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1 Asian Film Market 2014 EXHIBITOR MANUAL CONTENTS Ⅰ. ASIAN FILM MARKET _________________ 3 1. Market Venue _____________________________________________________________ 4 2. Contact Information ________________________________________________________ 5 3. Schedule __________________________________________________________________ 6 Ⅱ. SALES BOOTH SETUP AND OPERATION __ 7 1. BEXCO and Exhibition Hall 4 __________________________________________________ 8 2. Booth Set‐up Instruction _____________________________________________________ 9 3. Display Equipment Installation _______________________________________________ 10 4. Preparation of Exhibition ___________________________________________________ 12 5. Exhibition Hall Floor Plan ___________________________________________________ 13 6. Exhibition Hall Operation ___________________________________________________ 15 Ⅲ. MARKET SERVICES __________________ 17 1. Optional Service ___________________________________________________________ 18 2. Market Badge ____________________________________________________________ 21 3. Market Screening _________________________________________________________ 23 4. Marketing Opportunities ___________________________________________________ 23 Ⅳ. Additional Services _________________ 25 1. Additional Accommodation Reservation _______________________________________ 26 2. Material Shipping Instruction ________________________________________________ 27 3. Parking Lot _______________________________________________________________ 27 Ⅴ. APPENDIX _________________________ 28 2 Asian Film Market 2014 EXHIBITOR MANUAL Ⅰ. A ASIAN FILM MARK KET Marrket Ve enue Contact Innformaation Schedule 3 Asian Film m Market 20114 EXHIBITOR MANUAL 1. Market Venue Asian Film Market will be held in BEXCO (Busan Exhibition & Convention Center), collaborating with APM (Asian Project Market) and BIFCOM (Busan International Film Commission & Industry Showcase). Sales Booths will be located in Exhibition Hall 4, Exhibition Center Ⅱ, BEXCO. Please find out more details about BEXCO at http://www.bexco.co.kr/eng/Main.do. BEXCO is 10 minutes’ walk away from ‘Busan Cinema Center’ and 2 subway stops away from ‘HAEUNDAE’ subway stop. Also it takes 5 minutes by taxi. For your convenience, a shuttle service will be provided between BEXCO area and Haeundae area. Only Market badge holders can use the market shuttle service. The shuttle stops will be announced in the Market Guidebook. 4 Asian Film Market 2014 EXHIBITOR MANUAL 2. Contact Information Asian Film Market market@asianfilmmarket.org Daniel Kim, General Manager danielkim@asianfilmmarket.org Market Operating Team Eunseok Jang jade@asianfilmmarket.org Shelly Keum shellykeum@asianfilmmarket.org Sales Booth registration exhibition@asianfilmmarket.org Optional Service registration equip@asianfilmmarket.org Advertisement promotion@asianfilmmarket.org Market Screening/Print Traffic screening@asianfilmmarket.org Online Screening os@asianfilmmarket.org Hospitality/Exhibitor Accommodation hospitality@asianfilmmarket.org Market badge badge@asianfilmmarket.org Market publication publication@asianfilmmarket.org Seminar seminar@asianfilmmarket.org Asian Project Market Seri Park, Project Coordinator apm@asianfilmmarket.org Asian Cinema Fund Hyung‐uk Moon, Coordinator acf@biff.kr Busan Film Commission bifcom@filmbusan.kr BIFCOM Asian Film Market BIFCOM (612‐020) 3rd Floor, BIFF HILL, Busan Cinema (612‐824) Haeundae Haebyeon‐ro 52, Center, Suyeonggangbyeon‐daero, 120 Haeundae‐gu, Busan, Korea Haeundae‐Gu, Busan, Korea Tel. 051‐7200‐316 Tel. 82‐51‐709‐2210 Fax : 051‐7200‐300 Fax. 82‐51‐709‐2299 5 Asian Film Market 2014 EXHIBITOR MANUAL 3. 2014 Schedule Detalis Dates Remarks 7. 1 ‐ 8. 31 8. 1 ‐ 9. 12 Market Badge Registration 7. 1 ‐ 9. 30 Market Screening Registration 8. 1 ‐ 8. 31 Additional Accommodation Reservation 8. 1 ‐ 9. 5 Advertisement Registration 8. 1 ‐ 9. 5 Advertisement Artwork Submission 8. 1 ‐ 9. 12 Print Delivery 8. 15 ‐ 9. 13 Sales Booth Registration Optional Service Order (Furniture& Equipment Rental) Early Bird deadline: July. 31 Available after sales booth payment is completed Send a layout form within a week after payment. Early Bird deadline: July. 31 On‐site Registration available after deadline Exhibitors ONLY Emails will be sent individually Advertising Slots are assigned to early registrants until slots are full. Guidebook Publication Material 8. 31 Not applicable after deadline Floor Plan Confirmation. Dispatch 9. 10 TBC 9. 12 [Form 1] is required. Booth Design Sketch (Only For Raw Space Type Booth) Equipment Drawing Form and ‐ 9. 19 9. 15 ‐ 9. 27 10. 2 ‐ 10. 3 TBC 10. 4 ‐ 10. 8 At the entrance of Exhibition Hall 4 Raw Space Type Booth Move‐in/Setup 10. 2 ‐ 10. 4 Should be done by 6:00 pm on Oct. 4. Shell Scheme Booth Move‐in/Setup 10. 4 Technical Support Desk 10. 4 ‐ 10. 8 Asian Film Market 10. 5 ‐ 10. 8 From 9:00 am to 7:00 pm Market Screening 10. 5 ‐ 10. 7 Booth Removal 10. 8 Panel Artwork submission Online Screening(OS) Upload By User Badge Pick‐up/ On‐site Registration 6 1:00 pm – 6:00 pm On‐site rental service and technical assistance will be offered. Should be done by 6:00 pm Asian Film Market 2014 EXHIBITOR MANUAL Ⅱ. SSALES BOOT TH SET‐‐UP AN ND OP PERATIION BEX XCO and Exhibbition H Hall 4 Booth Set‐up Instrucction Displaay Equip pment Installaation Prepara P ation oof Exhib bition Exhibition Halll Floor Plan Exhibiti E ion Halll Operaation 7 Asian Film m Market 20114 EXHIBITOR MANUAL 1. BEXCO and Exhibition Hall 4 1) BEXCO (Busan Exhibition and Convention Center) ○ Bird’s‐eye‐view of BEXCO ○ Address: #55 APEC‐ro, Haeundae‐gu, Busan 612‐704, Korea. ○ The size of the Exhibition Hall 4: 31~38 x 48 x 12(m)/ 9,936 ㎡ 2) Map of Hall 4, BEXCO Exhibition Center Ⅱ 8 Asian Film Market 2014 EXHIBITOR MANUAL 2. Booth Set‐up Instruction 1) Area Allowance and Booth Display The display options or items should be located in your booth all the time and should not obstruct other booths and the entrance hallway. All display items and equipment should be nonflammable and non‐hazardous. Also, the booth display, lighting and acoustics should not interfere with neighboring booths. 2) Booth Layout Sketch submission (Raw Space only) The Raw Space booth layout must be pre‐approved by Asian Film Market. Thus, the exhibitor must submit a booth design sketch specifying heights and booth materials to the Asian Film Market. Please refer to the following. [Form 1: Raw Space Type Booth Construction Report] 3) Equipment The total height of equipment will be a maximum of 5 meters. The display items should not obstruct other booths, entrance and the walking passage. 9 Asian Film Market 2014 EXHIBITOR MANUAL 3. Display Equipment Installation 1) Installation Limit A. Ground load : 5 ton/sqm B. Access vehicle limit : Less than 5 tons C. Speed limit : 5km/h D. Cargo entrance : height 6.0m, width 4.5m E. Total height of equipment : 5m 2) Shell Scheme type booth Asian Film Market will install and remove the booth on behalf of each exhibitor. Please notify us in advance when you need to change booth layout. You can purchase equipment in Optional Service in case you want to have a special designated booth. Shell Scheme type booths have booth decorating options such as clear acrylic panel replacement, adding a meeting room (for more than 36sqm size) and ordering additional lighting. Decoration on the booth panel is allowed by Optional Service. The restoration fee (USD 20 per panel) will be charged if the booth panel is damaged by wrapping, nailing, gluing and painting when constructing booths by yourself. 10 Asian Film Market 2014 EXHIBITOR MANUAL The basic equipment for each booth type is as below. A. Applicable for all shell scheme type booth a) Booth Equipment: Panels, Company name(written in capitals), Floor carpet, Multi‐outlet(5 socket) b) Basic Items: Information desk(lockable)+1 Chair, 1 Table+4 Chairs, 1 Catalogue stand, 1 wastebasket, 1 Clothes Hanger c) For Package Booth: 40’ LCD TV + TV stand, DVD player included B. Differences depending on booth size a) 9sqm standard booth(9S) / 9sqm package booth(9P) Booth Equipment: 3 Spotlights, 2 Power Supplies, Electricity 2kw b) 18sqm standard booth(18S) / 18sqm package booth(18P) Booth Equipment: 6 Spotlights, 2 Power Supplies, Electricity 4kw c) 36sqm standard booth(36S) / 36sqm package booth(36P) Booth Equipment: 12 Spotlights, 4 Power Supplies, Electricity 8kw 1) Raw Space type booth (Only raw space is provided. The minimum order size is 36sqm.) A. BEXCO’s registered booth contractor will build and install the Raw Space type booth. In case of working with unregistered booth contractors, please notify Asian Film Market in advance. If a booth contractor is not registered in BEXCO, an application is needed to get approval from Asian Film Market. B. Please refer to the Appendix. [Ref 2: Lists of booth contractors]. You can find the contact information of BEXCO’s registered booth contractors. C. Booth contractors should submit ‘Raw Space Type Booth Construction Report’ which contains the booth layout and a list of workers by Sept. 12 (Fri). This report should conform to the regulations of Asian Film Market and BEXCO. Also, please inform Asian Film Market of any changes to booth layout. D. The booth should not cause damage by nailing, gluing, or puncturing the ceiling, walls, ground and pillar of the Exhibition Hall. Please comply with the rules and regulations clearly stated by BEXCO 11 Asian Film Market 2014 EXHIBITOR MANUAL 4. Prepaaration of EExhibition 1) Movin ng In and Ou ut A. Exxhibition set‐up time ○ Raw Space ttype booth Occt. 2 (Thurs) – Oct. 4 (Sat) 08:00am ~~ 08:00pm ○ Shell Schem me type booth Oct. 4 (Sat) 01 1:00pm ~ 06:00pm The p person who is in charge of the boot h should be stationed at the booth when the ittems are carrieed in. Asian FFilm Market w will not be reesponsible fo or any damaged or missi ng articles. All freeight lorries must use th he Cargo Paarking Lot lo ocated behind the Exhib ition Hall du uring the displaay item moving in/out pe eriod (3 hourrs free parkin ng allowed). Pleasee check that all equipment is perfecttly installed aand fill in the e confirmatioon form to m make sure that n no items you u ordered are e missing. Thhe confirmattion form will be handedd out at the Exhibitor Registtration desk.. Moving out/ rremoval sche edule B. M ○ Display item ms moving ou ut and equippment removval period: Oct. 8 (Wed) 0 06:00pm ~ 0 08:00pm n abandonedd materials ssuch as plasttic, wood, glaass left behind in the Theree will be extrra charges on Exhibition Hall du uring booth rremoval. If t here is any d damage to the Exhibitionn Hall floor iincluding other facilities, the exhibitor w will be respo nsible for repair costs. bition hall access (Refer tto the imagee below) 2) Exhib Every tim me you acceess the hall, do not forgeet to wear yo our badge. T The Market badge iss symbol of your identification. Noobody is allo owed to enter the hall without it. On the p pre‐open dayy (Oct. 4 (Sa t)), only exh hibitors who purchased the saless booth can access the hall. 12 Asian Film m Market 20114 EXHIBITOR MANUAL 5. Exhibition Hall Floor Plan 1) Floor plan of the hall The floor plan for sales booths and other facilities is attached in Appendix. (Please check the [Ref 1: Exhibition Hall 4 Layout Plan]) The layout plan is not determined yet and Asian Film Market will allocate sales booth location. Please check the finalized floor plan that will be uploaded on our website in early September after Sales Booth Registration is completed. 2) Other facilities to support your business at the Market are; A. Badge Registration Desk Badge Registration Desk will be open for 5 days, Oct 4~ 8. Oct. Please pick up market badge. Also, there will be useful and helpful supplies such as locking systems for your meeting room, screening invitations (only for those who ordered market screening) and handouts for the convenience. B. Service Center a) Technical support: Technical support will be located in the Service Center and will deal with on‐site rental item orders, replacement and repair of booth options and any technical requests. It also will comply with inquiries about the exhibition. b) Shipping service: You can use overseas shipping service during the market period. Shipments will be picked up and shipped out on the same day you sign up. c) Storage service / Lost & Found: Exhibitors will be able to put their personal belongings in the Storage area. Lost property found around the hall will be kept in this area. C. Business Center Located in BEXCO Exhibition hall 4, the Business Center is going to assist the Exhibitors and other market participants’ business as if it is their second office. The following services are available in the Business Center at affordable rates. (The exact rates will be confirmed upon your arrival); a) Copying / Printing / Fax b) Computer desks / Free Internet Services c) Charging of mobile devices 13 Asian Film Market 2014 EXHIBITOR MANUAL D. Video Room The Video Room will provide the selections of 2014 BIFF for VOD/DVD during the Market period. Certain selections may not be available due to constraints set by the distribution company. Thus, it is recommended that you go through the list of the films offered in the Video Room. Eating or drinking in the video room is not permitted. Using the computer for other purposes is also prohibited. E. Multi‐purpose room Multi‐purpose room is the space where you can watch DVDs (screeners) that you will receive during the market period. It is an individualized booth type space with headsets, TV and DVD players available for loan. Also, it is possible to have private meetings here for small groups. F. Cafeteria The Cafeteria is an open space for all the participants during the Market period. You could take a rest, have a chat and have a free meeting with some drinks. G. Open Lounge The Open Lounge is located in Exhibition Hall 4. All participants can use this open space during the Market period. Your Information and publicity leaflets may be placed in the Open Lounge. 14 Asian Film Market 2014 EXHIBITOR MANUAL 6. Exhibition Hall Operation 1) Visual Sound Equipment Usage Conditions Asian Film Market has the right to control the noise levels in order to maintain a comfortable and convenient exhibition environment. Asian Film Market has the right to change the location of any sound source in order to control the sound effected area. Asian Film market may interrupt the usage of speakers and turn down sound pressure as a result of receiving complaints from neighboring booths and evaluating noise levels. Electricity may also be shut down if the Asian Film Market deems it necessary. 2) Weight of Display Items All items to be placed in the Exhibition Hall should be less than 5 ton/sqm. Regardless of size and number of items, if the total amount of items exceeds 5 ton/sqm, you must submit the ‘Overweight Items Report’ by Sept. 10 (Wed). In case you bring in or carry out overweight items, make sure the concentrated load on the floor has dispersed its weight evenly on the surface. Please refer to the [Form 2: Overweight Items Report]. If the exhibitor violates these rules, Asian Film Market may shut down all support such as electricity supply. In such cases, all responsibilities are on the exhibitor. 3) Insurance & Security A. Insurance All exhibitors are responsible for their own personal belongings by insurance from arrival to departure during the Market period. We do not take responsibility for final protection and losses of all display items. Please insure your display items against the uncertainties of damage and loss. Asian Film Market is also not responsible for natural disasters, fire, theft, and damage of the display items. B. Security Asian Film Market will provide a 24‐hour security service during moving in and out, preparation and the whole Market period. However, it is suggested that exhibitors take care of their booths because Asian Film Market is not responsible for damage and loss of equipment and items. Especially when display items are moving in and out, be vigilant to ensure no items are stolen. 15 Asian Film Market 2014 EXHIBITOR MANUAL When moving out, please submit ‘Moving‐out report’ including the quantity and the quality of your items. 4) Cleaning Asian Film Market is responsible for cleaning the hallway, public area and each wastebasket. However, exhibitors will have to clean up their respective areas while moving in and out. During set‐up and removal day of the booth, the exhibitor is responsible for cleaning the hallway to get rid of the boxes, tapes, and other bulky wastes. Please check specific guidelines about dealing with waste disposal on site. Please double check to make sure that nothing including your equipment is left behind except for all rental items in your booth. All rental items should be returned to Asian Film Market upon leaving. 5) In‐booth Events In‐booth events should accord with the purpose of Asian Film Market and should consider influences on other neighboring booths. Asian Film Market can intervene when it receives complaints from other booths. In‐booth events disturbing other booths can be interrupted by Asian Film Market. 16 Asian Film Market 2014 EXHIBITOR MANUAL Ⅲ. M MARKET SER RVICESS Optioonal Service Maarket Badge Markeet Scree ening Marketting Oppportun nities 17 Asian Film m Market 20114 EXHIBITOR MANUAL 1. Optional Service 1) Furniture and Equipment rental service Every booth includes basic items, but Optional Service will give you more opportunities to create a comfortable and effective business environment. You can change booth layout as well as renting additional furniture and electronic devices. Additionally, we offer booth panel wrapping optional service to Shell Scheme type sales booth. For more information, please refer to Optional Service Catalogue on our website. Once booth payment is completed, the option to order additional rental items becomes available. You can download the Optional Service Catalogue about all the rental information from our website. Rental service is available online only. Please check the link included in your payment confirmation e‐mail. The link brings you directly to the Optional Service page. Otherwise, after you login to the Market Database site (http://db.asianfilmmarket.org), visit Registration page and click ‘Optional Service’. Please complete your payment by Sept. 12 (Fri). Otherwise, your order will be canceled. We will send an e‐mail including ‘Optional Service location drawing form’ and receipt after your payment has been successfully completed. Please send the drawing form to us within a week after your completing payment of rental items. Please plan out your booth display and submit it to sales booth staff. If your option layout drawing is not sent within 7 days (due date: Sept. 19 (Fri)), the optional items can be placed randomly. Cancel or change of your order is only possible on our website. Please contact the sales booth staff if your decision is changed. A 30% cancellation fee will be charged if you cancel or change your orders. It will not be possible to change or cancel your orders after the due date (Sept. 12 (Fri)) We also offer an on‐site rental service, but stock of items will be limited. Therefore, online purchase is strongly recommended. Rental items should remain in the booth at all times and cannot be placed outside of the booth. The basic equipment can be arranged inside of the booth according to your preference. 18 Asian Film Market 2014 EXHIBITOR MANUAL 2) Electricity Installation (additional electricity available as Optional Service.) The provided electricity will be more than single phase 220v. Please prepare a voltage convertor or AVR in case you need to use 110v. A limited supply of electricity starts on Oct. 4, and full transmission will be supplied from 8:30 am to 8:00 pm during the whole market period. Those with appliances such as refrigerators and water purifiers should check the exact electricity supply times. Overuse of electricity may cause dangerous accidents such as fire. Always be careful with electricity supply. ○ Shell Scheme type booth – 2kw of electricity (9sqm) will be provided for four days (Oct. 5 (Sun) – 8 (Wed)). Please register with Optional Service in case of needing more electricity. ○ Raw Space type booth – no electricity is provided to Raw Space type booth. If you need access to the electricity supply, please order Utility in Optional Service on our website. *** An example of calculating electricity usage In case you need to use 1 water purifier, 3 TVs, 1 laptop, 1 printer in a 18sqm booth, 1 water purifier * 450w + 1 laptop * 100w + 3 TVs * 200w + 1 printer * 400w = (Total) 1,550w 1,550w is approximately 1.5kw, which does not exceed 4kw, the basic supply of power. Accordingly, there is no need to order additional Optional Service. You can find the electricity usage of most appliances on the bottom or back of the appliance. 19 Asian Film Market 2014 EXHIBITOR MANUAL 3) Internet LAN Cable and Phone installation (available as optional services) Free wireless internet service is provided in the Exhibition hall, but connection is unstable during the Market period during heavy traffic periods. If you need a more stable internet connection, it is strongly recommended to order LAN cables from Optional Service on our website. Phone service includes incoming/outgoing phone calls and individual numbers. The phone should be returned. There will be additional charges for any damage or loss. Phone calls are domestic only and payment covers installation and usage fee. 4) Lighting Installation The electricity for basic lighting will be free to all Shell Scheme type booths. 3 lightings will be installed per 9sqm without charge, and additional lightings can be ordered through Optional Service on our website. The general lighting of the Exhibition Hall is metal lights. Halogen lights etc. Average illumination will be 500~600 LUX. [Market Optional Service Staff: equip@asianfilmmarket.org] 20 Asian Film Market 2014 EXHIBITOR MANUAL 2. Market Badge The complimentary market badges are given according to the type of sales booth. ○ 2 badges for 9sqm booth ○ 5 badges for 18sqm booth and bigger sized booth. After your sales booth is successfully reserved and paid for, an e‐mail confirmation will guide you to the Complimentary Market Badge Registration link. Please note that you are eligible to register only through your e‐mail link. Keep your confirmation e‐mail in order to register for free badges. You can purchase additional badges at our website (http://db.asianfilmmarket.org) if you need (login required). 1) Registration Period and Rates Registration Period Rates Early Bird 7. 1 ‐ 7. 31 USD 70 Online Registration 8. 1 ‐ 9. 30 USD 150 On‐site Registration 10. 2 ‐ 10. 8 USD 200 All information about Market participants submitted by Aug. 31 (Sun) will be published in the printed Market Guidebook. Belated lists of participants will not be accepted. 2) The following services are offered to Market Badge holders: ○ Access to all festival screenings: 5 tickets per day except for the opening ceremony, closing screenings and all films of midnight passion section ○ Market shuttle service ○ Access to online screenings (http://os.asianfilmmarket.org) and uploading works. ○ ID/PW to access to Cinando website (http://cinando.com) ○ Access to Market events, Festival events, screenings and services. ○ Opportunity to be included in the Market guidebook and online DB. The Market operates a ticket office in BEXCO. Please use your badge to get tickets in advance. Be aware that certain movies will quickly sell out. 21 Asian Film Market 2014 EXHIBITOR MANUAL The market badges should be visible at all times when accessing the Market venues and events as well as the Festival. Each badge is strictly personal and cannot be lent or exchanged. If this is done the offending Badge Holder risks losing all access rights without any reimbursement of registration fees. In case the issued badges are lost, a new badge will be issued at On‐Site Registration Booth with a charge of USD 20 in cash. [Market Badge Staff: badge@asianfilmmarket.org] 22 Asian Film Market 2014 EXHIBITOR MANUAL 3. Market Screening Market screenings provide you with opportunities to screen in various formats such as 35mm film prints or digital screenings (DCP, Digital Beta, HD Cam, etc.). ○ Time: Oct. 5 (Sun) – Oct. 7 (Tue) ○ Place: Lotte Cinema and CGV Please refer to the map in page 4 of this manual to find out the location of these cinemas. 1) Reservation The opportunity of market screening is only given to the market exhibitors or companies having international/world premiere films. The reservation can be made on our website at www.db.asianfilmmarket.org. Choose the screening slot and complete your payment. The reservation is confirmed upon your online payment. Also, Print Shipping Instruction will be sent to contact person. 2) Screening Information After your reservation is confirmed, you will receive the URL via screening payment confirmation mail. This URL will allow you to upload materials about your movie. You can only upload screening information through the URL, so please keep the e‐mail safe. Please post accurate information about your film because it will to be supplied to the Screening Guidebook and online database. 3) Attendance to the Market Screenings The access to the Market Screenings is strictly limited to those who have either a Market badge or an invitation issued by the Market. Festival Badges will not be accepted. 10 invitation tickets per screening will allow some guests without market badges to have exceptional access to the appointed Market Screening. 4) List of Screening Attendees The exhibitors will be able to check the list of the attendees for each screening on the Market’s website from the first day of screenings. [Market Screening Staff: screening@asianfilmmarket.org] 23 Asian Film Market 2014 EXHIBITOR MANUAL 4. Marketing Opportunities You can get special opportunities to advertise your presence and films to be screened at the Market. A variety of advertisement methods are available: market publications, trailer package, sign postings, etc. Please find out about the details of exposure potential at Asian Film Market. Contact us after you read the Marketing Opportunities Catalogue which is being sent by e‐mail containing different types of advertisement, prices and other marketing options. ○ Application Deadline: Sept. 5 (Fri) [Market Marketing Staff: promotion@asianfilmmarket.org] 24 Asian Film Market 2014 EXHIBITOR MANUAL Ⅳ. A Additio onal Servicees Ad dditional Acco ommod dation R Reservaation Mate erial Sh hipping g Instrucction Parking Lot 25 Asian Film m Market 20114 EXHIBITOR MANUAL 1. Additional Accommodation Reservation Let us know if you need additional accommodation. Asian Film Market provides reservation service for exhibitors’ additional accommodation at special rates. The rates are exclusive; only for the exhibitors at the Asian Film Market 2014. The number of rooms you can reserve at special prices is limited: 1 room for 9sqm booth, 2 rooms for 18sqm or bigger‐ sized booth If you need additional rooms other than one complimentary hotel accommodation for 5 nights, please make a request for accommodation reservation service. Booking service will require a reservation form to be filled out. Please send the completed Complimentary Accommodation Reservation form. Although we will do our best to meet accommodation needs, please be aware that your request may not be accepted due to the limited number of rooms available. Accommodation Reservation Service closes on Sept. 5 (Fri). *** About other accommodation Our website will provide information about accommodation that is not connected to our reservation service. The information will be updated to our website so that you can also easily browse other Busan hotels. [Accommodation Reservation Service/Hospitality Staff: hospitality@asianfilmmarket.org] 26 Asian Film Market 2014 EXHIBITOR MANUAL 2. Material Shipping Instruction The specific guidelines for Material shipping will be informed via e‐mail in September. 3. Parking Lot 1) Free parking for Exhibitor [load vehicle] For carry in/out and installation, the loaded truck can access the Cargo Parking Lot for free to relieve traffic congestion. There is no discount or free parking for ordinary vehicles. *** Free parking rule ‐Dates: Oct. 2 (Thurs) – 4 (Sat) (Move in); Oct. 8 (Wed) (Removal) ‐Quantity: No limit for the number of vehicles. ‐Time limit: 3 hours free after entering BEXCO Cargo Parking Lot ‐Types: cargo loaded truck only. 2) Map of Cargo parking lot BEXCO BACK GATE (Cargo parking lot) 27 Access ➡ to Exhibition hall ➡ Unload ➡ Exit Parking lot (3 hours maximum) Asian Film Market 2014 EXHIBITOR MANUAL 3) Parking fare for exhibitors. Parking fare will be charged on your usage of parking lot during the Market. BEXCO’s parking lot operates by automatic number plate recognition system for your convenient pass and payment of parking fee. Details First 30 min Every 30 min 1 day 1,000 KRW 500 KRW 10,000 KRW 1,400 KRW 800 KRW 1,5000 KRW Passenger car Compact car Van (under 25 passenger) Cargo Truck (under 2.5t) Full size car Van (over 25 passenger) Cargo truck (over 2.5t) ○ 1 day parking counts 24 hours from entrance. ○ Free access for 10 minutes. ○ For disabled or men of national merit: first 1 hour free/ 50% discount for additional hours. ○ Cargo trucks over 2.5 ton cannot access parking lots and should use cargo parking lot. 28 Asian Film Market 2014 EXHIBITOR MANUAL Ⅴ. A APPEN NDIX [Fo orms] Raw SSpace TType Bo ooth Co onstrucction Re eport Overwe O eight Iteems Re eport [[Refere ence] Exxhibition Hall 44 Floor Plan Lists of B Booth CContractors 29 Asian Film m Market 20114 EXHIBITOR MANUAL Form 1 RAW SPACE BOOTH CONSTRUCTION REPORT ○ COMPANY INFORMATION COMPANY CONTACT POSITION/NAME PERSON TEL FAX ○ BOOTH CONTRACTOR COMPANY CEO/ ReP. TEL FAX CELL PHONE FIELD SUPERVISOR LICENSE No. Registered to BEXCO YES / NO ○ You can select your booth contractor from the list of BEXCO‐registered contractors. ○ Inform us if your booth contractor is not an official contractor of BEXCO and send a report to get approval. ○ Once your booth contractor is selected, please submit the Raw Space Type Booth Construction Report, 1 floor plan, 1 copy of elevation of Raw Space booth. ○ This report must be submitted with the option location drawing by Sept. 14 (Sun) ○ All construction should be done by Oct. 4 (Sat) 06:00pm. Additional construction during the market period is strictly prohibited. Asian Film Market Sales Booth Contact: exhibition@asianfilmmarket.org 30 2014. . . Signature _________________________ Asian Film Market 2014 EXHIBITOR MANUAL Form 2 OVERWEIGHT ITEMS REPORT All items to be placed in the Exhibition Hall should be less than 5 ton/sqm. Please give the list of items exceeding 5 ton/sqm regardless of the size. ○ COMPANY INFORMATION COMPANY CONTACT POSITION/NAME PERSON TEL FAX ○ OVERWEIGHT ITEMS NO. ITEMS SIZE Transportation Weight Quantity (Width X Length) Move‐in Equipment Date (ex. Forklift, Crane) 1 2 3 4 5 6 ***If you need more blanks to put items, please add another page with the same format. Asian Film Market Sales Booth Contact : exhibition@asianfilmmarket.org 2014. . . Signature _________________________ 31 Asian Film Market 2014 EXHIBITOR MANUAL Reference 1 FLOOR PLAN of Exhibition Hall 4, Exhibition center Ⅱ 32 Asian Film Market 2014 EXHIBITOR MANUAL Reference 2 List of booth contractors (BEXCO’s official contractors) 33 Asian Film Market 2014 EXHIBITOR MANUAL 34 Asian Film Market 2014 EXHIBITOR MANUAL 35 Asian Film Market 2014 EXHIBITOR MANUAL
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