1. education
2. school

ARKANSAS
DEPARTMENT OF
EDUCATION
SUMMER PROGRAMS
Regular Summer
Seamless Summer
February 2014
ADE Summer Programs
• Regular Summer Program
• Seamless Summer Program
ADE Regular Summer
• Extension of the regular school year
• Count and claim students based on
application type (Free, Reduced Price,
Paid) at the point of service
• District will receive reimbursement at
the current School Year’s (SY)
reimbursement rates for Free,
Reduced Price and Paid
ADE Regular Summer
• District must notify ADE of intent to
offer regular summer meals BEFORE
serving meals
• Indicate regular summer and include
dates on Renewal and Policy Statement
Agreement
OR
• Have Superintendent request approval
during SY at least TWO WEEKS prior to
beginning meal service
Example of Agreement and Policy Statement
NATIONAL SCHOOL LUNCH PROGRAM (NSLP)
_____Regular Session
___________
SCHOOL BREAKFAST PROGRAM (SBP)
____________
Dates:
Beginning
Number of serving days: ____________
_____Regular Session
Ending
___________ __________
_____ADE Regular Summer Session
Dates:
Beginning
Ending
Number of serving days: ____________
___________
Ending
___________ __________
_____ADE Regular Summer Session
Dates:
Beginning
Ending
**SPECIAL MILK PROGRAM
____________
Dates:
Beginning
Number of serving days: ____________
_____ADE Regular Summer Session
Dates:
Number of serving days: ____________
____________
Number of serving days: ____________
*AFTERSCHOOL SNACK PROGRAM (ASP)
_____Regular Session
___________
Dates:
Beginning
Number of serving days: ____________
_____Regular Session
Ending
___________ __________
Beginning
Ending
*This program requires a separate Schedule B.
_____ADE Regular Summer Session
Dates:
Number of serving days: ____________
____________
Ending
___________ __________
Beginning
**Available only if NSLP and SBP are not available.
*ADE SEAMLESS SUMMER OPTION (SSO)
(for Summer 2014)
_______Breakfast:
___________
Dates: Beginning
Number of serving days: ____________
_____________
_______Lunch:
_______________
Ending
______________
Dates: Beginning
Number of serving days: ____________
___________
Dates:
Beginning
Number of serving days: ____________
Ending
PM _____________ ____________
Dates: Beginning
Ending
Number of serving days: ____________
_______Snack:
AM
_______Supper:
_____________ ____________
Dates: Beginning
Ending
Number of serving days: ____________
*This program requires a separate Seamless Summer Schedule C-14. Contact Child Nutrition Unit for details.
Ending
Claiming Regular Summer Meals
• Meals are claimed based on Free, Reduced Price and
Paid meals served and must be counted at the point of
service.
• Indicate Regular Summer Meals by an ”X” in Summer
CHILD NUTRITION UNIT - ARKANSAS DEPARTMENT OF EDUCATION
CLAIM FOR REIMBURSEMENT for ALL CHILD NUTRITION PROGRAMS
LEA NUMBER
SUPERINTEN
DENT
PREPARED
BY
DISTRICT
MONT H
2012-2013
Regular
School Term
Summer
Seamless Summer
YEAR
1. A. NUMBER OF SCHOOLS IN
DISTRICT
PHONE
NUMBER
FAX
X
ADE Seamless Summer
• District must notify ADE of intent to offer
Seamless Summer meals BEFORE
serving meals
• include dates on Renewal and Policy Statement
Agreement at the beginning of the year or
• have Superintendent request approval during SY
• Approval WILL NOT be granted without a
completed Schedule C for the SY meals are to
be served
• At least TWO WEEKS PRIOR to the start of meal
service to allow ADE CNU to process the
paperwork
ADE Seamless Summer
SCHEDULE
C-14 –– 2013-14
2013-14 SEAMLESS
SEAMLESSSummer
SummerOption
Option(SSO)
(SSO)Funded
Fundedthrough
throughthe
theADE
ADE
SCHEDULE C-14
Completefor
forschools
schoolsor
orlocations
locationswhich
whichwill
willbebesites
sitesfor
forthe
theSeamless
SeamlessSummer
Summer
Food
Service
Program
Complete
Food
Service
Program
Revised
April
2013
Revised
April
2013
District LEA:
District Name:
Address:
____
Superintendent:
No. SSO sites:
___
Phone
District Child Nutrition Director *
Phone
* Required as district administrator of Seamless Summer Option
School Name
Phone number
Serving Site Address*
# Locations Students Consume Meals
Year Round School? Yes or No
LEA
Designated Site Manager
Enrollment Cycle 2 Report (most current info)
Free Eligibles
Reduced Price Eligibles
% Free & Reduced Price Eligibles
(Free + Reduced  Enrollment)
SSO Start Date
SSO End Date
Type of site (See #1b- 2006-07 Orig. Agreement)**
Method of Notification of Public
Organization operating site (if applicable)
Circle Age/Grade Grouping – For Open and
Restricted Open Sites ONLY - Circle Most
Common Used – SEE INSTRUCTIONS #11
Sample Site 1
Smith Elem
501-555-1212
202 S. Main
Little Rock
1 of 2 No
099-09-009
B. L. Jones
452
250
25
Sample Site 2
Smith Elem
501-555-1313
Central Park
380 S. Main, LR
2 of 2 No
099-09-009
B. L. Jones
452
250
25
60.8%
60.8%
June 2, 2014
July 25, 2014
Open
Newspaper
June 16, 2014
June 27, 2014
Open
Newspaper
Boys Club
K-5 K-8 6-8
9-12
K-5 K-8 6-8
9-12
Site 1
K-5
9-12
Site 2
K-8
6-8
The maximum number of programs (breakfast, lunch, snack and supper) that can be offered per site is 2.
Breakfast
Lunch
Snack
Supper
CN district employee responsible for meal
service and record keeping. (May be the same
Days
M-F
Times
7-8
Days
M-F
Times
7-8
M-F
12-1
M-F
12-1
B. L. Jones
Days
Times
K-5
9-12
Site 3
K-8
6-8
Site 4
K-5 K-8
9-12
6-8
K-5 K-8
9-12
Site SHALL NOT offer both lunch and supper.
Days
Times
Days
Times
Days
B. L. Jones
as the designated site manager.)
CN Office Use Only: Approved by Area Specialist
(Initial and approve or deny)
* List address of each site where meals are consumed by students
**Contact CN Office for additional information for a "Closed enrolled site" or "Restricted open site"
Superintendent’s Signature:
Date:
District Child Nutrition Director:
Date:
6-8
ADE USE ONLY
Approved by:
Patricia Winders, MS, RD, LD
Assistant Director, Child Nutrition Unit
Date:
# of Approved sites:
Times
ADE Seamless Summer
How it works:
• School Food Authorities participating in the National School
•
•
•
•
Lunch Program (NSLP) or School Breakfast Program (SBP)
are eligible to apply for the Seamless Summer Option (SSO)
through the State Agency (ADE CNU).
SFA’s must be able to demonstrate administrative
capability and have no significant problems operating
either the NSLP or SBP.
Once approved, SFA’s serve meals free of charge to children
18 years of age and under
Student enrollment in participating district is not required.
Meals will be counted at the point of service.
ADE Seamless Summer
• Meals at all approved SSO sites, except camps,
will be served free to all children.
• All meals served under SSO will receive
• commodity support rate available for the NSLP.
• the severe need breakfast rate for those that
qualify
• The safety net rate for those that qualify
ADE Seamless Summer
Times of Operation:
• The district may operate the SSO from May through
•
•
•
•
September when school is not in session
Year round schools may operate the SSO during any
scheduled break 10 or more school days , unless shorter
periods are approved by the State Agency
Traditional schedule schools cannot operate SSO during
spring or winter breaks.
The designated lunch period will be between the hours of
10 a.m. and 2 p.m., unless otherwise exempted by FNS
(such as supper service that would not occur during these
hours).
The SFA/LEA may allow “offer versus serve” meals at
SSO sites, but it is not required for any age group.
ADE Seamless Summer
• Types of Sites for Feeding Summer Meals:
• Area Eligible
• Open
• Restricted Open
• Enrolled
• Closed Enrolled
• Camps
• Migrant Sites
ADE Seamless Summer
Types of Sites:
• Area Eligible
• Open
• Serves all children through age 18 at a site that is located within the
geographical boundaries of a school attendance area with at least 50%
of its children approved for free or reduced price meals.
• Meals reimbursed at free rate for all attending children served.
• Restricted Open
• Serves all children through age 18 on first-come, first-serve basis at a
site that is located within the geographical boundaries of a school
attendance area with at least 50% of its children approved for free or
reduced price meals.
• Attendance is limited for reasons of security, safety; or control.
• Meals reimbursed at free rate for all attending children served
• SFA’s must submit explanation of why it is restricting attendance and on
what basis to the State Agency
ADE Seamless Summer
Types of Sites
• Enrolled
• Closed Enrolled
• Serves only children through age 18 in a specific program or activity
serving only an identified group of children.
• Meals reimbursed at free rate when site has:
• At least 50% of the children enrolled at the site approved for free or reduced
price meals; or
• Documentation indicating that the site is located within the geographical
boundaries of a school attendance area with at least 50% of its children
approved for free or reduced price meals.
• A closed enrolled site not meeting at least one of the above criteria is
not eligible to participate unless qualified as a day camp.
• An explanation of why the SFA is sponsoring a closed enrolled site.
ADE Seamless Summer
• Enrolled children’s eligibility status may be determined by:
• Information obtained from their schools;
• Applications submitted and approved by the sponsoring school or local educational
agency;
• Direct certification conducted by the sponsoring school or local educational agency.
• Camps
• May be residential or non-residential (day camp)
• Must offer regularly scheduled food service as part of an organized
program for enrolled children
• Eligibility must be established for each enrolled child, Free,
Reduced or Paid
• Cannot be Area Eligible
• Claim for reimbursement based on child’s eligibility
• Migrant Sites serving children certified by Migrant Coordinator
ADE Seamless Summer
• Any meals served to children in the academic summer
school during the time they are considered attending
school must be claimed and reimbursed under the
REGULAR NSLP and SBP.
• Off-site consumption of meals will not be allowed, except
as part of a scheduled event such as a planned field trip.
• Maximum of two meals, such as lunch and breakfast, or
lunch and one snack, or breakfast and one snack, may be
claimed for reimbursement per day.
ADE Seamless Summer
• Monitoring the Seamless Summer Program
• Schools are required to review their sites at least one time
during operation
• The SFA will review the meal counting, claiming, and meal
pattern compliance within the three (3) weeks of starting
operations for all sites.
• Summer Review form is available on Child Nutrition
website:
• http://cnn.k12.ar.us/documents/monitoringdocuments.aspx
• ADE CNU will review at least one site of SSO when
SFA has a CRE that year or at the discretion of the
State Agency
ADE Seamless Summer Claim
• On the monthly claim for reimbursement filed with the
State Agency, the SFA must identify meals served at SSO
sites separately from other NSLP or SBP meals served at
other sites.
ADE Seamless Summer Claim
• Indicate Seamless Summer meals by and “X” in Seamless Summer
• Indicate Reimbursable meals claimed in the “Free” section of the claim
CHILD NUTRITION UNIT - ARKANSAS DEPARTMENT OF EDUCATION
CLAIM FOR REIMBURSEMENT for ALL CHILD NUTRITION PROGRAMS
LEA NUMBER
SUPERINTEN
DENT
PREPARED
BY
DISTRICT
MONTH
2012-2013
Regular
School Term
Summer
Seamless Summer
YEAR
1. A. NUMBER OF SCHOOLS IN
DISTRICT
PHONE NUMBER
FAX
X
Summer Reimbursement Comparison
2013-2014 Comparison of Reimbursement Rates
DHS
Summer
2013
ADE
Reimbursement
$1.9850
or
Rural or Self Prep
$2.0225
Reimbursement
$1.58
or
Severe Need $1.89
Lunch
$3.4875
or
Rural or Self Prep
$3.5450
$2.93
or
Safety Net
$2.95
$.5575
or
Safety Net
$.595
Snack
$.8225*
or
Rural or Self Prep
$.8400
$.80**
or
at free, reduced price
or paid rate
$ .0225
$.2325
Plus bonus
($.2325)
Breakfast
Commodities
*
Difference
(DHS Summer
Minus
ADE rates)
Difference
(DHS Summer
minus ADE Including
Commodity)
$.405
or
$.1325
$.325
or
Safety Net
$.3625
Supplement Snack - all participants under the age of 18 served free if school has 50% or more of the enrolled students eligible
for free and reduced price meals.
** Afterschool Snack - Served free if school has 50% or more of the enrolled students eligible for free and reduced price meals.
If not, claimed at regular meal rates by eligibility category.
ADE Seamless Summer Outreach
Please visit the following sites for information and outreach materials regarding
summer meals:
1. The Summer Food Service Program Outreach Toolkit is available to
Sponsors and Feeding sites. It includes fliers, letters to parents, and other
materials that help schools raise awareness of the summer feeding programs
among students and families. The toolkit is available at
www.summerfood.usda.gov/library/toolkit.pdf
2. The Share Our Strength and the Arkansas No Kid Hungry Kid
Campaign have developed strategies to improve access and increase
awareness of the availability of summer meals to children. Outreach materials
are available by request at http://www.arhungeralliance.org/programs/nokid-hungry/summer-meals/
Grant Opportunities - Contact the No Kid Hungry Campaign at 501-3999999
USDA Summer Memos
• SP 07-2013 Summer Feeding Options for School Food
Authorities (Revised)
• Summary of Options available to school food authorities for feeding
children in the summer months
• SP 32-2013 2013 Edition of Questions and Answers for
the National School Lunch Program’s Seamless Summer
Option
• Commissioner’s Memo – FIN-13-056 February 27, 2013
• 2014 Memo in progress
USDA Summer Memos
• SP 02-2014 – Mobile Feeding Options in Summer
•
•
•
•
•
Feeding Programs
SP 03-2014 – Census Data Release: Fiscal Year 2014\
SP 04-2014 – Promoting Nutrition in Summer Meals
SP 05-2014 – Use of School and Census Data
SP 06-2014 – Available Flexibilities for CACFP At-risk
Sponsors and Centers Transitioning to Summer Food
Service Program (SFSP)
SP 07-2014 - Expanding Awareness and Access to
Summer Meals
USDA Summer Memos
• SP 08-2014 – Meal Service Requirements
• SP 16-2014 – Demonstration Project for Non-Congregate
Feeding for Outdoor Summer Feeding Sites Experiencing
Excessive Heat Revised Q & A’s
ADE Summer Programs
• Contact Information
• Stephanie Starks at stephanie.starks@arkansas.gov
• Patricia Winders at patricia.winders@arkansas.gov
• Child Nutrition Unit at (501) 324-9502
Afterschool Snacks
• NSLP afterschool snacks
• Regularly scheduled activities in an
organized, structured and supervised
environment
• Include educational or enrichment activities
e.g., mentoring or tutoring programs