Engineering Work Terms Registration Requirements Marion Morgenstern, Office of the Registrar October 9, 2014 1 Work Term Registration Requirements Overview Auto-Registration  Auto-Deregistration  Prerequisites/Requirements  Work Term Requirements, Placement, and Opting Out  2 Auto-Registration  Eligible students will be automatically registered when registration opens for the following semester (Fall 2014 – Nov 3rd) • • Important to know how many students seeking a work term No student can begin a work term without being registered - due to liability issues for Memorial and the employer 3 Auto-Registration (continued)  University academic/financial regulations apply • • •  Students with a ‘Financial Hold’ are not eligible to be registered (until the hold is cleared) Only registered students are allowed to continue in the job competition If a student is not registered, an employer may offer that work term job to another student Questions about holds and fee payments should be directed to the Cashier’s Office • Co-op office will not normally become involved in discussions of late fees and similar issues 4 Auto-deregistration   Students without a work term by the ‘last day to drop courses with 100% refund’ will be deregistered (2 weeks into term) Students who remain in the competition and subsequently secure a work term job should: • • • Complete a ‘Course Change Form’ to add WT Check Self-Service to ensure registration is processed for the correct work term # Pay tuition fee 5 Prerequisites Work Term 1 • Successful Completion of 200W – • Professional Development Seminar. Normally in Winter semester following Term 3. (Permission from the Undergraduate Studies Committee is required for registration in Spring of first year.) 6 Prerequisites Work Terms 2 to 6   Pass (PAS or PWD) in previous work term. Clear or probationary promotion in previous academic term. 7 Academic Terms 3 to 8 Promotion Requirements • Promotion Average* - at least 60%. • Minimum grade of 50% in all courses used to determine Promotion Average*. * Promotion Average excludes all Complementary Studies (ENGI and other subjects) and other elective courses. • See University Calendar for details. 8 Unmet Prerequisites?  Students may be permitted to continue to the scheduled work term under special circumstances. 9 Number of Work Terms • Minimum: Four (4) work terms. • Maximum: Six (6) work terms. • Expectation: As many work terms as you are qualified to complete. 10 Work Term Evaluations • Students are expected to complete all • • aspects of each work term. A grade is awarded for both the Performance and Communications component of a work term. Performance and Communications • Outstanding, Above Expectations, Satisfactory, Marginal Pass, or Fail • Overall Grade • Pass With Distinction, Pass, or Fail 11 Work Term Evaluations • A failure on either the performance or • communications component results in a failure of the work term A failed grade may be a result of • • • Being terminated from a job Quitting a job, or failing to honor a commitment Failing to submit required documentation • Failed work terms must be repeated and passed in order to graduate. 12 Work Term Placements and Opting Out • Students not intending to seek a work • • term need to opt out by the date specified by the Co-op office (typically ~1 week into Academic Term). Students who wish to opt out later in the process must complete an opt-out form and speak with a coordinator. Students who opt out of the work term are not permitted to work for any co-op employer past or present during the WT 13 Work Term Placements and Opting Out • Placements are coordinated by the Co• • Operative Education Office. The placement and opt out processes are guided by the Engineering Co-op Handbook. See the Co-op Handbook and the University Calendar for further details. 14 What else? • Be familiar with the Co-op Handbook. • Sign the Placement Book accepting the • • • job. Pick up the Work Term package in the Co-op office. Communicate with your employer for travel / start date / etc. Complete all documentation on time. 15 Contact Marion Morgenstern Assistant Registrar/Academic Advising Officer SN 4053 – Academic Advising Centre mmorgenstern@mun.ca 864-8801 www.mun.ca/regoff Contact reghelp@mun.ca for issues with Self-Service 16