TECHNICAL MANUAL - 2014 AC INDOOR OPEN
TECHNICAL MANUAL - 2014 AC INDOOR OPEN TECHNICAL MANUAL - 2014 AC INDOOR OPEN CONTENTS 1.0 WELCOME TO MONTREAL 2014 ........................................................................ 3 2.0 CHAMPIONSHIP CONTACTS ............................................................................. 3 3.0 ARRIVAL IN MONTREAL .................................................................................. 4 3.1 Airport .................................................................................................. 4 3.2 Transportation of Sport Equipment ................................................................ 5 4.0 ACCOMMODATIONS ...................................................................................... 5 5.0 TRANSPORTATION ....................................................................................... 6 5.1 Car Rentals / Public Transportation ............................................................... 6 6.0 COMPETITION INFORMATION ........................................................................... 7 6.1 Competition Venue ................................................................................... 7 6.2 Entry Rules............................................................................................. 7 6.3 Entry System ........................................................................................ 10 6.4 Schedule ............................................................................................. 10 6.5 TECHNICAL INFORMATION ......................................................................... 11 6.6 Implements .......................................................................................... 12 6.7 Bib Numbers ......................................................................................... 12 6.8 Registration / Technical Information Centre (TIC) ............................................ 12 6.9 Results ................................................................................................ 12 7.0 COMPETITION PROCEDURES .......................................................................... 12 7.1 Warm-up ............................................................................................. 12 7.2 Call Room ............................................................................................ 13 7.3 Spike Length ......................................................................................... 13 7.4 Award Ceremonies .................................................................................. 14 7.5 Media Mixed Zone .................................................................................. 14 8.0 Medical Services ....................................................................................... 15 9.0 Doping Control ......................................................................................... 15 APPENDIX A: VENUE MAPS ................................................................................ 16 APPENDIX B: CHAMPIONSHIP MEDALS ................................................................... 17 2 TECHNICAL MANUAL - 2014 AC INDOOR OPEN 1.0 WELCOME TO MONTREAL 2014 We welcome you to Montreal for the 2014 Canadian Indoor Championships for Juniors / Youths and the Canadian Open (AC Indoor Open). The event will take place at the newly renovated Complexe sportif Claude-Robillard. All Athletics Canada members who meet the entry requirements are eligible to compete. A complete listing of events and entry requirements are listed in Section 6. Recreationally, culturally and economically, Montreal is truly a remarkable city with attractions, dining, music and heritage that seeps onto the street and enriches your heart. For more information visit: http://tourism-montreal.org. New/Updated in 2014: • • Coaches must register online prior to the entry deadline. NO coach registrations will be taken onsite. Spike length is 7mm for all events; no Christmas tree or needle (pin) spikes will be allowed. 2.0 CHAMPIONSHIP CONTACTS Host Organizing Committee Abou NGAME Host Organizing Committee Chair aboungame@gmail.com / 514.585.7320 Athletics Canada (Technical Operations) David Weicker Coordinator, Technical Operations dweicker@athletics.ca Athletics Canada (Entries) Andrew Cameron Coordinator, IT, Statistics and Membership acameron@athletics.ca / 613.260.5580 x3320 3 TECHNICAL MANUAL - 2014 AC INDOOR OPEN 3.0 ARRIVAL IN MONTREAL 3.1 Airport The Pierre Elliott Trudeau International Airport (YUL) is located 20km from downtown (approximately 30 minutes) and about 25 minutes from Complexe sportif Claude-Robillard. YUL is serviced by Air Canada, Westjet, Porter, United Airlines and many other national/international carriers. Approximate Air Travel Times to Montreal from: Vancouver Calgary Regina Toronto Ottawa 4.5 3.5 3.0 1.0 1.0 hours hours hours hour hour Visit http://www.admtl.com for additional information on the airport. Claude-Robillard Hotels Airport (YUL) Figure 1: Map of Montreal Airport, Complexe sportif Claude-Robillard and hotels 4 TECHNICAL MANUAL - 2014 AC INDOOR OPEN 3.2 Transportation of Sport Equipment Clubs / athletes are responsible for the transportation of their equipment. Below is some basic information for the transportation of sporting equipment, such as pole vault poles. 1. Travel with your equipment on your air carrier and transport to Complexe sportif ClaudeRobillard. You will be able to store equipment at Claude-Robillard. 2. Ship your poles directly to Montreal – using the following address: AC Indoor Open C/O Abou NGAME Complexe sportif Claude-Robillard 1000 Avenue Émile Journault, Montreal, QC H2M 2E7 If you require a solution for shipment of your equipment, please contact Joerg Hess at the below coordinates: BMCI Ltd. Global Sports Logistics P.O. Box 633 Mt. Forest, ON, N0G 2L0 (T) 519.323.4028 (F) 519.323.2820 (C) 519.261.0546 www.bmciltd.com 4.0 ACCOMMODATIONS Room blocks will be held until Thursday, February 13, 2014. After this date the block will be released and any booking will only be accepted based on general availability and regular rates. CHAMPIONSHIP HOTELS SPRINGHILL SUITES-OLD MONTREAL - MAIN CHAMPIONSHIP HOTEL 445 Rue Saint Jean Baptiste, Montreal, Quebec, H2Y 2Z7 Single / double - $120 Triple - $132.50 Quad - $145.00 Includes hot breakfast and free high speed internet www.SpringhillMontreal.com Individual reservations can be made by contacting the Marriott SpringHill Suites-Old Montreal Reservation Department at (514) 875-4333 or by toll-free from Canada and the US at 1-877-875-4333. Callers must mention Athletics Canada Indoor Open 2014, to ensure they receive the appropriate rate and are included in the guest room block. 5 TECHNICAL MANUAL - 2014 AC INDOOR OPEN HOTEL LORD BERRI 1199 rue Berri, Montreal, Quebec, H2L 4C6 Rates (plus taxes): Single / double - $102 Triple - $112 Quad - $122 Rate includes Wi-Fi and breakfast www.lordberri.com Guests may reserve their stay by calling 514-845-9236 or toll free at 1-888-363-0363 and mentioning the group code #272270 or ATHLETICS 2014. We will ask for a credit card to guarantee the reservation but payment will be taken when checking out. HOTEL LES SUITES LABELLE 1205 Rue Labelle, Montreal, Quebec, H2L 4C1 Rates (plus taxes): Single / double - $80 Triple - $90 Quad - $90 Includes complimentary breakfast and Wi-Fi www.hotellabelle.com Link with preferred pricing for bookings at Hotel Les Suites Labelle: https://bookings.ihotelier.com/bookings.jsp?groupID=1123828&hotelID=76702 5.0 TRANSPORTATION 5.1 Car Rentals / Public Transportation Special rates are available through National Car Rental and Enterprise Rentals, both with facilities at the Montreal-Trudeau International Airport. To make a reservation click on one of the following links: National: http://www.nationalcar.ca/offer/athleticscanada(res) Enterprise: http://www.enterprise.com/car_rental/deeplinkmap.do?bid=002&cust=XVC5137 Public transportation is also available, see: - www.stm.info 6 TECHNICAL MANUAL - 2014 AC INDOOR OPEN 6.0 COMPETITION INFORMATION 6.1 Competition Venue The AC Indoor Open will take place at Complexe sportif Claude-Robillard on a newly renovated indoor track. The event will feature all new equipment. Key Facts: • 200m indoor – one six lane straight available for pre race warm-up after check in for event • Lanes – 8 lane straight away and 4 lanes banked on both corners • Surface – Mondo • Long jump / triple jump runways – 1 – NOTE long jump and 13m boards are available; a 9m and 10m triple jump line is PAINTED ONLY • • • • High jump – one apron is available Pole vault runways – 1 Shot put & weight throw circle and cage – 1 Spike lengths – 7mm (no needle spikes) A map of the stadium can be found in Appendix A. 6.2 Entry Rules 6.2.1 Athlete Citizenship Eligibility The following athletes are eligible to compete: i. ii. iii. iv. Athletics Canada members who are Canadian Citizens are eligible to win medals. Athletics Canada members, in the case of dual Canadian Citizenship, who have not competed in the national championship of that country during the previous competitive season. (a) Canadian Permanent Residents (Landed Immigrants) who are Athletics Canada members and full-time residents of Canada; (b) non-Canadian residents who are claiming refugee status, and foreign athletes who are temporary residents of Canada due to business, study or family reasons, providing that they are Athletics Canada members and have been resident in Canada for at least six months prior to the date of the Championships, and are incompliance with IAAF Rule 4.3; Athletes listed under iii) above will be allowed to compete at the Championships, subject to the following conditions: a) in track events run in lanes (60m – 400m and sprint hurdles), said athletes may not advance to the final. In situations whereby no athletes with Canadian Citizenship are being displaced from the final (i.e. in the case of a straight final), non-Canadian citizens may compete in the final, but shall not receive preferential lane selection; b) in events not run in lanes in their entirety, and in field events it will be an event-byevent c) decision as to whether said athlete(s) will be able to compete in the final. The final decision will be at the discretion of the Athletics Canada Technical Delegate, or a designated individual; 7 TECHNICAL MANUAL - 2014 AC INDOOR OPEN 6.2.2 Entry Qualification Process The following Entry Qualification Process for the Canadian Indoor Open Championships sill apply to athletes who meet the citizenship eligibility criteria. a) - Athletes who are current members (2014) of Athletics Canada, and Youth – born in 1997, 1998, 1999, 2000; Junior – born in 1995, 1996, 1997, 1998; Open – born in 1994 or before. b) For the Open category, for the 400m, 800m, 1500m, 3000m, and 3000m RW only, athletes born in 1994 or before, who are current members (2014) of Athletics Canada, and who have achieved the Minimum Entry Qualifying Standard (see 6.2.3). 8 TECHNICAL MANUAL - 2014 AC INDOOR OPEN 6.2.3 Events and Maximum Number of Athletes per Event NOTE: Midget aged athletes and their coaches are reminded that Midget athletes can compete in Youth events; please note that these athletes will be using youth implement weights and running hurdle heights. Youth/Junior Men Maximum Entry Standard Participants 32 20 20 24 27 36 12 32 12 8 6 16 16 16 12 16 12 NO YOUTH Open Men Maximum Entry Standard Participants 24 18 12 16 18 24 12 24 8 8 n/a 6 6 6 6 6 6 60.0 2:10.00 4:00.00 9:30.00 16:30.00 - EVENT 60m 200m 400m 800m 1500m 3000m 3000mRW 60mH 4x200m Heptathlon Pentathlon LJ TJ HJ PV SP Weight EVENT 60m 200m 400m 800m 1500m 3000m 3000mRW 60mH 4x200m Heptathlon Pentathlon LJ TJ HJ PV SP Weight Youth/Junior Women Maximum Entry Standard Participants 32 20 20 24 27 36 12 32 12 8 6 16 16 16 12 16 NO YOUTH 12 Open Women Maximum Entry Standard Participants 1:10.00 2:30.00 4:30.00 10:00.00 18:00.00 - 24 18 12 16 18 24 12 24 8 6 n/a 6 6 6 6 6 6 9 TECHNICAL MANUAL - 2014 AC INDOOR OPEN 6.2.4 Invitational Events In addition there will be a number of “Invitational” events to showcase some of Canada’s finest talent. Invitational events are by invite only at the discretion of Athletics Canada and the host organizing committee. INVITATIONAL EVENTS MEN : 60m / 200m / 3000m WOMEN: 60mH / 60m / 400m / 800m 6.2.5 Eligibility of Entry Performances Athlete performances will be pulled directly from the Athletics Canada ranking system. Only performances listed in the Athletics Canada ranking system will be eligible for entry standard into the Championships. If you have any questions regarding the ranking system please contact results@athletics.ca 6.3 Entry System Registration will open Monday, December 2, 2013 for athletes and coaches at www.indoors.athletics.ca. All entries and confirmations are the responsibility of the athlete or coach (including carded athletes). Entries are not completed until payment is received. Entries can be completed by clubs and should be done for each athlete. The final entry deadline is Friday, March 7, 2014 (4 pm ET). No entries will be accepted after this date, no exceptions. All entries are nonrefundable. Qualifying performances must appear in Athletics Canada’s rankings. The Qualifying period is January 1, 2013 to March 6, 2014. If entry performances cannot be found, the athlete may be refused entry. 6.3.1 Entry Fees and Deadlines Entries and Fees Received: First event: Second Event: Additional Events: Relays (per team) Coach Entries: By March 7, 2014* $60.00 $50.00 $15.00 $50.00 $20.00 * must be entered online and payment completed by 4:00 pm ET Visa and MasterCard are the only acceptable methods for payment. 6.3.2 Confirmation of Entry Confirmed entries will be posted on the event website at: www.indoors.athletics.ca. 6.4 Schedule The competition schedule can be found at www.indoors.athletics.ca. Please note that the schedule is subject to change based on final entries. The final schedule will be available after the Technical Meeting and distributed at the TIC, and on the event website. 10 TECHNICAL MANUAL - 2014 AC INDOOR OPEN 6.5 TECHNICAL INFORMATION 6.5.1 Technical Meeting - Time and Venue Championship Technical Meeting Date: Thursday, March 13, 2014 Time: 7:00pm SpringHill Suites (Marriot) (Championship Hotel) Any significant issues identified and addressed at the Technical Meeting will be noted on the Championship Website www.indoors.athletics.ca. 6.5.2 Written Questions All questions concerning the conduct of the competition must be submitted to the TIC or by email to dweicker@athletics.ca by Wednesday, March 13, 2014 at 5:30pm. 6.5.3 Scratches Scratches will be taken at the TIC. The deadline for scratches is Thursday, March 13, 2014 at 8:00pm. Athletes can still scratch after this deadline; however heats will not be re-seeded. If an athlete does not scratch the evening before the event he/she is participating in and does not present themselves to their event they will be disqualified from the rest of the meet (unless medical documentation can be provided). 6.5.4 Starting Heights, Distances and Progressions The Technical Delegate, after the closing date for the final entries, will decide the qualification procedure for track events and starting heights and successive height progressions for the high jump and pole vault. For the Canadian Championship portion, qualification procedures for track events will follow IAAF Rule 166. Starting heights and progressions for the high jump and the pole vault for the Championship portion will be finalized after entries have closed and will be announced at the Technical Meeting. However, the following chart is expected may be consulted at this time for entry purposes: High Jump Pole Vault All Female 1.35m by 5cm to 1.55m then by 3cm 3.20m up by 20 cm to 3.60m, up by 10cm to 4.00m, then up by 5cm All Male 1.50m by 5cm to 1.80m then by 3cm 3.10m up by 20cm to 3.30m, up by 15cm to 4.35m, then up by 5cm Starting heights for high jump in combined events will be determined by the Technical Delegate with the combined events referee, based upon entries. 6.5.5 Throwing Events NOTE: for weight throw and shot put each athlete will have 6 throws each. 11 TECHNICAL MANUAL - 2014 AC INDOOR OPEN 6.6 Implements Implements will be made available by the host organizing committee. Personal implements will also be allowed, BUT MUST BE CHECKED IN AT LEAST 2 HOURS PRIOR TO THE EVENT at the Technical area beside the TIC. 6.7 Bib Numbers Each athlete will receive three bibs; one with their name and two with a number. All athletes must wear the name bib on their chest, and the number bib on their back, except in the high jump and pole vault where only one bib may be worn either on the chest or back. The second number is to be placed on the athlete’s bag and to be used for entrance into the facility. Bib numbers will be distributed during the registration process. Hip numbers will be provided at the Call Room. 6.8 Registration / Technical Information Centre (TIC) The registration centre will be located in the TIC which will be located in the stadium on Friday, Saturday and Sunday; race packages may be picked up at the Championship Hotel (SpringHill Suites) on Thursday from 12:00 noon to 9:00 pm: 1. 2. 3. 4. 5. Athletes and coaches will pick up their registration packages Questions for the Technical Meeting may be dropped off at the TIC. Other questions as they arise over the weekend may also be answered at the TIC. All protests will be filed at the TIC. Results and start lists will be available at the TIC. Hours of Operation: Thursday Friday Saturday Sunday 12:00pm – 9:00pm at the SpringHill Suites 9:00am – 9:00pm 9:00am – 9:00pm 8:00am – 4:00pm 6.9 Results Results will be posted at the stadium on the wall adjacent to the TIC. Results and start sheets will also be available at www.indoors.athletics.ca. 7.0 COMPETITION PROCEDURES 7.1 Warm-up The warm-up area is in the double gym across the hall from the main track. The warm-up facility will have a supply of hurdles. SPIKES MAY NOT BE WORN in the warm-up area. Athletes will not be permitted to use the competition track or field event sites except during the authorized and published practice session which is Friday from 12:00 noon until 5:00 pm and ONLY the oval and outside straight stretches may be used. 12 TECHNICAL MANUAL - 2014 AC INDOOR OPEN 7.2 Call Room All athletes must present themselves at the Call Room according to the scheduled check-in times. There will be two call rooms in operation; the first Call Room will be in the warm up area where athletes are to present themselves prior to the “closing” time. After the closing time all athletes must be in the call room zone ready for entry to the stadium where they will have an opportunity to do some strides down one straight stretch. There will also be hurdles available on the straight stretch and hurdlers will be provided an extra 10 minutes on the track after checking into the Call Room. NOTE: a second Call Room will be at the track after athletes have been escorted from Call Room #1. From Call Room #2 they will be escorted to the event site for their competition. Athletes who fail to appear on time in the Call Room without a valid reason (e.g. medical certificate) may be excluded from participating in all further events, including relays. Athletes who have not been scratched from the specific event the previous evening, and who do not check in for their event, will not be permitted to participate in other events at the Championships (IAAF Rule 142.4.b). Team Officials are not allowed to enter the Call Room. Athletes’ Call Room reporting times will be according to the following schedule. All times are prior to the actual start time of the event (and not the heat number): Event Track events 60m / 60m hurdles High jump Pole vault Other field events Relays Call Room Opens (minutes) 30 35 60 80 50 35 Call Room Closes (minutes) 20 25 50 70 40 25 Entry to Stadium to Call Room 2 10 20 40 60 30 10 Once in the Call Room, athletes will be identified by their bib number. Call Room officials will check the following in accordance with AC rules: • • • • • Bib numbers Shoes and spikes Uniforms (Note: That in accordance with National Team policies, athletes are not permitted to wear their Team Canada uniforms during the Championship. Club, branch, or sponsor uniforms are to be worn) Bags (identification on and content of) Personal belongings: video and audio players, cameras, phones, radio transmitters, and electronic devices in general (except watches) are NOT PERMITTED. 7.3 Spike Length The maximum spike length allowed on the track and in the field is 7mm. No Christmas tree or needle (pin) spikes will be allowed. 13 TECHNICAL MANUAL - 2014 AC INDOOR OPEN 7.4 Award Ceremonies Awards will be presented for Youth and Junior Championship events at the times noted on the Schedule. 7.5 Media Mixed Zone All athletes will be escorted out of the competition area through the Media Mixed Zone upon completion of their event. 7.6 Protests and Appeals Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the results of the event in accordance with the procedures listed below. Official results will be displayed in the Technical Information Centre and the Officials Results Posting Board near the Technical Information Centre. Procedures a. A protest shall be identified to the Competition (Meet) Director, or designate, at the Technical Information Centre or wherever this person can be found within 30 minutes of the time of the posted results. (NOTE: there will be someone at the Technical Information Centre at all times who is able to locate the Competition Director, or designate.) b. The Competition Director, or designate, will explain the process to the athlete/coach/interested person and provide an Athletics Canada National Championships Protest Form. c. The Competition Director, or designate, takes the athlete/coach/interested person to meet with the appropriate Referee (the one who made the decision). d. If the Referee agrees with the protest the results sheet will be adjusted and results reposted. (NOTE: this provides a 30-minute opportunity for other athletes or interested persons to appeal this decision from the time of posting of the revised result.) e. If the Referee denies the protest, the athlete/coach/interested person can appeal the decision to the Jury by completing the Athletics Canada National Championships Protest Form which will be taken to the Jury. f. Upon completion of the Athletics Canada National Championships Protest Form forms (NOTE: the Competition Director, or designate, accompanies the protest group and advises them of this option and accepts the completed form and protest fee - $50 for Canadian events). g. The Competition Director, or designate, will make a copy of the completed Athletics Canada National Championships Protest Form and will take one copy to the Jury who will then adjudicate upon the issue by reviewing any and all available relevant information. h. The Jury will then prepare their response, including all relevant information, on the Athletics Canada National Championships Protest Form and will return the form to the Competition Director, or designate, who will advise both the protest group and Meet Secretary or Results Manager of the results of the protest. i. The Jury of Appeal will remain at the competition site for at least 30 minutes after completion of the final event or until the Competition Director, or designate advises them that no further protests have been received and they may leave. 14 TECHNICAL MANUAL - 2014 AC INDOOR OPEN 8.0 Medical Services Based on the Athletics Canada Medical Handbook, a medical team will provide the necessary healthcare for the participants of the Canadian Championships. The host organizing committee will provide the following health care and sports medicine services. Medical services will include the following: • • Medical personnel at track side during the event Medical area where medical personnel are available during the event These services will be coordinated by: Rémi Bergeron Action Sport Physio 514-939-1444 rbergeron@actionsportphysio.com For those athletes that wish to bring their own medical staff, there will be limited spots available in the medical areas. If you wish to apply for one of these spaces, please contact the following by March 8th: Abou NGAME Host Organizing Committee Chair aboungame@gmail.com / 514.585.7320 Medical and massage accreditations will not be available onsite. 9.0 Doping Control Doping control procedures will be in place according to AC/CCES policies. For more information on these policies, visit http://www.athletics.ca/page.asp?id=27. Athletes identified for doping control will be met by doping control personnel at the mixed zone at the end of their events and escorted to the doping control office after appropriate interview opportunities have concluded. 15 TECHNICAL MANUAL - 2014 AC INDOOR OPEN APPENDIX A: VENUE MAPS 16 TECHNICAL MANUAL - 2014 AC INDOOR OPEN APPENDIX B: CHAMPIONSHIP MEDALS 17
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