Modification of the Garbage bin (Dhalao) opposite IFCI Tower
Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi TENDER DOCUMENT FOR Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi General Manager (Estates) IFCI Limited IFCI Tower 61 Nehru Place New Delhi-110 019 IFCI LIMITED Regd. Office: IFCI Tower, 61 Nehru Place, New Delhi-110019 Website: www.ifciltd.com Telephone- 011-26487444/41732000 Page 1 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi IFCI Introduction: IFCI Ltd., (IFCI) is the first Development Financial Institution of India (DFI), was set up in 1948, having its Registered Office at IFCI Tower, 61 Nehru Place, New Delhi-110019 with pan-India presence across 16 key locations. IFCI is a Government of India Undertaking under the Ministry of Finance. INSTRUCTION TO BIDDERS (ITB) 1. Name of Work: Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi. 2. Bids: IFCI Ltd. (IFCI) invites sealed bids in two bid system (Technical & Financial Bid) from experienced and reputed contractors, agencies/firms engaged in construction in Buildings, Flats, Colonies, Civil Works etc. having a minimum five year experience in the field, as under:S. No. Tender No. 1. Name of Work 2. 3. 4. Tender Document Cost Earnest Money Deposit(EMD) Pre Bid Meeting 5. 6. 7. Last Date of Submission of bid Opening of Technical bid Address for Submission of Bid : IFCI/Estates/Tender/2015-16/02 dated 30.04.2015 : Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi. : Rs. 500/- (Non Refundable) : Rs. 10,000/: On 07.05.2015 at 02:30 p.m. in IFCI Tower Nehru Place, New Delhi. : Up to 14.05.2015 at 02:00 p.m. : On 14.05.2015 at 02:30 p.m. : General Manager(Estates) IFCI Limited, IFCI Tower 61 Nehru Place New Delhi-110 019 Tel.: 011-26487444/41732000 The Tender Document along with terms and conditions can be downloaded from IFCI website www.ifciltd.com. The bids received after last date and time will be rejected. IFCI reserves the right to reject all or any tender wholly or partly without assigning any reason whatsoever. 3. Site Inspection: Garbage Point (Dhalao) is the property of South Delhi Municipal Corporation (SDMC). IFCI has been permitted by SDMC for changing the direction of gate/ modification work of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi. Bidders are advised to inspect and examine the site and its surroundings and satisfy themselves before submitting their bids as to site conditions. The bidders are strongly advised to assess the site conditions and submit a realistic offer for the execution of the work at their own cost without any liability on IFCI. 4. Scope Of Work: i) Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi. Page 2 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi ii) iii) iv) v) vi) vii) viii) ix) x) xi) Supply of all material related to completion of said work like- Cement, Steel, Sand, Brick, Wall tiles, shuttering material etc. is in the scope of the bidder. Material make shall be as per make list attached as per Annexure-8. As present condition, the Garbage bin (Dhalao) gate is open towards IFCI Tower, Bidder have to close the existing opening gate. Bidder has to demolish the opposite side wall and open the gate on opposite side including construction of L Shape design. Timely curing the complete work by water, gunny bags for curing the wall, painting work, fixing tiles on wall is also in the scope of contractor. The Bidder shall arrange, at his own expense, all tools, plant and equipment hereafter referred to as (T & P) labour, & electricity/water required for execution of the work. The bidder shall have to remove all ‘malba/debris’ if any from the site on same day at his own cost and cleaning of the site has to be done on daily basis. No assistance for cleaning work shall be provided by IFCI. The bidder should complete the entire job in all respect as per tender documents, specifications, discussions as per site requirements to the satisfaction of IFCI. The work shall be done as per IFCI direction. The Work has to be done in coordination with IFCI and South Delhi Municipal Corporation (SDMC). The contractor has to comply with all the norms of municipal and other authorities as per regulations. Clearance from all local authorities for carry out the work shall be scope of bidder without any extra cost. It may be noted that if any work is required for completion of project, it will be deemed to be in the scope of bidder whether it is specifically mentioned or not. 5. Address for submission of Bid: General Manager (Estates) IFCI Limited IFCI Tower 61 Nehru Place New Delhi -110 019 6. Last date of submission of Tender: Upto 14.05.2015 at 02:00 p.m. 7. Procedure for submission of bids: The bids shall be submitted as under:a) Envelope-A: Marked with “Technical Bid” consisting tender document cost of Rs.500/-(Five Hundred Only) (non-refundable) and EMD Rs.10,000/-(Rupees Ten Thousand Only) in the form of Demand Draft/Pay Order (PO) drawn on any Nationalized/Schedule bank in favour of “IFCI Ltd. ” payable at New Delhi. Technical formats i.e. Annexure-1-4, 7 & 8 and any other relevant supporting documents including all the pages of tender document must be duly stamped and signed along with date as token of acceptance of the terms & conditions of tender. b) Envelope-B: Marked with “Financial Bid” consisting only Financial bid i.e. Annexure- 5& 6 duly stamped and signed along with date. c) All Bid documents must be submitted in properly paginated with indexed duly stamped and signed along with date by authorized person. Page 3 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi d) The Technical Bid envelope and Financial Bid envelope are to be submitted in separate sealed covers and both envelope kept in another big envelope duly sealed super-scribed on the top of envelope ‘Name of the work’. e) The tender are to be dropped only in the tender box kept at ground floor, IFCI Tower, Nehru Place, New Delhi. Tenders shall not be accepted after the last date and time of submission of bids. Please note that the no tender shall be accepted by post or through courier. 8. The Sequence for opening the sealed bids would be on random basis. 9. Only one bid would be considered from one firm. 10. Those bidders who have registered in MSME (Micro Small and Medium Enterprises) will to be exempted from tender document fees and Earnest Money Deposit. Bidders have to submit necessary certificate for benefit of exemption in fees and EMD. 11. Opening of Technical Bids: Envelope-A will be opened in IFCI Tower, Nehru Place, New Delhi on 14.05.2015 at 02:30 p.m. by the Tender Committee. IFCI shall evaluate the technical bid to pre-qualify the bidders. 12. Opening of Financial Bids: Exact date and time shall be communicated through official E-mail address given in the bid document. 13. Opening of bids: The firms may depute their representatives during opening of bids by issuing an authorization letter. 14. Validity of bids: Tender submitted by Bidders shall remain valid for acceptance for a minimum period of 90 (ninety) days from the last date of submission of Bid. 15. IFCI reserves the right to reject any or all the offers without assigning any reasons thereof. 16. Conditional bids would be summarily rejected. 17. Pre-bid Meeting: For any clarification on the Bidding Document, a pre bid meeting will be held on 07.05.2015 at 02:30 p.m. at in IFCI Tower, Nehru Place, New Delhi. 18. Contact Person: In case of any officials: a) Shri Satish Chandra, DGM satish.chandra@ifciltd.com b) Shri Charanjeet Lal, AGM charanjeet.lal@ifciltd.com c) Shri Amit Joshi, Manager amit.joshi@ifciltd.com query, you may contact any of the following at New Delhi (09990725963) & E-mail at New Delhi (09990725671) & E-mail: at New Delhi (07042505087) & E-mail: 19. Earnest Money Deposit(EMD):Bidder should pay specified amount towards Earnest Money deposit as follows: i) Rs. 10,000/-(Ten Thousand Only) in the form of Demand Draft/PO drawn on any Nationalized /Schedule bank in favour of “IFCI Ltd. ” Payable at New Delhi. ii) EMD will not carry any interest. iii) EMD will be refunded to unsuccessful bidders after finalization of bid. iv) The Earnest Money Deposit submitted by the bidder will be forfeited if, Page 4 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi a) If successful bidder fails to execute an Agreement within specified time as per intimation/request of the IFCI, b) He withdraws his tender or backs out after acceptance, c) He withdraws his tender before the expiry of validity period stipulated in the bidding document, d) He violates any of the terms and conditions of the tender, e) He revises any of the items quoted during the validity period , f) Evidences are found to be fraudulent/non-genuine. 20. Criteria for Pre-Qualification: The eligibility criteria for pre-qualification of bidder are as under:a) Average Annual financial turnover during the last 3 years, ending March 31, 2014 should be at least Rs.1.5 Lakhs b) Experience of having successfully completed similar works during the last 5 years either of the following: i) Three similar completed works costing not less than the amount equal to Rs.2.00 Lakh OR ii) Two similar completed work costing not less the amount equal to Rs.2.50 Lakh. OR iii) One similar completed work costing not less than the amount equal to Rs.4.00 Lakh. 21. IMPORTANT NOTE: i) The bidder shall submit authenticated documentary proof in support of financial turnover certificates/annual audited reports of last 3 years certified by Chartered Accountant. ii) Similar works means Civil works, construction in Buildings, Flats, Colonies, etc. iii) The bidder shall submit Copies of Purchase Orders, Copies of Work Orders, completion/ performance certificate issued by client in support of satisfactory completion of similar works during the last 5 years. iv) The Bidder should be having adequate manpower, equipment etc v) The bidder shall be summarily disqualified in case of non-submission of required documents. 22. Authorization and Attestation: The bidder has to submit an authorization letter or valid Power of Attorney on behalf of company/firm for signing the document. 23. Completion of Work: The work is to be completed within 30 days from the date of issue of LOI/Award Letter, to the satisfaction of IFCI. Page 5 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi 24. Award of Work: IFCI reserves the right to split the job into two or more parts and to award the work to separate agencies/bidders subject to the work experience and fulfillment of other terms & conditions and specifications. 25. Acceptance / Rejection of Bid: i) IFCI does not bind itself to accept the lowest tender. ii) IFCI also reserves the right to accept or reject any tender in part or full without assigning any reason whatsoever. iii) IFCI also reserves the absolute right to reject any or all the Bids at any time solely based on the past unsatisfactory performance by the bidder(s). The opinion/decision of IFCI regarding the same shall be final and conclusive. 26. Corrections: No corrections or overwriting will be entertained in Bill of Quantities. If any, all correction in the Bill of Quantities (BOQ) should be initialed. 27. Firms Rates: The rates quoted by bidder shall remain firm till completion of all works even during the extended period, if any, on any account whatsoever. It is provided that the bidder shall not change any of the rates, quoted in the tender till the completion of work. Page 6 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi GENERAL CONDITIONS OF CONTRACTS 1. Downloading Bid document from the website: The bidders have to download the tender document from the IFCI web site only and must keep track of download any corrigendum and/ or addendum or any change in the schedule or any other relevant information issued in respect of the subject tender by IFCI. The bidders who intend to participate in the tender by downloading the bid document must enclose the cost of the tender document in shape of a Demand Draft/Pay Order drawn in favour of “IFCI Ltd”., payable at New Delhi along with bid. 2. Amendment to Bid documents: At any time prior to the deadline for submission of Bids, IFCI may, for any reason, whether at its own initiative or in response to a clarification sought by any prospective bidder, modify the bidding documents by amendment / addendum/corrigendum. i) The amendment will be issued in IFCI web site only. Those bidders who down load the Tender Document from the web site shall be solely responsible to check the web site for the amendment issued in shape of Corrigendum and/or Addendum up to last date of submission of bid. 3. Clarification on Bids: i) To assist in the examination, evaluation and comparison of the technical bids, IFCI may, at its discretion, ask the Bidder for a clarification on its Bid. No change in price of the Bid shall be sought, offered or permitted. If required, the IFCI reserves the right to ask the bidders to submit supplementary documents to support the documents already submitted by the bidder. ii) IFCI reserves the right to conduct joint post bid discussion after opening the technical bids, for clarification on technical bid and may amend the technical bid requirements so as to bring all the bidders on to a common platform. In case of any alteration in the technical bid requirements, all the bidders shall be given equal opportunity to submit supplementary price offers for that item in which alterations have been made. The supplementary offer must indicate the amount which shall be added to or subtracted from the original price offered for that item. Both the original and the supplementary offer shall be evaluated jointly. 4. Site Visit and Pre Bid Meeting: A pre-bid meeting shall be conducted in IFCI Tower on the schedule date & time mentioned in tender document. The prospective bidders should visit the site prior to the schedule date of pre-bid meeting and must participate in pre-bid meeting as per the schedule. During pre-bid meeting, clarification on technical bid conditions shall be done and IFCI may amend the technical Bid requirements so as to bring all the bidders on to a common platform. Any changes in technical criteria and term & conditions resulting out of pre-bid meeting shall be published in IFCI Website as Addendum / Corrigendum. No further deviation from the bidders shall be accepted thereafter. Accordingly, the bidders have to submit their bid. The bidders who will not attend pre-bid meeting as per the schedule can submit their bid; but no deviation from such bidders shall be accepted by IFCI. 5. Evaluation and comparison of Bids: Conditional bids may be rejected by IFCI. The technical evaluation shall be made strictly on the basis of the documents submitted by the bidders in support of the Page 7 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi eligibility, the technical and commercial response. All the required information shall be furnished strictly in prescribed schedules/Annexure only. Any information indicated other than prescribed schedules/Annexure shall not be entertained. The financial evaluation shall be made on the basis of the total price as indicated in the Bill of Quantity. IFCI is not bound to accept the lowest quoted offer. Conditions, if any, on any document enclosed with Price Bid shall not be considered. IFCI’s decision in this regard shall be final and binding. 6. Execution of Contract Agreement: Bidder is required to execute contract agreement for the said work as per the prescribed proforma to be provided by the IFCI on a non-judicial stamp paper of Rs.100/- within 7 days from the issue of LOI/Award Letter. The bidder shall pay for all stamps duty and legal charges, incidental expenses, if any. 7. Time is the Essence of the Contract: Time is the essence of the contract and the Contractor shall ensure that all the obligations under the contract are completed within the agreed time schedule. The Contractor shall be solely responsible for all the delays including the delays caused by it’s vendors. In case of delay in progress of the works, IFCI reserves the right to withhold the payment, cancel the contract unilaterally or complete the work departmentally or by engaging another agency at the cost and risk of the contractor. 8. Deviations: The bidder must read the tender document carefully and prepare the bid for submission. It is important to note that deviations, if any, must be brought out clearly in the technical offer which shall be examined by IFCI. If the deviation statement in Annexure – 1 submitted by the bidder does not contain any item, then it shall be construed that the bidder has accepted the same and no request from the Contractor, for any change, shall be accepted by IFCI at a later stage. In any case, no change in specifications given in the contract agreement shall be permitted. However, only in unavoidable circumstances, IFCI may consider such requests from the Contractor, provided the Contractor submits it’s request with adequate justification. 9. Abnormal Rates: The bidder is expected to quote rate for each subsection after careful analysis of cost involved for the performance of the completed sub-section considering all specifications and conditions of contract. In case it is noticed that the rates quoted by the bidder for any items are unusually high or unusually low, it will be sufficient case for the rejection of the tender unless the reasonableness of the rates is convincing. For scrutiny, the analysis for such rates is to be furnished by the bidder on demand. 10. Quantities: The quantities set out in the Bill of Quantity for each sub-section of the work is for the purpose of estimate only. However, if the Contractor wants to suggest any further specifications, which is inevitable as per the design prepared, the same may be implemented with due approval of the IFCI. 11.Change Orders: At any time during the execution of the contract, changes may be made in the specifications, scope of contract by given a written notice to the contractor by IFCI. IFCI may make any changes in the quality and/or quantity of the work or any part Page 8 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi thereof that may, in his opinion, be necessary and for that purpose the IFCI shall have the power to order the Contractor to do and the Contractor shall do any of the following:i) Increase or decrease or split the quantity of work include in the contract, ii) Omit any such work, iii) Change the character, quality or kind of any such work, iv) Change the dimensions of any such work, v) Execute additional work of any kind necessary for completion of the work under the contract, and no such change shall in any way vitiate or invalidate the contract but the cost, if any, arising out of all such changes shall be taken into account in ascertaining the total amount of the contract price. Where the rate is available in the contract and the same is applicable to the additional work, in the opinion of the IFCI, the cost of the additional work shall be determined as per this available rate. But, if the rate for additional work is not available in the contract, the same shall be determined by the IFCI taking into account the market rate and labour cost at the site for similar works and shall be final. 12.Works to be carried out: The work to be carried out under the Contract shall, except as otherwise provided in these conditions, include all labour, materials, taxes, tools, plant, equipment and transport which may be required in preparation of and for and in the full and entire execution and completion of the works. 13.Inspection of Site: The Bidder shall inspect and examine the Site and its surrounding and shall satisfy himself before submitting his tender as to the n a t u r e of the Site, the quantities and nature of works and material necessary for the completion of the Works and the means of access to the Site, the accommodation he may require and in general shall himself obtain all necessary information as to risks, contingencies and other circumstances which may influence or affect this tender. 14.Language: i) The bid shall quote in English language. Rates shall be entered in figures as well as in words. ii) All entries in the tender shall either be typed or written legibly in ink. Erasing and over-writing is not permitted and may render such tenders liable for rejection. All cancellations and insertions shall be duly attested by the bidder. 15. The Bidder shall arrange, at his own expense, all tools, plant and equipment hereafter referred to as (T & P) labour, & electricity/water required for execution of the work. 16. Force Majeure: Any delays in or failure of the performance of either party herein shall not constitute default hereunder or give rise to any claim for damages, if any, to the extent such delays or failure of performance is caused by occurrences such as Act of God or the public enemy; expropriation or confiscation of facilities by Government authorities, or in compliance with any order or request of any Governmental Page 9 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi authorities or due acts of war, rebellion or sabotage or fires, floods, explosions, riots or illegal joint strikes of all the workers of all the bidders. 17. Materials: All materials to be provided by the Bidder shall be in conformity with the specifications laid down in the tender and the Bidder shall, if requested by the IFCI, furnish proof to the satisfaction of IFCI in this regard. 18.Insurance: i) It is the sole responsibility of the bidder to insure his materials, equipments, workmen, etc. against accidents and injury while at work and to pay compensation, if any, to workmen as per Workmen’s compensation Act. The work be carried out in protected area and all the rules and regulations of the IFCI in the area of project which are in force from time to time will have to be followed by the bidder. ii) If due to negligence and or non-observation of safety and other precautions by the contactors, any accident/injury occurs to the property/manpower belong to third party, the bidder shall have to pay necessary compensation and other expense, if so impose by the appropriate authorities. iii) The bidder will take necessary precautions and due care to protect the material, while in his custody from any damage/loss due to theft. 19. Liquidated Damages for Delay Time is essence of the contract. In case the Bidder fails to complete the whole work within the stipulated period, and clear the site he shall be liable to pay liquidated damages @ 0.5% (zero point five percent only) of the value of contract per week and or part thereof of the delay subject to a maximum of 10% (ten percent only) of the value of the contract. The amount of Compensation may be adjusted or set-off against any sum payable to the Bidder under this or any other contract with IFCI. 20.Foreclosure of Contract in full or in part due to Abandonment or Reduction in Scope of Works: If at any time after acceptance of the bid/tender ,IFCI decide to abandon or reduce the scope of the works for any reason whatsoever and hence not require the whole or any part of the Works to be carried out IFCI shall give notice in writing to that effect to the Bidder and Bidder shall have no claim to any payment of compensation or otherwise whatsoever, on account of any profit or advantage which he might have derived from the execution of the works in full but which he did not derive in consequence of the foreclosure of the whole or part of the works. 21. Cancellation of Contract in Full or in Part: If the Bidder: a) At any time makes defaults in proceeding with the Works with due negligence and continues to do so even after a notice in writing of 7 days from IFCI ; or b) Commits default in complying with any of the terms and conditions of Contract and does not remedy it or take effective steps to remedy it within 7 days after a notice in writing is given to him in that behalf by IFCI ; or c) Fails to complete the works or items of work on or before the date(s) of completion, and does not complete them within the period specified in a notice given in writing in that behalf by IFCI ; or d) Violates any of the terms and conditions stipulated in this tender. Page 10 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi 22.Payment: i) 100% payment on successful completion of the job by the selected bidder to the Satisfaction of IFCI duly certified. ii) The successful completion of the job mean that the entire job has been completed to the satisfaction of IFCI, and repair/ maintenance/ changes/ modifications, if any, have been carried out by the selected bidder. iii) All statutory deductions as applicable like TDS, sales tax/VAT shall be made from the due payment of the bidder. iv) Payment shall be made only for the actual quantity executed at site. 23.Security Deposit: 5% of the contract amount to be deducted as Security Deposit (SD) from the payments. The said Security Deposit shall be retained for Defects Liability Period of 1 (One) years. The SD amount shall not carry any interest. 24. Income Tax/WCT/VAT i) Income tax, work contract tax, including surcharge if any, at the prevailing rate shall be deducted from the Bidder’s bills as per the provision of Income Tax Act/Other Acts. ii) The Bidder shall ascertain from the concerned authorities regarding the applicability of Works Contract Tax / VAT/TIN/Service Tax. Necessary deductions will be made from the bidder’s bill as applicable. 25. Taxes and Duties The Bidders must include in their tender prices quoted for all taxes and duties royalties, cess and sales tax, Freight & Insurance Charges, works contract tax or any other taxes or local charges if applicable. No extra claim on this account will in any case be entertained. 26.Defects Liability Period: Defects Liability Period shall be one year after the completion of Work. Any defect, shrinkage, settlement or other faults which may appear within the Defects Liability Period within one year after the completion of the works arising in the materials or workmanship not in accordance with the contract, it is responsibility to bidder rectify/repair the same. If the bidder fail to rectify/ repair the work then, the IFCI may employ and pay other person or persons to amend and make good such defects, shrinkage, settlements or other faults and all damages, loss and expenses consequent thereon or incidental thereto shall be made good and borne by the contractor or may be deducted by the IFCI from any money due or that may become due to the contractor. 27. Labour: a.) The Bidder shall employ its labour in sufficient numbers to maintain the required rate of progress and of quality to ensure workmanship of the degree specified in the Contract and to the satisfaction of the IFCI. The Bidder shall not employ in connection with the Works any person who has not completed eighteen years of age. b.) All the workers or employees deployed by the bidders shall consider the employees of bidder and IFCI shall not have any liability what so ever in nature in regard to such workers/employees. c.) The Bidder shall pay to labour employed by him directly wages not less than fair wages as per Minimum Wages Act. Fair Wage’ means wages, which shall include wages for weekly day of rest and other allowances whether for time or piece work, after taking into consideration prevailing market rates for similar employment in the Page 11 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi neighborhood but shall not be less than the minimum rates of wages fixed under the payment of Minimum Wages Act. d.) The Bidder shall in respect of labour employed by him comply with or cause to be complied with the Bidder Labour Regulation in regard to all matters provided therein. e.) The Bidder shall comply with the provisions of the payment of Wages Act, 1936, Minimum Wages Act, 1948, Employers Liability Act, 1938. Workmen’s Compensation Act, 1923, Industrial Disputes Act, 1947, Maternity Benefit Act, 1970 or any modification thereof or any other law relating thereto and rules made there under from time to time. f) The Bidder shall indemnify and keep indemnified the IFCI against: i) Any claim arising out of third party loss/ damage to life or property caused by/ during execution of the work. ii) Any claim arising out of loss/ damage to the workmen engaged by the bidder during execution of the work. iii) Any claim due to non-compliance of applicable PF/ Labour laws, ESI, regulations etc. 28. Arbitration & Reconciliation: i) In case amicable settlement is not reached in the event of any dispute of difference arising out of the execution of the contract or the respective rights and liabilities of the parties or in relation to interpretation of any provision by the bidder in any manner touching upon the contract, such dispute or difference shall (except as to any matters, the decision of which is specifically provided for therein) be referred to the sole arbitration of the arbitrator appointed by IFCI. ii) The award of the Arbitrator shall be binding upon the parties to the dispute. iii) Subject as aforesaid, the provisions of Arbitration and Reconciliation Act 1996 (India) or statutory modifications or re enactments thereof and the rules made there under and for the time being in force shall apply to the arbitration proceedings under this clause. The venue of the arbitration shall be the place from which the contract is issued or such other place as the Arbitrator at his discretion may determine. iv) The cost of arbitration shall be borne equally by both the parties. v) The work under the Contract shall, however, continue during the arbitration proceedings and no payment due to the bidder shall be withheld on account of such proceedings. vi) Failure to comply with any of the above conditions can result in termination of the contract, forfeiture of the security deposit, penalty as may be decided by IFCI and future blacklisting of the bidder. Page 12 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi SPECIAL CONDITONS OF CONTRACT 1. During working at site, some restrictions may be imposed by IFCI /Security staff of IFCI or Local Authorities regarding safety and security etc., the bidder shall be bound to follow all such restrictions/instruction & nothing extra shall be payable on this account. 2. No compensation shall be payable to the bidder for any damage caused by rains lightening, wind, storm, floods Tornado, earth quakes or other natural calamities during the execution of work. He shall make good all such damages at his own cost; and no claim on this account will be entertained. 3. If the bidder fails to proceed with the work within the stipulated time as specified from the date of issue of letter of intent/ Award Letter to proceed with the work, IFCI shall forfeit the earnest money deposited by him along with the tender. 4. All the works to be carried out in accordance with latest CPWD Specifications and as per the directions of IFCI. 5. The work has to be carried out in neat and tidy manner to the satisfaction of the IFCI. Materials used for carrying out the work shall be of standard quality as per technical specifications. Work has to be completed in all respect within 30 days from the date of issue of LOI/Award Letter to the contractor. 6. If the bidder fails to undertake the job satisfactorily or violates the terms conditions or not attending the work effectively, IFCI has every right to cancel the contract and forfeit the EMD/security deposit without assigning any reason whatsoever. 7. The payment shall be released on successful completion of work to the satisfaction of the IFCI, against the bill provided by the contractor after making necessary statutory deduction as applicable. 8. The contractor has to comply with all the norms of municipal and other authorities as per regulations. Clearance from all local authorities for carry out the work shall be scope of bidder without any extra cost. 9. The bidder shall have to remove all ‘malba/debris’ if any from the site on same day at his own cost and cleaning of the site has to be done on daily basis. No assistance for cleaning work shall be provided by IFCI. 10. COST OF TESTS The bidder is bound to carry out the tests, if any, as per the CPWD guidelines for ascertaining the quality of the works executed/ materials used as and when directed by the IFCI. The cost of preparing samples and carrying out tests for quality of material or workmanship will be borne by the bidder except for such exclusions as are specifically mentioned in the specifications laid down in the contract. The cost of all test carried out in Laboratories as directed by the IFCI will be borne by the contractor. Page 13 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi 13. DRAWING AND SPECIFICATIONS A copy of tender documents and all relevant drawings and specifications shall be available at site for reference. All as built drawings both soft and hard copy has to be submitted by the contractor along with final bill. 14. Material make shall be as per Make list in Annexure-8. Page 14 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi BIDDER INFORMATION Annexure-1 Name of Work: Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi. Dated:______________ S. No. Particulars/Details 1. Name of the Bidders/ Firm 2. Communication Address 3. Telephone No. Office Mobile Fax E-Mail Website Authorised Person - Name Designation Mobile E-Mail ID Alternate Authorised Person - Name Designation Mobile E-Mail ID 4. 5. 6. PAN No. 7. TIN No. 8. Service Tax Registration No. 9. Beneficiary Bank Details Bank Account No IFSC/NEFT Code Name of Bank Address of Branch 10. Particular of Tender Fee Amount (DD/PO) No. Date Name of the Bank Address of Bank 11. Rs. Particular of Earnest Money Deposit (EMD) Page 15 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi Amount (DD/PO) No. Date Name of the Bank Address of Bank 12. 13. Rs. Furnish the names with address & telephone nos. of three responsible persons who will be in a position to certify about the services/quality as well as the past performance of your organization. Whether you accept all the terms and Yes/No conditions of the tender; Yes/No (If no, indicate the details with reasons, if any. The Deviation Statement must be filled up in the following format. DEVIATION Ref No./ Clause No. Date: Place: STATEMENT IFCI’s Requirement Bidder ‘s Offer Signature of authorized person Full Name & Designation: Company’s Seal Page 16 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi Annexure-2 1. Details of Similar Experience: Details of Civil Construction works executed during the last 5 years. Sl. No. 1 Name & Address of the client, Concerned Person and contact/ Mobile No 2 Location of work 3 Value of Work (In lakh) Stipulated Time of Completion Actual time completion with date of start & completion Completion/ Performance Certificate enclosed ‘Yes’ or ‘No’ Any other informatio n you would like to give 4 5 6 7 8 (Fill up the above table & Enclose legible copies of the supporting documents) 2. Financial Capability: Average Annual Turn Over of the bidder in the last 3 years SL. No. 1. 2. Financial Year 2011-12 2012-13 3. 2013-14 Turnover (Rs. in lakh) Average (Fill up the above table and Enclose copy of Turn over certificates, profit/loss statement certified by any Chartered Accountant.) Date: Place: Signature of authorized person Full Name & Designation: Company’s Seal Page 17 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi Annexure: 3 DECLARATION (TO BE TYPED ON A LETTER HEAD OF THE COMPANY/ FIRM) Dated: ____ , 2015. General Manager (Estates) IFCI Limited IFCI Tower, 61 Nehru Place New Delhi -110 019 Re: Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi. Dear Sir, This is with reference to your Tender No. IFCI/Estates/Tender/2015-16/02 dated 30.04.2015 on the above subject that:1. We have carefully read and understood all the terms and conditions of the tender and hereby convey our acceptance to the same. 2. The information / documents furnished along with the above offer are true and authentic to the best of my knowledge and belief. We are well aware of the fact that furnishing of any false information / fabricated document would lead to rejection of our tender at any stage besides liabilities towards prosecution under appropriate law. 3. We have apprised our self fully about the job to be done during the currency of the period of agreement and also acknowledge to bear consequences to of nonperformance or deficiencies in the services on our part. 4. We have no objection, if enquiries are made about the work listed by us. 5. We have not been blacklisted by IFCI or any other organization where we have worked. Further, if any of the partners/directors of the organization /firm is blacklisted or having any criminal case against them, our bid shall not be considered. At any later point of time, if this information is found to be false, IFCI may terminate the assigned contract immediately. 6. We have not been found guilty by a court of law in India for fraud, dishonesty or moral turpitude. 7. We agree that the decision of IFCI in selection of Bidders will be final and binding to us. Date: Place: Signature of authorized person Full Name & Designation: Company’s Seal: N.B: The above declaration, duly signed and sealed by the authorized signatory of the company, should be enclosed with Technical Bid. Page 18 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi Annexure-4 TENDER FORM Dated: ____ , 2015. General Manager (Estates) IFCI Limited IFCI Tower, 7th Floor 61 Nehru Place New Delhi -110 019 Re: Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi. Dear Sir, This is with reference to your Tender No. IFCI/Estates/Tender/2015-16/02 dated 30.04.2015 on the above subject. After reading above documents, Amendments/ Clarifications/ Corrigenda/Errata/etc issued in respect of tender document by IFCI, your requirement, scope of work, site inspection and after discussions, we have understood them fully and we accept all the terms and conditions mentioned therein. We are also enclosing duly stamped and signed copy of the above form along with annexures as token of acceptance of the terms indicated therein. Name & Address of the Bidders ______________________________ ______________________________ Contact phone Nos. of the key person. ______________________________ Official E-mail ID: ______________________________ Signature of Authorized Signatory with date and seal ______________________________ Page 19 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi Annexure-5 Financial Bid Dated: ____ , 2015 General Manager (Estates) IFCI Limited IFCI Tower, 61 Nehru Place New Delhi -110 019 Re: Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi. Dear Sir, This is with reference to your Tender No. IFCI/Estates/Tender/2015-16/02 dated 30.04.2015 on the above subject. After reading above documents, Amendments/ Clarifications/Corrigenda/ Errata/etc issued in respect of tender document by IFCI your requirement, scope of work, site inspection and after discussions, we have understood them fully and we accept all the terms and conditions mentioned therein. We quote our lump sum/consolidated Price (as per Annexure-6: Bill of Quantities) of Rs.________________________________________________________(Rupees__________ ____________________________________________________________________________ _________________________________only) for the above said work. The price quoted by us are inclusive of all charges, taxes & duties, Freight & Insurance, Service Tax and incidental expenses for the site visit, if any. We are also enclosing duly stamped and signed copy of the above letter along with annexures as token of acceptance of the terms indicated therein. Name & Address of the Bidders ______________________________ ______________________________ Contact phone Nos. of the key person. ______________________________ Official E-mail ID: ______________________________ Signature of Authorized Signatory with date and seal ______________________________ Page 20 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi Annexure-6 Financial Bid Name of Work: Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi. Bill of Quantities Sl. No. 1.- 2. 3. 4. 5. 6. 7. 8. Description Demolishing brick work manually by mechanical means including stacking of serviceable material and disposal of unserviceable material within 50 metres lead: In Cement mortar. Dismantling old plaster of skirting raking out joints and cleaning the surface of plaster including disposal of rubbish to the dumping ground within 50 metres lead. Demolishing cement concrete manually/ by mechanical means and disposal of material within 50 meters lead 1:3:6 or richer mix. Earth work in excavation by mechanical means (Hydraulic excavator) manual means in foundation, trenches or drains (not exceeding 1.5m in width or 10sqm. on plan) including dressing of sides ramming of bottoms lift up to 1.5m including getting out the excavated soil and disposal of surplus excavated soil as directed within a lead of 50m : All kind of soil. Providing and laying in position cement concrete of specified grade including the cost of centering and shuttering: all works up plinth level : 1:3:6 (1 cement; 3 coarse sand: 6 graded stone aggregate 20 mm nominal size). Brick work with F.P.S. bricks of class designation 75 in foundation and plinth in: Cement mortar 1:4 (1 Cement : 4 coarse sand). Brick work with F.P.S. bricks of class designation 75 in super structure above plinth level up to floor V level in all shapes and sizes : in Cement Mortar 1:4 (1 cement: 4 coarse sand). Providing and fixing 1st quality ceramic glazed wall tiles conforming to IS : 15622 (thickness to be specified by the manufacturer) of approved make in all colour shades except burgundy, bottle green, black of any size as approved by IFCI, in skirting, risers of steps and dados over 12 mm thick bed of cement Mortar 1:3 (1 cement: 3 coarse sand) and Page 21 of 26 Unit Qty cum 7.40 sqm 131.00 cum 8.42 cum 9.76 cum 11.74 cum 5.47 cum 17.12 sqm 245.40 Unit price including all taxes& duties, F&I , service tax,Labour etc. (Rs.) Total Amount (Rs.) Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi 9. 10. jointing with grey cement slurry @ 3.3kg per sqm including pointing in white cement mixed with pigment of matching shade complete. Providing and laying C.G. pavement of mix M-25 with ready mixed concrete from batching plant. The ready mixed concrete shall be laid and finished with screed board vibrator, vacuum dewatering process and finally finished by floating, brooming with wire brush etc. complete as per specifications and directions of IFCI. (Including panel shuttering work). White Washing with lime to give an even shade: Old works (Two or more coats). Total Amount (in Figure) cum 11.25 sqm 41.40 Total Amount in Words:…………………………………………………………………. Note: 1. Payment shall be made only for the actual quantity executed. 2. Submission in any other format may result in cancellation of the offer. 3. We hereby confirm that the above quoted price is inclusive of all taxes, duties, cess, labour etc. and all other incidentals like transport, insurance etc including Service tax and a firm landing price at IFCI site. 4. Material make shall be as per Make list in Annexure-8 Date: Place: Signature of authorized person Full Name & Designation: Company’s Seal Page 22 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi Annexure- 7 Technical Specification Name of Work: Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi. S.No. Items No Demolishing brick work manually by mechanical means including stacking of 1 serviceable material and disposal of unserviceable material within 50 metres lead : In Cement mortar 1 2 3 4 5 L B H/D Quantity 4.35 5.00 0.34 7.40 4 6.55 5.00 1 6.45 4.35 0.30 8.42 1 1 1 4.35 8.00 5.00 0.75 0.75 0.75 0.75 0.75 0.75 2.45 4.50 2.81 9.76 1 1 1 1 15.00 4.35 8.00 5.00 4.35 0.75 0.75 0.75 0.15 0.15 0.15 0.15 9.79 0.49 0.90 0.56 11.74 Dismantling old plaster of skirting raking out joints and cleaning the surface of plaster including disposal of rubbish to the dumping ground within 50 metres lead 131.00 Demolishing cement concrete manually by mechanical means and disposal of material within 50 meters lead 1:3:6 or richer mix. Earth work in excavation by mechanical means (Hydraulic excavator) manual means in foundation, trenches or drains (not exceeding 1.5m in width or 10sqm. on plan) including dressing of sides ramming of bottoms lift up to 1.5m including getting out the excavated soil and disposal of surplus excavated soil as directed within a lead of 50m : All kind of soil. Providing and laying in position cement concrete of specified grade including the cost of centering and shuttering: all works up plinth level: 1:3:6 (1 cement; 3 coarse sand: 6 graded stone aggregate 20 mm nominal size). Page 23 of 26 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi 6 7 8 9 Brick work with F.P.S. bricks of class designation 75 in foundation and plinth in : Cement mortar 1:4 (1 Cement : 4 coarse sand). 1 1 1 1 1 1 4.35 8.00 5.00 4.35 8.00 5.00 0.60 0.60 0.60 0.45 0.45 0.45 0.30 0.30 0.30 0.30 0.30 0.30 0.78 1.44 0.90 0.59 1.08 0.68 5.47 1 1 1 4.35 8.00 5.00 0.34 0.34 0.34 5.15 2.15 2.15 7.62 5.85 3.66 17.12 4 2 2 2 2 6.55 4.35 1.50 8.00 5.00 5.00 5.00 5.00 2.15 2.15 131.00 43.50 15.00 34.40 21.50 245.40 1 15.00 5.00 0.15 Brick work with F.P.S. bricks of class designation 75 in super structure above plinth level up to floor V level in all shapes and sizes : in Cement Mortar 1:4 (1 cement: 4 coarse sand). Providing and fixing 1st quality ceramic glazed wall tiles conforming to IS : 15622 (thickness to be specified by the manufacturer) of approved make in all colour shades except burgundy, bottle green, black of any size as approved by IFCI, in skirting, risers of steps and dados over 12 mm thick bed of cement Mortar 1:3 (1 cement: 3 coarse sand) and jointing with grey cement slurry @ 3.3kg per sqm including pointing in white cement mixed with pigment of matching shade complete. Providing and laying C.G. payment of mix M25 with ready mixed concrete from batching plant. The ready mixed concrete shall be laid and finished with screed board vibrator, vacuum dewatering process and finally finished by floating, brooming with wire brush etc. complete as per specifications. (Including panel shuttering work). Page 24 of 26 11.25 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi 10 White Washing with lime to give an even shade: Old works (Two or more coats). 1 Page 25 of 26 6.00 6.90 41.40 Signature of Bidder Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi Annexure-8 Make List Name of Work: Modification of the Garbage bin (Dhalao) opposite IFCI Tower, Nehru Place, New Delhi. Sl. No. 1 2 3 4 Item Description Cement Steel Bricks Ceramic glazed wall tiles Date: Place: Recommended Make Ambuja/ Jk Cement/ Ultratech/ACC TATA / SAIL/ Jindal I class Somany/ Johnson/ Orient Signature of authorized person Full Name & Designation: Company’s Seal Page 26 of 26 Signature of Bidder
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