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N
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OF P H
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CIANS
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Platinum Jubilee
O
ASS CIAT
APICON 2015 GURGAON
APICON 2015 GURGAON
SPONSORSHIP
OPPORTUNITIES
OPPORTUNITY
th
70 Annual Conference of
The Association of Physicians of India
nd
19-22 February 2015, Gurgaon, Haryana
Sponsorship / Exhibitors Manual
ORGANIZED BY API GURGAON CHAPTER | WWW.APICON2015.COM
WWW.APICON2015.COM
APICON 2015 GURGAON
ORGANIZING COMMITTEE
Patrons
Dr Y P Munjal
Dr R C Sharma
Organizing Chairman
Organizing Secretary
Treasurer
Dr Munish Prabhakar
Dr Ashok K Taneja
Dr Anil Hans
Executive Chairman
Dr P D Pahwa
Vice Chairmen
Dr R S Malik
Dr R P Gupta
Vice Chairmen
Dr R S Rawat
Dr S C Baluja
Joint Secretaries
Dr Ravindra Gupta
WWW.APICON2015.COM
Dr Joy Chakraborty
Dr Jai Bhagwan
Joint Treasurer
Dr Rajesh Kakkar
APICON 2015 GURGAON
From the Desk of Organizing Committee...
Greetings from APICON 2015, Gurgaon.
It gives us immense pleasure to announce that Gurgaon Chapter of API has been given the task of
hosting APICON 2015 at Gurgaon. Dear friends, this conference is the largest & most prestigious
healthcare conference of South to Middle-East Asia. More than 15,000 delegates, Accompanying Spouses
and Post graduate students will attend this conference, not only from all over India but from SAARC &
other Asian Countries as well. This conference is the prestigious and a mega healthcare event. It is most
befitting and a matter of pride that APICON 2015 is being organized by API Gurgaon Chapter at
APICON GURUKUL, Leisure Valley Grounds, Gurgaon.
From a one horse town to a dream city! in the blink of an eye. This is Gurgaon! And here we
welcome you my dear friends for an academic, culinary, cultural and shopping extravaganza. Name any
global brand and it is here, in dresses, shoes, jewellery and cars, or wines for that matter! Talk of healthcare
centers! Gurgaon boasts of one of the finest hospitals to take care of the health of nation. Swanky shopping
malls, pubs and discos, Art Galleries and Theaters, Multiplexes and Gyms abound here. The world famous
"Kingdom of Dreams" teleports you straight to the Arabian nights on a magic carpet of fantasy.
As you are aware that Medical Fraternity & Healthcare Industry walk hand in hand to take care of
the health of the people. Such conferences are meant to exchange the knowledge and recent developments
in medical sciences. Such scientific developments are meant to percolate to all the doctors. This is an ideal
platform to meet doctors ethically and in a dignified manner with immense contribution in educating them.
This will give you unparalleled opportunities to meet doctors at a single platform and in large numbers.
Organizing Committee is trying hard to rope in the brightest, talented & reputed National & International
Faculty. Healthcare industry is a part of our team to standby us in this endeavor. To organize such a mega
event the organizing committee seeks your utmost & whole hearted co-operation.
This conference shall be the “PLATINUM JUBILEE YEAR” of Association of Physicians of
India (API) and “GOLDEN JUBILEE YEAR” of Indian College of Physicians (ICP).
The organizing committee is also releasing a ‘Souvenir’ on this occasion.
The organizing committee of APICON 2015 extends a hearty welcome to all of you to be in Gurgaon in the
month of February 2015 for this most prestigious and largest conference of The Association of Physicians
of India.
With Best wishes
“May all be happy, May all be healthy,
May all experience prosperity in everything,
May all be free from suffering”
Dr Ashok K Taneja
Organizing Secretary
Dr Munish Prabhakar
Organizing Chairman
WWW.APICON2015.COM
Dr Anil Hans
Treasurer
Dr R P Gupta
Chairman
Souvenir Committee
Dr S C Baluja
Chairman
Trade & Exhibition
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APICON 2015 GURGAON
Sponsorship Opportunities at a Glance
I) PRIME SPONSORS
Sponsorship Category
PLATINUM
DIAMOND
GOLD
SILVER
Number
Available
1
1
4
10
Tariff
3 Crores
2.5 Crores
2 Crores
75 Lacs
Tariffs valid up to 30th September 2014 only.
II) SPONSORSHIP OPPORTUNITIES
B CDE F GHI J K L MNA
Advertisement (General)
O - Outdoor Signages / Themes
Badges (Delegates / Exhibitors)
P
Banners
Banquet
Cloak Rooms
Conference Information Centres
Dinings
Entertainment
Final Announcement Brochure
DeleGate Kit
Halls
QRS T U-
Journeys (Tours & Travel)
Kidz - Spouse Zone
Kit Distribution Centre
Lounges
Lucky Draw
Preview Room
Promotions
Quiz PG
Registration
Refreshments
Symposia
Transport
Theme Hall
SoUvenir / Pocket Programe
Guide
House Keeping
Information Technology
Poster Area
WX Y Z V
Visual & Audio Equipment
Wi - Fi Zone / Cyber Café
Walk for Heart
Xhibition Stalls
PhotographY
LaZer Show
Mementos, Gifts & API Lapel Pins
Newsletter
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APICON 2015 GURGAON
I) PRIME SPONSORS
PLATINUM:
INR 3 Crores
Banquet (Including Cultural Programme & Beverages).
st
One Pavilion (Open Air Hospitality Lounge) “Theme Based”, Location: 1 Choice.
Registration Zone.
One stall space (Inside the exhibition hall - Standard 6x9 Sq. Meter).
20 Complementary Trade delegate registrations (with lunch coupons only).
20 Complementary full meeting badges.
20 Invitee passes for banquet.
Colored Page (Back Page) advertisement in Souvenir & Final Brochure (Back Inside).
Company's Name & Logo on the Website in the Sponsor's Square.
Branding of Company / Product Information on E - mails to registered Delegates.
Up to 1000 registrations of delegates at discounted rates (Valid before 30th September 2014).
Banners: 1st10 Meters of Welcome Gate on either side.
One 2 - 3 minutes branding on E - Kios / E Bold / Neon Sign Board.
DIAMOND:
INR 2.5 Crores
Inaugural Dinner (Including Cultural Programme & Beverages).
One Open Air Hospitality Lounge, “Theme Based”, Location: 2nd choice.
15 Complementary Trade delegate registrations (+Lunch Coupons valid for all 4 days).
15 Complementary full meeting badges.
15 Invitee passes for Banquet.
One stall space (Inside the exhibition hall- Standard 6x 9 Meter).
Company's Name & Logo on the website in the Sponsor's Square.
Colored page (Back Inside) advertisement in Souvenir & Final Brochure (Page
Facing Back Inside).
Branding of the Company/ Product Information on E-mails to registered delegates.
Up to 750 registrations of delegates at discounted rates (Valid before 30th September, 2014).
Banners: 2nd 10 Meters of Welcome Gate on either side.
NOTES:
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APICON 2015 GURGAON
GOLD:
INR 2 Crores
Choose One
Open Air Hospitality Lounge “Theme based” Location IIIrd Choice + One Lunch : Day 1
Open Air Hospitality Lounge One Lunch : Day 3
Spouse - Kid Zone Lounge + One Lunch : Day 4
Theme Hall + One Lunch: Day 2 +
One stall space (Inside the exhibition hall - Standard size area 6x9 Sq. Meters).
10 Complementary Trade delegate registration (+ Lunch Coupons valid for all 4 days)
10 complementary full meeting badges.
10 Invitee passes for banquet.
One Full Colored page (Centre Spread) advertisement in Souvenir & Final Brochure.
Company's Name & Logo on the website in the Sponsor's Square.
Branding of the Company / Product Information on E-mails to registered delegates.
Up to 500 registrations of delegates at discounted rates before 30th September 2014.
Banners: 3rd 5 Meters of Welcome Gate on either side.
SILVER:
INR 75 Lacs
Choose one
* One Breakfast (x2) / Lunch (x2) / Dinner (x2) Symposia on day 2 and 3
(First come first serve basis).
* Kit distribution counter / Transport - Parking zone / Internet zone +
Information centre / Poster hall / Preview room / Mobile apps + Walk for the heart /
+
Gifts (delegate) / PG Quiz + delegate badges / Complete photography
Xhibition Hall (Area 6x9 Sq. Meters Standard).
Advertisement in the final announcement brochure / souvenir.
5 Complementary Trade delegate registration (+ Lunch Coupons valid for all 4 days)
5 complementary full meeting badges.
5 Invitee passes for banquet.
Provision of E - mailing product information to delegates in advance 30 days prior to the
conference.
Custom booth design is permitted.
Conference website with hyperlink to your company website.
Company literature in delegate kit.
Up to 200 delegate registrations at discounted price.
Banners between gate no. 1 - 2 - 3.
NOTES:
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APICON 2015 GURGAON
SPONSORSHIP OPPORTUNITIES
ADVERTISEMENT (GENERAL):
Advertisement on E-Boards/Neon Sign Boards (12):
[Registration Counter (01) / Exhibition Area (4) / Dining Area (4)
/ Spouse & Kidz Zone (2) / Theme Hall (2)]
* Slide Show
* Video Clip of 1 Minute
Rs 10,000 per slide
Rs 50,000 per clip
Inflated Statuettes
Helium Gas Balloon (10)
Kiosks (Touch Screen) x10
(In Registration Area, Spouse Zone, Dining Area etc)
Rs 2 Lacs Per Statuett
Rs 5 Lacs Per Balloon
Rs 3 Lacs Per Kiosk
Banners/Flags/Pole Bunters.. (As shown in the diagram)
Conference Video
Mobile applications
Rs 5 Lacs
Rs 5 Lacs
Rs 10 Lacs
Conference video: In the video prepared for Inaugural / Banquet Functions /
Gratitude and special Thanks with Branding at the end and in between.
Valedictory etc,
BADGES (Delegate / Exhibitors):
Bar Coded / RFID Delegate / Accompany Person / Exhibitor Badges.
* Branding on the back.
BANNERS (As shown in the diagram):
BANNER SIZE
Large - 10X 5 ft.
Medium - 8X 4 ft.
Small - 6X 3 ft.
1st 20 meter of Welcome Gate on either side
2nd 20 meter of Welcome Gate
3rd 10 meter each of Welcome Gate
Between gate no. 4 & 5
Between gate no. 4 & 5
Between gate no. 4 & 5
POLE BUNTING:Inside Venue
Dining Area
Rs 1 Lac
Rs 50,000
Rs 50,000
Rs 15 Lacs
Rs 12 Lacs
Rs 10 Lacs
Rs 5 Lacs
Rs 7 Lacs
Rs 7 Lacs
Rs 5 Lacs
Rs 5 Lacs
BANQUET:
It will be a mega cultural evening with Bollywood stars.
Corporate logo of the sponsor will be aesthetically displayed on the backdrop in the dining area,
matching the ambience.
The Logo / Branding will be printed on the invitation card also.
The Entrance / Welcome Gate will have the sponsors branding.
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APICON 2015 GURGAON
CLOAK ROOMS:
Rs 10 Lacs (Each)
* Cloak room (x3) to be named after the company's name. Permission to put brandings inside &
outside.
* Luggage tags with company's logo (to be arranged by the company).
* The Organizing Committee will provide covered space and spot lights.
* The sponsors will be responsible for designing, creating and managing the cloak rooms.
CONFERENCE INFORMATION CENTRES:
May I help You Counters (x3)
Lost & Found Counter (x1)
For Security Staff (Brandings)
Message Announcement Centre
Book Distribution Centre
Rs 5 Lacs (All Days)
Rs 2 Lacs (All days)
Rs 5 Lacs (All days)
Rs 10 Lacs
Rs 10 Lacs
* May I help You Counters: At registration area, at Exhibition Hall, in the venue near Hall - A.
* Company Logo on counters, Logo on caps & dress of ushers and usherettes.
* Ushers & usherettes (2 nos.) on each counter will be provided by the OC.
DININGS:
Banquet (Including Cultural Programme & Beverages)
Inaugural Dinner (Cultural Programme)
Invitational Dinner (Including Cultural Programme)
GC Meet (1 day prior to the conference in GC meet)
Breakfast x 5
Lunch x 4
Rs 2.5 Crores
Rs 1.75 Crores
Rs 50 Lacs at KOD
Rs 20 Lacs
Rs 5 Lacs (Each)
Rs 50 Lacs (Each)
* Permission to put branding at the dining area.
* Special mention on the direction signages.
* Tent cards on the table with company logo (Printing of cards by company).
*Announcements mentioning the company’s name during the evening program.
* Can put 10 Flex Banners (7ft x 4ft) inside the Dining area at entry gates of Dining area. Max of
* Maximum of 5 special banners of (20ft x10ft) within the Dining area thanking the company.
* Special evening programs depicting host on screen as filler between the scientific sessions.
* Permission for 3 minutes speech on stage by Company official in the end.
* Brandings of company’s name at Madhushala.
* Backdrop on Cultural stage depicting company name as ABC Cultural Nite. All designs are to be pre approved by the OC.
NOTES:
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APICON 2015 GURGAON
ENTERTAINMENT:
Spouse and Kidz Zone
KOD : 1 Full Show with Buffet Dinner
Mr & Mrs APICON
Kathputhli Show
APICON Idol
Hot Air Balloon Rides with Corporate Logo (1)
Meena Bazaar
Camel Ride
Elephant Ride
Baggi Ride (x5)
Golf Cart (x3)
Open Rickshaws (x5)
Culinary Competition / Cookery Show
Lazer Show
Rs 50 Lacs
Rs 50 Lacs
Rs 5 Lacs
Rs 1 Lac
Rs 20 Lacs
Rs 7.5 Lacs (8 Hrs / Day)
Rs 10,000 per stall
Rs 5,000
Rs 10 Lacs
Rs 2 Lacs
Rs 2 Lacs (Each)
Rs 2 Lacs
Rs 2 Lacs
Rs 5 Lacs (As per actuals)
* Hot Air Balloon Rides is subject to weather conditions.
* Rates are for rental only.
* Actual material/service cost to be borne by the sponsoring company.
FINAL ANNOUNCEMENT BROCHURE:
Full Page Centre Spread
Full page
Half page
Quarter Page
Rs 2 Lacs
Rs 1 Lac
Rs 50,000
Rs 30,000
* Quantity shall be around 20,000.
* Designing & Printing will be done by OC.
* Back inside : Platinum + Diamond + Gold Sponsors Brandings.
* Page facing back inside : All Silver Category Prime Sponsors.
DELEGATE KIT:
Delegate Bag (x 10,000)
Spouse Bag (x 4,000)
Kit Distribution Centre
Flyers in Delegate Kit
Delegate Gifts / Sweets
Stationery (Pen, Pads etc.)
Rs 1 Crore
Rs 20 Lacs
Rs 15 Lacs
Rs 5 Lacs (Each)
Rs 25 Lacs
Rs 5 Lacs
* Company's Logo on the inner side of Kit / Spouse bag.
* Exclusive Kit distribution counter.Branding by sponsoring company inside & outside the counter as
designed & structured by OC.
* Distribution of Kits will be done by trained conference Manpower (Company will arrange).
* Sweet box will be of local flavour - speciality & shall be arranged in consultation with OC.
NOTES:
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APICON 2015 GURGAON
HALLS:
Hall - A (3500 Pax)
Hall - B (1000 Pax)
Hall - C (600 Pax)
Hall - D & E (400 Pax)
Hall - F (300 Pax)
Hall - H Poster Hall
Hall - J Theme hall (500 Pax)
Hall - K- Kids- Spouse Zone
Rs 30 Lacs
Rs 25 Lacs
Rs 20 Lacs
Rs 20 Lacs
Rs 15 Lacs
Rs 20 Lacs
Rs 30 Lacs
Rs 30 Lacs
* Hall to be named after the Company's name, can decorate the gate designed structured by OC.
* Will be allowed to put 2 Flex Banners (7ft x 4ft) and 2 standees outside the hall for branding.
* Permission to run company brands on AV on screen for 2-3 minutes duration, during the breaks and
before the start of session every day.
* Company can put Logo on back cover for chairs, water tiles, water bottles, napkins, stationary and
Shirt - Caps for Ushers / Usherettes inside the halls.
HOUSE - KEEPING:
Rs 5 Lacs + (Actual cost)
* Neon display Bio Toilets.
* Napkin, Sanitizers in toilets bearing Company Logo.
* Hand wash Cabins – Co - branding(Dining Area) Hut Type.
* Caps & Dresses to manpower.
INFORMATION TECHNOLOGY:
Mobile Applications
Web- Casting of Selected Sessions :
Conference Website (Advertisements) :
Live Transmissions
Wi-Fi Areas – Internet Lounge
Media Room
Mobile / I-Pad / Laptop Charging Stations
Rs 10 Lacs
Rs 15 Lacs
Rs 5 Lacs (Each)
Rs 10 Lacs
Rs 5 Lacs
Rs 5 Lacs
Rs 10 Lacs
* Permission to put branding inside & outside the centre : Designing to be done by the OC.
JOURNEYS (Tours & Travel):
Rs 20 Lacs
City Tours shall be arranged by the sponsoring company.
Tours will be of half day and in the post - lunch time only.
Organizing Committee will provide the shuttles only.
Refreshments, Parking charges, toll taxes or entrance fee to the entertainment centres etc shall
be the responsibility of the sponsoring company.
Total of 5 shuttles will be provided for a day (1:00 PM to 7:00 PM) .
KIDZ - SPOUSE ZONE:
Rs 30 Lacs
Kidz - Spouse zone will be named after the sponsoring company’s name.
The Organizing Committee will design the structure, the exterior of the zone matching the theme
of conference.
Sponsoring company can decorate inside the zone only as per their choice.
The furniture audio system , equipment stalls etc, shall be arranged by the sponsoring company.
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APICON 2015 GURGAON
KIT DISTRIBUTION CENTRE:
Rs 15 Lacs
The Organizing committee will design & structure of Kit Distribution Centre matching the theme of
the conference.
Kit Distribution Centre will be named after the sponsoring company.
Company will employ its own manpower.
Total of 10 counters will be opened on day 1 & 2 ; 5 Counters on rest of the days.
Kit Distribution Centre will start functioning on pre - conference day i.e. th18Feb 2015.
LOUNGES:
(I) Pavilions (Hospitality Lounges x 4)
(ii) Faculty Lounge (x 1)
Rs 50 Lacs (Each)
Rs 10 Lacs
* 4 Pavilion Lounges: Open space will be provided on the theme of North, West, East & South India
with different colour scheme. The outer designing shall be done by the Organizing Committee. Inside
the lounge the sponsoring company will tastefully decorate as per the colour scheme. Company will
take care of the installation of all necessary equipment like furniture, tea, coffee, snacks counter etc.
* Permission to put branding inside the lounge. * Electricity bill will be charged as per the actual
consumption.
LUCKY DRAW:
1. Attendance prize:- For delegates attending Scientific Sessions x 2
2. Best Exhibition Stalls (x3)
Rs 5 Lacs (Each)
Rs 1 Lac (Each)
* To qualify for the attendance prize, minimum hours spent in scientific halls shall be 14 hours
(Excluding CME & Workshop).
* There will be a draw of lots amongst such attendees.
* Draw will be taken out at valedictory function on the last day.
MEMENTOS, GIFTS & API LAPEL PINS:
Mementos (x 1000)
Gifts
(x 10000)
Rs 10 Lacs
Rs 15 Lacs
* Mementos for International, National faculty, GC members and Organizing Committee members.
* Gift for all delegates to be put in the kit bag.
NEWS LETTER:
Rs 10 Lacs
* Publication & free distribution of daily newsletter to the delegates.
* Design & contents subject to prior approval from the Organizing Committee.
* One special page to post company’s advertisement in the newsletter.
OUTDOOR SIGNAGES / THEMES (Rath etc.):
Rs 35 Lacs
Welcome panels inside the venue after the registration area.
“Rath” of Lord Krishna sermonising Arjun the “Geeta Saar” is the theme of conference, will be
centrally located.
Will lit in the evening with surrounding fountain only.
Designing will be strictly by the Organizing Committee.
“Guru Dronacharya” Statue will be installed with water body & Flowers all around in the welcome
corridor.
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APICON 2015 GURGAON
POSTER AREA:
Rs 20 Lacs
* Welcome gate.
* Branding - Inside : - With Flex banners, Standees, Water Bottles, Note Book / Stationery, Shirt - Cap
for Ushers / Usherettes etc.
PREVIEW ROOM:
Rs 10 Lacs
* Welcome gate.
* Permission to put branding inside & outside the hall. Will be allowed to put 2 flex banners (7ft x 4 ft)
inside & outside the hall for branding.
PROMOTIONS:
Rs 5 Lacs (Per event)
* Conference Glimpses Distribution Right.
* Promotions at Medical Institutes (All over India).
* Promotions in Corporate Hospitals (All over India).
* Promotion in the Media (Local & National Dailies).
QUIZ PG:
PG Quiz Prizes : x 3 Teams
Audience x 10
Rs 5 Lacs
Rs 25,000 (Each)
Rs 5,000 (Each)
A new upgraded version of PG Quiz is being structured. It will be in two phases. First phase will have a
written part & second phase will be on the stage. In the first phase as many teams can participate. PG’s
& delegates can make their own team (Consisting of three members). Out of all the teams 6 top teams
will be selected & invited on the stage for final quiz.
REGISTRATION:
Registration Zone
Delegate Badges (Bar Coded)
Registration Confirmation Letters
Registration Booths in Hotels
Advertisement on electronic board (Slide… 10 / Video…. 2)
Rs 60 Lacs (Total)
Rs 30 Lacs
Rs 5 Lacs
Rs 5 Lacs
Rs 5 Lacs
Rs 5 Lacs
* Registration Zone includes - Decoration with Flags, Kites, Balloons, Chunaries, Kandeels etc. (As per
the design approved by the OC).
* Four Standees and Company Logo on registration Counter.
* Team APICON 2015 posted at registration counters will have company’s logo on the cap and Shirt.
REFRESHMENTS:
Ice - Cream Zone
Tea / Coffee Zone (5 Counters)
Juice Station
Machan
Fruit Carts - In the venue in open area
Water stations - Outside halls, Company branding on Bottles
and Carts.
Rs 2 Lacs
Rs 1 Lac (Each)
Rs 1 Lac
Rs 2 Lacs
Rs 2 Lacs
Rs 2 Lacs
* This tariff is rental only. Material / serving cost to be borne by the company
* Size of the stall is 3 x 3 meters (Open space)
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APICON 2015 GURGAON
SYMPOSIA: Breakfast / Lunch / Dinner
Rs 5 Lacs Each
The opportunity exists to hold up to 3 special symposia (choice of 01 breakfast, 01 Lunch & 01 evening)
in Theme Hall allowing over 500 delegates to attend. The company sponsors symposium must be held
outside the core connference hours. Special time has been set aside for these symposia and are as
below:
A : 0700 - 0830 hours... Morning Symposia.
B : 1230 - 1400 hours... Lunch Symposia.
C : 1800 - 1930 hours... Evening Symposia.
TRANSPORT:
Sponsored City Tours
Delegate Transportation shuttles:
(To & Fro from Airport / Railway Station, Hotel to Venue)
Private Cabs (10 Innovas, 5 Sumos, 5 Indica)
Parking Site Management & Advertisement
Rs 50 Lacs (Total)
Rs 20 Lacs
Rs 25 Lacs
Rs 10 Lacs
Rs 10 Lacs
* Maximum of 10 shuttles will be provided for city tours (Time 01:00 PM to 07:00 PM) & for
transportation of delegates, all days (Time 07:00 AM to 11:00 PM).
* Tours will be half day sight - seeing tour to Sheetla Mata Mandir, Sultanpur Bird Sanctuary, Malls,
Delhi Darshan, Akshardham etc.
THEME HALL:
Theme / Industry Product / Breakfast / Lunch / Dinner
/ Scientific Sessions.
Rs 30 Lacs
Rs 5 Lacs (Each)
* Welcome counter at the entrance gate.
* Theme hall to be named after the sponsoring company’s name. One session of one hour duration at
12:00 PM daily shall be the prerogative of the sponsoring company.
* Permission to put Flex Banners (7ft x 4ft) & 4 Standees inside the theme hall .
* Can run Company A / V during the break sessions, start & end of the day.
* Sessions sponsoring company to run company A / V on screen of 2 to 3 minutes before the start
of its session and during question hour.
* Will be allowed to put standees inside & outside the hall during its session only.
* Each session will be of One hour duration.
VISUAL & AUDIO EQUIPMENT:
Rs 30 Lacs
* This is a prime opportunity for sponsorship, covering Audio - Visual equipment for all the halls.
* The Sponsor will be provided brand visibility bottom strip on the projection screens in the
registration area / lounges / dining area and outside the halls.
* The sponsors Logo will be displayed on the Plasma / LED TVs,which will be used for live
projection.
* Adequate corporate visibility will be provided in the preview room and faculty lounge.
Wi - Fi / INTERNET LOUNGES:
Rs 10 Lacs
* Welcome counter at the entrance gate.
* Permission to put branding inside & outside the centre. Will be allowed to put 2 Flex Banners (7ft x
4ft) inside the centre & 1 outside.
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APICON 2015 GURGAON
SOUVENIR / POCKET PROGRAME GUIDE:
SOUVENIR:
Back Page
Rs 10 Lacs
Back Inside
Rs 7.5 Lacs
Page facing Back inside
Rs 7 Lacs
Front Inside
Rs 10 Lacs
Page facing Front Inside
Rs 7.5 Lacs
Colour Full Page
Rs 5 Lacs
Half Page
Rs 4 Lacs
Quarter Page
Rs 3 Lacs
Centre Spread
Rs 5 Lacs
Book Mark
Rs 1 Lac
SCIENTIFIC PROGRAM POCKET GUIDE:
Back Page
Rs 5 Lacs
Back Inside
Rs 4 Lacs
Front Inside
Rs 5 Lacs
Colour Page Centre Spread (4)
Rs 2 Lacs
Walk for Heart:
Rs 10 Lacs
* Advertisement, T- Shirt, refreshments, Media Coverage etc. to by arranged by the sponsors.
XHIBITION STALLS:
Details on page no. 15
PHOTOGRAPHY:
Rs 20 Lacs
* The exclusive video will be prepared covering important functions including Inaugural / valedictory
/ Lazer show /Cultural evenings etc.
* Special thanks with branding at the end & in between.
LAZER SHOW:
Rs 5 Lacs + (Actual Cost)
* Lazer show shall be the main enchanting event in the evenings.
* It will be on display every evening for half an hour after the scientific sessions.
* Sponsoring company can show their logo and products for one minute three times during the show.
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APICON 2015 GURGAON
PAVILION / EXHIBIT STALL SPONSORSHIP
1. Pavilion : (Size 12 X 10 Meters) : 50 Lacs Each.
The exterior shall be as per the theme of the conference matching the general ambience of the
conference. The Organizing Committee will design & structure it depicting North, East, West & South
India, with a particular colour theme alloted. The sponsoring company can decorate the interior only.
North
West
East
South
2. Exhibit Stalls : Rental Rates:
Exhibit stall space will be alloted by the Organizing Committee on “First come - First serve” basis. In
order of receipt of full payment.
Size
Category
Tariff
3 x 3 Meters
Standard
INR - 10 Lacs
3 x 3 Meters
Premium
INR - 12 Lacs
6 x 3 Meters
Premium
INR - 20 Lacs
6 x 6 Meters
Standard
INR - 35 Lacs
6 x 6 Meters
Premium
INR - 40 Lacs
9 x 3 Meters
Premium
INR - 30 Lacs
6 x 9 Meters
Standard
INR - 40 Lacs
9 x 6 Meters
Premium
INR - 50 Lacs
9 x 9 Meters
Standard
INR - 75 Lacs
9 x 9 Meters
Premium
INR - 90 Lacs
This includes:
Exhibitor Manual.
Carpeted Shell Scheme in Frame / Open Raw Space.
Fascia Panel with company name.
Tea, Coffee, Lunch (Pack) for 02 registered exhibitors.
Exhibitors badges (2).
Two electrical socket (1~15A + 1~5A).
Basic Lighting...6.
01 Table, 02 Chairs.
1/4 Page Company Product / profile in the Souvenir.
Cleaning of Public Areas and Gangways.
Electricity Charges as per actual consumption.
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APICON 2015 GURGAON
TERM AND CONDITIONS
GENERAL GUIDELINES FOR EXHIBITORS
The Organizer will provide a basic shell scheme booth structure / Open Space, electricity connections
and standard signage.
Exhibition space design has to be submitted to Organizing Committee for approval. OC will provide raw
space only.
Company can customize the exhibit space but aesthetically as per the theme of the conference.
However the proposed design are to be submitted to the Organizing Secretary for approval.
Use of special signage and lighting are permitted to all categories of sponsors.
The exhibiting company will bear charges for special booth designs, decorations, and additional
furnishings. However if company wants to engage its own vendor for designing & erecting the
infrastructure,prior permission from OC is mandatory and must submit a letter authorizing
the firm to act on their behalf.
Additional amenities such as telephone lines, Internet facilities, broadband data services, special
electrical connections, special lighting and equipment, audiovisual services, and hired manpower could
be arranged by the Exhibition Manager on payment. Contact details of the Exhibition Manager will be
provided on request.
An Exhibitor Service Center will be operational from 9:00 AM on 16th February 2015 until completion
pack- up. Representative of the Exhibition Manager will be available to attend to last-minute requests
and emergencies.
Temporary workers hired to set up booths will be issued Photo ID cards by the Exhibition Manager at
Exhibitor Service Center. For loss of Photo ID card, a duplicate card will be issued on payment basis.
Duplicate Photo ID cards...... Rs. 1000 / - (Each).
All temporary workers will leave the premises at the commencement of Technical Exhibition before
February, 19th 2015 at 6:00 AM.
All employees, representatives, guests, and hired workers who wish to be present in the Exhibition Area
after 6:00 AM on 19th February 2015 onwards must be registered as Industry Representatives
Registration charges are enumerated below.
Any space not occupied by 6:00 PM on 18th February, 2015 shall be deemed forfeited and no refund
shall be paid. The Organizing Secretary may reassign such place to other company without any further
communication.
Exhibits must be staffed during exhibition hours. Booth staffs are expected to dress and conduct
themselves in a manner consistent with a professional medical meeting.
Booth lectures are not permitted.
Order taking and sale of exhibited products and other genuine products of the exhibiting company are
permitted provided that transactions are conducted in an appropriate professional manner & taxes are
to be charged as per the Haryana Government policy.
All display items must conform in all respects to applicable safety, standards and health, biohazard, and
fire codes.
All operational laser devises must conform to appropriate safety standards.
Public address and amplifying devices that project sound beyond the exhibition booth are not
permitted.
Smoking is strictly prohibited within the boundary of the Exhibition Area and the complete venue.
The Exhibition Manager will ensure adequate and periodic cleaning of the premises.
Adequate 24-hour professional security cover will be provided. For this a professional agency will be
hired for the whole duration of the Exhibition. However if any company wants to hire a separate
Security agency, prior permission has to be sought from the Org Committee. They have to be necessarily
issued Photo ID Cards.
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APICON 2015 GURGAON
All exhibitors should insure their exhibits and equipment against theft, fire, and damage due to natural
calamities. The organizers will not bear insurance charges.
All designs will have APICON 2015 logo and name of APICON 2015, prior approval from the Organizing
Committee is mandatory.
Exhibitors are not allowed to use the passage, hindrance to the movement to the delegates. Similarly,
exhibitors will not be allowed product demonstration in the passage or outside their stall or play stereo
equipment disturbing other stall holders. The Organizers will decide as to what constitutes the nuisance
and their decisions will be binding on the exhibitors.
Exhibitor will themselves ensure the security of their products/ machinery/ equipment. The
Organizing Committee will not be responsible for any loss, damage or theft.
NOTE:All sponsorship tariffs are exclusive of VAT, Service tax and other taxes as applicable in state of Haryana
which will be added to the invoice. The above informative details are indicated for your convenience and
do not imply any responsibility on part of the organizers. We are aware that the sponsorship of any of
the above packages may not suit your current marketing aims. We are therefore willing to tailor a
package to suit your objectives. Please feel free to contact the secretariat to discuss your needs.
ALLOCATION OF SPACE:Space allocation will be made on First Come First Serve basis. Please submit your request on the
prescribed format given in the Trade Brochure along with the advance payment to the conference
secretariat. Upon receipt of the advance payment, space will be reserved and an invoice will be
generated for final payment with the deadline. Only those companies will be considered for allocation of
space whose full payment has been realized.
ELECTRICITY:Electricity charges shall be as per the Actuals, for details contact Exhibition Manager.
EXHIBITOR REGISTRATION:All exhibitors must be registered and will receive a badge displaying the name of the exhibiting
company.
Two Exhibitor ID Cards & Entry passes will be handed over to the authorized company person.
Thereafter, for any additional ID badge exhibitor will be charged the registration fee as below;
Photo ID badges:For One Day Rs 1.5k / 35 US $ (Each)
For all days Rs 4k / 100 US $ (Each)
Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only.
For regular updates, kindly log on to our conference website.
PAYMENT TERMS
Booking Amount
25% of the total payable.
First Installment
50% of the total payable by 30 Oct 2014.
Final Installment
by 31 Dec 2014.
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APICON 2015 GURGAON
POSSESSION OF STALL:Exhibitors can start moving in their materials and setting up stalls w.e.f. 16th February, 2015. Please note
that possession of the stall will not be given till all the dues are cleared by the exhibitor and The Exhibitor
will be issued “Stall Possession Certificate” To facilitate this, APICON Secretariat will be set up 3 days
prior to the conference at the venue site.
VACATION OF STALL: Exhibitors will be allowed to remove their exhibits only after closure of the exhibition on LAST DAY of the
conference. Goods can be moved outside the venue only after submitting “NOC - Exit” in duplicate duly
signed by the Organizers. The work of removing the exhibits from the venue must be completed on the
same day. After this period the Organizers will be at the liberty to remove the exhibits at the cost and risk
of Exhibitors.
CHANGE OF VENUE AND DATES:1 The Organizers reserve the right to change the venue, dates and / or duration of the conference.
2 The Organizer also reserve the right to change the floor plans and / or location of space allotted or stall no
to an exhibitor or exit / entry points, passages, etc. any time before the commencement of erection of the
stalls, if in the opinion of the Organizers, such changes are necessary.
3 Any such changes shall not be sufficient ground for exhibitor to cancel their participation and in case of
withdrawal from participation no refund will be permissible.
CANCELLATION:The Organizers reserve the right at all times to change the dates of conference or cancel for reasons
beyond their control.
TAXES:Service Tax and other taxes as applicable in Haryana state shall be charged extra.
PENALTY:If there is any fire or loss to the property or physical damage to the human or material, the compensations
shall be fully recovered from the erring company.
Hours of operations
The exhibition hall will open at specific scheduled time each day as follows :Day
Purpose
Opening Time
Closing Time
Feb, 16, 2015
Set up
09:00 AM
Remain open for set up
Feb, 17, 2015
Set up
Remain open
Remain open for set up
Feb, 18, 2015
Set up
Remain open
Remain open for set up
Feb, 19, 2015
Exhibition
08:00 Am
06:00 PM
Feb, 20, 2015
Exhibition
08:00 Am
06:00 PM
Feb, 21, 2015
Exhibition
08:00 Am
06:00 PM
Feb, 22, 2015
Exhibition
08:00 AM
02:00 PM
Feb, 22, 2015
Pack up
02:00 PM
Onwards
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16
APICON 2015 GURGAON
ADVERTISEMENT BOOKING FORM
Advertiser’s Detail:
Company’s Name
Contact Person
Designation
Address
PIN code
City
Country
Fax
Phone (with STD/ISD Code)
Mobile
Email
Website
Particulars of Advertisement
1. Souvenir:
Charges in INR
Position
Back Page
10 Lacs
Back Inside
7.5 Lacs
Front Inside
10 Lacs
Page facing Front Inside
7.5 Lacs
Page facing Back Inside
07 Lacs
Colour Full Page
05 Lacs
Half Page
04 Lacs
Quarter Page
03 Lacs
Centre Spread
05 Lacs
Book Mark
01 Lac
Tick
2. Scientific Program Pocket Guide: 15 Lacs (Complete)
Back Page
05 Lacs
Back Inside
04 Lacs
Front Inside
05 Lacs
Color Page - Center Spread x 4
02 Lacs (Each)
Amount ……………………….
+
Service Tax ……………………………… = Total……………………………
MATERIAL REQUIRED
CD / Pen Drive / Email
(Coral12 / *.CDR Format)
DIMENSIONS OF THE SOUVENIR
Page Area : 130mm X 210mm
Print Area : 110mm X 190mm
We wish to advertise in Exhibitor Directory of 70 th Annual Conference of the Association of Physicians of India,
APICON 2015 at Gurgaon to solicit our participation in APICON 2015 being held at APICON GURUKUL, Leisure Valley
Grounds, Sector- 29, Gurgaon, Haryana. We acknowledge that we have read and accepted Rules & Regulations and by
submitting this application, we undertake to comply with the same. We are enclosing
Demand Draft / Transaction ID no:
Dated:
Drawn on:
in favour of APICON 2015 payable at Gurgaon.
Name
Signature with Seal
Date
Place
Designation
Account Name: APICON 2015, Account Number : 7411366381
Bank: Kotak Mahindra Bank, Branch: JMD Mehrauli Gurgaon Road,
MICR Code: 110485003
IFS Code: KKBK0000261
Name of Company
Receipt No
SWIFT Code: KKBKINBB
For office use only
Date
APICON 2015 : Conference Secretariat: Taneja Heart Diabetes Centre, 113 New Colony, Gurgaon, Haryana PIN - 122001
Phone- +91 124 4078727/ 4078726 Telefax +91 124 4078727, info@apicon2015.com / apicon2015@gmail.com / sponsors@apicon2015.com
WWW.APICON2015.COM
APICON 2015 GURGAON
SPONSORSHIP FORM
For Layout Plan please visit www.apicon2015.com
Sponsor’s Detail:
Company’s Details
Contact Person
Designation
Address
PIN code
City
Country
Fax
Phone (with STD/ISD Code)
Mobile
Website
Email
Sponsorship Details:
1
Amount
2
Amount
3
Amount
4
Amount
5
Amount
6
Amount
7
Amount
8
Amount
9
Amount
10
Amount
Service Tax/ Vat
Amount
Total Amount
Payment Detail:
We wish to solicit our participation in APICON 2015 being held at APICON GURUKUL, Leisure Valley Grounds, Sector29, Gurgaon, Haryana. We acknowledge that we have read and accepted Rules & Regulations and by submitting this
application, we undertake to comply with the same. We are enclosing
Demand Draft / Transaction ID no:
Dated:
Drawn on:
in favour of APICON 2015 payable at Gurgaon.
Name
Signature with Seal
Date
Place
Designation
Account Name: APICON 2015, Account Number : 7411366381
Bank: Kotak Mahindra Bank, Branch: JMD Mehrauli Gurgaon Road,
MICR Code: 110485003
IFS Code: KKBK0000261
SWIFT Code: KKBKINBB
APICON 2015 : Conference Secretariat: Taneja Heart Diabetes Centre, 113 New Colony, Gurgaon, Haryana PIN - 122001
Phone- +91 124 4078727/ 4078726 Telefax +91 124 4078727, info@apicon2015.com / apicon2015@gmail.com / sponsors@apicon2015.com
WWW.APICON2015.COM
APICON 2015 GURGAON
STALL BOOKING FORM
For Layout Plan please visit www.apicon2015.com
Exhibitor Detail:
Company’s Name
Contact Person
Designation
Address
PIN code
City
Country
Fax
Phone (with STD/ISD Code)
Mobile
Email
Website
Name as you desire on stall fascia board
Preferred Stall Location
Please mention your company fascia not more than 25 letters including the name of the city.
1 Stall No ................. 2 Stall No ................. 3 Stall No .................
Display Area/ Scheme
Rates
Size
Service Tax
Amount
Shell Scheme Standard/ Premium
+ ....................... = .......................
Extra Furniture
+ ....................... = .......................
Extra Power Consumption
+ ....................... = .......................
Others
+ ....................... = .......................
* Please tick Standard/ Premium.
Total Amount
Payment Detail:
We wish to solicit our participation in APICON 2015 being held at APICON GURUKUL, Leisure Valley Grounds, Sector29, Gurgaon, Haryana. We acknowledge that we have read and accepted Rules & Regulations and by submitting this
application, we undertake to comply with the same. We are enclosing
Demand Draft / Transaction ID no:
Dated:
Drawn on:
in favour of APICON 2015 payable at Gurgaon.
Name
Signature with Seal
Date
Place
Designation
Account Name: APICON 2015, Account Number : 7411366381
Bank: Kotak Mahindra Bank, Branch: JMD Mehrauli Gurgaon Road,
MICR Code: 110485003
IFS Code: KKBK0000261
SWIFT Code: KKBKINBB
For office use only
Receipt No
Date
APICON 2015 : Conference Secretariat: Taneja Heart Diabetes Centre, 113 New Colony, Gurgaon, Haryana PIN - 122001
Phone- +91 124 4078727/ 4078726 Telefax +91 124 4078727, info@apicon2015.com / apicon2015@gmail.com / sponsors@apicon2015.com
WWW.APICON2015.COM
APICON 2015 GURGAON
Delhi
Leisure Valley Road Map
WESTIN
GATE
NO.
3B
NATIONAL HIGHWAY 8
P
PARKING
GATE
NO.
4
WELCOME GATE
NO.
5
REGISTRATION
EXHIBITION
NATIONAL HIGHWAY 8
P
GREEN
GATE
NO.
3A
PARKING
DINING
AREA
HALLS
CROWN
PLAZA
GATE
NO.
2
ROAD
ROAD
P
PARKING
EXIT
NO.
TO
JAIPUR 8
GATE
NO.
1
HUDA CITY CENTRE
METRO STATION
SIGNATURE
TOWER
BANNERS DIAGRAM - (FROM GATE NO. 4 TO 5)
WELCOME
GATE
NO.
4
6
5
4
3
2
1
10M
10M
10M
10M
20M
20M
WWW.APICON2015.COM
WELCOME
GATE
NO.
5
APICON 2015 GURGAON
LAYOUT PLAN
Exhibition Hall
Premium : Red & Yellow
Standard : Rest Colours
WWW.APICON2015.COM
APICON 2015 GURGAON
STORE
APICON
2016
APICON
2015
ADMIN
FIRST
AID
CENTRE
REST
ROOM
ENTRY
VENUE LAYOUT
POSTER
HALL
TO JAIPUR
CROWN
PLAZA
HALL - B
CLOAK
ROOM
KIT DISTRIBUTION
CENTRE
BANK
REGISTRATION
APICON GURUKUL
HALL - D
CENTRE LAWN
HALL - E
HALL - A
FIRE
BRIGADE
HALL - C
BAZAAR
EXHIBITION
PREVIEW
ROOM
CYBER
CAFE
MEENA
HALL - B
KIDZ SPOUSE ZONE
STAGE
HALL - C
HALL - F
FOOD
COURT
&
CULTURAL CENTRE
THEME
HALL
HOT
AIR BALOON
P
DELHI
WESTIN
PARKING
WWW.APICON2015.COM
ENTRY
FACULTY
LOUNGE
HALL - A
APICON 2015 GURGAON
Kingdom of Dreams
Metro Rail
Leisure Valley Grounds
Leisure Valley Grounds
ABOUT GURGAON
Kingdom of Dreams
Most rapidly developing industrial, financial city of Haryana, also
k.a. Millennium City.
Hub of Health, IT, Automobiles & New age businesses.
Headquartered to > 400 of Fortune 500 companies.
Cyber Hub Gurgaon
Just 15 minutes drive from Indira Gandhi International/Domestic
Airport.
DLF Ship Building
Sahara Mall
Conference Venue: Apicon Gurukul, Leisure Valley Grounds, Sector29, Gurgaon:- located at NH-8, spread in 50 Acres of area, can
accommodate >15000 delegates.
More than 5500 hotel rooms (of all categories i.e. 1-5 Star deluxe
hotels) with in the radius of 2 kms. In fact You can
“WALK TO THE CONFERENCE”
Sultanpur National Bird Sanctuary
Most advanced CME, WORKSHOPS & SCIENTIFIC PROGRAMME,
latest Technology, latest Updates, National-International faculty of
repute.
6 lakh sq. ft. carpet area for Dining, Cultural Programme. Dining of
Multi State & International cuisine.
Surajkund Craft Mela
All the Multiplexes, Swanky malls just 1 km. Preferred destination of
International Cultural events & Musical Concerts.
Kingdom of Dreams (Broadway of India) is just across the road.
Brahma Sarovar Kurukshetra
APICON 2015 : Conference Secretariat
Pinjore Garden Panchkula
Taneja Heart - Diabetes Centre
113 New Colony Gurgaon, Haryana, PIN: 122001
Telephone: +91 124 4078727 / 4078726, Telefax +91 124 4078727,
Email: sponsors@apicon2015.com, organisingsecretary@apicon2015.com
Website: www.apicon2015.com
Gitopadesha-at-Kurukshetra
WWW.APICON2015.COM