1. business and industrial
2. company
3. annual report

Invercargill
C I T Y COUNCIL
NOTICE OF MEETING
Notice is hereby given of the Meeting of the
Invercargill City Council
to be held in the Council Chamber,
First Floor, Civic Administration Building,
101 Esk Street, Invercargill on
Tuesday 5 May 2015 at 4.00 pm
His Worship the Mayor Mr T R Shadbolt JP
Cr D J Ludlow (Deputy Mayor)
C r R LAbbott
Cr R R Amundsen
Cr K F Arnold
Cr N D Boniface
Cr A G Dennis
Cr I L Esler
Cr P W Kett
Cr G D Lewis
Cr I R Pottinger
Cr G J Sycamore
Cr L S Thomas
EIRWEN HARRIS
MANAGER, SECRETARIAL SERVICES
02
AGENDA
Page
1.
APOLOGIES
Cr D J Ludlow
2.
PUBLIC FORUM
Mr Neil Cruickshank will be in attendance to speak about the Lifelines
Project.
3.
MINUTES OF THE MEETING OF COUNCIL HELD ON 31 MARCH
2015
05
4.
MINUTES OF THE MEETING OF THE BLUFF COMMUNITY
BOARD HELD ON 13 APRIL 2015
13
5.
MINUTES OF THE EXTRAORDINARY MEETING OF COUNCIL
HELD ON 24 APRIL 2015
19
6.
MINUTES OF COMMITTEES
6.3
INFRASTRUCTURE AND SERVICES COMMITTEE 28 APRIL 2015
6.4
FINANCE AND POLICY COMMITTEE 29 APRIL 2015
21
To be tabled.
7.
REPORT OF COUNCILLOR IAN POTTINGER
7.1
8.
USE OF CAPITAL BY INVERCARGILL CITY HOLDINGS LIMITED
REPORT OF
SERVICES
8.1
DIRECTOR OF
29
FINANCE AND CORPORATE
37
REPRESENTATION REVIEW
To be circulated separately
10.
MAYOR'S REPORT
11.
URGENT BUSINESS
39
03
12.
PUBLIC EXCLUDED SESSION
Moved, seconded that the public be excluded from the following parts of
the proceedings of this meeting; namely
(a)
(b)
(c)
(d)
Confirming of Minutes of the Public Excluded Session of Council
31 March 2015
Receiving Minutes of the Public Excluded Session of Bluff
Community Board 13 April 2015
Report of the Director of Finance and Corporate Services
Report of the Director of Environmental and Planning Services
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter,
and the specific grounds under Section 48(1)(d) of the Local Government
Official Information and Meetings Act 1987 for the passing of this
resolution are as follows:
General subject of each
matter to be considered
Reason for passing this
resolution in relation to
each matter
Ground(s)
under
Section 48(1) for the
passing
of
this
resolution
(a)
Confirming
of
Minutes − Council 31
March 2015
Enable any local authority
holding the information to
carry on, without prejudice
disadvantage,
or
(including
negotiations
commercial and industrial
negotiations)
Section 7(2)(i)
(b)
Confirming
of
Bluff
Minutes
−
Community
Board
13 April 2015
Enable any local authority
holding the information to
carry on, without prejudice
disadvantage,
or
negotiations
(including
commercial and industrial
negotiations)
Section 7(2)(i)
(c)
IVEM Constitution
Enable any local authority
holding the information to
carry on, without prejudice
disadvantage,
or
negotiations
(including
commercial and industrial
negotiations)
Section 7(2)(i)
(d)
Windsor
Concept
Enable any local authority
holding the information to
carry on, without prejudice
disadvantage,
or
negotiations
(including
commercial and industrial
negotiations)
Section 7(2)(i)
Village
**********
04
MINUTES OF THE MEETING OF THE INVERCARGILL CITY COUNCIL HELD IN THE
COUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK
STREET, INVERCARGILL, ON TUESDAY 31 MARCH 2015 AT 4.00 PM
PRESENT:
His Worship the Mayor Mr T R Shadbolt
Cr D J Ludlow − Deputy Mayor
C r R LAbbott
Cr R R Amundsen
Cr K F Arnold
Cr N D Boniface
Cr A G Dennis
Cr I L Esler
CrPWKett
CrG DLewis
Cr I R Pottinger
Cr L S Thomas
IN ATTENDANCE:
Mr R W King − Chief Executive Officer
Mrs P M Gare − Director of Environmental and Planning Services
Mr D J Johnston − Director of Finance and Corporate Services
Ms M Napper − Community Development Manager
Mr R Pearson − Roading Manager
Mr D Booth − Financial Services Manager
Mr P Homer − Manager Building Assets and Museum
Mrs M Short − Manager Strategy and Policy
Miss K Graber − Planning and Policy Analyst
Ms L Kuresa − Committee Secretary
APOLOGIES
Cr G J Sycamore.
Moved Cr Boniface, seconded Cr Ludlow and RESOLVED that the apology be
accepted.
2.
PUBLIC FORUM
Nil.
3.
REPORT OF THE INVERCARGILL YOUTH COUNCIL
The report had been circulated and Co−Chairs Jennifer Forrest, Martha
Broughton and Danielle Carson were in attendance to speak to it.
3.1
Youth Council Leadership Programme
3.2
Welcome to Invercargill
05
3.3
Youth Council − New Zealand Flag Consideration Panel
Stephen Jones who had been appointed to represent New Zealand Youth on the
New Zealand Flag Consideration Panel was introduced to Council. Council
congratulated him on his new appointment and wished him well.
Moved Cr Thomas, seconded Cr Boniface and RESOLVED that the report be
received.
4.
MINUTES OF THE MEETING OF COUNCIL HELD ON 24 FEBRUARY 2015
Moved Cr Ludlow, seconded Cr Amundsen that the minutes be approved.
Cr Kett said that the meeting started at 2.00 pm and not 4.00 pm.
Cr Pottinger said with regard to Item 3.3, he asked Cr Ludlow what the relevance
was for asking Mr Mulvey about retaining IDs from underage people who
presented them to try and purchase alcohol from liquor stores.
Cr Boniface raised a Point of Order and said that the Council was passing a
resolution to approve the accuracy of the minutes and not debate the matters
outlined in the minutes.
Cr Ludlow said he was happy to answer Cr Pottinger's question. He said he had
asked that question because the submitter raised the matter and how they liked
to follow the rules. He was merely seeking clarification on this matter.
Cr Pottinger said with regard to Item 12.2, he wanted clarification as to whether
Council had set a precedent that it would need to charge the higher tier because
that was a cost to this Council of monitoring it or could a liquor license holder
come to Council and ask to go to a lower tier.
Cr Ludlow said at the moment the fees and charges had been set and it was not
Council's intention to make a profit from them. If Council found that the fees
were generating a profit then they would be reviewed and reduced. On the
question on whether it would preclude anybody else from approaching Council
and asking for a fee reduction, the answer was no − any licence holder had the
right to ask for a reduction, but added the decision regarding the ILT request
certainly indicated where Council would most likely stand.
Cr Pottinger asked if the Government got it wrong in setting a tier structure
where the tier structure was named as a deterrent.
Cr Ludlow said that Council's setting of fees at the maximum level was aimed at
having no rates support of the liquor licensing process.
His Worship the Mayor upheld Cr Boniface's Point of Order raised earlier and
said Council could not reopen issues from the minutes, Council could only
approve the minutes at this time.
The motion, now being put was RESOLVED in the affirmative.
06
5.
MINUTES OF THE EXTRAORDINARY MEETING OF COUNCIL HELD ON
19 MARCH 2015
Moved Cr Abbott, seconded Cr Ludlow and RESOLVED that the minutes be
approved.
6.
MINUTES OF THE EXTRAORDINARY MEETING OF COUNCIL HELD ON
23 MARCH 2015
Moved Cr Thomas, seconded Cr Kett and RESOLVED that the minutes be
approved.
7.
MINUTES OF THE MEETING OF THE BLUFF COMMUNITY BOARD HELD
ON 9 MARCH 2015
Cr Lewis said the Tour of Inspection was held yesterday which was very
successful.
Moved Cr Esler, seconded Cr Lewis and RESOLVED that the minutes be
received.
8.
MINUTES OF COMMITTEES
8.1
Community Services Committee 16 March 2015
Cr Abbott said with regard to Item 2.1.5, he invited all Councillors to put any
ideas forward with regard to Housing Care. After all the ideas were collated a
presentation would be made to Council on this matter. He said this would take
place within the next six weeks.
Moved Cr Abbott, seconded Cr Kett and RESOLVED that the minutes be
approved.
8.2
Regulatory Services Committee 17 March 2015
Moved Cr Ludlow, seconded Cr Dennis and RESOLVED that the minutes be
approved.
8.3
Infrastructure and Services Committee 23 March 2015
Moved Cr Dennis, seconded Cr Esler and RESOLVED that the minutes be
approved.
8.4
Finance and Policy Committee 24 March 2015
Moved Cr Boniface, seconded Cr Abbott that the minutes be approved.
Cr Pottinger said with regard to Item 7.3.3, he wanted confirmation as to whether
Invercargill Venue and Events Management Limited intended to employ more
staff in administration for the management of Rugby Park.
07
Cr Boniface said the three Directors of the Invercargill Venue and Events
Management Limited Board had not discussed this matter because Council had
not made a decision on it.
Mr Johnston said there were several conditions attached to the Council's
resolution and all parties needed to meet to discuss the conditions that involved
them, so not all parties had reached the point where Council would take control
of Rugby Park. He said he hoped to have it completed in the next couple of
weeks.
The motion, now being put, was RESOLVED in the affirmative.
9.
REPORT OF THE CHIEF EXECUTIVE
The report had been circulated.
9.1
Amendment to Standing Orders
Mr King took the meeting through the report.
Cr Pottinger outlined the process of setting up the audio link for Council.
Moved Cr Ludlow, seconded Cr Arnold and RESOLVED that Standing Orders
be amended to provide that elected members may attend any meeting of the
Council by audio link or audio visual link in accordance with Clause 25A(1) of the
7th Schedule to the Local Government Act 2002.
10.
REPORT OF THE DIRECTOR OF WORKS AND SERVICES
The report had been circulated.
10.1
Inner City Rejuvenation − Next Stages
Mr Pearson took the meeting through the report.
Moved Cr Boniface, seconded Cr Ludlow and RESOLVED that the Council
approves the preparation of preliminary design work for the Kelvin and
Esk Street areas and that these designs are reported back to Council for
consultation prior to any public consultation being undertaken.
11.
REPORT OF THE DIRECTOR OF ENVIRONMENTAL AND PLANNING
SERVICES
The report had been circulated.
11.1
Gambling Policy Review
Cr Ludlow took the meeting through the report.
Moved Cr Ludlow, seconded Cr Abbott that the report be received.
08
In response to a question by Cr Boniface as to whether all stakeholders had
been engaged in the Gambling Policy review, because he was concerned that
not all stakeholders or interested parties were invited to the previous review
process. Miss Graber said she had invited all stakeholders, interested parties
and public meetings would be carried out to gauge feedback on how it affected
everybody.
In response to a question by Cr Dennis as to whether this process included Lotto
sales, the TAB and everything pertaining to gambling. Miss Graber said it
included the TAB and the gaming machines but not Lotto sales. She said the
way the Gambling Policy worked was that it only covered the TAB and there was
only one Policy which was divided in two. One was specifically for TAB and one
was for establishments with gaming machines.
In response to a question by His Worship the Mayor as to whether there was a
way that the Policy could include the sector of people gambling online and Lotto
sales. Miss Graber said it was not under local government authority, it was
under central government authority. Council could report a problem but it would
need to be reported to central government and the Department of Internal Affairs
would undertake its own investigations.
The motion, now being put, was RESOLVED in the affirmative.
12.
REPORT OF THE DIRECTOR OF FINANCE AND CORPORATE SERVICES
The report had been circulated.
12.1
Representation Review
Moved Cr Amundsen, seconded Cr Abbott and RESOLVED that the report be
received.
12.2
Activity Financial Statements
Moved Cr Boniface, seconded Cr Kett and RESOLVED that the attached
Appendix I be adopted as supporting information for the Long Term Plan
Consultation Document, subject to final audit review.
12.3
Audit and Risk Committee Work Programme for 2015
Moved Cr Lewis, seconded Cr Ludlow that the report be received;
AND THAT
The Terms of the Audit and Risk Committee be amended as noted and that the
Audit and Risk Committee be delegated authority to appoint an independent
member to the Committee.
In response to questions, the following answers were given:
• There are people in the community who are totally independent of Council and
who are highly skilled from various organisations around Southland.
We
have the option of putting expressions of interest out and the other option
•
is to recommend some good internal auditors in Southland who are not
conflicted to Council in any way.
09
This recommendation means that the Committee could call for nominations
and then go through the process of appointing someone who was
independent of Council and not necessarily independent of the Committee.
The motion, now being put, was RESOLVED in the affirmative.
13.
REPORT BY COUNCILLOR KAREN ARNOLD
The report had been circulated.
13.1
Emergency Accommodation
Cr Arnold took the meeting through the report.
In response to questions, the following answers were given:
• I can't speak on behalf of the Breathing Space Trust or Salvation Army but
from discussions, this is very much a one year trial because nobody knows if it
will work or how it will work. I don't know what funding has been received for
the project but I do know that Council had made a $20,000 contribution
towards it.
• I will contact Mr Wood from Breathing Space Trust to get a copy of the
delivery model and make it available to Councillors.
Moved Cr Arnold, seconded His Worship the Mayor and RESOLVED that the
report be received.
14.
REPORT BY COUNCILLOR PETER KETT
The report had been circulated.
14.1
Events Committee Grant
Moved Cr Kett, seconded Cr Ludlow and RESOLVED that the report be
received.
15.
REPORT OF HIS WORSHIP THE MAYOR
The report was tabled and His Worship the Mayor took the meeting through it.
In response to a question from His Worship the Mayor as to what the costs were
for the water reticulation system in Southland. Mr King said the water supply for
Southland was around $330.00 per person per annum and around 90 cents per
day of unlimited supply of very good water. He said that was in comparison to
buying a 1.5 litre of bottled water at the supermarket.
Moved His Worship the Mayor, seconded Cr Ludlow and RESOLVED that the
report be received.
Moved His Worship the Mayor, seconded Cr Thomas and RESOLVED that the
two supplementary items with regard to Unbalanced Budget and Submissions to
the Proposals for Regulations under the Food Act 2014 be taken under Urgent
Business.
10
16.
URGENT BUSINESS
16.1
Report of the Director of Finance and Corporate Services
16.1 .1
Unbalanced Budget
The report was tabled and Mr Johnston took the meeting through it.
Moved Cr Boniface, seconded Cr Ludlow and RESOLVED that the unbalanced
budget proposal in the Draft Long Term Plan is considered by Council to be
prudent in the circumstances of Council's current financial situation;
AND THAT
The Director of Finance and Corporate Services be authorised to include a
statement within the Financial Strategy disclosing that there is an unbalanced
budget and the reasons for it;
AND THAT
The Consultation Document includes the statement contained within the body of
this report to disclose the unbalanced budget and reasons for it.
16.2
Report of the Director of Environmental and Planning Services
16.2.1
Submissions to the Proposals for Regulations under the Food Act 2014
The report was tabled.
Moved His Worship the Mayor, seconded Cr Ludlow and RESOLVED that the
Council endorses the submission lodged with the Ministry of Primary Industries.
17.
COUNCIL IN PUBLIC EXCLUDED SESSION
Moved His Worship the Mayor, seconded Cr Ludlow and RESOLVED that the
public be excluded from the following parts of the proceedings of this meeting,
namely:
(a)
(b)
(c)
(d)
(e)
Confirming of Minutes of the Public Excluded Session of Council 24
February 2015
Confirming of Extraordinary Minutes of Public Excluded Session of
Council 19 March 2015
Confirming of Minutes of the Public Excluded Session of the Regulatory
Services Committee 17 March 2015
Confirming of Minutes of the Public Excluded Session of the Finance and
Policy Committee 24 March 2015
Report of the Chief Executive
The general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the specific
grounds under Section 48(1)(d) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution are as follows:
11
General subject of
each matter to be
considered
Reason for passing
this
resolution
in
relation to each matter
under
Ground(s)
Section 48(1) for the
this
passing
of
resolution
(a)
Confirming of
Minutes
−
Council
24 February
2015
Enable
local
any
authority holding the
information to carry on,
without
prejudice
or
disadvantage,
negotiations (including
commercial
and
industrial negotiations)
Section 7(2)(i)
(b)
Confirming
Minutes
−
Extraordinary
Council
19 March 2015
Enable
local
any
authority holding the
information to carry on,
without
prejudice
or
disadvantage,
negotiations (including
commercial
and
industrial negotiations)
Section 7(2)(i)
(c)
Confirming
Minutes
−
Regulatory
Services
Committee
17 March 2015
Enable
local
any
authority holding the
information to carry on,
without
prejudice
or
disadvantage,
negotiations (including
commercial
and
industrial negotiations)
Section 7(2)(i)
(d)
Confirming
Minutes
−
Finance
and
Policy
24 March 2015
Enable
local
any
authority holding the
information to carry on,
without
prejudice
or
disadvantage,
negotiations (including
commercial
and
industrial negotiations)
Section 7(2)(1)
(e)
Report of the
Chief
Executive
Enable
local
any
authority holding the
information to carry on,
prejudice or
without
disadvantage,
negotiations (including
commercial
and
industrial negotiations)
Section 7(2)(1)
**********
12
MINUTES OF A MEETING OF THE BLUFF COMMUNITY BOARD HELD IN THE BLUFF
MUNICIPAL CHAMBERS, GORE STREET, BLUFF ON MONDAY 13 APRIL 2015
AT 7.00 PM
PRESENT:
Mr R Fife (Chair)
Mrs W Glassey
Mrs G Henderson
M G A Laidlaw
Mrs P Young
Cr I L Esler
IN ATTENDANCE:
His Worship the Mayor, Mr T R Shadbolt
Mr R Pagan − Manager Parks and Reserves
Mrs N Allan − Service Centre Manager
Mr L Beer − Bluff Publicity/Promotions Officer
Ms L Kuresa − Committee Secretary
APOLOGY
Nil.
2.
NOTIFICATION OF URGENT ITEMS
Moved R Fife, seconded Cr Esler and RESOLVED that the matter with regard
to a presentation by Mr Evan Pennial to update the Board on the Bluff Oyster
Festival 2015 and the Club Hotel, be taken under Urgent Business in Public
Excluded Session.
3.
PUBLIC FORUM
Nil.
4.
MINUTES OF THE MEETING HELD ON 9 MARCH 2015
Moved G Henderson, seconded W Glassey and RESOLVED that the minutes
be accepted as a true and correct record.
5.
MATTERS ARISING
5.1
Historic Places Trust
The Chairperson informed the meeting that Cr Esler had a letter with regard to
this matter which he would present to the Board under the "Chairman's Report".
5.2
Bluff Water Supply
The Chairperson said Mr Murray was to speak to this matter at tonight's
meeting, but he had already informed the Board at the Tour of Inspection that
he was no further ahead on this matter due to a change−over of personnel. It
was a matter of work in progress which would be monitored closely.
13
5.3
Community Board Conference
The Chairperson said the Board would need to discuss who would be attending
this Conference so that all necessary arrangements could be made.
5.4
Maritime Museum Open Day
The Chairperson said that the Maritime Museum Open Day was not postponed
to a date in October/November. A date would be confirmed closer to the time.
6.
REPORT OF THE BLUFF PUBLICITY/PROMOTIONS OFFICER
The report had been circulated and Mr Beer took the meeting through it.
6.1
Bluff Heritage Day — Sunday 15 March
6.2
Japanese Film Crew
6.3
Bluff Oyster and Food Festival —23 May 2015
6.4
Bluff Family Gala Week − Saturday 18 and Sunday 19 April
6.5
Brochures
Moved W Glassey, seconded G Laidlaw that the report be received.
• The usual Southland nature is leaving the purchase of tickets to events to the
last minute. Tickets for the train rides are okay but not brilliant but it's
definitely going ahead. There is a push to sell tickets this week.
• Gavin Martin and Cherie Chapman's new venture is an interactive−type
display that's designed to be a quirky representation of all things Bluff.
The motion, now being put, was RESOLVED in the affirmative.
7.
REPORT OF THE DIRECTOR OF WORKS AND SERVICES
The reports had been circulated and Mr Pagan took the meeting through them.
7.1
Bluff Tour of Inspection
Moved G Henderson, seconded P Young that Items 7.1, 7.2 and 7.3 be
received together.
In response to questions, the following answers were given:
• There has always been a yellow AA finger sign going to the Pilot Station and
South Port.
far as I know there are rubbish drums at the cemetery but I will check on
As
•
that.
14
7.2
Bluff Cemetery
In response to questions, the following answers were given:
• We don't do stump grinding because of the amount of rocks in there.
• The next plan is to contain the area where the trees have been taken out and
cleared and spray it. There is a bit of rock there so we will be a much more
pleasing background at the cemetery with the natural rock and stumps that
are there at present. It will look better than it is at present.
• If you planted natives there it could enhance the area with a backdrop. I
wouldn't recommend it going into exotic trees and as much as anything else,
people go there to look at old graves, see relatives graves and for the view
itself.
There's
a new group that's been set up to look at the Eastern Cemetery. The
•
group is looking at getting funding to tidy up old headstones to preserve the
history, so that could be a project that a group in Bluff could look at doing for
the Bluff Cemetery.
7.3
Bluff Skateboard Park Land
The Board discussed this matter and agreed that the land was used extensively
and it was an important part of Buff. The Board agreed to include in its
submission to the Invercargill City Council Long Term Plan for the Council to
purchase this land.
The motion, now being put was RESOLVED in the affirmative.
8.
CHAIRMAN'S REPORT
The report was tabled and the Chairman took the meeting through it.
8.1
Tour of Inspection
The Chairperson said the Bluff Tour of Inspection was held 30 March, which
was a success. He took the meeting through some key matters which were
included in the Tour of Inspection report that needed to be looked at going
forward. He thanked everybody for their attendance and input.
8.2
Anzac Day Parade
The Chairperson said the Board had received an invitation from the RSA to
attend the Anzac Day Parade, which would be held Saturday 25 April at
11.00 am. The Board would lay a wreath at the Cenotaph.
8.3
Invercargill City Council Long Term Plan
The Chairperson said the Board would schedule a Workshop to discuss matters
to be included in its submission to the Invercargill City Council Long Term Plan.
8.4
Councillor Lloyd Esler Letter for Discussion
Cr Esler tabled a report on various matters and took the meeting through it,
copies of which are available from Secretarial Services.
15
The Board discussed having somebody to handout the plaques to people who
complete the track and it was agreed that Members would discuss this matter
further to see who would be available to do so. With regard to how people
could be taken back to Invercargill after completing the Te Araroa track, the
Board was unsure what could be put in place.
The Chairperson said with regard to the dangerous walk along the roadside
from Awarua onwards, that issue was included in the Board's submission to
Council's Long Term Plan last year and it would again be part of its submission
this year. The Board needed to push this issue so that the walkway could be up
and running again.
The Board also agreed that historic buildings was a difficult area, particularly
after the Christchurch Earthquake. Cr Esler said he would investigate this area
further in relation to historic buildings and speak to Mrs Gare about it.
The Chairperson thanked Cr Esler for his report and said that the Board he
would work closely with him on the matters raised in his report.
8.5
Christmas Tree
W Glassey said when she first arrived in Bluff in 1995, there was a lovely big
Christmas tree which was lit every year before Christmas, but after a couple of
years it was not put up anymore. She said at the beginning of her term as a
Board Member a comment was made by a Bluff resident that Bluff should have
a Christmas tree. She asked Mr Pagan of the whereabouts of the Christmas
tree as she was investigating a Santa Parade being held in Bluff this year and it
would be great to have a Christmas tree in Bluff again.
R Pagan said he was not aware of a Christmas tree in Bluff in previous years,
but he would investigate it further and report back to a future Board meeting.
The Board discussed the matter further and agreed it was a great idea. The
Board agreed that W Glassey would investigate this project further with the
assistance of Mr Pagan, including lighting to get it on track for this year.
Moved R Fife, seconded P Young and RESOLVED that the report be received.
9.
FINANCIAL STATEMENTS
The report had been circulated.
Moved G Henderson, seconded W Glassey and RESOLVED that the report be
received.
10.
URGENT BUSINESS
Nil.
16
11.
PUBLIC EXCLUDED SESSION
Moved W Glassey, seconded P Young and RESOLVED that the public be
excluded from the following parts of the proceedings of this meeting, with the
exception of Mr Beer and Mr Pagan, namely:
Presentation by Evan Pennial
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter, and
the specific grounds under Section 48 (1)(d) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
General
subject
of
each
matter
be
matter
to
considered
Reason for passing
this
resolution
in
relation to each matter
Ground(s)
under
Section 48(1) for the
of
this
passing
resolution
Bluff
Update
on
Oyster Festival 2015
and Club Hotel
To enable any local
authority holding the
information to carry on,
without
prejudice or
disadvantage,
negotiations (including
and
commercial
industrial negotiations)
Section 7(2)(i)
**********
1?
18
MINUTES OF THE EXTRAORDINARY MEETING OF THE INVERCARGILL CITY
COUNCIL HELD IN THE COUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION
BUILDING, 101 ESK STREET, INVERCARGILL ON FRIDAY 24 APRIL 2015 AT 9.00 AM
PRESENT:
His Worship the Mayor Mr T R Shadbolt
Cr 0 J Ludlow (Deputy Mayor)
Cr R R Amundsen
Cr K F Arnold
Cr N D Boniface
Cr A G Dennis
Cr N J Elder
Cr I L Esler
CrPWKett
C r C D Lewis
Cr I R Pottinger
Cr G J Sycamore
Cr L S Thomas
IN ATTENDANCE:
Mr R W King − Chief Executive Officer
Mr C A McIntosh − Director of Works and Services
Mr D J Johnston − Director of Finance and Corporate Services
Ms E Harris − Communications and Secretarial Services Manager
Mrs M Short − Manager Strategy and Policy
Mr R Pearson − Roading Manager
Mr R Pagan − Manager Parks and Reserves
Mr R Lothian − Audit New Zealand
Ms L Kuresa − Committee Secretary
APOLOGIES
Cr R L Abbott.
Moved Cr Ludlow, seconded Cr Sycamore and RESOLVED that the apology be
accepted.
2.
SUPPLEMENTARY REPORT OF
SERVICES
THE
DIRECTOR
OF WORKS AND
The report was tabled and Mrs Short took the meeting through it.
2.1
Asset Management Plans
Moved His Worship the Mayor, seconded Cr Boniface and RESOLVED that the
Asset Management Plans be adopted.
3.
REPORT OF THE CHIEF EXECUTIVE
An updated copy of the Long Term Plan 2015−25 Consultation Document plus
Appendix 1 and 2 were tabled.
19
3.1
Adoption of the Long−Term Plan 2015−25 Consultation Document and
Supporting Documents.
Mr Ian Lothian from Audit New Zealand took the meeting through the Audit New
Zealand report.
Moved His Worship the Mayor, seconded Cr Boniface that Council:
Adopt the Financial Strategy and Infrastructure Strategy;
AND
Decsio
i n−mathe
kn
i g Development of Maori Capacity to Contribute to Council
Adopt
Processes and the Statements on Variation between the Long Term
Plan and Assessment of Water and Sanitary Services and Waste Management
Plan as supporting documentation;
AND
Note that the list of supporting information contained within the body of the
report will be provided on the website as supporting information;
AND
Adopt the Consultation Document for the 2015−25 Long Term Plan;
AND
Note that Council's auditors, Audit New Zealand, will issue their audit report
following the adoption of the Consultation Document;
AND
Approve the process for consultation outlined in this report.
Cr Boniface said this had been a long drawn out process and he congratulated
the Auditors working in association with Council staff in the producing of this
document. He took the meeting through some highlights set out in the
Consultation Document as well as some matters of concern for Council. He
was happy for the document to be put out for public consultation.
Mr King said this was carried out through a new process and in order to satisfy
the requirements of the legislation it had been a complex exercise. He thanked
Mr Lothian and Audit New Zealand for going above and beyond. It had been a
learning experience for Council and even though the process had been delayed,
Council would have right for the next three years.
The motion, now being put, was RESOLVED in the affirmative.
There being no further business, the meeting finished at 9.15 am.
20
MINUTES OF A MEETING OF THE INFRASTRUCTURE AND SERVICES COMMITTEE
HELD IN THE COUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION
BUILDING, 101 ESK STREET, INVERCARGILL ON TUESDAY 28 APRIL 2015 AT
4.00 PM
PRESENT:
His Worship the Mayor Mr T R Shadboit
Cr L S Thomas − Chairperson
Cr I R Pottinger − Deputy Chairperson
Cr K F Arnold
C r A G Dennis
CrPWKett
IN ATTENDANCE:
Mr C A McIntosh − Director of Works and Services
Mr R Pearson − Roading Manager
Mr R Pagan − Parks Manager
Mr P Homer − Building Assets Manager
Mr A Murray − Water Manager
Mrs M Short − Strategy and Policy Manager
Mrs J Paterson − Committee Secretary
APOLGIES
Cr I L Esler.
Moved Cr Kett, Seconded Cr Pottinger and RESOLVED that the apology be
accepted.
Moved Cr Thomas, Seconded Cr Dennis and RESOLVED that the meeting
move into recess while technical issues around recording of the meeting were
resolved.
Moved Cr Thomas, Seconded Cr Kett and RESOLVED that the meeting moved
out of recess and be restarted.
2.
PUBLIC FORUM
Mrs Margaret Clyma was in attendance to speak on heavy traffic using Fox
Street. Mrs Clyma made the following comments:
>
>
>
>
>
Resealing of the road with asphalt has increased the sound.
Signage on Dee Street which was to be moved to 600 metres from Fox
Street on Dee Street has not been completed yet.
Signage around exhaust braking is being ignored.
Increased speed of trucks travelling along Fox Street beginning from
7.30am and asks that requests be made to the Police to monitor this.
Speed has impacts for:
Families with children being safe
•
of residents to safely reverse from properties onto Fox Street.
Ability
•
Property values on Fox Street are not keeping up with other streets.
Damage to property caused by vibration of trucks.
Types of trucks using Fox Street including LPG Tankers, mini tankers, log
trucks and stock trucks.
21
In response to a question from Cr Boniface on whether Mrs Clyma thought a
barrier on the road to slow traffic down would work, Mrs Clyma said no, as this
would increase the noise levels, she would rather have an enforced speed limit
and would like a 50kph speed zone sign put in place.
In response to a question from Cr Pottinger that if the speed issue was solved
would it be the volume of traffic that would still be the concern, Mrs Clyma
confirmed that yes the volume of traffic was a big concern.
In response to a question from Cr Thomas on when the last traffic count was
done, Mr Pearson advised that staff were currently doing a traffic count between
Liffey Street and Dee Street to look at volumes rather than speed and that other
counts had been done over last 12−15 months.
In response to Cr Thomas' query on the signage on State Highway 6, Mr
Pearson advised that he would follow up on the signage after the meeting. Mr
Pearson further advised that the Heavy traffic bypass sign had been moved
closer to Fox Street.
In response to a question from Cr Thomas regarding the noise created by the
smooth road and had this stopped the vibration, Mrs Clyma advised that this had
mostly stopped but was starting to come back with the volume of traffic and she
felt the ground underneath the road wass not compacted and was subsiding.
Mrs Clyma said that the New Zealand Transport Agency advised there wasn't a
need for Fox Street to carry heavy traffic and Victoria Avenue could carry all the
vehicles and therefore was wondering if the through traffic could to go back to
Victoria Avenue which would keep access to the development and would stop
sheep trucks and loaded sand and gravel trucks from using Fox Street.
In response, Mr Pearson advised that Council continues to seek support from
the transport industry to use Victoria Avenue. Each HPMV or overweight permit
required them to use Victoria Avenue. Legal trucks at 44 tonnes or under were
entitled to drive on any street other than streets which have a ban on them and
the only street where a ban is in place was Beatrice Street. Council continued to
liaise and encourage the industry to use Victoria Avenue and believed there was
a high degree of compliance for local trucking firms and Council continues to
follow up with those who don't comply. To remove the other component there
would need to be a bylaw change.
Mrs Clyma said that the bylaw which was originally proposed would have
removed the issue of through traffic and asked if there was a possibility that this
could be looked at again and go out for consultation. In response Mrs Short
advised that this would have to go through to entire process again because it
was turned down by Council and would be a matter of redrafting a bylaw and
putting it back out for public consultation, getting feedback and Council making a
decision on that. Mrs Clyma said that an issue that was not addressed was that
the Roading Bylaw was still running under 1962 Transport Act that never got
updated.
Cr Thomas thanked Mrs Clyma for her time in addressing the Committee.
Moved Cr Thomas, Seconded Cr Pottinger and RESOLVED that a
supplementary report from Mr Murray on the proposed Asbestos Cement
Watermain Replacement Programme 2015/16 be accepted and addressed by
22
Mr Murray as part of the Monitoring of Service Performance section of the
meeting.
3.
MONITORING OF SERVICE PERFORMANCE
The report had been circulated.
3.1
Levels of Service
3.1.1
Parks and Reserves
3.1.2
Public Toilets
3.1.3
Roading
3.1.4
Sewerage
3.1.5
Solid Waste Management
3.1.6
Stormwater
3.1.7
Water Supply Activity
Mr Murray took the meeting through the supplementary report and advised that a
further report would be supplied at the June meeting once tenders had been
received for the work.
In response to a question from Cr Boniface on the testing of the asbestos pipes
and the process to determine the level of deterioration and replacement of pipes
in particular areas such as Lamond Street east, Mr Murray acknowledged that
there was a need to do more condition monitoring and the proposed 2015/16
year programme had been compiled with knowledge of known failures of pipes
and plan to further develop the knowledge of the local network with further
sampling. There may be other predictive methodologies that could be used
which don't involve taking samples of pipe such as the use of probes to try to
better gauge the condition of buried pipes.
Mr Murray further advised that preliminary checking with colleagues in the water
industry shows that Invercargill was typical of other areas in New Zealand using
asbestos cement pipe.
Cr Boniface further asked that following the tests, how the decision was made to
determine which pipes would need to be replaced immediately. In response,
Mr Murray advised the samples were taken to be representative of the whole
main and had been taken along the whole street. The programme for the 15/16
year was not totally reliant on sampling and the condition rating needed further
work in the coming years to justify inclusion in the proposed plan and the
programme may alter as more information came to hand.
Mr McIntosh commented that staff were optimising the work programme for next
year and respectfully noted that while the budget wasn't approved yet, they
wanted to get a head start on talking with contractors. The work programme had
been developed with an understanding of which were the most strategically
important pipes that were known about, such as the Airport (as part of the
upgrade), Kew Road and other areas where sampling had been overlaid with
burst history.
23
Staff were faced with the reality that they were unable to do as much as they
would like to do and would be looking at how to optimise the work to obtain the
most effect. Other work being undertaken such as roading and footpaths would
also be taken into account.
Moved Cr Pottinger, Seconded Cr Dennis and RESOLVED that the report be
received.
4.
MONITORING OF FINANCIAL PERFORMANCE
The report had been circulated.
4.1
Drainage
4.2
Parks
4.3
Roading
4.4
Solid Waste
4.5
Water
4.6
Financial Summary
Moved Cr Kett, seconded Cr Dennis and RESOLVED that the report be
received.
5.
OTHER BUSINESS
5.1
Report of the Director of Works and Services
The reports had been circulated.
5.1.1
Amendment to Queens Park Management Plan
Mr Pagan took the meeting through the report and made the following
comments:
The report gives an update and timeframe on consultation for amendment to the
management plan to allow for the building of the house for the Kakapo and
Tuatara.
There may be a need for a special Infrastructure and Services meeting to hear
submissions which close on 8 May which could take place two weeks after this
date. The next scheduled Infrastructure and Services meeting is on 8 June with
the Council meeting being on 16 June.
In response to a question from Cr Arnold on whether the submission documents
were available online, Mr Pagan advised that they were available on Council's
website as well as from the Library, Civic Administration Building and Parks
Office.
In response to a question from Cr Pottinger on whether the consultation would
free up the land for any use, Mr Pagan advised that the consultation was for a
particular development that had been proposed. Mr Pagan advised that the
24
proposal was separate to the Museum redevelopment, so there was no need to
alter current boundaries and was for the display of animals and birds. The
management plan currently allowed this, however because it was a major
development removing a large number of trees it was important that the public,
via the management plan, have a say.
Mr McIntosh advised that for clarity, these submissions would only be to do with
the reserve plan for Queens Park and not any other element of the proposal. A
copy of the consultation document would be provided to the next Council
meeting for approval to go out for public consultation.
In response to a question from His Worship on whether the new caravan would
be used, Mrs Short advised that the caravan would be used for this and for the
Long Term Plan consultation as well and she would be setting a timetable for
circulation to Councillors who could then attend any consultation session that
they wished.
In response to a question from His Worship that if during the submission process
a better site was identified would this then require another process, Mr Pagan
advised that the process would start again as this was a particular site for a
specific development.
Cr Thomas requested clarification on who the applicant was for the project at the
Council meeting of 5 May.
Moved Cr Thomas, seconded His Worship The Mayor and RESOLVED that the
report be received.
5.1.2
New Fire Tanker
Mr Pagan took the meeting through the report.
In response to a question from Cr Kett on who bears costs, Mr Pagan advised
that the three Territorial Local Authorities, Department of Conservation and
Forest Owners all contribute. Capital replacements are taken out of a
replacement fund and also subsidised by Central Government. The previous
machine was going to Wyndham to replace the ageing one there. Vehicles were
sent from high use to low use areas to obtain maximum use of them.
In response to Cr Kett's question on how much Council contributed annually,
Mr Pagan advised that the amount had been approved in the budget and was
approximately $50,000.
In response to a question from His Worship if the forests owned by Council
contributed, Mr Pagan advised that contributions came from the commercial
forests and Sandy Point Forest.
Moved Cr Dennis, seconded Cr Kett and RESOLVED that the report be
received.
5.1.3
Invercargill Cenotaph and Anzac Day Preparation
Mr Pagan took the meeting through the report.
Moved Cr Thomas, seconded Cr Pottinger and RESOLVED that the report be
received.
25
5.1.4
2015−2018 National Land Transport Programme
Mr Pearson took the meeting through the report.
Note:
Cr Amundsen left the meeting at 5.00 pm.
In response to a question from Cr Boniface on indicative funding for three years,
Mr Pearson advised that what had been proposed by New Zealand Transport
Agency was that the amount of funding that Council had requested will be 1%
less than asked for over the next three years but the funding assistance rates for
this subsidy (being 60% next year, 59% the following year and 58% for the year
after that). Staff would need to see where this lined up with current budgets for
the next three years of the Long Term Plan.
Moved Cr Pottinger, seconded Cr Kett and RESOLVED that the report be
received.
5.1.5
Update on Branxholme Upgrade Project
Mr Murray took the meeting through the report.
Cr Boniface advised on a meeting with the Auditors around carry forward figure
amounts and completing work in the year funds were allocated for. He asked if
Council had the resources to do the work for water and other projects going
forward to ensure that that the budgeted programme could be delivered. In
response Mr Murray advised in respect of the Branxholme upgrade there had
only been a budget for this current financial year. A report went to Council in
February of last year requesting to defer the emergency water supply and carry
forward the monies that were scheduled for equipment replacement at
Branxholme to use these to fund the overall improvement of the Water
Treatment Plant. Currently the preliminary design had been done, and would be
subject to a final detail design before going out for construction tender. Prior to
this, a trial was conducted to look at reutilising current infrastructure so as to
make some major cost savings namely the reinforced concrete cells which hold
the filter media. Before engaging in this trial, earthquake testing on that
infrastructure was also undertaken. The trial, using a new filter media, was
undertaken for three months to see if it would work. As a result, in respect to
expenditure, this current year's budget would not be fully expended thus
requiring a carry forward budget into the 2015/16 year.
Mr Murray provided an update around the project on the strengthening of the
Water Tower, advising that staff were waiting for legislation to become enacted
before committing funds.
Other projects included the asbestos cement mains, as previously discussed.
Other factors that could influence progress of projects included resource in the
contracting industry to be able to complete work on time.
In response to a comment from Cr Boniface on planning delivery of works
programmes, Mr McIntosh advised Mr Keen, as part of his role would be working
to see that the project was delivered and that a further $150,000 would be
expended by the end of the year. Mr McIntosh advised that there were other
projects that would span multiple years because of their size. Mr McIntosh also
advised that during the long term plan process it had been identified that there
would be a significant increase in work with drainage and water and weekly
management production meetings were now taking place.
26
In response to a question from Cr Pottinger on the Branxholme project and once
completed where would Invercargill rank nationally providing quality A l water,
Mr Murray advised that grading was less prominent and it was now becoming
about demonstrating compliance with drinking water standards. The city's water
Past
did not always comply with national drinking water standards.
transgressions had been sufficiently minor and consultation with the water
assessor takes place who makes a decision on what to do. There were a
number of cities not compliant and once this project was completed the aim was
to be fully compliant and would be in−line with most other cities such as Auckland
and Wellington.
In response to a question from Cr Arnold as to whether costs of Branxholme
works fell on people receiving the water or across all ratepayers, Mr McIntosh
advised that the cost was only on people connected to the water supply, or
served by the network.
Moved Cr Kett, seconded Cr Dennis and RESOLVED that the report be
received.
6.
URGENT BUSINESS
Nil.
There being no further business, the meeting finished at 5.25 pm.
27
28
TO:
COUNCIL
FROM:
COUNCILLOR IAN POTTINGER
MEETING DATE:
TUESDAY 5 MAY 2015
USE OF CAPITAL BY INVERCARGILL CITY HOLDINGS LIMITED
Report Prepared by:
Cr I R Pottinger
SUMMARY
This is a report by Councillor Pottinger on the use of capital by ICHL raised from the issue of
32350,000 shares on December 2, 2014.
RECOMMENDATIONS
That the report be received;
AND
That Council passes a resolution seeking advice from Simpson Grierson on the questions
included with in this report;
AND
That this advice be brought to Council at its next meeting.
BACKGROUND
On 16 April 2015, Invercargill City Holdings Limited (ICHL) presented to Council a brief from
each of its subsidiary companies outlining their projected three year business plans. The
report from Electricity Invercargill Limited (EIL) announced that it had entered into a joint
venture partnership called Southern Generation. (This information later featured in a
Southland Times article on April 24 announcing that EIL had invested in alternative energy
wind farms)
Following the EIL report questions were then sought by the ICHL Chair and the following
information was forthcoming:
(1)
(2)
That the extra 3% share holding (approximate) in OtagoNet recently purchased by EIL
had been sold back to the Power Company for the original purchase price of
$9.5 million.
That the financing of the Southern Generation investment came from the $9.5 million
made available from the sale of the fore mentioned OtagoNet shares.
29
THE REASON FOR THIS REPORT
Last year Council undertook public consultation in regards to increasing the uncalled capital
offered to ICHL and the details regarding the use of the increase in funding were stated very
clearly in those consultation documents. One of the listed funding requirements was for an
additional $9.5 million of OtagoNet shares. I have real concern that this new investment in
Southern Generation is contrary to the Invercargill City Council resolution on December 2,
2014, which authorised the $9.5 million as part of the additional $32,350,000 in uncalled
capital for ICHL.
Following the consultation Council approved Option 2, one of three options consulted on.
Option 2 in the revised consultation document stated that the additional $32.35 million would
secure funding for investments that had already been specifically approved by Council, that
is $13.5 million for the airport and $9.5 million for OtagoNet, with the difference being a buffer
requested by the bank.
Option 3 asked the council to indicate a willingness to extend the uncalled capital in further
potential investments, such as smart meters and alternative energy JVs.
Councils 2 December 2014 resolution rejected option 3.
The ICHL Board resolution included in the 2 December 2014 Council minutes states at
paragraph "A" that the Board wishes to issue $32.35 million in uncalled shares:
"To provide support for bank borrowings by the company to finance investments by the
company that have been approved by Council."
Council has not approved EIL's alternative energy investment in Southern Generation.
I am very concerned that this undermines the credibility of Council. We made a decision
based on telling the public that the uncalled share capital would not be used to support
alternative energy investments by EIL, but that is what has happened.
I am also concerned about the legality of the situation.
I request that Council obtain advice from Simpson Grierson on the implications of the
situation for Council on the following
(1)
(2)
(3)
Is the Southern Generation investment inconsistent with or contrary to Council's 2
December 2014 resolution and ICHL's board resolution;
If it is, what are the legal implications for Council and ICHL; and
What are the Council's options to resolve the situation?
Attached for reference are the resolutions from the minutes of the Extraordinary Council
Meeting 2 December 2014 and the Southland Times article on the Southern Generation JV.
30
MINUTES OF THE RECONVENED EXTRAORDINARY MEETING OF THE
INVERCARGILL CITY COUNCIL (21 OCTOBER 2014), HELD IN THE COUNCIL
CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK STREET,
INVERCARGILL ON TUESDAY 2 DECEMBER 2014 AT 5.00 PM
PRESENT:
His Worship the Mayor Mr I R Shadbolt
Cr D J Ludlow (Deputy Mayor)
C r R LAbbott
Cr R R Amundsen
Cr K F Arnold
Cr N D Boniface
Cr I L Esler
CrPWKett
Cr G D Lewis
Cr I R Pottinger
Cr G J Sycamore
Cr L S Thomas
IN ATTENDANCE:
Mr R W King − Chief Executive
Mr D J Johnston − Director of Finance and Corporate Services
Ms E Harris − Communications and Secretarial Services Manager
Ms L Kuresa − Committee Secretary
APOLOGIES
Cr A G Dennis.
Councillors Sycamore, Thomas, Ludlow and Boniface declared a conflict of
interest and withdrew from the table.
Moved His Worship the Mayor, seconded Cr Abbott and RESOLVED that the
apologies be accepted.
2.
RESUMPTION OF CONSIDERATION OF THE UNCALLED SHAREHOLDING
PROPOSAL ITEM FROM THE ADJOURNED EXTRAORDINARY MEETING
OF 21 OCTOBER 2014, FOLLOWING FURTHER CONSULTATION HAVING
TAKEN PLACE
Moved His Worship the Mayor, seconded Cr Lewis that the Council adopts the
following resolutions:
Notes that Invercargill City Holdings Limited (ICHL) has presented it
with an offer for the issue of 32,350,000 ordinary shares (Shares) to
Council for an issue consideration of $1.00 per share on the terms of
an ICHL Board resolution dated [date];
2.
Notes that ICHL wishes to issue the Shares to provide support for
bank borrowings by the Company to finance investments by ICHL
that have already been approved.
3.
Notes that ICHL requires the approval and acceptance of the Council
before it may issue the Shares;
31
4.
Notes that the Council has carried out consultation for the purposes
of section 78 of the Local Government Act 2002 (LGA 02) on
increasing its holding of unpaid shares in ICHL from its existing
holding of 67,650,000 shares to an amount of up to 200,000,000
unpaid shares, and this consultation covered the Shares and the
potential issue of further unpaid shares to support other
investments by ICHL from time to time approved;
5.
Notes that ICHL has since notified the Council that it is presently
only seeking to issue the Shares, and does not propose to issue any
part of the balance of unpaid shares consulted upon until
appropriate investments require this;
6.
Notes that ICHL has also advised that its anticipated future
investment amount has reduced by $70,000,000, and that it currently
anticipates a future further request to issue up to 30,000,000 unpaid
shares when appropriate investment opportunities arise;
7.
Notes that ICHL also now seeks an indication as to whether the
Council might be willing to consider an extension of its uncalled
capital support in the future in relation to certain investments
(alternative energy joint ventures and smart meters) that were
identified in the original request and the consultation materials;
8.
Determines, in accordance with its discretion under section 79 of the
LGA 02, that the Council's reasonably practicable options under
section 77 of the LGA 02 are:
Option I
Status Quo.
No further shares are taken up and the
contingent liability remains at $67,650,000.
Option 2 − A further 32,350,000 shares are taken up at $1.00 each. This
will increase Council's contingent liability to $100,000,000.
Also, Council determines that it is not willing to consider an
extension of its uncalled capital support in the future for
investments concerning alternative energy joint ventures and
smart meters.
Option 3
A further 32,350,000 shares are taken up at $1.00 each. This
will increase Council's contingent liability to $100,000,000.
Also, Council determines that it is willing to consider an
extension of its uncalled capital support in the future for
investments concerning
alternative energy joint ventures
and smart meters.
9.
Determines, in accordance with its discretion under section 79 of the
LGA 02, that the discussion of the options, albeit in a somewhat
modified form, in the consultation materials is sufficient for the
purposes of sections 77 and 78 of the LGA 02;
10.
Approves Option 2, [and accordingly approves and accepts the
issue of the Shares];
11.
Agrees that giving approval of Option 2 will ensure prudent
management of the Council's investments in a manner that
promotes the current and future interests of the community, in
32
accordance with section 101 (1) of the Local Government Act 2002;
and
12.
Agrees that the Council shall sign a written resolution as
shareholder of ICHL accordingly and authorises the Mayor to sign
such a written resolution on behalf of the Council and to sign an
acceptance of the offer of the Shares on behalf of the Council.
13.
The Council is making a decision acknowledges it is making inconsistent
decision (s80 LGA2002) as identified in the consultation document
adopted by Council as its meeting 23 September 2014 for consultation
purposes under the heading "Inconsistency of Council's Proposal with its
financial strategy" and for reasons set out under that heading, that it will
amend its Long Term Plan 2012 − 2025 as set out under the heading
"Securities Borrowing" and it will include reference to the implications of
the potential liability in its 2015 − 2025 Long Term Plan as set out under
the heading "Limits on Rates and Borrowing".
INVERCARGILL CITY HOLDINGS LIMITED (Company)
SHAREHOLDERS' RESOLUTION REGARDING ISSUE OF SHARES
Special resolution as required pursuant to clause 2.1.2 of the Company's
Constitution, passed in writing pursuant to section 122 of the Companies Act
1993 (Act) and clause 13.3 of the Company's constitution.
RESOLUTIONS
It is resolved as a special resolution that:
The Board is authorised to issue 32,350,000 ordinary shares (Shares).
2.
The Board is authorised to issue the Shares for $1.00 per Share.
3.
The following terms of issue are approved as the terms of the issue:
2.
3.1
That the shares are ordinary shares ranking pari passu with the
existing ordinary shares of the Company and having the rights set
out in section 36(1) of the Act;
3.2
That the consideration for the shares be payable upon a call under
clause 8 of the Company's constitution, provided that such a call
may only be made if required to repay a debt facility the Company
has in place to fund investments by the Company, in whole or in
part; and
3.3
Calls may be made under clause 3.2 in respect of the whole or a
part of the amount unpaid on the shares.
ACCEPTANCE OF OFFER AND CONSENT TO HOLDING OF SHARES
IN INVERCARGILL CITY HOLDINGS LIMITED
33
INVERCARGILL CITY COUNCIL hereby:
Accepts the offer of 32,350,000 ordinary shares (Shares) in
INVERCARGILL CITY HOLDINGS LIMITED made to it in the Board
resolution of INVERCARGILL CITY HOLDINGS LIMITED dated the
day of
2014 on the terms of issue specified in that
resolution;
2.
Consents to becoming the holder of such shares in terms of section
50 of the Companies Act 1993; and
3.
Waives its rights under clause 2.1.3 of the Company's constitution
and section 45 of the Companies Act 1993 to receive the offer of the
Shares by notice and for the offer to be open for a reasonable time.
3.
INVERCARGILL CITY HOLDINGS LIMITED (Company)
BOARD RESOLUTION REGARDING ISSUE OF SHARES
Resolution in writing pursuant to clause 18.7 of the Company's constitution
BACKGROUND
A
The Board wishes to issue 32,350,000 new ordinary shares to its
shareholder, Invercargill City Council (Council), for an issue consideration
of $1.00 per share, payable when called in accordance with the terms of
issue specified below, to provide support for bank borrowings by the
Company to finance investments by the Company that have already been
approved by the Council.
B
The Board has considered a report of the Chief Executive of the Company
relating to uncalled capital. The report outlines the benefits to the
Company of issuing further uncalled capital to support investments in its
subsidiary companies.
RESOLUTIONS
It is resolved that:
1.
32,350,000 ordinary shares (Shares) in the Company be and are
hereby offered for issue to Invercargill City Council for a
consideration of $1.00 per Share.
2.
The terms on which the Shares are to be issued are:
34
2.1
That the shares are ordinary shares ranking pari passu with the
existing ordinary shares of the Company and having the rights set
out in section 36(1) of the Companies Act 1993;
2.2
That the consideration for the shares be payable upon a call under
clause 8 of the Company's constitution, provided that such a call
may only be made if required to repay a debt facility the Company
has in place to fund investments by the Company, in whole or in
part; and
2.3
Calls may be made under clause 2.2 in respect of all or part of the
amount unpaid on the shares.
3.
In the opinion of the Board, the consideration for and terms of the
issue are fair and reasonable to the Company and to the existing
shareholder.
4.
The shareholder be requested to approve the issue in accordance
with clause 2.1.2 of the Company's constitution.
5.
On approval and acceptance of the offer of Shares specified above,
the shares be issued in accordance with the terms of issue.
35
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6
a r e i l P t e L l g lOjopower
g e n e r a t i o n ,iftor signing u p to a
$30 m o o wind generation
investment p r i n e r s h t
with
Pionu−t Generation.
T h e Power C o r n p a n t L t d and
Electricity Invercargill Ltd'and
Gen−oration
Cetitnid (Xssgcsbased Pioneer
l t d h a s , fotnisil a wind
gere−ratlon
invement
partner−ship
called Southern Generation
U d Parin−iwlujo Panasw will hold
a 50 per cent stake with cite other
50 p e r c e n t h I d by T h e Power
and
Elttri,ity
Company
lnverearilt.
P o w e r N e t chiofesi−cutive
JiOavsts−met
o not F r a s I t l l n s a i d t h e
i n S ,othtnn Gecwrtit sot WaS
diversi−fied
a low−risk strategic and
iuvestnunit o l t i t i 0 W * i l e the
companle c o t s electricity Urtes
businesses
T h e psu−Irtership b d a value of
a b o u t $ttiim at peaseti represent;
ting the ronchwed value if t h e two
wind farms itaceioted sills I t For
T h e P o w e r Cetitpanv_ it w a s a
r e t u r n to power genci−tition a s it
hMono−soi
a d b le e n involved i n t h e
s c h e m e some y e a r s ago.
Franklin said
Pion−eer,
( n " r a s i c e t was one of
task−ing core areas bf expertise.
the lceesrn−ieitt a low−risk
pasitiern wtii
entry
elee−tncitvgen−eration
for Med.rtctty b e s s coiB
and The P u r e r Company. he said.
As pact of the tii−insaction,
Pioneer sold tOe nine −lw−line Mt
Stuart Wind k'a rm. construr−tixi in
2010 n e M 1 t c t n , t o Southera
Generation
under
The
ceight−turbine
onstruction, Ploneez,
Flat hill wind f a r m would
Getter−atlas
Moo be sold to S o u t h e r n
on cutnpls° on, currently
scheduled f o r August. Any
f u r t h e r development of wind
r m s in Southland and Otago will
be
done In t h e newly Itirmed
part−nership
The partners said the two wind
f a r m s would g e n e r a t e enough
electricity to s u p p l y abcliL 50(5) to
6000 houe−eitolda and f i p e d well
w i t h i n t h e geographical
elec−tricity
net−ant−k oupply a r e a s of
T h e Power Cioriponv. Electricity
Invercargill and Otapoeet
The Power Camps no chairman
Alan Harp−,r said it was a very
s u s t a i n a b l e investment i n an
indtitry T h e P o w e r Company
w a s a l r e a d y p a r t of, a n d when
considered a g a i n s t its total asset
invest−ment".
base It w a s n o t a 'material
invest−Itmenw
d a s also a p a s s i v e
a s P i o n e e r built, operated
a n d m a n a g e d t h e w i n d farm
assets, h e said.
Pioneer chief executive Preset
J o n k t t r s a i l p a r t n e r i n g with
aligitol hasoamsic's was important
for Picneeoi to −
i ca− tdiue to develop
and grow i n bnsln.ss, leveraging
e x e r i e n i w ottI sore expertise.
Wind rnrrg− c m p s t e d very
well in t h e run−cot m a r k e t and
would : ( r i t i n i e to r e p l a c e the
older non −reisewable a n d more
e x p e n s i v e sources o f electricity
generation, tie said
Pioneer, w i t h its h e a d office
based to Alexandra, is owned by
t h e Central akna Trust
31
TO:
COUNCIL
FROM:
DIRECTOR
SERVICES
MEETING DATE:
TUESDAY 5 MAY 2015
OF
FINANCE
AND
CORPORATE
REPRESENTATION REVIEW
Report Prepared by:
Kari Graber − Planning and Reporting Analyst
SUMMARY
As part of the Representation Review a brochure has been developed by staff with input from
the independent panel assigned to the Representation Review. This booklet will be
distributed throughout Invercargill and available at all City Council Locations. The booklet will
also be handed out at different events throughout Invercargill and Bluff and when Panel
members are out doing consultations with the public.
RECOMMENDATIONS
The report is received.
IMPLICATIONS
1.
Has this been provided for in the Long Term Plan/Annual Plan?
Yes
2.
Is a budget amendment required?
No
3.
Is this matter significant in terms of Council's Policy on Significance?
No
4.
Implications in terms of other Council Strategic Documents or Council Policy?
Yes
5.
Have the views of affected or interested persons been obtained and is any further
public consultation required?
Yes, further community input is required.
FINANCIAL IMPLICATIONS
This has been included in the Corporate Planning budget.
REPRESENTATION REVIEW
Attached is a copy of the brochure that will be distributed.
*********
3?
38
TO:
COUNCIL
FROM:
HIS WORSHIP THE MAYOR, MR T SHADBOLT
MEETING DATE:
TUESDAY, 5 MAY 2015
MAYOR'S REPORT
Report Prepared by:
His Worship the Mayor, Mr T Shadbolt
SUMMARY
List of engagements and current issues.
RECOMMENDATION
That the report be received.
IMPLICATIONS
1.
Has this been provided for in the Long Term Plan/Annual Plan?
N/A
2.
Is a budget amendment required?
N/A
3.
Is this matter significant in terms of Council's Policy on Significance?
N/A
4.
Implications in terms of other Council Strategic Documents or Council Policy?
N/A
5.
Have the views of affected or interested persons been obtained and is any further
public consultation required?
N/A
FINANCIAL IMPLICATIONS
N/A
ENGAGEMENTS
•
•
•
•
•
•
Meeting with Venture Southland
Representation Review
Te Radar Documentary
Sister Cities New Zealand Workshop
Sister Cities New Zealand Conference
Bluff Community Board Meeting
39
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
Planning for the Future Workshop
Meeting with Dr Natalie Jackson
Meeting with Hon Minister Michael Woodhouse
Meeting with T Conroy
IHCL Meeting
2015 Southland Balance Farm Environment Awards
Meeting with Hon Minister Paula Bennett
Attend opening of the Opening of Pukeahu National War Memorial Park
Bluff Family Gala Weekend
Forsyth Barr reception
Venture Southland Meeting
Southland Civil Defence Emergency Management Group Meeting
North Coffee Club Luncheon
Invercargill Airport Board Meeting
SIT Sinhala and Tamil New Year Celebrations
Citizenship Ceremony
Meeting with The Southland Times
SIT Business Consultative Group Meeting
Southland Youth Futures Meeting
Chunuk Bair − Open Arts Festival
Carol's Farewell
Judge Market South bake off
Extraordinary Council Meeting
Meeting with Dr Christine Jones − Soil ecologist
Invercargill ANZAC Service at Dawn
Bluff ANZAC Service
Workers Memorial Remembrance Day
SIT Nepalese Student visit
Infrastructure Meeting
Woodend Combined Probus Club
REPORT
Consultation
Surely no one can claim that this Council doesn't make a genuine effort to encourage
consultation. We are now broadcasting on ICC TV through You Tube. We also have a
consultation caravan that will attend major events. Regardless of these initiatives we still get
criticised on a regular basis for not consulting enough.
The CBD Upgrade is a classic example. Our senior staff, councillors and consultants made
a determined effort to engage the community. They opened a shop, had regular public
power point presentations and walked around the CBD discussing the issues with
stakeholders. Apparently this was not good enough.
Encouragement
I'm occasionally asked whether or not I feel discouraged by public criticism, defamation
proceedings and negative reactions to Mayoral activity, my response is 'not at all'. I regularly
receive praise, thanks and recognition which reflects well on the Office of the Mayor.
**********
40
SOU7HLANDWRE
4 Thursday January 8 2015
O U R CO−M−MUNI−TY., O U R PEOPLE
N O TICEBOARD
Role model retires
What Lawrence District
Schools 150th Reunion
For former pupils/families of
Beaumont St Patncks
Tuapeka West or Lawrence
schools
When January 9.11
Contact Phone 03 485 9834 or email
crawfim@xtra.co.nz, or phone
03 485 9776, or email
Japkashari@hotmaJ.com
BYLYNNEHUNT
THE woman who has often
been the first point of contact
for many Southland families
affected by Multiple Sclerosis
progressive
and
neuro−logicother
al
disorders has retired.
Mary
Burn has spent almost
−−−−
25
years as office manager for
Multiple Sclerosis, something
she has managed alongside her
own health issues.
"When people came into the
office and saw I had a disability
myself they seemed to feel
more comfortable sharing their
concerns with me before con−
tact with our field workers,"
she said.
Her 10 years as a member of
the society's committee before
she became office manager
gave her an insight into the
office manager's role, she said.
"The role was really flexible
and I have really enjoyed con−
tact with members of the public
with many challenges."
In 1996 it was "quite an
honour" for her to be chosen as
a positive role model, from
among other people with dis−
abilities, to receive a special
award on the International Dayi
for People with Disabilities.
"It was awarded by the
Southland disAbilities Reso−
What Metropolitan Cricket Club
25th anniversary celebration
When January 9 and lo
Where Club grounds, Queens Park
Contact Logan Savory, 027 904 5726
What Healthtine
Free health advice 2417. Free
Healthline symptom checker
app for Apple IPhones iPads,
and online symptom checker
Contact Phone 0800 611 116. To view
online Health line symptom
checker or to download app
go to www heatthline govt nz
What Winton A,&P Show
When Saturday, January 17, from
8 3 0 a m . Grand parade
230pm
Where Winton Racecourse
−
−
..
E i i : f l t z r i;
I
•
−
;
________
_________
4.
: ' ...• ..
−
1
..
1.
.
.
.
..
, .
J.
'
...
. '
Retired: Southland Multiple Sclerosis Society office manager
Mary Bum at her home just before her retirement last month.
urceCentre for the first time
that year," Mrs Burn said.
Another highlight for her
was when Invercargill Mayor
Tim Shadbolt took part in the
Dancing with the Stars tele−
vision series and named the
Southland Multiple Sclerosis
Society as his charity of choice,
"It raised our profile and we
PdT ' t
1 i t f
had a very successful year
financially as a result of that."
When asked about her plans
for retirement, her reply was
considered.
"I'm just looking forward to
a bit more time to relax, have
less stress, take part in hobbies
and spend more time with
family."
I 1
+1
JAMES HARGEST COLLEGE
"1,
100
4
I
I
I
Af
42
Photo courtesy of
7
12 JAN 2015
Consulate−General o f the People's Republic o f China in Christchurch
106 Hansons Lane, Christchurch, New Zealand. Tel: (03) 341 8536, Fax: (03) 3418071
1 2 JAN 2015
SCANNED
9 January 2015
Mr Tim Sbadbolt
Invercargill City Council
101 Esk Street Private Bag 90104
Invercargill 9840
Your Worship Mayor Tim Shadbolt,
I would like to thank you for what you've been doing for the three Chinese
students and their families after the unfortunate car crash and for taking good
care o f all the Chinese students living in Invercargill. Your efforts to help save
Jessica's life, meeting her mother at the airport, showing your great sympathy
and condolences to her family and choosing a resting place for her in person
have showed how much you care about the students and their families. This
must have made Jessica's mother feel better. I am sure that your other efforts
will also bring blessings to Ying, Esther and their families too. All you've been
doing, especially in your most important holiday, is appreciated by us all.
You've made Invercargill a new home to the Chinese students there.
We deeply value our relationship with Invercargill city council and appreciate
your dedication to promoting collaborations with China in all fields. I believe
that with our joint efforts, the collaborations between China and Invercargill
will continue to be strengthened.
I'm looking forward to working with you more closely in the future.
Yours Sincerely,
4M
An Zhijian
Consul General o f the People's Republic of China in Christchurch
43
26 FR 2015
SCANNED
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44
Morina Colyer
From:
Sent:
To:
Subject:
James McNeish <godwits@xtra.co.nz>
Thursday, 5 February 2015 4:46 p.m.
Tim Shadbolt
your book
Tim
It's just come, looks
Many thanks for A Mayor o f Two Cities.
fascinating.
I'll reciprocate when I get my hands on a spare copy
of the memoir:
Random House has merged with Penguin and they are
being slow.
Bestest.
James
James McNeish, KNZM
P0 Box 10628
Wellington 6143
New Zealand
Fax 00 64 4 499 7837
1
45
Morina Colyer
From:
Sent:
To:
Subject:
Nyalle Paris <nyafle.paris@xtra.co.nz>
Thursday, 5 February 2015 11:16 a.m.
Morina Colyer
Re: Ministers Breakfast
Good morning Morina
I'm pleased to report back that Mayor Tim spoke very well to some 35 Church Leaders @ Global Byte
Cafe this morning,
with plenty of tears and laughter!
We acknowledged that our long serving Mayor was true believer in the genuine merits of our fair city.
We share his faith too!
We also acknowledge the bitter/sweet that life sometimes brings people,
as Mayor Tim shared about the joy of the Christmas Community Luncheon one day and
the tragic road accident involving 3 Chinese SIT Students the next day.
Our thoughts and prayers go out to you all
Nyallle (Rev)
on behalf of the Invercargill Minister's Association known as FAITH LINK SOUTH.
From: Morina Colyer
Sent: Wednesday, February 04, 2015 4:15 PM
To: 'nyalle.paris@xtra.co.nz'
Subject: Ministers Breakfast
Good afternoon Nyalle,
I am happy to advise His Worship is available to attend the Ministers Breakfast tomorrow morning at 7.30 am at Global
Byte Café. Can you please advise if you wish His Worship to speak at the breakfast?
Regards
Mo rina
Inveicargill
This e−mail message has been scanned for Viruses and Content, and cleared by MailMarshal at Invercargill
City Council
1
46
Jo Affleck
Jo Affleck
Tuesday, 20 May 2014 8:36 a.m.
'Michele Simpson'
RE: Filming for Breakfast Monday May 19
From:
Sent:
To:
Subject:
Good morning Michele.
Thank you for your kind words which have been passed on to His Worship.
Regards
Jo Affleck
EXECUTIVE ASSISTANT TO THE MAYOR
From: Michele Simpson {mailto:Michele.Simpson@tvnz.co.nz]
Sent: Monday, 19 May 2014 5:41 p.m.
To: Jo Affleck
Subject: Re: Filming for Breakfast Monday May 19
Jo
Please pass in my thanks again to Tim for joining us for a fantastic morning.
He was the star of the show and we had a ball!
All the best
Michele
Ps oysters for dinner in Nelson
Sent from my iPhone
On 16/05/2014, at 8:23 am, "Jo Affleck" <Jo.Affleck@icc.govt.nz> wrote:
Good morning Michele.
On behalf of His Worship the Mayor Tim Shadbolt, thank you for emailing through full details of the
Grabaseat tour that pertain to Monday 19 May 2014.
In the event you may need to reach His Worship outside office hours, you are welcome to phone his
mobile on 027 277 1947.
All the best for Monday.
Regards
Jo Affleck
EXECUTIVE ASSISTANT TO THE MAYOR
<imageoOl.jpg>
From: Michele Simpson [mailto: Michele. Simpson tvnz.co.nz]
Sent: Thursday, 15 May 2014 2:52 p.m.
To: Jo Affleck
47
Jo Affleck
From:
Sent:
To:
Subject:
Tim Shadbolt
Friday, 30 May 2014 11:04 a.m.
Shane Stoneman'
RE: The Great Kiwi Road Trip and Mayor Tim
Good morning Shane.
Thank you for the update, much appreciated. I have also forwarded your email onto His Worship the Mayor
for his information.
Regards
Jo Affleck
EXECUTIVE ASSISTANT TO THE MAYOR
Invercargill
From: Shane Stoneman [mailto:shane@peoplemediagroup.co.nz]
Sent: Friday, 30 May 2014 10:40 a.m.
To: Tim Shadbolt
Subject: RE: The Great Kiwi Road Trip and Mayor Tim
Hi Jo
I'm looking forward to the long weekend. Thought you would like to know that 20,000 people saw the post of
Mayor Tim on Arrival Facebook.
Cheers
Shane
Shane Stoneman
Tel:
+64 9 281 4632
Mobile: +64 21 310 228
Email: shanepeoplemediaqroup.co.nz
From: Tim Shadbolt [ma ilto:mayor@icc.govt,nz]
Sent: Wednesday, 28 May 2014 2:46 p.m.
48
SCANNED
ton
09 MAY 2013
4k/Y1 i
XLL )(A&AOI
I
kLQ
it
er
j
4
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CL
'PLASTICS
N
E W
2 C A L A N D
P 0 Box 76 378, Manukau City, MANUKAU 2241
Phone: 649 255 5662 Fax: 64 9 255 5663 Email: infoclastics.org.nz
www.plasticsnz.com www.plastics.org.nz
His Worship the Mayor
Invercargill City Council
Civic Administration Building
101 Esk Street Private Bag 90104
Invercargill 9840
New Zealand
16 ht May 2014
Plastics New Zealand Annual Conference
Dear Tim
On behalf of Plastics New Zealand I would like to thank you most sincerely for entertaining us at our
Anniversary Annual Conference last week.
701h
As Key Note Final Speaker you absolutely complemented what was a great Conference. Your
presentation was really well crafted, very funny and thoroughly enjoyed by everyone in the room.
The hour just seemed to pass so quickly and I loved the way you kept returning to the "heroes"
theme after each of your stories. We all left on a real high and it was a great entrée to our dress up
Gala Dinner.
Once again thanks very much.
Kind Regards
i
Eddie Devine
PNZ President
Ken Sowman
PNZ Interim Business Manager
S
50
James Hargest College
6 Layard Street
Invercargill
20 May 2014
Dear Mayor Tim
I a m writing this letter on behalf of the year seven students to thank you for
coming to speak about your career as mayor.
I enjoyed t h e p a r t w h e re you talked about the dung beetle it was very
funny! I also enjoyed w h e n you talked about the qualities about being a
mayor. It's amazing you've been the longest mayor in Southland.
I like h o w you're a comedian as well as t h e mayor. I found it funny h o w you
told us your schedule and you didn't know w h a t you w e r e going to do next.
It's interesting h o w you grew u p in a Dutch school and you got taught your
English by an opera singer.
It was a pleasure having you at our school. Thanks for taking the time to
visit us.
Yours sincerely
Thomas Christensen
51
UNIVERSITY
OTAGO
fr
I
25A0&jg14
SCANNED
aq2mpj
Ota
NEW ZEALAND
Thursday 21 August, 2014.
Tim Shadbolt
Mayor
Invercargill City Council
Private Bag 90104
INVERCARGILL 9810
Dear Tim
Re: Community contact Week for third year medical students
On behalf o f the students and staff I wish to thank you most sincerely for sharing your time,
expertise and experience with our students.
Without your help we would not be able to offer the students such a rich and varied
programme o f encounters which all contributes to their training and development.
If you have any comments or suggestions regarding the students' interviews, public
presentations or administration o f the programme please do not hesitate to email me so that
these may be passed on to our students and considered in the arrangements for next year's
programme.
Yours sincerely
Colette M Bolger
Community Contact Week Coordinator
479 5765 coIette.bolger@otago.ac.nz
End, a reply paid envelope is included for those who have indicated they prefer to
communicate through the mail.
Department o f General Practice and Rural Health
Te Tan Matauranga Rata Whãnau me te Hauora Taiwhenua
Dunedin School o f Medicine, P 0 Box 56, Dunedin 9054, New Zealand
Tel +64 3 479 5765 Fax +643 479 7431 'Email colette.bolger@otago.ac.nz
52
I,
Morina Colyer
Eirwen Harris
Tuesday, 28 April 2015 1:36 p.m.
'CEO's Office'; 'Cr Abbott'; 'Cr Amundsen'; 'Cr Arnold'; Neil Boniface; 'Cr Dennis'; 'Cr
Esler'; 'Cr Kett'; Graham Lewis; Darren Ludlow; Ian Pottinger; Graham Sycamore; 'Cr
Thomas'; Morina Colyer
FW: Southland Times
From:
Sent:
To:
Subject:
Hi All
The Southland Times has been asking about ICC TV and may ring you. Here is the explanation I have given them, so you
are aware.
Kind regards,
E irwen.
From: Eirwen Harris
Sent: Tuesday, 28 April 2015 11:15 a.m.
To: 'Evan Harding'
Subject: RE: Southland Times
Hi Evan,
With the cessation of CUE TV's broadcasting arm, a concept called ICC TV has been developed to replace City Talkback.
ICC TV is planned to be a regular series of short videos on topical matters, filmed and edited professionally by CUE TV
and uploaded to You Tube. These can be accessed via a promotional tile on Council's website.
The first episode was uploaded on 24 April features His Worship the Mayor speaking about events and initiatives that are
currently underway. In the first four days this had 73 views.
The second episode, is about public consultation over the Long Term Plan and explains the issues. It was uploaded
ready for viewing on Saturday 25 April, the day that consultation opened. In the first three days over Anzac weekend, this
had 128 views.
This will be funded out of existing budgets. Shorter items will cost less and longer items will cost more, but the budget we
are working under equates to $4,000 a month − the same as City Talkback. A useful comparison to put this in context is
that for the month of March, Council spent approximately $8,500 advertising in The Southland Times.
The ICC TV initiative will be trialled for six months and then reviewed.
Other ideas for topics include:
.
ICC Profiles − Meet the Team
Putting a face to ICC councillors and employees, having them explain their roles. This will be a very simple exercise
where CUE effectively interviews the office holders responsible for Dog Control, Parks and Reserves, Civic Theatre
etc.
.
ICC Facilities
Visual tours of facilities and locations under the council's control along with contact details. Regularly updated to
reflect change e.g. progress reports on the inner city upgrade.
.
Event Coverage
1
53
Videos depicting key moments of events where ICC councillors or personnel are either present in person or have a
vested interest i.e. provided funding. This would include anything from Mayoral visits to activities the ICC may have
sponsored, thereby showing the range of events supported by the Council.
•
Event Promotion
This is the vehicle to promote events coming up. Again these could be activities either run by council staff or funded
(completely or partially via a grant) by the 1CC.
•
Civil Defence
Civil defence advice on action to be taken in the event of emergency. Should an actual emergency occur, this is
where CUE can load all the updates and advisories from key personnel throughout the event.
•
Issues of the Day
This is the avenue for vox pop surveys of ratepayer concerns. CUE will capture public questions and opinions on
matters as they arise, then work with the designated ICC contact to source an answer that can follow the question or
opinion. This is also where ICC staff or councillors can answer queries submitted either by phone or on−line.
•
Public Information
This is where the ICC can make announcements regarding activities and key dates of which the public need to be
aware. As simple as a newsreader' style fronting to camera with the facts.
From: Evan Harding [mailto:evan.hardinQ@fairfaxmedia.co.nz]
Sent: Tuesday, 28 April 2015 9:14 a.m.
To: Eirwen Harris
Subject: Southland Times
Hi Eirwen,
Can you please pass this email on to the relevant person.
QUESTIONS
station?
− Has ICC started its own TV
− I f yes, what does it entail?
it
− How much has cost?
Deadline is 4pm today i f possible please.
Thanks very much, evan
Evan Harding I Reporter
e evan.hardingstl.co.nz t 03 21110321 m 0274534182
f 03 21499051 w www.southlandtimes.co.nz
67 Esk Street, Invercargill 9810, New Zealand I P 0 Box 805, Invercargill 9840, New Zealand
uthLuwl I
The information contained in this e−mail message and any accompanying files is or may be confidential. If you are not the intended recipient, any use,
dissemination, reliance, forwarding, printing or copying of this e−mail or any attached files is unauthorised. This e−mail is subject to copyright. No part of it should
be reproduced, adapted or communicated without the written consent of the copyright owner. If you have received this e−mail in error please advise the sender
immediately by return e−mail or telephone and delete all copies. Fairfax Media does not guarantee the accuracy or completeness of any information contained in
this e−mail or attached files. Internet communications are not secure, therefore Fairfax Media does not accept legal responsibility for the contents of this message
or attached files.
54