force Majeure,proniorJlrtut
the party aff;.fi;
suchan
event; (a) has taken all reasonableprecautions,due
care and reasonablealtemative
measuresin order to carry out the termsand condition-s
of this Contract;and (b) has
informed the other narry in writing not later trtun
iit .n (15) days following the
occurrenceofsuch an event.
2.7.3 Extensionof Time
Any period within whi.ch-lParty shall,pursuantto this
contraot,completeany action
or task, shall be extendedfor a period-equalto the ti*e
orlring.;rni"rr'*"llarry was
unableto perform suchactionai a result'orror". rrauj"ur".
2.7.4 Payments
During
lhe period of their inability to performthe servicesas a result of an eventof
F9r9e.Majeure,the consultantsshattbe entitledto
continueto be paid underthe terms
of this contract, as well as to be reimbursedfor
aoditional costs reasonautyand
necessarilyincurredby them during suchperiodforGpurpose
'of the servicesandin
reactivatingthe servicesafterthe e-noor suctrp;ri"d.
2.8
Suspensiono/payments by the Client
The client
1aY, by written notice-of suspensionto the, consultants,suspendall
paynents to the consultantshereunderif thi consultants
faii 6 t;;i;
aiy of their
obligationsunder this contracl includingth";;"d;
out of the services,provided
that suchnotice of suspension(i) shall-si^e91rvtrr""rui-"."
of the failure, and (ii) shall
requestthe consultantsto remedvsuch'failure*itttin
u period not ex"eeaingthirty
(30) daysafterreceiptby the consultantsof such;;;i;;
orru.p"rrri*:'-----'
2.9
Termination
2,9.1 By the Ctient
The Client may terminatethis Contract,by not lessthan
thirty (30) dayswritten notice
of terminationto the Consultants,to be givenafterthe occurrence
of any of the events
specifiedin paragraphs_(a)
through1e;of tnis Sub-Clause2.9.1 and ri*iv
teol daysin
the caseofthe eventreferredto in paragraph(f):
(a)
if the Consultantsdo not remedy a failure in the performance
of their
obligationsunder the Contract,within thirry (30) auyr ino-u"infiotinea
or
within any further period as the Client may'have zubsequentlyipproveO
in
writing;
(b)
if the Consultantsbecome(oa if the Consultantsconsistof more than
one
entity, if any of their Mernbersbeoornes)insolventor bankruptor enterinto
any agreements
with their creditorsfor relief of debt or take advantageof any
law for the benefit of debtorsor go into liquidation or receivershipwhether
compulsoryor voluntary
..
:
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(c)
if the consultantsfail to comply with any final
decision reachedas
a resultof
arbitrationproceedingspursuantto Clauseg hereof;
(d)
if the consultantssubmitto the client a statement
which hasa materialeffect
on the rights, obligationsor interestsof the client
and which the consultants
know to be false;
(e)
if, as the result of Force Majeure,the consultants
are unableto perform a
materialportion of the Servicesfor a periodof
not lessthan si*ty looj ouyr;
(0
if the client, in its solediscretion,decidesto terminate
this
contract.
2.9.2 By the Consultants
The consultantsmay terminatethis.contract,by
not lessthanthirty (30) dayswritten
notice to the client, suchnoticeto be given after
the occurrenceof any of the events
specifiedin paragraphs
(a) through(d) ottttir sub-clause2.g.2:
(a)
if the client fails to pay any moniesdue to
the consultantspursuantto this
contract and not subjectto disputepursuant
to Clauseg within forty-frve(45)
days after receivingwritten notice from the
consultantsthat suchpaymentis
overdue;
(b)
if the client is in materialbreachof its obligations
pursuantto this contract
and has not remediedthe samewithin fortli-nve
(45) days (or such longer
period as the consultants
haye subsequentlyupp.ourd in writing)
lly
following the receiptby the client
of the consultants,notice speci$ringsuch
breach;
(o)
if, as a result of Force Majeure, the consultants
are unable to perform a
materialportion of the Servicesfor a periodof
not lessthan sixty (60) days;
(d)
if the client fails to comply with any final
decisionreachedas a result of
arbitrationproceedingspursuantto Clauseg
hereof.
2.9.3 Cessationof Services
Upon receiptof noticeof terminationunderSub-clause
2.9.1, orgiving of noticeof
terminationunder sub-clause2.9.2, theconsultants
shall take all necessarystepsto
bring the servicesto a close in a prompt and
orderly mannerand shall n,uk"
reasonableeffort to keepexpendituresfor this pu.por.
"n.ry
to a minimum. with respecr
to
documentspreparedby the consultants,and
equipmentandmaterialsfurnishedby the
client, the consultantsshall proceedas proviaeo',
.!rp.rtin.rv, by Sub-clauses3.g or
3.9.
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2.9.4 Paymentupon Termination
upon terminationof this contractpursuantto Sub-clauses
2.9.1or 2"9"2,theclient
shall makethe following paymentsto the Consultants:
(a)
(b)
remunerationand reimbursabledirect costsexpenditurepursuant
to clause 6
for Servicessatisfactorilyperformedprior to the effectiv.
aut. of termination.
Effective date of terminationfor purposesof this sub-clause
meansthe date
when the prescribednoticeperiodwould expire;
except m
in the caseof terminationpursuantto paragraphs(a)
through (d) of
Sub-clause
2.9.1,reimbursement
or any reasonable
i""io"*ii;',h"
prompt and orderly termination of the Contract, including
"or, the cost
of the
retum travel of the Personnel,accordingto ConsultantsTra:veling
Allowance
Rules.
2.9.5 Disputesabout Eventsof Termination
If either Farty disputeswhetheran
specifiedin paragraphs(a) through (e) of
Sub-clause2.-9.1or in paragraphs91enJ
(a) through (d) of sub-clause 2.9.2 hereof has
occurred, such Party may, within forty-five (+ij
oavs after receipt of notice of
termination from the other Parfy, refer the matterto arbitrationpursuant
to Clauseg
hereof,and this Contractshall not be terminatedon
accountof sucheventexceptin
accordancewith the termsof any resurtingarbitraraward.
3. OBLIGATIONS OF THE CONSULTAIITS
3.1
General
3.1.1 Standardof performance
The consultantsshallperformthe Servicesandcarry out their
obligationswith all due
diligence, efficiency, and economy, in u."ordun." with generally
accepted
professionaltechniquesandpractices,and shall observe
soundrnunugr1nrntpractices,
and employ appropriateadvancedtechnologyand safe methods.
The Consultants
shall alwaysact, in respectof any matterrelaiingto this Contractor to
the Services,as
faithful advisersto the Client, and shall at all times supportand safeguard
the Client,s
legitimateinterestsin any dealingswith Subconsultan;sor third part[s.
3.1.2 Law GoverningServices
The Consultantsshall perform the Servicesin accordancewith the Applicable
Law
and shall take all practicablestepsto ensurethat any Sub consultants,as well as
the
Personnelof the Consultantsand any Sub consultants,comply with the Applicable
Law.
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3.2
consultantsNot to Benefitfrom commissions,
Discounts,etc.
The remunerationof the consultants pursuant
to clause 6 shall constitutethe
consultants'sole remunerationin connectionwith
this contract or the Services,and
the consultantsshaltnot acoeptfor their own benefit
any tradecommission,discount,
or similar paymentin connectionwith activitiespu.ru*t
to this Contractor to the
services or in the discharge of their obligations
under the contract, and the
consultants shall use their best efforts to
ensure that the personnel,any sub
consultants,and agents of either of them
similarly shali not receive any such
additionalrernuneration.
3.3
Confidentiality
The Consultants,their Subconsultants,
and the Personnelof eitherof them shall not,
eitherduring the term or-afterthe expiration
of this corrt.a"t,lir"lor" any proprietary
or confidentialinformationrelatingio the
Project,the Services,this contract, or the
client's businessor operationswithout the prior
written consentof the client.
3.4
Liability of the Consultants
The consultantsare liable for the consequence
of errorsandomissionson their part or
on the part of their employeesin so far asthe
designof the project is concernedto the
extentandwith the limitationsasmentioned
hereinbelow.
If the client suffers any lossesor damages
as a resurt of proven f'aults,errors or
omissionsin the designof a project,the Consultants
shall nnike good suchlossesor
damageso
subjectto the conditionsihat the maximum liability
as aforesaidshall not
exceedtwice the total remunerationof the
consultantsfb;;.rig" phasein accordance
with the termsofthe Contract.
The liability of the consultantsexpiresafter
one (l) year from the stipulateddateof
completionof construction_or
afterthree(3) yearsi.im ttredateof final completion
of
the designwhicheveris earlier.
The consultantsmay, to protectthemselves,
insurethemselvesagainsttheir liabilities
but this is not obligatory. The extentof the insurance
shall be up to the limit specified
in second para above. The consultants
procure
shall
the necessarycover before
commencingthe servicesand the cost of procuring
suchcover shall be borneby the
consultantsup to a limit of one percentof the
total remunerationof the consultants
for the designphasefor everyyear ofkeeping
suchcovereffective.
The consultantsshall at the requestof the client,
indemnirythe client againstany or
all risks arisingout of the fumishingof professional
servic"i iy,rr" consultantsto the
client' not coveredby the provisionscontained
in the n.rt pu.u aboveand exceeding
the limits set forth in secondpara aboveprovided
the actualcost of procuringsuch
indemnityas well as costsexceedingthe limits
set forth in fourth paraaboveshallbe
bome by the Client.
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3.5
Other Insurancesto be Taken out by the Consultants
In additionto the insurancestatedin sub-clause3.4
above,the consultantsshalltake
out and maintain the various insurancesas are specified
in the SC, at the cost and
expenseof the Client.
Consultants'Actions Requiring Client'sprior Approval
The Consultantsshall obtainthe Client'sprior approval
in writing beforetakingany of
the following actions:
3.7
(a)
appointingsuchPersonnelas are listed in Appendix-c merely
by title but not
by name;
(b)
enteringinto a subcontractfor the performanceof any part
of the services,it
being understood(i) that the selectionof Subconsuttunt,
and the terms and
conditionsof the subcontractshallhavebeenapproved
in writing by the Client
prior to the executionof the subcontract,and (ii)
that the Consultantsshal
remain fully liable for the performanceof the Services
by the Subconsultants
and its Personnelpursuantto this Contract;
(c)
any otheractionthat may be specifiedin the SC.
Reporting Obligations
The consultants shall submit to the client the reports
and documentsspecifiedin
Appendix B in the form, in the numbers,and within the periods
set forth in the said
Appendix.
3.8
DocumentsPreparedby the consultantsto be the property
of the client
All plans, drawings, specifications,reports, and other documents
and software
preparedby the Consultantsin accordancewith Sub-Clause
3.7 shall becomeand
remain the property of the Clien! and the Consultantsshall, not
later than upon
terminationor expirationof this Contrac! deliver (if not alreadydelivered)
all zuch
documentsand softwareto the Client,togetherwith a detailedinventorythereof.
The
Consultantsmay retaina copy of suchdocumentsand software.
Restrietion(s)aboutthe futureuseof thesedocuments,is specifiedin the SC.
3.9
Equipment and Materials Furnishedby the Client
Equipment and materials made available to the Consultantsby the Clienl or
purchasedby the Consultantswith fundsprovidedby the Client, shall be the property
of the Client and shall be markedaccordingly. Upon terminationor expirationoithit
Contract,the Consultantsshall make availableto the Client an inventory of such
equipment and materials and shall disposeof such equipment and materials in
accordancewith the Client'sinstructionsor afford salvagevalue of the same. While
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m possessionof such equipmentand materials,the Consultants,
unlessotherwise
instructedby the client in writing, shall insurethemat the
expenseof the client in an
amountequalto their full replacementvalue.
3.10 Accounting,Inspectionand Auditing
The Consultants(i) shall keep accurateand systematic
accountsand records in
respect of the Services hereunder,in accordance
with intemationally accepted
accountingprinciplesand in suchform and detail as
will clearly iaentiry at relevant
time charges,and cost, and the basisthereof,and (ii)
shall permit the client or its
designatedrepresentatives
periodically,and up to one year from the expiration
or
terminationofthisContract, to inspectthe sameandmake
copiesthereofaswell asto
havethem auditedby auditorsappointedby the Client.
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4. CONSULTANTS' PERSOI\NEL AND SUBCONSULTANTS
4.1
General
The consultantsshall employ and provide suchqualified
and experiencedpersonnel
and sub consultantsas arerequiredto carryout the
services.
4.2
4.3
Descriptionof personnel
(a)
The title, activitiesof job descriptionand estimated
period of engagement
in
the carrying out of the Servicesof each of the
consultants,personnelare
describedin AppendixC.
(b)
Adjustment with respectto the estimatedperiodsof
engagementof various
salary gradesof the personnelset forth in Appendix
c ;;
be madeby the
consultants in accordancewith the actual requirements
of the contract to
ensureefficient performanceof the Services,provided
that the aggregateof
such adjustmentsshall not causepaymentsunder
this Contractto exceedthe
ceilingssetforth in Sub-Clause
O.i1ayof this Conhact.
Approval ofPersonnel
The Key Personneland Subconsultantslistedby title
aswell as by namein Appendix
c are deemedto be approvedby the Client. In respect
of otherKey personnelwhich
the Consultantsproposeto use in carryingout of
the Services,the Consultantsshall
submit to the client fo.rreview and approvala copy
of their biographicaldata. If the
not objecl in writing (statingthe reasonsfor the objection)
9tl:"'does
within fourteen
(14) calendardays from the date of receipt
of such biographicaldata, such Key
Personnelshall be deemedto havebeenapproved
by the clilnt"
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Working Hours Leave, Overtime, etc.
working Hours for Key personnelaresetforth in
Appendix-c hereto.
Except for the staff covered under reimbursable
direct costs expenditure,the
consultantsnremuneration
given in AppendixD andAppendixE shallbe
deemedto
cover paid casual leave, sick leave ind earned
leave. The client will reimburse
overtime paymentsto eligible Personnelprovided
by the consultants,in respectof
support staff and work chargedstaff. Any taking
of l.uu. by personnelshall be
subjectto the prior approvalby the consultants
who shall ensurethat absencefor
leavepurposeswill nol delay the progressand adequate
supervisionof the Services.
Slch
taking
of
the
Authorized
Representative
of
the
Consultantsat site, if any,
-leave
shall be precededby the Client informedin writing.
Removaland/or Replacementof personnel
(a)
Except as the client may otherwiseagree,no changes
shall be made in the
Key Personnel. If, for any reasonbeyond the rlsonable
control of the
consultants,it becomesnecessaryto replaceany of the
Key personnel,the
consultants shall provide as a replacementu p.rron of
equivalentor better
qualifications.
(b)
If the client; (i) finds that any of the personnel
has committed serious
misconductor has beenchargedwith having committed
a criminal action;or
(ii) has reasonablecauseto be dissatisfieowittr the performance
of any of the
Personnel,then the consultantsshall,at the client's written
requestspeci$ring
the groundstherefore,provide as a replacementa personwith qualifications
and experienceacceptableto the Client.
(c)
Any of the Personnelprovidedas a replacement
underSub-clauses(a) and (b)
above, the rate of remunerationapplicableto such person as
well as any
reirnbursableexpenditures(incruding expendituresdue to the number
of
eligible dependents)the consurtantsmay wish to clairn as a result
of such
replacemen! shall be subject to the prior written approval by the client.
Except as the client may otherwiseagree,(i) the consultantsshall bear all
additional travel and other costsarising out of or incidentalto any removal
and/or replacemen! and (ii) the remunerationto be paid for any of the
Personnelprovidedas a replacementshall not exceedthe remunerationwhich
would havebeenpayableto the personnelreplaced.
ResidentEngineer
If requiredby the SC, the consultantsshalrensurethat at all times duringthe
consultants'performance
of the Services,a ResidentEngineeracceptable to the
Client,shalltakechargeof theperformance
of suchServices
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5. OBLIGATIONS OF THE CLIENT
5.t
Assistance,Coordinationand Approvals
5.1.1 Assistance
The client shall useits besteffortsto ensurethat theclient
shall:
(a)
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(b)
(c)
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provide at no cost to the consultants,subconsultants
and personnelsuch
documentspreparedby the client or other oonsurting
engineersappointedby
the client as shall be necessaryto enablethe consJtuni,
subronsultantsor
Personnelto performthe services.The documents
and the time within which
suchdocumentsshailbe madeavailable,areas
specifiedin the sc;
assistto obtain the existingdata relevantto the
carryingout of the Services,
with various Governmentand other organizations. -Such
items shall be
returned by the Consultantsupon completion
of the Servicesunder this
Contact;
issueto officials, agentsandrepresentatives
of the concemedorganizations,
all
suchinstructionsas mry bg necessaryor appropriate
for promptand effective
implementationof the Services:
(d)
provide to the Consultants,Sub consultants,
and Personnelany such other
assistance
and exemptionsasmay be specifiedin the SC:
(e)
assistto obtain permits which may be required
for right-of-way,entry upon
the landsand propertiesfor the purposesof this
Contralt.
5.1.2 Co-ordination
The Clientshall:
(a)
coordinateand get or expediteany necessary
approvaland clearances
relating
to tfe work from any Governmentor semi--Govern..";;;;;y,
Deparfment
or Authority, and otherconcernedorganizationnamed
in the-SC.
(b)
Coordinatewith any otherconsultantsemployedby
him.
5.1.3 Approvals
The client shall accordapprovalof the documentswithin
suchtime as specifiedin the
SC,whenevertheseare appliedfor by the Consultants.
5.2
Accessto Land
The client warrantsthat the consultantsshall have,
free of charge,unimpededaccess
to all land of which accessis requiredfor the performance
of the Services.
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5.3
Changesin the ApplicableLaw
If, after the date of this contract, there is any changein the
Applicable Law which
increasesor decreases
the cost ofthe ServicesrenOJredby the Consultants,then the
remunerationsand direct costs otherwise payable to the
Consultantsunder this
Contractshall be increasedor decreasedaccordingly, andcorresponding
adjustment
shall be madeto the amountsreferredto in sub-clause6.1 (a).
Ratein G AppendixE shall be revised in case of revision in salary made in'an
organizationdue to
statutoryNotification. Such revisedrate(s)shall be applicablefrom
the respective
date(s)of implementationof such Notification by the.concerned
organizationsfor
which necessaryproof shall be providedto the Client.
5.4
Servicesand Facilities
The Client shall makeavailableto the Consultants,Subconsultants
andthe personnel,
for the purposeof the Servicesand free of any charge,the services,
facilities and
property describedin Appendix F at the times and in the manner
specifiedin said
Appendix F, providedthat if suchservices,facilities and propertyshall
not be made
availableto the Consultantsas and when so specified,tne partiesshall agree
on; (i)
any time extensionthat it may be appropriateto grant to the Consultants
for the
performanceof the Services; (ii) the mannerin which the Consultants
shall procure
any suchservices,facilitiesand propertyfrom othersources;and (iii)
the adiitional
payments,if, any, to be madeto the Consultantsas a result thereofpursuant
to SubClause6.l(b) hereinafter.
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5.6
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Payments
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In considerationof the Servicesperformedby the Consultantsunderthis Contract,
the
Client shall maketo the Consultantssuchpaymentsand in suchmanneras is provided
by Clause6 ofthis Contract.
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Counterpart Personnel
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(a)
If so provided in Appendix-F hereto,the client shall make availableto the
consultants,as and when provided in suchAppendix-F,and free of charge,
such counterpartpersonnelto be selectedby the Client, with the Consultants'
advice,as shall be specifiedin suchAppendix-F. counterpartpersonnelshall
work underthe exclusivedirectionof the Consultants.If any memberof the
counterpartpersonnelfails to perform adequatelyany work assignedto such
memberby the consultantswhich is consistentwith the positionoccupiedby
such member,the consultantsmay requestthe replacementof suchmember,
andthe Client shallnot unreasonably
refuseto act upon suchrequest.
(b)
If counterpartpersonnelare not providedby the Client to the Consultantsas
and when specifiedin Appendix-F,the client and the consultantsshall agree
on; (i) how the affeotedpart of the Servicesshall be carriedout. and (ii) the
additionalpayments,if any, to be madeby the client to the consultantsas a
resultthereofpursuantto Sub-Clause
6.1(c)hereof.
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6. PAYMENTS TO THE CONSULTANTS
6.1
Cost Estimates,CeilingAmount
(a)
An estimateof the cost of Servicespayablein foreign and local currencies
is
set forth in AppendicesD and E respectively. Except as may be otherwise
agreedunder Sub-clause2.5 and subjectto Sub-clause6.1 (b), payments
under this Contract shall not exceedthe ceilings in foreign currency
in
AppendixD and in local currencyin AppendixE, excludingadjustments
made
under Sub-Clause6.2(a)of the SC. The Consultantsshall notiff the Client
as
soon as cumulativechargesincurred for the Serviceshave reache
d B0%of
eitherof theseceilings.
(b)
Notwithstandingsub-clause 6.1(a) hereof, if pursuantto any of the
subClauses5.3, 5.4 or 6.6 hereof,the Partiesshall agee that additionalpayments
in local and/or foreign cuffency,as the casemay be, shall be made
to the
Consultantsin orderto coverany necessaryadditionalexpenditures
relatingto
remunerationnot envisagedin the cost estimatesreferredto
in Sub-Clause
6.1(a)above,and the ceiling or ceilings,as the casemay be,
set forth in sub_
Clause6.1(a)aboveshall be increasedby the amountor amounts,
as the case
may be, of any suchadditionalpayments.
(c)
NotwithstandingSub-clause6.1(b) hereof, if pursuantto any
of the SubClauses5-3,5.4or 5.6 hereof,the Partiesshallagreethat additionalpayments
in local and/orforeign cu.'ency, as the
,rr-uybe, shall be madeto the
"u*additional
Consultantsin orderto coverany necessary
expenditures
relatingto
reimbursabledirect costnot envisagedin the costestimatesreferred
to in Subclause 6.1(a) above,the ceiling or ceilings,as the casemay
be, set forth in
Sub-Clause6.1(b) aboveshall be increasedby the amountor amounts,
as the
casemay be, of any suchadditionalpayments.
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6.2
Remunerationand ReimbursabreDirect costs (Non-salarycosts)
(a)
Subjectto the ceilings specifiedin Sub-Clause6.1(a)hereof,the
Client shall
pay to the consultants;(i) remunerationas setforth in
Sub-clause6.2(b);and
(ii) reimbursabledirect costs expenditureas set forth in
Sub-Clause-f261.
Remunerationshallbe subjectto price adjustmentas specifiedin
the SC.
(b)
Remunerationfor the Personnelshall be determinedon the basis of
time
actually spentby suchPersonnelin the performanceof the Servicesafter
the
date determinedin accordancewith Sub-ClauseSC 2.3 (including time
for
necessarytravel via the most direct route)at the ratesreferredto,
a-ndsubjeot
to suchadditionalprovisionsasaresetforth in the SC.
(c)
Reimbursabledirect costs(non-salarycosts)actuallyand reasonably
incurred
by the Consultantsin the performanceof the Services.The reimbursable
direct
costsexpenditureshallbe for the itemsspecifiedin the SC"
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6.3
Currency of payment
(a)
(b)
Foreign
,currency payment shall be made in the cunency or currencies
specifiedas foreign curency or cunencies
in Appendixo, ano local cunency
paymentshall be madein pakistaniRupees.
The q9 shall specifr which items of remuneration
and reimbursable
expendituresshallbe paid,respectively,in foreign
and in local currencv.
Mode of Billing and Fayment
Billing andpaymentsin respectof the Services
shalrbe madeas folrows:
(a)
To cover paymentsdue under sub-crauses
6.i and 6.2 ofthis contract, the
client shall establisha revolving fund in foreign.uo.n.f
unJ tocat cunency
accountsoeach accounj b
separatelyand distinctry maintainedby the
.b:
consultants,and sha[ deposit
into ihe saii accounts,amountsin the currencies
specifiedaboveas follows:
(i)
(ii)
Not later than thirty (30) days following the
signing of contract by
both the parties amountsestimatedto be the
,"qii."."nts in the
respective currencies for the three (3) months
of the Services
immediatelyfollowing the signingof Contract
calculatedon the basis
of the applicableestimatessetforth in AppendicesD
andE.
Not later than the r5th day of each succeeding
month, the amount
equal to the preceding monthry estimate In
accordance with
AppendicesD and E shail be recoupedby the client
in the revolving
fund againstforeigncurrencyand local currencyamounts.
Any bank interest accruing in a revolving fund shall be
credited by the
Consultantsto the Client.
(b)
As soon as practicableand preferablywithin thirty (30) days
after the end of
each calendarmonth during the period of the Services,the
consultantsshall
submitto the ctient, in duplicate,itemizedstatements,
accompanied
by copies
of receiptedinvoices,vouchersand other appropriatesupporting
materials,of
the amountspayablepursuantto Sub-clauses6.3 and 6.4 for such
month.
Separatemonthly statementsshall be submittedin respectof amountspayable
in foreign currencyand in local currency. Monthly statementshalldistlnguish
that portion of the total eligible costswhich pertainsto remunerationfrom that
portion which pertainsto reimbursabledirectcostsexpenditure.
In caseof a joint venture,separatemonthly statementsshall be submittedin
respect of amounts payable to each Member of the joint venture of the
Consultants.
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(c)
The client shall causethe paymentof the consultants'
monthly statements
within twenty-eighteB) days for amountsin rocal currency
and within fifty
six (56) daysfor amountsin foreigncurrencyafter the ,e"eiptby
the client of
such statementswith supportingdocuments"only suchportion
of a monthly
statementthat is not satisfactorilysupportedmay be witirheld
from paymeni.
Shouldany discrepancybe found to exist betweenactualpayment
and oosts
authorized to be incurred by the consultants, the clieni,
after seeking
clarificationfrom the consultants,may addor subtractthe
differencefrom anv
subsequent
payments.
(d)
The final paymentunderthis clause shall be made
only after the final report
and a final statemen! identified as such, shall have
been submittedby the
consultantsand approvedas satisfactoryby the client.
The servicesshallbe
deemedcompletedand finally acceptedby the client and
the final reportand
final statementshall be deemedapprovedby the client as
satisfactoryninety
(9_0)calendardays after receiptofihe final report and
final statementby the
client unlessthe client, within such ninety
1bo; oays period, gives written
notice to the consultantsspecifuingin detail deficiencies
in the services,the
final report or final statement. The consurtantsshail
thereuponprompfly
and uponcompletionof suchcorrections,the
lake yr necessaryc_orrections,
foregoingprocessshall be repeated.Any amountwhich
the Client haspaid or
causedto be paid in accordancewith this clause in
excessof the amounts
actually payablein accordancewith the provisions
of this contract shail be
reimbursedby the consultants to the Client within
thirty (30) days after
receiptby the consurtantsof noticethereof. Any
such
uv the client for
reimbursementmust be madewithin fiffy six
"rri.
oays
afteireceipt
1so;
by the
client of a final report and a final statementapproved
by the client in
accordancewith the above.The client shall cause
the final paymentto the
consultants within fifty six (56) days of receipt of
final invoice from the
consultants,after completionof Servicesfinallyaccepted
alongwiththe final
reportand statementof the Consultantsby the Client.
(e)
All paymentsunder this Contract
Consultantsto be notified later.
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6.5
be madeto the bank accountof the
DelayedPayments
If the client hasdelayedpaymentsbeyondthe period stated
in paragraph(c) of Subclause 6.4, interestchargesshall be paid to thi consultants
for eachday of delayat
the rate specifiedin the SC.
6.6
Additional Services
Additional Servicesmeans:
(a)
Servicesas approvedby the Client outsidethe Scope
of Servicesdescribedin
AppendixA;
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(b)
Servicesto be performedduring the period extended pursuantto
sub-Clause
2.6, beyondthe original scheduletime for completionoithe services;
and
(c)
any re-doingof any part of the Servicesasa resultof client,sinstructions.
I{ in the opinion of the Client, it is necessaryto perf,ormAdditional
Servicesduring
the currencyof the Conhactfor the purposeof thi Project,the Consultants,
with the
prior written authorizationof the Client, shall carry out suchAdditional
Serviceson
the basisof the billing ratessetout in the Conhact. In casefor any reasons
theserates
and pricesare determinedby both the Partiesto be not applicablefor
saidAdditional
-time,
Services,then suitable billing rates and the additional
shall be agreedupon
betweenthe Client andthe Consultants.
6.7
!
Consultants'Entitlement to SuspendServices
If the Client fails to make the paymentof any of the Consultants'invoice within
twenty-eight (28) days after the expiry of the time statedin paragraph(c) of SubClause6.4, within which paymentis to be made,the Consultantsmay after giving not
less than twenty-eight(2S) days' prior notice to the Client, suspendthe Servicesor
reducethe rate of carrying out the Services,unlessand until the Consultantshave
receivedthe payment.
This action will not prejudicethe Consultants'entitlementto financingchargesunder
Sub'Clause5.5.
7. FAIRNESS AI\[D GOOD FAITH
7.1
Good Faith
The Partiesundertaketo act in goodfaith with respectto eachother'srightsunderthis
Contract and to adopt all reasonablemeasuresto ensure the realization to the
objectivesof this Contract.
7.2
Operation of the Contract
The Parties recognizethat it is impractical in this Contract to provide for every
contingencywhioh may arise during the life of the Contract,and the Partieshereby
agreethat it is their intentionthat this Contractshall operatefairly as betweenthem,
and without detrimentto the interestof eitherof them,and that, if duringthe term of
this Contracteither Party believesthat this Contractis operatingunfairly, the Parties
will usetheir best ef,fortsto agreeon suchactionas may be necessaryto removethe
causeor causesof suchunfairness,but no failure to agreeon any action pursuantto
this Sub-Clauseshall give rise to a disputesubjectto arbitrationin accordancewith
Clause8 hereof.
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8. SETTLEMENT OF DISPUTES
8.1
Amicable Settlement
The Partiesshall usetheir bestefforts to settle
amicablyall disputesarisingout of or
in connectionwith this Contractor its interpretation.
8.2
DisputeSetflement
Any disputebetweenthe Partiesas to matters
arisingpursuantto this conftact which
cannotbe settledamicabrywithin thirty (30)
auy, it".,"""ipt
uy one parr5rof, the
other Party'srequestfor suchamicablesettlement
may be suimitt"d by eitherpar6,
for settlementin accordancewith the provisions
of the ArbitrationAct, lg40 (Act No.
X of 1940)and Rulesmadethereunderandany
statutorymodificationsthereto.
services under the contract shalr, if reasonabry
possible, continue during the
arbitrationproceedingsand no paymentdue
to o. uy it" Clil shall be withheld on
accountof suchproceedings.
9. INTEGRITY PACT
9.1
If the Consultantor any of his Subconsultants,
agents
violated or involved in vioration of the rnt.g.ity"p;; or servantsis found to have
,*;;
by the consultantas
Appendix-Gto this Form of contract,then
the client shallbe entitledto:
(a)
recoverfrom the consultantan amountequivalent
to ten timesthe surnof any
commission,
gratification,
bribe,finderisfee or il;d;
!r""r'i, iii;
Consultantor any ofhis Subconsu.ant,agents
or servants:
(b)
terminatethe Contract;and
(c)
recover from the consultant any loss or
damageto the client as a result of
suchterminationor of any other conupt
businJsspracticesof the consultant
or any ofhis Subconsultant,
agentsor servants.
on terminationof the contract undersub-Para(b)
of this sub-clause,the consultant
shall proceedin accordancewith sub-crause2.9.3. payment
upon suchtermination
shall be madeundersub-clause 2.g.4 (a) after
having deductedthe amountsdue to
the Client underSub-para(a) and(c) of ihis Sub_Clause.
10.
10.1 Oblisations
The consultants shall fulfill their obligations
under this contract using the best
technical knowledge.and.according ri.
u"rcpt"d
professionalstandards.It shall
!o
exerciseall reasonableskill, care and
diligence'in itl-oir.turge of the dutiesto
be
performedand shall alwaysact asthe faithful
uouiro,to und in the bestinterestof the
employer.
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The consultantspersonnelshall at all
timesendeavorto observeand respectall
laws,
rules' regulationsand customsprevailing
within the IslamicRepublicof pakistan.
10.2 Indirectpavments:
The consultantshallthroughoutthe services
not havenor permit its staff to have,any
direct or indirect financial participationin p.o"ur"-rnt
of constructioncontractsfor
the work to be supervisedunderihis contract
urra.t uir ensurethat no payrnentsare
acceptedby it or,its staff during currency
of the contract other than under this
contract' Any suchact if proventirough
.uidrn", shallconstrueas act of default
and
the Employer tnaychooseio pursu, Iegil
action
consultantor their staffl
"gr"riirtr
10.3 Rovalties:
The consultant shall saveharmlessand indemniff
the Employerfrom and againstall
claims and proceedingsfor on account_
or infringementor any patent right, design
trademarkor nameor otherprotectedrights
in r.ti".i io ury patenteddesignsfeatures
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The consultant shall be preparedat.any time
during the project to provide expert
technicaladviceand skill to the Employer*tro
rnuy irk and needsuchassisrance
on
any phase or specific feature or ine-rroiect.
rtre consultant will be separately
compensated
for all suchservicesnot coverJdin the orilinal
services.
10.5 Penaltv:
If the consultant.failsto comply with the_time
to completionas given in the contract,
the Employer will imposea penaltyat the rate
of o.osN of thi fee for eachday of
delay up to a maximumof 10%of the sameamount.
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III. SPECIAL CONDITIONS OF CONTRACT
Amendmentsof, and Supplement,
1.1 Definitions
(p)
1.6
AuthorizedRepresentatives
TheAuthorizedRepresentatives
arethefollowing:
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FortheClient:
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"Project"means
ap
-aQ"
Member(Planning)
NationalHighwayAuthority
PlotNo.ZT,Mauve
Area,G-9/l
P. O. Box 1205,Islamabad
o^6y
tu"
fN
AV
Facsimile:A5I- 9260717
ff::i*?,::'';,"-.n;::;;1,
A^@2
S:
For the Consultants:
.\-
(Nameof ProjectManager)
(Project)
(Address)
Telephone
Facsimile
E-Maif^ a
E rr^:r
1.7
Taxes
r^{C/
f<V
n"'-<N"s
will be the responsibility
of the consultantsin accordance
with
PakfsqnVx Laws
/AV of Joint
1.8 per
€*rf:i:t
2.1
Venture
of the Jointventureis .................
(nameof the Memberor the Joint
Effectiveness
of Contract
This contractshail comeinto effectaftersigning
of the conhact.
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Termination of contract for Failure to Become
Effective
The time period shall be thirty (30) daysor such
otherperiodas the partiesmay agree
in writing.
2.3
Commencementof Services
The consultantsshall commencethe serviceswithin
twenfy-one (21) daysafter the
date of signing of ContractAgreemen! or such
other time period u, ih. partiesmay
agreein writing.
2.4
Expiration of Contract
Total time period of the projectshall be fifteen (15) months.
The designcan oftenbe
reviewedif thereis any seriousproblemnot investilatealn
trreoesign.
2.4.1 Scheduleof Services:
Scheduleof Servicesshallbe as shownin Appendix-A.
2.7.4 Pavments:
Following text is addedat the endof the para:
"excludingoverheadsandprofits.,,
3.4
ProfessionalLiabilitv:
ParaI
Clause3.4 GC delete,,thedesignand,,from line 3.
Para2
Clause3.4 GC is replacedasunder:
The Consultantsshall be liable to be held responsibleand
accountablefor the: (a)
Non fulfillment of his.tasks,(b) lossesto the Employeron account problems
of
with
construction supervision , (c) Non-observanceof his duties
und
in
the
performance for more than one occasion, (d)
Non-provision "ur"
of contract
administrationreportswith IPCsetc. The consultantsare respfnsible
for consequ"n".
of errorsand omissions.ontheir part or on the part of their #ployees
in so far as the
supervisionof the project is concemedto the extent and with
the limitations as
mentionedherein be{ory.trf the Employersuffersany damagesas a result
of proven
faults, elrors or omissionsin the Design review duringi the construction
stage,
ConstructionSupervisionand otherprofeisionaldutiesperfJrmedby the consultaniin
connection with the services which have bearing on the ,uf"ty, security
and
performanceof the works, the consultantsshall make good suchlosses
or daiages,
subject to the conditionsthat the maximum liability is aforesaidshall not excied
twice the total remunerationof the consultantsunderprofessionalliability insurance.
Para3
the liability of Consultantsexpiresafter oneyear from the stipulateddateof
completionof construction.
Para4
sameprovisionas in GC.
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3.5
Insurance to be Taken out by the Consultants
The risks andthe coverageshallbe asfollows:
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(a)
Third Party motor vehicle liability insurancein respectof motor
vehicles
operated in Pakistan by the consultants or their personnel
or any
subconsultantsor their Fersonnel,with a minimum coverageof
Rs. 1.5
million
Insuranceagainstloss of or damageto equipmentpurchasedin whole
or in
part with fundsprovidedunderthe Contract.
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(b)
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(c)
Third Party liability insurancewith a minimum coverage pak
of
Rs one
million:
(d)
Professionalliability insurance,with a minimum coverage
of not less than
twice the contract value.
(e)
employer's liability and workers' compensationinsurancein respect
of the
Personnelof the Consultantand of uny Sub-consultants,in accordance
with
the relevantprovisions-ofthe ApplicabieLaw, as well as,with respect
to such
Personnel,any suchlife, health,iccidenq travel or other insuranr.
u, 11uyu,
appropriate;and pak Rs. Five Hundred rhousand per occurrence
and the
no. of occurrenceunlimited
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3.6
ConsultantsrActions Requiring Client'sprior Approval
(c)
The Consultantsshall also clear with the Client, beforecommitments
on any
actionthey proposeto takeunderthe following:
i)
IssuingVariationsOrdersin respectof:
additionalitemsof works as determinedby the Engineerto
be
necessaryfor the exeoutionof Works.
any new item of the Works not envisagedin the Contract
Documentsand which is determinedby the Engineerto be
necessaryfor the exeoutionof Works.
any item of WorkscoveredunderprovisionalSums
iD
claim from the contractor for extra payment with full supporting
detailsand consurtantsrecommendations,
if,any, for settlemeni.
iii)
Detailsof any nominatedsub-contracts.
iv)
v)
Any actionundertermsof Performance
Guaranteeor Insurancepolicy.
Any action by the Consultantsaffectingthe costsunder
the following
i
crausesof conditions of contract ofthe constructioncontract.
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AdversePhysicalconditionsandArtificial obstructions
Suspension
of Works
BonusandLiquidatedDamages
Certificateof Completionof Works
DefectsLiability Certificate
Forfeiture
SpecialRisks
Frushation
3.8
vi)
Final MeasurementStatement
vii)
Releaseof RetentionMoney
viii)
Any changein the ratiosof variouscunenciesof payment.
Documentsprepared by the consurtantsto be the property
of the Employer:
The client and the consultantsshall not usethese
documentsfor purposesunrelated
to this contract without the prior written approvalof the
otherpartv.
4.6
ResidentEngineer
fNote: Name and addressof the Consultants'ResidentEngineer,if applicable
will be
providerhere]
5.1.3 Approvals
The Client shall accord approval of the documentsimmediately
but not later than
fifteen (15) days from the dateof their submissionby the consultants"
6,2
Remunerationand ReimbursableDirect costs (Non-salarycosts)
6'2(a) Paymentsfor remunerationmade in accordancewith
Sub-Clause6.2(a) shall be
adjustedas follows:
(D
Remunerationpaid in local currencypursuantto the billing ratesagreedfor
each person shall be adjustedevery 12 months (and, for the firsitime, with
effect
from the remunerationeamed in the 13ft calendarmonth after the date
of the
Contract)by consideringthe following:
annualincrement
Increasedueto promotion
Salaryrevision,if applicablepursuantto sub-clause5.3 or otherwise
oft
to be computed with the following formula:
RI=RioxII/IIo
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yi:lg1s_th€
agJ,u.sj:d
billingr1te,Rrois thebiilingratepayable
on the
ryr .TT.n
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ri"li,,"*. rn
i*:':",ii:^111::1_glrlllg
lll.,,1
",sui
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oitllynciarp,opo
;";; ii i;d
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:"ffi ,h;
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::T:*\i:l-:T:T::f
11ce,r$ex(cnrll'ce.nerari,r"ic"""lrentemproyee
publ1lrdjy,theFederal
pureau
of statistics,
::
the month of July
for
Governme",
ffi##,i;;
.whichthe adjustmentis to t uu. ,m.rt, and IIo is the
ilr""riri"uijnru'i,
l_:T:i::,":':llo:1"-9-:leral,foiGou"**.,,i..f
puki,t;il;;#;,h
sti
cs
Govern,
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(i.e.i?1.T1
the Year:.:::ly
in which the Consultants
Client).
submittedi ts financialproposalto the
6.2(b) The rates for locar personnerset forth
Appendix E, after adjustments
, if any,
pursuantto sub-clause6.2(a)hereofshailln
be useofor billing furpor"r.
It is understoodthat the remunerationratesshall
cover salaryand allowancesas the
consultantsshall have agreedto pay to the Personnel
u, *.tt as factors for social
chargesand overheadbasedon the consultants'
averagecost as representedby the
financialstatements
of consultants'latestthreefiscal yearsandfee
of the consultants.
The remunerationrateshavebeenagreedupon
basedon the representations
madeby
the consultantsduring finalizationlr tni,
contract with reffi;;;;;lr;";,
costsand chargesas referredaboveas suchrepresentation.
uri evidencedby the form
"Breakdownof AgreedFixed Ratesin consuitants'
contrJ,-(A model of suchform
is attachedat the end of thesesc. The consultants
shouldbe requestedto execute
this Form at the conclusionof the contract negotiation
when the partieshaveagreed
on the fixed ratesandtheir breakdown)
Remunerationfor periodsof lessthan one
month shall be calculatedon hourly basis
for the time spent by the Head office staff
or Project office staff and directly
attributableto the services(one hour being
equivalenito rzrzo
-*iil
calendarday basisfor time spentby the Site oifice
"ri"; to
staff (oneday"i"
beingequivalent
1/30thof a month).
6.2(c) ReimbursableDirect Costs(Non Salary
Costs)
Direct Non-salary Costs are such incurred
non-salarycostswhich are directly
allocable to specific engagementsand projects.
Thesecostsincludebut are not
limited to the followins:
(D
Provisionsfor office, light, heatand similar items
for working space,costsor
rental for fumiture, drafting equipment.and
engineeringinstrument and
automobile expensesidentifiable to specific prijects
6r which special
facilities otherthanheadoffice of the firm are
arranged.
(ii)
Provisionfor labouror work chargeestablishment.
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6.3
(iiD
Daily and travelling allowances/expenses
of empioyees, partners and
principals when away from home/offir.
on busine'ssconnectedwith the
project.
(iv)
Identifiable communication expenses,such
as long distance telephone,
telegraph, cable, telex, express charges,and postage
other than general
correspondence.
(v)
Servicesdirectly applicableto the projectsuchas
speciallegaland accounting
expenses' computer rental and programming
costs, special consultants,
borings, laboratory charges,perspectives,renderings,-photos,
rnoder costs,
commercialprinting and binding and similar costswhich
are not applicableto
the overheadcosts,professionalliability insurance
cover in accordancewith
the provisionssetout in Sub_Clause
3.4.
(vi)
Identifiabledrafting suppliesand office suppliesand
expenseschargedto the
employersw9rk, as distinguishedfrom such-supplieu
und
lpplicable
to severalprojects.
"*p"rrses
(vii)
Identifiable reproductioncost applicableto the work
such as blue printing
photostating,mimeographing,printing,bindingetc.
Currency of payment
6.3(b)
Remunerationfor local personnelshal be paid in locar
currency.
The reimbursabledirect cost expendituresin local currency
shall be as stated
in Appendix-E
6.5
DelayedPayments
InterestRateequivalentto zero (0) shallapply"
5.4 Mode of Billins and payments:
Sub-clause6.4 of GC is deletedand substitutedasunder:
6'4'1 The Employer shall effect paymentsto the Consultantin accordance
with the
paymentschedulesand in the mannerset forth in Appendix-B per
as
NgA
accountsprocedure.
6.4.2 Amounts due to the Consultantsshall be paid promptly and within thirry (30)
calendardaysfrom the dateof submissionof the invoice.
An affidavit for salarypaymentof staff andall otherchargeswill be furnished
to the NationalHighwayAuthority by the Consultants.
6.4.3
If the item or part of an item of an invoice renderedby the Consultantsis
disputedor subjectto questionby the Employer,the paymentof that part of
86
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the invoice which is not contestedshallnot be withheld on
thosegroundsand
the provisionsof Clause6.4.2 shall apply to suchremainder
and also to the
disputedor questioneditem to the extentthat it shall subsequently
u" agr".d
or determinedto havebeendueto the Consultants.
6'4'4
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The consultantswill be requiredto submil as much as
are availablerecords
of the work canied out underthis Contract.
The Employer may audit accounts,as much as are
avairablewith the
consultants,for the_services
providedby the consultaits underthis contract.
should any error be found, this shail be called
to ttre attention of the
Consultantand if so it shallbe adjustedaccordingly.
Advancewritten notice of not ressthan_seven
(7) working daysmust be given
to the Consultant,by the Employer,of suchuuiit *tri.r,
shall be carriedout
during normal working houri at the placewherethe iecords
are maintained.
Suchrecordsshall be kept for a periodnot to exceedthree
(03) yearsfrom the
completionof the Servicesor terminationof Contractpursuant
to provisions
hereof,to facilitateany questionsarisingfrom the i.ftoy.r,,
Audit.
8.2
DisnuteSettlement:
Any Dispute betweenthe parties as to the matterspursuant
to this contractwhich
cannotbe settledamicablywith in thirty daysafter receipi
uv on" party of the other
party's requestfor such amicablesettliment
may be ruutnitt.o by eiitrer pu1y ro,.
settlementin accordancew_iththe provisionsofArbitration
act 1940 as amended
from time to time andthe rulesthereafter.
services under the contractshall continueduring
the fubitration proceedings.The
venueof arbitrationproceedingsshall be in Islariabudpukit;
and the conclusions
of arbitrationcommitteeshallbe bindingon both parties.
9.
DisclosureClause:
consultantherebydeclaresthat it hasnot obtainedor induced
the procurementof any
contract,right, interest,privilege or other obligation
or benefit f.om Cou.rnn,r"i"f
Pakistanor any administrativesubdivisionoi agency
thereof or any
,iiity
ownedor controlledby it (Gop) throughuny ,o.*pt
businesspractice. "trr.,
without limiting the generalityof the foregoing,consultant
representsand warrants
that it has fully declaredthe brokerag",
fees etc. paid or payableto
an{o.neand not given or agreedto give and"om.irsion,
shallnot give o, ugr.. to give to any over
within or outsidePakistaneitherdiiectly or indirectfthrough"any
naturalor juridical
person,including its affiliate, agent,asiociate,broker,
director,promoter,
shareholder,sponsoror sub.sidiiry,any commission, "onrittunt,
bribe, finder,sfee
$atificaiion,
or kickback, whether describedis consultationfee'oi
ottrerwise,with the object of
obtainingor includingthe procurementof a contract,
right, interest,privilegeor other
obligation or benefit in whatsoeverform from
Gop,-;il
that which has been
expressly
{gctared pursuanthereto.consultantcertificatesth'ai it has madeand will
makefull disclosureof all agreements
andarrangements
with all personsin respectof
or relatedto the transactionwith GoP and has
iot takenurvac,i.. or will not take
any actionto circumventthe abovedecraration,
..pr"r"nt ti# o, *urrurr*.
87
consultant accepts full responsibility and
strict liability for making any false
declaration,not making
full disclosui., rirt pr.r.n ing facts or taking
any action
likely to defeatthe purposeof this declaration,
."pr"r"rt"tion and warrant5r.
It agrees
that any contrac! righq interest,privilege or
otrt"r oiiigation or benefit obtainedor
procured as afo-resaidshall, without pr"luoir"
to- uny other right and remedies
available to GoP under any law, contract
or other instrumen! be voidable at the
option of Gop.
Notwithstandingany rights and remediesexercised
by Gop in this regard,contractor
agreesto indemnity GoP for any.loss or damaged
incuned by it on accountof its
comrpt businesspractices and further puy .o-rp.nsation
to Gop in an amount
equivalentto ten time the sum of any commission,
gratification,bride,finder,sf,eeor
kickback given by contractor as aforesaidfJ;h;;;;or.
of obtainingor inducing
the procurementof any contract,right, interert,priuii.g!
or otherobligationor benefit
in whatsoeverform from Gop.
11'
Following to indicatepriority of documentforming part
of this contractto resolvean
ambiguityor a non clarity in the provision.
-
Letter of Acceptance
Minutes of NegotiationMeeting
The SpecialConditionsof Contract;
The GeneralConditionsof Contract:
Scopeof Services/Ierrnsof ReferenceOtherdocuments.
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Appendix A
Description of the Services
[Give detailed descriptionsof the servic-esto be provided,
datesfor completionof
varioustasks,placeof performancefor different
turt r, ,p.rin. t rt, to be approvedby
Client, etc.]
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Appendix B
ReportingRequirements
As per TOR
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AppendixC
Key Personneland Subconsultants
[List under:
C-l
Title [and natrnes,if. already available],
activities of job
descriptionsand working hours of key
Fersonnelto be
assignedto work and staff-monthsfor eac-h.
c-2
List of approvedSubconsultants
(if alreadyavailable);same
informationwith respectto their Fersonnel
as in C_l.]
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Breakdown
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AppendixE
t
Breakdown of Contract price in Local Currencv
[List hereundercostestimatesin local currency:
1'
2.
(a)
Monthly ratesfor local Personnel(Key Personnelandotherpersonnel);
(b)
Total Remunerationof staff (on the basisof rnonthryrates)
Reimbursabledirect costs(non-salarycosts);
Direct Non-salaryCostsare such incurrednon-salary
costswhich are directiy
allocableto specificengagements
andprojects. Thesecostsincludebut arenot
limitedto the following:
(i)
Provisionsfor office, light, heat and similar items for
working space,
costs or rental for fumiture, drafting equipment and
engineering
instrumentand automobileexpensesidentifiableto specificprojects
for
which specialfacilitiesotherthanheadoffice of the firm are
anlnged.
(iD
Provisionfor labouror work chargeestablishment.
(iiD
Daily and travelling allowances/expenses
of employees,partnersand
principalswhen away from home/officeon businessconnected
with the
project.
(iv)
Identifiable communicationexpenses,suchas long distancetelephone,
telegraph,cable,telex, expresscharges,and postageotherthan general
correspondence.
(v)
Servicesdirectly applicableto the project such as special legal and
accountingexpenses,computerrental and programmingcosts,special
consultants, borings, laboratory charges, perspectives,renderings,
photos,model costs,commercialprinting and binding and similar costs
which are not applicableto the overheadcosts,professionalliability
insurancecover in accordance
with the provisionssetout in Sub-Clause
GC3.4.
(vi)
Identifiabledrafting suppliesand office suppliesand expensescharged
to the employers work, as distinguishedfrorn such supplies and
expensesapplicableto severalprojects.
(viD
Identifiable reproductioncost applicableto the work such as blue
printing, photostating,mimeographing,
printing,bindingetc.
(The detail of the costestimatesto be providedon the additionarpages).
94
..rf.'.
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a
J.
Sub-total,remunerations
and reimbursablenon-salarydirectcosts: (l + 2).
4.
Contingencies,
if any
5.
Total: (3 + 4)
Notes:
A'
Elementsof the salary costsand billing rates
for the relevantsalary grades
shall also be included in this Appendix.
B.
Estimate will include thefollowing itemsas applicable:
0
Remuneration,i.e. staffcosts
on
-based monthlybilling ratesof the stafr
and contingenciesif any, excruding
adjustmentof biiling ratei.
(2)
Reimbursabledirect non-salary costs,contingencies,tf
any, excluding
adjustmentof biling ratesfor thestaffcoverei underdirect
costs.
Each item shqil be specified whether it is payabre on the
basisof (a)
lump summonthlyrate; or (b) reimbursement'of
actualexpendituris.'
(3)
Payments in respect of any cost (i,e. total remuneration,
and total
reimbursablenon-salarydirect cost) which could exceedthe
estimates
set forth in this Appendix may be chargeabre to the
,orttng;n'ry
amountsprovidedfor in the respectiveestimates,onry if such
o*
approvedby the Client prior to being incurredJ.
"oJ,
Appendix F
services and Fac'ities to be Frovided
by the crient
and
Counterpart Fersonnelto be Made Available
to the Consultantsby the Client
The client shall makeavailablethe following
ServicesandFacilities:
l.
The client shall make availableto the consultants,
subconsurtantsand the
Personnel,for the purposesof the servicesand
free of any charge,the services,
facilities and propertydescribedin this clause
at the times una in the manner
specifiedhereunder:
(a)
(b)
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(c)
Rent will be charged by the Client only for the family
status
accomrnodationprovidedto the Personnel,in the Client's
colonies.at
the following rates:
Type ofAccommodation
(d)
2.
Monthly Rent(Rs)
No rent will be chargedf,or single statusresidencesprovidedby
the
Client to the Personnel"
LodgeAccommodation
If requestedby the consultants,the client shallprovidelodgeaccornmodation,
if available,to all Personnelof the Consultantsor the Subconsultants
when on
visit to various parts of the Froject area or any other station where such
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facilities or the lodge accommodationof the client exists (and providedthat
the Personnelof the consultants or the Subconsultants
visit that place in
connection with the Project) under the same terms and conditions
as the
Client'sstaff is entitled.
3.
The Client shall make available to the Consultants,free of charge"
the
following counterpart personnel in connection with carrying out
of the
Services:
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DEcLARArroN
oFFEEillEotffi
JTiSSt BR.KERA*T;:.'"'
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PAYABLE BY THE SIIPPLTERS
oF GooDS, SERVICES& woRKs IN
CONTRACTSWORTH RS.1O.OO
MILLION OR MORE
ContractNo.
ContractValue:
Dated
ContractTitle:
obligation or benefit fr-om Government"or p*irt
n ic;pt or any administrative
subdivisionor agencythereofor any other entity
ownedtr controuedby Gop through
any corruptbusinesspractice.
without limiting the generalityof the foregoing,
of Supprier]representsand
warrantsthat it hasfully declaredthe brokerage, [name
commission,fees.tr. p"io - p"vJr.
to anyoneand not given or agreedto give andshall
not give o.ugr.. to give to anyone
within or outsidePakistaneither directly or indirectly
tilrough any naturalor juridical
person,including its affiliate, agent,associate,
broker,conJnltant,director,promoter,
shareholder,sponsororsubsidiary,any commission,gratification,
bribe,finder,sfee or
kickback, whether describedas consultationfee oi
otherwise,with the object of
obtainingor inducingthe procurementof a contrac! right,
interes! privilege or other
obligation or benefit in whatsoeverform from Gop,-;;";pt
that which has been
expresslydeclaredpursuanthereto.
[name of supplierJ certifies that it has made and will make full disclosure
of all
agreements
and arrangements
with all personsin respectof or relatedto the transaction
with GoP and has not taken any action or will notiake
any actionto circumventthe
abovedeclaration,representation
or warranty.
[nameof Supplier]acceptsfull responsibilityand strict liability for making any
false
declaration'not making full disclosur., rir."presenting
a.i, oo taking any action
likely to defeatthe purposeof this declaration,,.pr.r.nt-ution
and *u11uity. it ug;,
that any_contract,right, interest,privilege or othir obligation
or benefit obtainedor
procured as aforesaid shall, without prejudice to
uni other rights and remedies
availableto GoP underany law, contractoi other instrurirent,be voidable
at the option
ofGoP.
Notw-ithstandingany rights and remediesexercisedby GoP in this regard,
of
Supplierlagreesto indemnifr GoP for any lossor damageincurredby ii on [name
accountof
its comrpt businesspracticesand furthir pay compensationto Gop
in an amount
equivalentto ten time the sum of any commisiion,gratification,bribe, finder,s
fee or
kickback given by [name of Supplier] as aforesaiJfor the purposeof, obtaining
or
inducingthe procurementof, any contract,right, interest,privitegeor other
obligalion
or benefitin whatsoeverform from Gop.
NameofBuyer:
Nameof Seller/Supplier:
Signature:
Signature:
ISeal]
ISeal]
G,fi-ri''",.