1. technology and computing
2. internet technology
3. email

Introduction to email
Workshop
Using Yahoo.ca
Handout
Introduction to the email ............................................................................. 1
Prerequisites ................................................................................................ 2
What you will learn ...................................................................................... 2
Web based email ......................................................................................... 2
Creating and using a Yahoo.ca email account .............................................. 3
Create a Yahoo.ca email account ................................................................. 3
Use your email account ............................................................................... 4
Login to your email account ......................................................................... 4
Read your email messages ........................................................................... 5
Write and send an email message ............................................................... 6
Check the spelling of your message:............................................................. 6
Send and open email attachments ............................................................... 7
Attach a file to your email message: ............................................................ 7
Open and view an email attachment: .......................................................... 8
Delete email messages................................................................................. 9
Delete an unwanted email without opening it ............................................. 9
Block unwanted email messages................................................................ 10
Make valid emails come in the Inbox folder instead of the Bulk folder ....... 12
Virus safety issues ...................................................................................... 12
Yahoo email virus scanner ......................................................................... 13
Millenium Learning Centres (MLC) are funded by:
Handout
Workshop
Introduction to email
Using Yahoo.ca
Introduction to the email
The electronic mail, e-mail / email, represented by the sign @, is a small package of
data which forwards on Internet, from one computer to another, more precisely from
one email box to another. Just like a postal mail, an electronic mail is made up:

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Of email address of mains recipients (and possibly of the recipients in copy)
Of contents (known also as body), which contain for example the text of the
message, files (like images), etc.
Of some information intended for the routing of the message, equivalent of the
postal stamps (date and hour, etc).
With the difference of the postal mail, the electronic mail comprises one object (or
subject) more to identify the message to emit and to receive messages by electronic
mail, it is necessary to have an electronic address and an email client or a webmail giving
access to the messages via a Web navigator.


An email client, email reader, or more formally mail user agent (MUA), is quite
simply software installed on the computer which makes it possible to send and
to receive messages. Most known of the software are Outlook Express, its
successor Windows Live Mail and Thunderbird. But there exists about it much of
different.
The webmail is a Web site which fulfills the same functions as an email client.
There is no need however to install anything on its computer to use it: a
navigator (like Internet Explorer or Firefox) is enough. Most known of the
webmail are Yahoo, Hotmail, Gmail and others.
By their contents and their form, the messages sent by electronic mail give to their
receivers an indication of the sender. The role of the electronic mail is increasing in the
maintenance of the social network, especially in the event of geographical distance.
For this particular workshop you will be learning how to create an account and use the
email services of Yahoo.ca.
Millennium Learning Centres – December 2011
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Handout
Workshop
Introduction to email
Using Yahoo.ca
Prerequisites
You must be familiar with the basics of:
 Computer operations such as using the mouse and the keyboard
 Microsoft Windows
 Internet and the World Wide Web (WWW)
Please let the instructor know if you do not meet the prerequisites.
What you will learn




Create an email account using
Yahoo.ca
Access your new email account
Open and read email messages
Write and send an email
message
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


Send and open attachments
Delete email messages
Understand email virus safety
Block unwanted email messages
Web based email
There are two kinds of email accounts: web based and non-web based. A non-web based
email account is provided by an Internet Service Provider (ISP) such as the Sympatico service
from Bell Canada and is usually only accessible from your own home computer. You must
have an account with this ISP to have this type of email account.
A Web based email account can be used by anyone who has access to a computer and the
Internet. Web based email is provided by many different companies. Below is a list of
different companies offering free email services. The Millennium Learning Centres has a
partnership with National Capital Freenet www.ncf.ca (an Ottawa non-profit organization)
www.google.ca
www.hotmail.com
www.sympatico.ca
Millennium Learning Centres – December 2011
www.canada.com/email/
www.yahoo.ca
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Handout
Introduction to Email
Workshop
Using Yahoo.ca
Creating and using a Yahoo.ca email account
Yahoo.ca is one the most popular free Canadian online email services.
With Yahoo.ca you have access to your email from any computer in the world that is
connected to the Internet. It includes great features such as:
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Unlimited storage space (space in your email account) to store an incalculable
number of photographs, files, and attachments.
SPAMGUARD™, which is a Yahoo proprietary system, intended to reduce the amount
of junk mail you receive in your email inbox
A virus scanner
A file viewer that enables users to preview attachments they have received without
having to download the file
12 months of inactive use
Note. Make sure to login and use your email account before the end of the 12 inactive
months. Yahoo deletes accounts that have not been used for 12 months. Also, it is
important to keep in mind that since Yahoo.ca is Web based, its features, services and look
will change over time. This workshop was developed in January 2003.
Create a Yahoo.ca email account
1. Open Internet Explorer or Mozilla Firefox
Internet browser
2. Type the Web site address www.yahoo.ca
in the Internet browser’s address bar
3. Click on the little mail or sign in icon at the
top right of the Web page
4. You should now be on the Welcome to
Yahoo! Canada Mail Web page
5. Scroll a bit the page to click on
Create New Account
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Handout
Introduction to Email
Workshop
Using Yahoo.ca
6. Fill in the registration form by carefully
following the instructions.
7. Remember to write down or note the ID
and Password you have created
8. Type the code shown in the appropriate
box
9. Read the Terms of Service and click
I accept if you want to continue with the
creation of a Yahoo.ca email account
10. Click ►Create My Account at the bottom
of the registration form
11. Take note of your Yahoo.ca ID from the
confirmation page
You now have an email address with Yahoo.ca.
Your ID is the first part of your email address. Your
email address could be something like
mlc@yahoo.ca. The first part “mlc”, which is what
you chose to call yourself, is also your Yahoo ID.
The second part “@yahoo.ca” is the name of the
Web mail service being used.
Notice that an @ sign separates your ID or name
from the name of the Web mail services.
Please close the Web browser so you can open a new Yahoo Web page for the next exercise.
Use your email account
Login to your email account
Open Internet Explorer or Mozilla Firefox Internet browser
Type the Web site address www.yahoo.ca in the Internet browser’s address bar
Click on the little mail or sign in icon at the top right of the Web page
Type in your new user ID and Password (you have created in the previous exercise) in
the Existing Yahoo! users box
5. Click ►Sign In
1.
2.
3.
4.
If all of the information you have provided is correct, you will be welcomed to your new
email account.
If some of the information you provided is not correct, Yahoo might ask you to verify the
information before activating your account. Follow the instructions given by Yahoo and you
should be able to access your new Yahoo account in no time.
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Handout
Introduction to Email
Workshop
Using Yahoo.ca
Read your email messages
You are now able to read your email messages.
You should have a message from Yahoo that you
can read. To read a new email message:
1. Click ►INBOX at the top on the left hand
side of your mailbox. This will bring you to
the Inbox.
In the Inbox, you will find information such as:




Who sent you the email under Sender
What the subject of the email is under
Subject
The date the email was sent on under
Date
The size of the email message under Size
2. Click on the subject of the message you
would like to read
This is what an opened email message looks like.
After you have read the message, you can choose to either:





Click ►Reply to send a reply to the
sender
Click ►Forward to forward the message
to someone else
Click Spam to not receive anymore the
message from this sender
Click ►Delete to delete the message
Leave it there for now
3. Click ► INBOX
You should now be back in your Inbox. Once you have read a message, the message's
subject line will no longer appear in bold font in your list of messages. Only the subject lines
of your unread messages will appear in bold.
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Handout
Introduction to Email
Workshop
Using Yahoo.ca
Write and send an email message
You can go back to your emails by clicking on the Mail button in the top left corner of your
Yahoo email account page. You are now able to write and send email messages.
1. Click on the Compose Message button
to begin composing a message
2. Type the recipient's email address in
the To: field (an email address could be
something like mlc@yahoo.ca)
To send your message to more than one
person, add additional email addresses in the
"To:" field separated by commas (,).
3. Type the subject of your message in the
Subject field
4. Type your message in the large text box
Check the spelling of your message:
1. Click on the Spell Check button in the middle at
the right side of the email window
If you do not have any misspelled words, you will receive a message saying, “No misspelled
words found”
Any words that may be misspelled will appear in red on your screen. The spell checker will
give you suggestions of correctly spelt words.
2. Select the word that you initially meant to type
3. Click on the Change button
4. Click on the Ignore button if the
spelling is right but the spell checker
does not recognize the word i.e.
foreign language words)
A notice box will appear letting you know
when the spell check is complete.
5. Click ►OK when you are finished checking
your spelling.
Keep this message open for the next exercise.
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Handout
Introduction to Email
Workshop
Using Yahoo.ca
Send and open email attachments
You can send pictures, documents or files as attachments with your email messages.
You can also open and view attachments that are sent to you.
Attach a file to your email message:
To send files (documents, pictures, etc) to other people, you must “attach” them to an email
message.
1. Click ►Attach Files
A Select files window will appear letting
you select a file to attach
2. Click on the arrow from the
Look in box
3. Select a picture, a document or a
file from your USB key
(Removable Disk) or from the
computer in My Documents
4. Click ►Open in the right corner
at the bottom of the Select files
window to attach the document,
the picture or the file
This will bring you back to the Compose
Message window.
Notice that the name of your file is now
showing under Attachments: [Attach
Files].
5. Take one last look and make
sure you have not forgotten
anything
6. Click ►Send, once you are ready to
send your email
You will receive a confirmation that your
email has been sent.
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Handout
Introduction to Email
Workshop
Using Yahoo.ca
Open and view an email attachment:
To open and view an attachment that
someone has sent you:
1. Click ►INBOX at the top on the left
hand side of your mailbox. This will
bring you to the Inbox.
2. Click on the subject of the message
you would like to read to open this
message.
If there is an attachment, there will be a little
paper clip on the subject line of the message.
3. Click on the paper clip to view the
attachment
4. Click ►Continue in the Download
attachment box
5. Click ►OK in the File Download box
This will start a program on the computer that
will allow you to view the attachment. You
should now be able to view your email
attachments.
Note. If the computer does not have the
necessary program to open your attachment,
it will send you a notice. You may not be able
to view that specific attachment.
It will have to be resent to you in a program
that the computer can recognize.
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Handout
Introduction to Email
Workshop
Using Yahoo.ca
Delete email messages
It is best not to open unsolicited emails because you could be accessing a service you do not
want. You can delete a message without ever opening it or you can choose to delete an
email that you have read and do not wish to keep. It is recommended to delete old email
messages once in a while to organise your Inbox.
Delete an unwanted email without opening it
1. Click ►INBOX
2. Click in the little check box beside the
email message you do not want to
open
3. Click ►Delete
Delete a message after reading it
1. Click ► INBOX
2. Click on the subject of the message
you would like to read
3. Read your message
4. Click ►Delete
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Handout
Introduction to Email
Workshop
Using Yahoo.ca
Block unwanted email messages
Yahoo’s Spam mail folder
From time to time, you will receive junk mail. Junk
mail is unsolicited and unwanted mail. Yahoo has
already created a folder were it automatically sends
any unsolicited emails. This is called the Spam
folder. If Yahoo suspects that an unsolicited email
is being sent to you, it will send it directly to the
Spam folder.
This is their SpamGuard system that can be turned ON or OFF.
To turn SpamGuard ON or OFF:
1. Click ►OPTION\S link in the
message box
2. Scroll the options page to find
the SpamProtection section
3. Check or Uncheck Automatically move spam to Spam folder box
You will need to check the Spam folder to make sure that you do not have good emails in
there because sometimes errors can occur and your wanted emails could end up in the
Spam folder.
Make sure to delete the emails in your Spam folder periodically because it is taking up space
in your email account.
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Handout
Introduction to Email
Workshop
Using Yahoo.ca
You may still receive unwanted emails
in your Inbox but you can choose to
block any emails from any sender from
reaching your email Inbox again.
If you receive an unwanted email
1. Go through steps 1 and 2 of
Read your email messages
If it is junk mail (Spam) and you do not
wish to receive any emails from this
sender again:
2. Click on ►Spam in your email message
This will send a message to Yahoo saying that this particular email address is junk mail
(Spam).
You can also block a certain sender from sending you emails.
1. Click on the OPTIONS link in the message box
2. Click Blocked Addresses on left side of the page
3. Type the email addresses you wish to block in the Add an address box
4. Click on the
sign beside.
This will send the address in the
Blocked Addresses box
You can always remove this
sender from your Blocked
Addresses list in case you made a
mistake.
o
Go through steps 1 and 2
of Block an email address
Select the address you wish to remove from the blocked Addresses list
o
o
Click on the Trash
sign beside
Click ►INBOX to go back to inbox message
o
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Handout
Introduction to Email
Workshop
Using Yahoo.ca
Make valid emails come in the Inbox folder instead of the Bulk
folder
If you find an email in your Spam folder that you actually want to receive in your Inbox, you
can let Yahoo know that you want this kind of email to go to your Inbox.
1. Click ►INBOX at the top on the
left hand side of your mailbox.
This will bring you to the Inbox.
2. Click on the Spam folder link on
the left of your email box
3. Click and open from your Spam
email folder the email message
you wish to send to your Inbox
4. Click on ►Not Spam link inside the email message
This will send your email in your Inbox
message and bring you back to your Spam
email folder.
5. Click on the Inbox folder link on the left
of your email box to go back to your
Inbox message.
Virus safety issues
Email viruses move around in email messages, and they usually replicate by automatically
mailing themselves to dozens of people. To avoid a virus, never open an e-mail attachment
from someone you don’t know. Do not give away your e-mail address to people you don’t
know.
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Handout
Introduction to Email
Workshop
Using Yahoo.ca
Yahoo email virus scanner
By having an email account with Yahoo, you have access to a system which checks the
messages that you send or receive.
Messages that you send are checked
automatically.
The checking of the attachments that you
receive is done automatically while
clicking on the attachments, before
clicking on
 Continue to view it.
Notice the checking message of virus
appearing with the name of the
attachment, and the name of protective
Antivirus.
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