1. technology and computing
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TECHNICAL MANUAL - 2014 AC INDOOR OPEN
TECHNICAL MANUAL - 2014 AC INDOOR OPEN
CONTENTS
1.0 WELCOME TO MONTREAL 2014 ....................................................................... 3
2.0 CHAMPIONSHIP CONTACTS ............................................................................ 3
3.0 ARRIVAL IN MONTREAL ................................................................................ 4
3.1 Airport ................................................................................................ 4
3.2 Transportation of Sport Equipment............................................................... 5
4.0 ACCOMMODATIONS..................................................................................... 5
5.0 TRANSPORTATION...................................................................................... 6
5.1 Airport ................................................................................................ 6
5.2 Car Rentals / Public Transportation .............................................................. 6
6.0 COMPETITION INFORMATION ......................................................................... 7
6.1 Competition Venue ................................................................................. 7
6.2 Entry Rules ........................................................................................... 7
6.3 Entry System ........................................................................................ 10
6.4 Schedule ............................................................................................. 10
6.5 TECHNICAL INFORMATION ......................................................................... 11
6.6 Implements ......................................................................................... 12
6.7 Bib Numbers ........................................................................................ 12
6.8 Registration / Technical Information Centre (TIC) ............................................ 12
6.9 Results ............................................................................................... 12
7.0 COMPETITION PROCEDURES ......................................................................... 13
7.1 Warm-up............................................................................................. 13
7.2 Call Room ........................................................................................... 13
7.3 Spike Length ........................................................................................ 14
7.4 Award Ceremonies ................................................................................. 14
7.5 Media Mixed Zone .................................................................................. 14
8.0 Medical Services ...................................................................................... 15
9.0 Doping Control ........................................................................................ 15
APPENDIX A: VENUE MAPS ................................................................................ 16
APPENDIX B: CHAMPIONSHIP MEDALS ................................................................... 17
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TECHNICAL MANUAL - 2014 AC INDOOR OPEN
1.0 WELCOME TO MONTREAL 2014
We welcome you to Montreal for the 2014 Canadian Indoor Championships for Juniors / Youths
and the Canadian Open (AC Indoor Open). The event will take place at the newly renovated
Complexe sportif Claude-Robillard.
All Athletics Canada members who meet the entry requirements are eligible to compete. A
complete listing of events and entry requirements are listed in Section 6.
Recreationally, culturally and economically, Montreal is truly a remarkable city with
attractions, dining, music and heritage that seeps onto the street and enriches your heart.
For more information visit: http://tourism-montreal.org.
New/Updated in 2014:
Coaches must register online prior to the entry deadline. NO coach registrations will
be taken onsite.
Spike length is 7mm for all events; no Christmas tree or needle (pin) spikes will be
allowed.
Entry to this event will be based on a first come first serve basis. For more
information see 6.2 Entry Rules / 6.3 Entry System.
2.0 CHAMPIONSHIP CONTACTS
Host Organizing Committee
Abou NGAME
Host Organizing Committee Chair
aboungame@gmail.com / 514.585.7320
Athletics Canada (Technical Operations)
David Weicker
Coordinator, Technical Operations
dweicker@athletics.ca
Athletics Canada (Entries)
Andrew Cameron
Coordinator, IT, Statistics and Membership
acameron@athletics.ca / 613.260.5580
x3320
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TECHNICAL MANUAL - 2014 AC INDOOR OPEN
3.0 ARRIVAL IN MONTREAL
3.1 Airport
The Pierre Elliott Trudeau International Airport (YUL) is located 20km from downtown
(approximately 30 minutes) and about 25 minutes from Complexe sportif Claude-Robillard.
YUL is serviced by Air Canada, Westjet, Porter, United Airlines and many other
national/international carriers.
Approximate Air Travel Times to Montreal from:
Vancouver
Calgary
Regina
Toronto
Ottawa
4.5
3.5
3.0
1.0
1.0
hours
hours
hours
hour
hour
Visit http://www.admtl.com/passengers/home.aspx for additional information on the
airport.
Claude-Robillard
Hotels
Airport (YUL)
Figure 1: Map of Montreal Airport, Complexe sportif Claude-Robillard and hotels
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TECHNICAL MANUAL - 2014 AC INDOOR OPEN
3.2 Transportation of Sport Equipment
Clubs / athletes are responsible for the transportation of their equipment. Below is some
basic information for the transportation of sporting equipment, such as pole vault poles.
1. Travel with your equipment on your air carrier and transport to Complexe sportif
Claude-Robillard. You will be able to store equipment at Claude-Robillard.
2. Ship your poles directly to Montreal – using the following address:
AC Indoor Open
C/O Abou NGAME
Complexe sportif Claude-Robillard
1000 Avenue Émile Journault,
Montreal, QC H2M 2E7
If you require a solution for shipment of your equipment, please contact Joerg Hess at the
below coordinates:
BMCI Ltd.
Global Sports Logistics
P.O. Box 633
Mt. Forest, ON, N0G 2L0
(T) 519.323.4028
(F) 519.323.2820
(C) 519.261.0546
www.bmciltd.com
4.0 ACCOMMODATIONS
Room blocks will be held until Thursday, February 13, 2014. After this date the block will
be released and any booking will only be accepted based on general availability and regular
rates.
CHAMPIONSHIP HOTELS
SPRINGHILL SUITES-OLD MONTREAL - MAIN CHAMPIONSHIP HOTEL
445 Rue Saint Jean Baptiste, Montreal, Quebec, H2Y 2Z7
Single / double - $120
Triple - $132.50
Quad - $145.00
Includes hot breakfast and free high speed internet
www.SpringhillMontreal.com
Individual reservations can be made by contacting the Marriott SpringHill Suites-Old
Montreal Reservation Department at (514) 875-4333 or by toll-free from Canada and the US
at 1-877-875-4333. Callers must mention Athletics Canada Indoor Open 2014, to ensure they
receive the appropriate rate and are included in the guest room block.
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TECHNICAL MANUAL - 2014 AC INDOOR OPEN
HOTEL LORD BERRI
1199 rue Berri, Montreal, Quebec, H2L 4C6
Rates (plus taxes):
Single / double - $102
Triple - $112
Quad - $122
Free Wi-Fi
www.lordberri.com
Guests may reserve their stay by calling 514-845-9236 or toll free at 1-888-363-0363 and
mentioning the group code #272270 or ATHLETICS 2014. We will ask for a credit card to
guarantee the reservation but payment will be taken when checking out.
HOTEL LES SUITES LABELLE
1205 Rue Labelle, Montreal, Quebec, H2L 4C1
Rates (plus taxes):
Single / double - $80
Triple - $90
Quad - $90
Includes complimentary breakfast and Wi-Fi
www.hotellabelle.com
Link with preferred pricing for bookings at Hotel Les Suites Labelle:
https://bookings.ihotelier.com/bookings.jsp?groupID=1123828&hotelID=76702
5.0 TRANSPORTATION
5.1 Airport
Airport shuttle will be provided for clubs / athletes that have provided the host organizing
committee with complete flight information (flight number, arrival date and time, number in
party) two weeks prior to scheduled arrival. *Fees may apply
5.2 Car Rentals / Public Transportation
Special rates are available through National Car Rental and Enterprise Rentals, both with
facilities at the Montreal-Trudeau International Airport. To make a reservation click on one of
the following links:
National: http://www.nationalcar.ca/offer/athleticscanada(res)
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TECHNICAL MANUAL - 2014 AC INDOOR OPEN
Enterprise: http://www.enterprise.com/car_rental/deeplinkmap.do?bid=002&cust=XVC5137
Public transportation is also available, see: - www.stm.info
6.0 COMPETITION INFORMATION
6.1 Competition Venue
The AC Indoor Open will take place at Complexe sportif Claude-Robillard on a newly
renovated indoor track. The event will feature all new equipment.
Key Facts:
200m indoor – one six lane straight available for pre race warm-up after check in for
event
Lanes – 8 lane straight away and 4 lanes banked on both corners
Surface – Mondo
Long jump / triple jump runways – 1 – NOTE long jump and 13m boards are available; a
9m and 10m triple jump line is PAINTED ONLY
High jump – one apron is available
Pole vault runways – 1
Shot put & weight throw circle and cage – 1
Spike lengths – 7mm (no needle spikes)
A map of the stadium can be found in Appendix A.
6.2 Entry Rules
PLEASE NOTE ENTRY INTO THIS EVENT IS ON A FIRST COME FIRST SERVE BASIS. ENTRIES
WILL CLOSE FOR ANY GIVEN EVENT ONCE THE EVENT MAXIMUM IS REACHED. SEE CHART
ON NEXT PAGE FOR MORE INFORMATION.
6.2.1 Athlete Citizenship Eligibility
The following athletes are eligible to compete:
i.
ii.
iii.
Athletics Canada members who are Canadian Citizens are eligible to win medals.
Athletics Canada members, in the case of dual Canadian Citizenship, who have not
competed in the national championship of that country during the previous
competitive season.
(a) Canadian Permanent Residents (Landed Immigrants) who are Athletics Canada
members and full-time residents of Canada;
(b) non-Canadian residents who are claiming refugee status, and foreign athletes who
are temporary residents of Canada due to business, study or family reasons, providing
that they are Athletics Canada members and have been resident in Canada for at least
six months prior to the date of the Championships, and are incompliance with IAAF
Rule 4.3;
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TECHNICAL MANUAL - 2014 AC INDOOR OPEN
iv.
Athletes listed under iii) above will be allowed to compete at the Championships,
subject to the following conditions:
a) in track events run in lanes (60m – 400m and sprint hurdles), said athletes may not
advance to the final. In situations whereby no athletes with Canadian Citizenship
are being displaced from the final (i.e. in the case of a straight final), nonCanadian citizens may compete in the final, but shall not receive preferential lane
selection;
b) in events not run in lanes in their entirety, and in field events, it will be an event
by event decision as to whether said athlete(s) will be able to compete in the
final. Final decision will be at the discretion of the Athletics Canada Technical
Delegate, or a designated individual;
6.2.2 Entry Qualification Process
The following Entry Qualification Process for the Canadian Indoor Open Championships sill
apply to athletes who meet the citizenship eligibility criteria.
a)
-
Athletes who are current members (2014) of Athletics Canada, and
Youth – born in 1997, 1998, 1999, 2000;
Junior – born in 1995, 1996, 1997, 1998;
Open – born in 1996 or before.
b) For the Open category, for the 400m, 800m, 1500m, 3000m, and 3000m RW
only, athletes born in 1996 or before, who are current members (2014) of Athletics
Canada, and who have achieved the Minimum Entry Qualifying Standard (see
6.2.3).
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TECHNICAL MANUAL - 2014 AC INDOOR OPEN
6.2.3 Events and Maximum Number of Athletes per Event
Youth/Junior Men
Maximum
Entry Standard
Participants
32
20
20
24
27
36
12
32
12
8
6
12
12
12
12
12
12
NO YOUTH
Open Men
Maximum
Entry Standard
Participants
24
18
12
60.0
16
2:10.00
18
4:00.00
24
9:30.00
12
16:30.00
24
8
8
n/a
6
6
6
6
6
6
-
EVENT
60m
200m
400m
800m
1500m
3000m
3000mRW
60mH
4x200m
Heptathlon
Pentathlon
LJ
TJ
HJ
PV
SP
Weight
EVENT
60m
200m
400m
800m
1500m
3000m
3000mRW
60mH
4x200m
Heptathlon
Pentathlon
LJ
TJ
HJ
PV
SP
Weight
Youth/Junior Women
Maximum
Entry Standard
Participants
32
20
20
24
27
36
12
32
12
8
6
12
12
12
12
12
NO YOUTH
12
Open Women
Maximum
Entry Standard
Participants
24
18
1:10.00
12
2:30.00
16
4:30.00
18
10:00.00
24
18:00.00
12
24
8
n/a
6
6
6
6
6
6
6
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TECHNICAL MANUAL - 2014 AC INDOOR OPEN
6.2.4 Invitational Events
In addition there will be a number of “Invitational” events to showcase some of Canada’s
finest talent. Invitational events are by invite only at the discretion of Athletics Canada and
the host organizing committee.
INVITATIONAL EVENTS
MEN : 60m / 200m / 800m / 3000m / High jump
WOMEN: 60mH /200m / 800m
6.2.5 Eligibility of Entry Performances
Athlete performances will be pulled directly from the Athletics Canada ranking system. Only
performances listed in the Athletics Canada ranking system will be eligible for entry standard
into the Championships. If you have any questions regarding the ranking system please
contact results@athletics.ca
6.3 Entry System
Registration will open, on a first come first serve basis, Monday, December 2, 2013 for
athletes and coaches at www.indoors.athletics.ca. All entries and confirmations are the
responsibility of the athlete or coach (including carded athletes). Entries are not completed
until payment is received. Entries can be completed by clubs and should be done for each
athlete. The final entry deadline is Friday, March 7, 2014 (4 pm ET). No entries will be
accepted after this date, no exceptions. All entries are non-refundable.
Qualifying performances must appear in Athletics Canada’s rankings. The Qualifying period is
May 1, 2013 to January 14, 2014. If entry performances cannot be found, the athlete may
be refused entry.
6.3.1 Entry Fees and Deadlines
Entries and Fees
Received:
First event:
Second Event:
Additional
Events:
Relays
(per team)
Coach
Entries:
By March 7, 2014*
$60.00
$50.00
$15.00
$50.00
$20.00
* must be entered online and payment completed by 4:00 pm ET
Visa and MasterCard are the only acceptable methods for payment.
6.3.2 Confirmation of Entry
Confirmed entries will be posted on the event website at: www.indoors.athletics.ca.
6.4 Schedule
The competition schedule can be found at www.indoors.athletics.ca. Please note that the
schedule is subject to change based on final entries. The final schedule will be available
after the Technical Meeting and distributed at the TIC, and on the event website.
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TECHNICAL MANUAL - 2014 AC INDOOR OPEN
6.5 TECHNICAL INFORMATION
6.5.1 Technical Meeting - Time and Venue
Championship Technical Meeting
Date: Thursday, March 13, 2014
Time: 7:00pm
SpringHill Suites (Marriot) (Championship Hotel)
Any significant issues identified and addressed at the Technical Meeting will be noted on the
Championship Website www.indoors.athletics.ca.
6.5.2 Written Questions
All questions concerning the conduct of the competition must be submitted to the TIC or by
email to dweicker@athletics.ca by Wednesday, March 13, 2014 at 5:30pm.
6.5.3 Scratches
Scratches will be taken at the TIC. The deadline for scratches is Thursday, March 13, 2014 at
8:00pm.
Athletes can still scratch after this deadline; however heats will not be re-seeded. If an
athlete does not scratch the evening before the event he/she is registered in, and does not
present themselves to their event they will be disqualified from the rest of the meet (unless
medical documentation can be provided).
6.5.4 Starting Heights, Distances and Progressions
The Technical Delegate, after the closing date for the final entries, will decide the
qualification procedure for track events and starting heights and successive height
progressions for the high jump and pole vault.
For the Canadian Championship portion, qualification procedures for track events will follow
IAAF Rule 166. Starting heights and progressions for the high jump and the pole vault for the
Championship portion will be finalized after entries have closed and will be announced at the
Technical Meeting. However, the following chart is expected may be consulted at this time
for entry purposes:
High
Jump
Pole
Vault
All Female
1.35m by 5cm to
1.55m then by
3cm
2.40m by 10 cm
All Male
1.50m by 5cm to
1.80m then by
3cm
3.10m by 10cm
Starting heights for high jump in combined events will be determined by the Technical
Delegate with the combined events referee, based upon entries.
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TECHNICAL MANUAL - 2014 AC INDOOR OPEN
6.5.5 Throwing Events
NOTE: for weight throw and shot put each athlete will have 4 throws each.
6.6 Implements
Implements will be made available by the host organizing committee. Personal implements
will also be allowed, BUT MUST BE CHECKED IN AT LEAST 2 HOURS PRIOR TO THE EVENT at
the Technical area beside the TIC.
6.7 Bib Numbers
Each athlete will receive three bibs; one with their name and two with a number. All
athletes must wear the name bib on their chest, and the number bib on their back, except in
the high jump and pole vault where only one bib may be worn either on the chest or back.
The second number is to be placed on the athlete’s bag and to be used for entrance into the
facility.
Bib numbers will be distributed during the registration process. Hip numbers will be provided
at the Call Room.
6.8 Registration / Technical Information Centre (TIC)
The registration centre will be located in the TIC which will be located in the stadium on
Friday, Saturday and Sunday; race packages may be picked up at the Championship Hotel
(SpringHill Suites) on Thursday from 12:00 noon to 9:00 pm:
1.
2.
3.
4.
5.
Athletes and coaches will pick up their registration packages
Questions for the Technical Meeting may be dropped off at the TIC.
Other questions as they arise over the weekend may also be answered at the TIC.
All protests will be filed at the TIC.
Results and start lists will be available at the TIC.
Hours of Operation:
Thursday
Friday
Saturday
Sunday
12:00pm – 9:00pm at the SpringHill Suites
9:00am – 9:00pm
9:00am – 9:00pm
8:00am – 4:00pm
6.9 Results
Results will be posted at the stadium on the wall adjacent to the TIC. Results and start
sheets will also be available at www.indoors.athletics.ca.
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TECHNICAL MANUAL - 2014 AC INDOOR OPEN
7.0 COMPETITION PROCEDURES
7.1 Warm-up
The warm-up area is in the double gym across the hall from the main track. The warm-up
facility will have a supply of hurdles. SPIKES MAY NOT BE WORN IN THE warm-up area.
Athletes will not be permitted to use the competition track or field event sites except during
the authorized and published practice session which is Friday from 12:00 noon until 5:00 pm
and ONLY the oval and outside straight stretches may be used.
7.2 Call Room
All athletes must present themselves at the Call Room according to the scheduled check-in
times. There will be two call rooms in operation; the first Call Room will be in the warm up
area where athletes are to present themselves prior to the “closing” time. After the closing
time all athletes must be in the call room zone ready for entry to the stadium where they will
have an opportunity to do some strides down one straight stretch. There will also be hurdles
available on the straight stretch and hurdlers will be provided an extra 10 minutes on the
track after checking into the Call Room. NOTE: a second Call Room will be at the track after
athletes have been escorted from Call Room #1. From Call Room #2 they will be escorted to
the event site for their competition.
Athletes who fail to appear on time in the Call Room without a valid reason (e.g. medical
certificate) may be excluded from participating in all further events, including relays.
Athletes who have not been scratched from the specific event the previous evening, and who
do not check in for their event, will not be permitted to participate in other events at the
Championships (IAAF Rule 142.4.b). Team Officials are not allowed to enter the Call Room.
Athletes’ Call Room reporting times will be according to the following schedule. All times are
prior to the actual start time of the event (and not the heat number):
Event
Track events
60m hurdles
High jump
Pole vault
Other field events
Relays
Call Room Opens
(minutes)
30
35
60
80
50
35
Call Room Closes
(minutes)
20
25
50
70
40
25
Entry to Stadium
to Call Room 2
10
20
40
60
30
10
Once in the Call Room, athletes will be identified by their bib number. Call Room officials
will check the following in accordance with AC rules:
Bib numbers
Shoes and spikes
Uniforms (Note: That in accordance with National Team policies, athletes are not
permitted to wear their Team Canada uniforms during the Championship. Club,
branch, or sponsor uniforms are to be worn)
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TECHNICAL MANUAL - 2014 AC INDOOR OPEN
Bags (identification on and content of)
Personal belongings: video and audio players, cameras, phones, radio transmitters,
and electronic devices in general (except watches) are NOT PERMITTED.
7.3 Spike Length
The maximum spike length allowed on the track and in the field is 7mm. No Christmas tree or
needle (pin) spikes will be allowed.
7.4 Award Ceremonies
Awards will be presented for Youth and Junior Championship events at the times noted on the
Schedule.
7.5 Media Mixed Zone
All athletes will be escorted out of the competition area through the Media Mixed Zone upon
completion of their event.
7.6 Protests and Appeals
Protests concerning the result or conduct of an event shall be made within 30 minutes of the
official announcement of the results of the event in accordance with the procedures listed
below.
Official results will be displayed in the Technical Information Centre and the Officials Results
Posting Board near the Technical Information Centre.
Procedures
a. A protest shall be identified to the Competition (Meet) Director, or designate, at the
Technical Information Centre or wherever this person can be found within 30 minutes
of the time of the posted results. (NOTE: there will be someone at the Technical
Information Centre at all times who is able to locate the Competition Director, or
designate.)
b. The Competition Director, or designate, will explain the process to the
athlete/coach/interested person and provide an Athletics Canada National
Championships Protest Form.
c. The Competition Director, or designate, takes the athlete/coach/interested person to
meet with the appropriate Referee (the one who made the decision).
d. If the Referee agrees with the protest the results sheet will be adjusted and results
reposted. (NOTE: this provides a 30-minute opportunity for other athletes or
interested persons to appeal this decision from the time of posting of the revised
result.)
e. If the Referee denies the protest, the athlete/coach/interested person can appeal the
decision to the Jury by completing the Athletics Canada National Championships
Protest Form which will be taken to the Jury.
f. Upon completion of the Athletics Canada National Championships Protest Form forms
(NOTE: the Competition Director, or designate, accompanies the protest group and
advises them of this option and accepts the completed form and protest fee - $50 for
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TECHNICAL MANUAL - 2014 AC INDOOR OPEN
Canadian events).
g. The Competition Director, or designate, will make a copy of the completed Athletics
Canada National Championships Protest Form and will take one copy to the Jury who
will then adjudicate upon the issue by reviewing any and all available relevant
information.
h. The Jury will then prepare their response, including all relevant information, on the
Athletics Canada National Championships Protest Form and will return the form to the
Competition Director, or designate, who will advise both the protest group and Meet
Secretary or Results Manager of the results of the protest.
i. The Jury of Appeal will remain at the competition site for at least 30 minutes after
completion of the final event or until the Competition Director, or designate advises
them that no further protests have been received and they may leave.
8.0 Medical Services
Based on the Athletics Canada Medical Handbook, a medical team will provide the necessary
healthcare for the participants of the Canadian Championships. The host organizing
committee will provide the following health care and sports medicine services.
Medical services will include the following:
 Medical personnel at track side during the event
 Medical area where medical personnel are available during the event
These services will be coordinated by:
Rémi Bergeron
Action Sport Physio
514-939-1444
rbergeron@actionsportphysio.com
For those athletes that wish to bring their own medical staff, there will be limited spots
available in the medical areas. If you wish to apply for one of these spaces, please contact
the following by March 8th. Medical and massage accreditations will not be available onsite.
Abou NGAME
Host Organizing Committee Chair
aboungame@gmail.com / 514.585.7320
9.0 Doping Control
Doping control procedures will be in place according to AC/CCES policies. For more
information on these policies, visit http://www.athletics.ca/page.asp?id=27. Athletes
identified for doping control will be met by doping control personnel at the mixed zone at the
end of their events and escorted to the doping control office after appropriate interview
opportunities have concluded.
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TECHNICAL MANUAL - 2014 AC INDOOR OPEN
APPENDIX A: VENUE MAPS
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TECHNICAL MANUAL - 2014 AC INDOOR OPEN
APPENDIX B: CHAMPIONSHIP MEDALS
17