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Rose Bowl Operating Company
ADDENDUM NO. 01
TO:
All Potential Proposers
DATE:
May 21, 2015
PROJECT:
Rose Bowl Cleaning and Administrative Housekeeping Bidding
Documents
CONTACT:
Nancy Silver, Stadium Contracts Administrator
nsilver@rosebowlstadium.com
This Addendum forms a part of the Contract Documents for the Project described above
and shall supersede referenced sections of the Bidding Documents. This Addendum is
an integral part of said Bidding Documents and shall be acknowledged in the
Contractor’s Bid Proposal form. Failure to acknowledge receipt of this Addendum in the
Proposal may cause the Proposal to be rejected.
I.
This addendum is comprised of two (2) parts: (1) Pre-proposal Questions;
and (2) Attachments.
II.
PRE-PROPOSAL QUESTIONS
A. Question: What is the final date and time to submit questions regarding
the bid documents?
B. Answer: Friday May 22, 2015 at 10:00 am PST. Following that time a final
addendum will be issued prior to the bid due date of May 27, 2015 at
12:00 pm PST.
C. Question: What is the number of hours that determines whether an
employee is part or full time and thus subject to the City of Pasadena’s
Living Wage Ordinance? Also, would full time staff at the Rose Bowl be
subject to the Living Wage Ordinance?
D. Answer: Yes full time staff would be subject to the Living Wage
Ordinance. The determination of whether an employee is part or full time
would be consistent with applicable labor laws.
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E. Question: All the last bids were rejected. Is there a difference between
non-responsive and rejected?
F. Answer: Yes there is a difference. Please see Notice Inviting Bids Rose
Bowl Cleaning and Administrative Offices Housekeeping, section 1.8
“Award of Bid and Determination of Responsiveness” for further
specification.
G. Question: Are you guys just looking at a closer view for each event?
H. Answer: The Price Matrix is now consistent to keep an accurate
comparison for all bids.
I. Question: Is the Price Matrix is based only on the labor? Are we
supposed to show a line item for the equipment as well?
J. Answer: No. The cost of equipment should be built into the staffing rates.
K. Question: When will we know if we are awarded the contract, following
the board meeting date or prior?
L. Answer: Prior to the next RBOC Board Meeting on June 4, 2015, a Notice
of Intent to Award Contract for Rose Bowl Cleaning and Administrative
Housekeeping will be distributed to all bidders notifying them of which
company the RBOC intends to award the contract to.
M. Question: When the bid was rejected did it open it up completely for any
new companies to submit a bid?
N. Answer: Yes, as long as they attended the mandatory pre-bid meeting on
May 19, 2015.
O. Question: For the Price Matrix are there a set number of events instead
of a range? If so how many?
P. Answer: Yes. The Price Matrix has a fixed number for the various types of
events (football, soccer, concert, minor events, etc.) and it is all locked in
place, all that needs to be entered are the staffing rates.
Q. Question: Once a contract is provided to the winning bidder is it possible
to replace a cashier’s check with a bond?
R. Answer: That is not necessary. Once the contract is fully executed the
cashier’s check will be returned to you.
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III.
ATTACHMENTS
a. Price Matrix
A link will be sent to all potential proposers receiving this correspondence via
email with return receipt.
IV.
Please note the following: Each proposer must attach each addendum
to the proposal submitted, and initial below in the appropriate location.
BIDDERS INITIALS _________
END OF ADDENDUM NO. 01
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