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ACTED Paris
Last Update
HR Department
August 2014
Job profile
Department: Programme
Position: PM Infrastruture/Shelter- South Soudan
Contract duration: 6 month
Location: Juba, South Sudan
Starting Date ASAP
I. Background on ACTED
ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations,
affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable
communities by ensuring the sustainability of post-crisis interventions and engaging long-term
challenges facing our target populations, in order to break the poverty cycle, foster development and
reduce vulnerability to disasters. Our interventions seek to cover the multiple aspects of humanitarian
and development crises through a multidisciplinary approach which is both global and local, and
adapted to each context. Our 3,300 staff is committed in to responding to emergencies worldwide, to
supporting recovery and rehabilitation, towards sustainable development.
Our teams in the field implement some 340 projects in 34 countries covering the following sectors
emergency relief, food security, access to health, education and training, economic development,
microfinance, advocacy, institutional support, and regional dialogue, cultural promotion.
Based on considerable experience addressing the needs and situations of vulnerable communities,
ACTED contributes to the international agenda towards reaching the Millennium Development Goals,
through a wide range of partnerships, innovative initiatives, and campaigns.
II. Country Profile
Capital Office : Juba
National Staff : 350
International Staff : 50
Areas : 4 (9 sub-areas)
On-going programmes : 12
Budget : 13.35M € (2013 – estimation 2014 – 20M€)
ACTED has been present in South Sudan since 2007, and is currently operating in Western Bahr-elGhazal, Warrap, Jonglei, Upper Nile, Lakes, and Central Equatoria states. ACTED focuses on
emergency and relief works around water, sanitation and hygiene promotion; basic infrastructure; food
security and livelihoods; and integrated camp management. All of these interventions continue to
provide basic and life-saving assistance to vulnerable populations, specifically IDPs, refugees and
host communities.
ACTED has been involved in relief, rehabilitation and development work in South Sudan since 2007,
operating from its field base in Western Bahr el Ghazal until the South Sudan independence in July
2011 when the Coordination Office moved to Juba. ACTED South Sudan works in development sector
ranging from support to livelihood activities and economic empowerment to engagement with the most
vulnerable groups in the areas for promotion of peace and conflict mitigation. Its initiatives in South
Sudan have benefited more than a million most vulnerable South Sudanese and refugees in the
country.
ACTED has responded to all major crises facing South Sudan and presently is delivering range of
programs in Central Equatoria, Jonglei, Lakes, Warrap, Western Bahr-el-Ghazal, and Upper Nile
states. The core programs for ACTED include; camp management and coordination, food security and
livelihood, shelter, WASH, food distribution, NFI distribution, information management for
humanitarian community, women and youth empowerment, and sexual and gender based violence
prevention.
Due to the nature of current context, ACTED is heavily engaged in responding to emergency needs of
affected population in six states of South Sudan but it also continues to push for the sustainable
development efforts and increased knowledge about the chronic issues the country is facing through
variety of interventions.
ACTED Paris
Last Update
HR Department
August 2014
Job profile
Since the crisis in December 2013, ACTED has been site manager for 4 IDP sites - 2 in Juba, 1 in Bor
South, 1 in Awerial - facilitating and coordinating humanitarian response for more than 124,000 IDPs.
ACTED focuses on the provision of essential humanitarian services and the improvement of living
conditions of the IDPs.
In Gendrassa and Kaya refugee camps in Upper Nile State, which shelter almost 38,000 people in
total, ACTED is implementing integrated camp management, with community mobilisation strategy,
food security and livelihood, environment, shelter and other service provision such as WASH
distribution of Food and Non-Food Items; while moving towards a more sustainable approach with the
establishment of cooperatives; commencing sustainable agriculture and environment activities; and
youth-based activities.
Through these interventions, ACTED has consolidated its position in camp coordination & camp
management, developing more inclusive and representative camp management structures; and
developing strong links with the affected populations through its experienced community mobilisation
teams. ACTED aims to increase its efforts in influencing policy and advocating for the rights of the
most marginalized groups in South Sudan.
ACTED is CCCM NGO cluster lead, as well as the CCCM State Focal Point for CES and Lakes state
and has been coordinating and submitting several reports (eg: intention surveys, Displacement
Tracking Matrix, site reports, and Resource and Gap Mapping) to the CCCM cluster to feed into
decision making processes and ensure targeted and informed operational strategy to other partners
on the ground.
Information management activities through REACH gives ACTED a strong advantage in
understanding gaps in information, and humanitarian response in our areas of operation. REACH has
expanded its mapping methodology to include the creation of interactive web maps and the geolocalization of individual households to enable actors to better identify and target populations within the
camps. In addition, REACH is working to improve the collection, coordination and dissemination of
information between partners and REACH products have contributed to the planning and coordination
of humanitarian action across the country.
III. Position Profile
The seasonal rains began in June 2014, flooding huge areas of South Sudan including Upper Nile,
Unity, Warrap, Northern Bahr el-Ghazal, Western Bahr el-Ghazal, Jonglei and individual counties of
Central and Eastern Equatoria States. The rains are expected to continue through September. It is
essential that currently displace persons in Warrap are equipped to withstand the continued rains and
potentially continued floods in the immediate period before they can return to their homes. The Shelter
expert will be in charge of:
- Participating in the REACH assessment throughout the 2 countiesto map flood prone areas
and evaluate the kind of shelters exists/resists.
- Assessing potential flood resistant shelter designs
- Producing report with Warrap-specific recommendations
The Program Manager will contribute to the development of his project, which is a constitutive part of
the country strategy, and subsequently manage its implementation.
The Project Manager will be based in Wau but cover the activities in Gogrial West.
1. Ensure external representation of ACTED in relevant sectors
-
Representation vis-à-vis provincial authorities:
Participate in technical and sectoral meetings to ensure visibility amongst local authorities;
-
Representation vis-à-vis Donors:
ACTED Paris
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Participate in technical and sectoral Donor meetings and pass relevant information to the
Country Director;
-
Representation vis-à-vis international organisations:
Participate in technical and sectoral meetings and working groups involving NGOs and UN
Agencies (OCHA, PNUD, UNICEF, FAO, etc.) and all other inter-governmental institutions;
Contribute to the creation of reports, ensuring the quality and accuracy of technical
information provided as well as the confidentiality of internal information as required;
More generally, the program manager is expected to contribute to the creation of a positive image
and overall credibility of the organisation, notably through the application of ACTED’s mandate,
ethics, values and stand-point with regard to other actors.
2. Project Cycle Management
-
Project implementation:
Plan the various stages of project implementation;
Guide the implementation of the project and the methods of follow-up;
Manage project finances, logistics and materials;
Liaise with all internal and external counterparts of the project;
Assess the activities undertaken and ensure efficient use of resources;
-
Project reporting requirements:
Set up a clear timeline of reports to be submitted to project Donors;
Draft narrative reports and contribute to the development of financial reports through regular
budgetary follow up;
Ensure adherence to FLAT procedures.
More generally, communicate systematically to the relevant Country Director or Area Coordinator
on project progress and planning.
3. Provide Relevant Technical Expertise
-
Ensure that technical quality and standards are considered during project implementation:
Collect technical information and analyse associated opportunities and risks;
Identify relevant technical authorities and partners, and propose formal partnership and/or
contracts.
-
Undertake quality control:
Analyse technical added-value and project impact;
Set up technical evaluation exercises during and following implementation.
4. Oversee Program Staff and Security
-
Guide and direct program staff:
Organise and lead project coordination meetings;
Prepare and follow work plans with each project member;
Ensure a positive working environment and good team dynamics (solve out potential
conflicts);
ACTED Paris
Last Update
HR Department
August 2014
Job profile
Promote team working conditions in the limit of private life;
Adapt the organigramme and ToRs of project personnel according to the project
development;
Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to
the Country or Area Administrator with recommendations (new position, changes to contract
or salary etc.);
Ensure a building of capacity amongst technical staff in the relevant sectors.
-
Contribute to the recruitment of expatriate staff:
When requested by HQ, undertake interviews to assess technical abilities of expatriate
candidates living in the country.
-
Oversee staff security:
In cooperation with the relevant Security Officer, monitor the local security situation and
inform the Country Director or Area Coordinator and Country or Area Security Officer of
developments through regular written reports;
Contribute to the updating of the security guidelines in the project area of intervention;
Ensure that security procedures are respected by each member of the project team.
5. Identify Best Practices and Lessons Learned
Collect information and tools employed for project implementation;
Draft memos detailing lessons learned and best practices identified during the project;
Share such memos with internal and external partners;
Communicate such information to the Country Director or Area Coordinator, to Regional
Support Offices and to HQ Reporting Department.
IV. Qualifications:
• University degree in Engineering or relevant design shelter specializations.
• At least 2 to 4 years work experience in a development, emergency or post-conflict setting, in
WatSan interventions.
• Excellent written and oral English skills required
• Strong project management skills.
• Familiarity with different European and other international donor regulations.
• Organized and detail oriented, with an ability to multi-task.
• Must be able to function effectively in a fluid, loosely structured, but complex work environment and
to set appropriate priorities and deal effectively with numerous simultaneous requirements.
• Must be able to work independently, with minimum supervision, within the context of a larger team.
• Willingness to live and work in an insecure environment and to travel regularly to program locations
as security allows.
V. Conditions:
- Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and
performance are considered for pay bonus
- Additional monthly living allowance
- Free food and lodging provided at the organisation’s guesthouse/or housing allowance
(depending on contract length and country of assignment)
- Transportation costs covered, including additional return ticket + luggage allowance
- Provision of medical, life, and repatriation insurance + retirement package
VI. Submission of applications:
Please send, in English, your cover letter, CV, and three references to jobs@acted.org
ACTED Paris
Last Update
HR Department
August 2014
Job profile
Ref : PMS/SSUD/SA
ACTED
Att: Human Resources Department
33, rue Godot de Mauroy
75009 Paris
FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at http://www.acted.org